W9133L-16-R-0077-00001.pdf

W9133L-16-R-0077

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C

D

EX

X G F

227 - 235 X H 236 - 241 jongmin.f.yi.civ@mail.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 241

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W9133L 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JONGMIN F, YI 703 604-4189

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 25

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

26 - 142 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

143 - 145 146 - 150

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 151 - 152 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 153 - 160 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

161 - 182

PART II - CONTRACT CLAUSES

NGB-ZC-AQ - W9133L

111 SOUTH GEORGE MASON DR

BLDG. 2, 4TH FLOOR

ARLINGTON VA 22204-1373 703 604-4186

703-607-1742FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

183 - 226

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

18 Nov 2015

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Each

PHASE-IN EFFORT

FFP

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the thirty(30) day phase-in period. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date. Additonal Phase In/Phase Out activities are outlined in para 5.77, Contractor Tranistion Activities.

FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Each

MAINTENANCE-PUBLIC WORKS (BASE YR)

FFP

Public Works and Municipal Activities : Includes operations and scheduled/periodic maintenance of electrical, refrigeration, heating, ventilation & air conditioning, lighting, draining, plumbing, and sewage systems in accordance with PWS.

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002AA 1 Each Maintenance - Ground Maintenance

FFP

Scheduled/periodic operations and maintenance of interior plants and exterior grounds, trees, shrubs, lawns, and irrigation systems in accordance with PWS.

UNIT UNIT PRICE MAX AMOUNT

0002AB 1 Each Maintenance - Pest Management

FFP

Provision of interior and exterior pest control in accordance with PWS.

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002AC 1 Each Maintenance - Removal of Snow/Ice/Sand

FFP

Removal of Snow / Ice / Sand and Street Sweeping in accordance with PWS.

UNIT UNIT PRICE MAX AMOUNT

0002AD 1 Each Maintenance - Fire & Emergency Services

FFP

Operations and scheduled/periodic maintenance of fire extinguishers, monitoring fire and emergency service, fire alarm and fire suppression systems in accordance

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0003 1 Each

MAINTENANCE-PHYSICAL SECURITY(BASE YR)

FFP

Operations and scheduled/periodic maintenance of security barriers, bollards, cable restraints, fences, and gates in accordance with PWS.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 Each Maintenance-Real Property Maintenance

FFP

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each

REPAIR - PUBLIC WORKS (BASE YR)

FFP

Repair of electrical, refrigeration, heating, ventilation & air conditioning, lighting, drainage, plumbing, and sewage systems in accordance with PWS.

UNIT UNIT PRICE MAX AMOUNT

0005AA 1 Each Repair - Ground Maintenance

FFP

Repair of interior plants and exterior grounds, trees, shrubs, lawns, and irrigation systems in accordance with PWS.

UNIT UNIT PRICE MAX AMOUNT

0005AB 1 Each Repair - Pest Management

FFP

Repair and service calls for interior and exterior pest control in accordance with

PWS.

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0005AC 1 Each Repair - Removal of Snow/Ice/Sand

FFP

Removal of Snow / Ice / Sand, and Street Sweeping in accordance with PWS.

UNIT UNIT PRICE MAX AMOUNT

0005AD 1 Each Repair - Fire & Emergency Services

FFP

Repair fire alarm and fire suppresion systems in accordance with PWS.

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0006 1 Each

REPAIR - PHYSICAL SECURITY(BASE YR)

FFP

Repair of barriers, bollards, cable restraints, fences, and gates in accordance with

UNIT UNIT PRICE MAX AMOUNT

0007 1 Each

REPAIR - REAL PROPERTY MAINT(BASE YR)

FFP

Includes regularly scheduled adjustments and inspections, preventive maintenance tasks and emergency response and service calls for minor repairs of electrical;

refrigeration: heating, ventilation, & air conditioning; lighting; drainage;

plumbing and sewage systems in accordance with PWS.

Includes – costs of major repairs or replacement of facility components that are expected to occur periodically throughout the expected service life. This work includes regular roof replacement; refinishing wall surfaces; repairing and replacing generators; elevators; building automation systems; hardware; doors;

garages; pavement; electrical; plumbing; heating, ventilation, and air conditioning; lighting; drainage; plumbing and sewage systems; replacing tile and carpeting; and similar types of work in accordance with PWS.

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED

eCMRA (BASE YR)

The Under Secretary of Defense for Acquisition, Technology and Logistics established the Enterprise-wide Contractor Manpower Reporting Application on November 28, 2012, Enter data into the eCMRA system at any time during the contract's period of performance IAW AFARS subpart 5137.9101. The Contractor Manpower Reporting application is available via the internet at https://cmra.army.mil.

UNIT UNIT PRICE MAX AMOUNT

1001 UNDEFINED Each

OPTION MAINTENANCE - PUBLIC WORKS (1ST OY)

FFP

Public Works and Municipal Activities : Includes operations and scheduled/periodic maintenance of electrical, refrigeration, heating, ventilation & air conditioning, lighting, draining, plumbing, and sewage systems in accordance

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1001AA 1 Each OPTION Maintenance-Ground Maintenance

FFP

Scheduled/periodic operations and maintenance of interior plants and exterior

UNIT UNIT PRICE MAX AMOUNT

1001AB 1 Each OPTION Maintenance-Pest Management

FFP

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1001AC 1 Each OPTION Maintenance-Removal of Snow/Ice/Sand

FFP

Removal of Snow / Ice / Sand and Street Sweeping in accordance with PWS.

UNIT UNIT PRICE MAX AMOUNT

1001AD 1 Each OPTION Maintenance-Fire & Emergency Services

FFP

Operations and scheduled/periodic maintenance of fire extinguishers, monitoring fire and emergency service, fire alarm and fire suppression systems in accordance

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1002 1 Each

OPTION MAINTENANCE - PHYSICAL SECURITY (1ST OY)

FFP

Operations and scheduled/periodic maintenance of security barriers, bollards, 1003 Each OPTION Maintenance-Real Property Maintenance

UNIT UNIT PRICE MAX AMOUNT

1004 UNDEFINED Each

OPTION REPAIR-PUBLIC WORKS (1ST OY)

FFP

Repair of electrical, refrigeration, heating, ventilation & air conditioning, lighting, UNIT UNIT PRICE MAX AMOUNT

1004AA 1 Each OPTION Repair - Ground Maintenance

FFP

Repair of interior plants and exterior grounds, trees, shrubs, lawns, and irrigation

UNIT UNIT PRICE MAX AMOUNT

1004AB 1 Each OPTION Repair - Pest Management

FFP

Repair and service calls for interior and exterior pest control in accordance with

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1004AC 1 Each OPTION Repair - Removal of Snow/Ice/Sand

FFP

UNIT UNIT PRICE MAX AMOUNT

1004AD 1 Each OPTION Repair - Fire & Emergency Services

FFP

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1005 1 Each

OPTION REPAIR - PHYSICAL SECURITY (1ST OY)

FFP

Repair of barriers, bollards, cable restraints, fences, and gates in accordance with

UNIT UNIT PRICE MAX AMOUNT

1006 1 Each

OPTION REPAIR - REAL PROPERTY MAINT.(1ST OY)

FFP

Includes regularly scheduled adjustments and inspections, preventive maintenance tasks and emergency response and service calls for minor repairs of electrical;

refrigeration: heating, ventilation, & air conditioning; lighting; drainage;

plumbing and sewage systems in accordance with PWS.

Includes – costs of major repairs or replacement of facility components that are expected to occur periodically throughout the expected service life. This work includes regular roof replacement; refinishing wall surfaces; repairing and replacing generators; elevators; building automation systems; hardware; doors;

garages; pavement; electrical; plumbing; heating, ventilation, and air conditioning; lighting; drainage; plumbing and sewage systems; replacing tile and

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

1007 UNDEFINED

OPTION eCMRA (1ST OY)

The Under Secretary of Defense for Acquisition, Technology and Logistics established the Enterprise-wide Contractor Manpower Reporting Application on November 28, 2012, Enter data into the eCMRA system at any time during the contract's period of performance IAW AFARS subpart 5137.9101. The Contractor Manpower Reporting application is available via the internet at

UNIT UNIT PRICE MAX AMOUNT

2001 UNDEFINED Each

OPTION MAINTENANCE-PUBLIC WORKS (2ND OY)

FFP

Public Works and Municipal Activities : Includes operations and scheduled/periodic maintenance of electrical, refrigeration, heating, ventilation & air conditioning, lighting, draining, plumbing, and sewage systems in accordance

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2001AA 1 Each OPTION Maintenance - Ground Maintenance

FFP

Scheduled/periodic operations and maintenance of interior plants and exterior

UNIT UNIT PRICE MAX AMOUNT

2001AB 1 Each OPTION Maintenance - Pest Management

FFP

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2001AC 1 Each OPTION Maintenance - Removal of Snow/Ice/Sand

FFP

UNIT UNIT PRICE MAX AMOUNT

2001AD 1 Each OPTION Maintenance - Fire & Emergency Services

FFP

Operations and scheduled/periodic maintenance of fire extinguishers, monitoring fire and emergency service, fire alarm and fire suppression systems in accordance

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2002 1 Each

OPTION MAINTENANCE - PHYSICAL SECURITY (2ND OY)

FFP

Operations and scheduled/periodic maintenance of security barriers, bollards, 2003 Each OPTION Maintenance-Real Property Maintenance

UNIT UNIT PRICE MAX AMOUNT

2004 UNDEFINED Each

OPTION REPAIR - PUBLIC WORKS (2ND OY)

FFP

Repair of electrical, refrigeration, heating, ventilation & air conditioning, lighting, UNIT UNIT PRICE MAX AMOUNT

2004AA 1 Each OPTION Repair - Ground Maintenance

FFP

Repair of interior plants and exterior grounds, trees, shrubs, lawns, and irrigation

UNIT UNIT PRICE MAX AMOUNT

2004AB 1 Each OPTION Repair - Pest Management

FFP

Repair and service calls for interior and exterior pest control in accordance with

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2004AC 1 Each OPTION Repair - Removal of Snow/Ice/Sand

FFP

UNIT UNIT PRICE MAX AMOUNT

2004AD 1 Each OPTION Repair - Fire & Emergency Services

FFP

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2005 1 Each

OPTION REPAIR - PHYSICAL SECURITY (2ND OY)

FFP

Repair of barriers, bollards, cable restraints, fences, and gates in accordance with

UNIT UNIT PRICE MAX AMOUNT

2006 1 Each

OPTION REPAIR - REAL PROPERTY MAINT(2ND OY)

FFP

Includes regularly scheduled adjustments and inspections, preventive maintenance tasks and emergency response and service calls for minor repairs of electrical;

refrigeration: heating, ventilation, & air conditioning; lighting; drainage;

plumbing and sewage systems in accordance with PWS.

Includes – costs of major repairs or replacement of facility components that are expected to occur periodically throughout the expected service life. This work includes regular roof replacement; refinishing wall surfaces; repairing and replacing generators; elevators; building automation systems; hardware; doors;

garages; pavement; electrical; plumbing; heating, ventilation, and air conditioning; lighting; drainage; plumbing and sewage systems; replacing tile and

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

2007 1 Each

PHASE-OUT EFFORT

FFP

To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the thirty(30) day phase-in period. In accordance with FAR 52.237-3, Continuity of Services, the contractor shall exercise its best efforts and cooperation to effect an orderly and efficient transition to a successor. Additonal Phase In/Phase Out activities are outlined in para 5.77, Contractor Tranistion Activities.

UNIT UNIT PRICE MAX AMOUNT

2008 UNDEFINED Each OPTION eCMRA (2ND OY)

FFP

The Under Secretary of Defense for Acquisition, Technology and Logistics established the Enterprise-wide Contractor Manpower Reporting Application on November 28, 2012, Enter data into the eCMRA system at any time during the contract's period of performance IAW AFARS subpart 5137.9101. The Contractor Manpower Reporting application is available via the internet at

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER

VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0002AA

0002AB

0002AC

0002AD

0004AA

0004AB

0004AC

0004AD

1001AA

1001AB

1001AC

1001AD

1003AA

1003AB

1003AC

1003AD

2001AA

2001AB

2001AC

2001AD

2003AA

2003AB

2003AC

2003AD

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

FOR

FACILITY MAINTENANCE SERVICES

PART 1

1 GENERAL.

SCOPE. The National Guard Bureau (NGB) requires Facilities Maintenance (FM) services to operate and maintain the Arlington Hall Station (AHS) at 111 South George Mason Drive, Arlington, Virginia. The FM contractor shall provide all program management, engineering, operation, maintenance, and repair services as specified herein, that are required to operate and maintain the facility.

1.2 BACKGROUND. The facility consists of two buildings constructed in 1992 and 2010 respectively. Each Building contains 250,000 square feet for a total of 500,000 square feet. The facility has approximately 3,000 employees. There are two parking garages, one on each side of the facility containing approximately 1,100 total parking spaces. The site encompasses 14.8+ acres.

1.3 Period of Performance (PoP). The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years.

1.3.1 There are certain tasks within the PWS that may be accomplished during other than PoP (i.e., maintenance on Contractor equipment, Contractor scheduling considerations, etc.). There will be mission situations that also require the Contractor to provide support/services during other than the PoP. Some of these situations are military exercises, contingency operations, weather emergencies, or when operational or maintenance support is required to support a facilities mission. When the Contractor’s access to a work area conflicts with an Army mission requirement; the Contractor shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than the PoP.

1.4 GENERAL INFORMATION.

1.4.1 AHS houses private offices, open administrative work areas, VIP offices, various mechanical, electrical and telephone rooms and closets, electrical switchgear rooms, emergency generator rooms, uninterruptible power supply (UPS) rooms, battery rooms (UPS), loading docks, arms room, supply room, FM contractor’s office, main telephone room, provost marshal’s office, kitchen and cafeteria, secure main computer room, secure distributive processing rooms, secure video teleconferencing center, operations centers (operated 24/7), distance learning laboratory, conference rooms, snack bar, mechanical penthouses, passenger elevators, service elevator and rest rooms.

1.4.2 The 14.8+ acre site encompasses the main buildings, the two parking garages, entry and service drives, visitor surface parking, National Guard Minuteman statues/plaques, lawn areas, plant beds, main entrance switchgear, underground ice storage tanks, underground fuel storage tanks, two office trailers, three guard shacks, two overwatch shacks, and one portable guard shack. Site access is restricted and controlled by perimeter fences, monitored security cameras, gates, bollards, pop-up barriers, guards and proximity cards readers

1.4.3 This is a federal government facility and represents a significant investment that must be properly operated and maintained to prevent deterioration of the building and property. The building incorporates technology that controls temperature, humidity, and environmental conditions. The operation of the facility must be in compliance with strict environmental and atmospheric control standards. Energy efficiency is an important consideration.

1.4.4 The Facility hosts routine visits by members of Congress, Cabinet level staff, Department of Defense VIP’s and staff, NGB General Officers, General Officers and staff from the fifty four states and territories as well as other dignitaries, retired government employees and contractors. On occasions, evening activities will occur, usually in the form of social events and various classes and meetings. Accordingly, all contractor personnel shall abide by strict standards of personal behavior. Smartness of appearance and cleanliness of the facility is exceptionally important. An escort policy for restricted areas is strictly enforced.

1.4.5 The Facility is currently undergoing an Energy Conservation Project with five Energy Conservation Measures (ECM). The ECMs are: ECM-1 HVAC system upgrades, ECM-2 Control upgrades, ECM-3 Lighting upgrades, ECM-4 Information Technology upgrades, and ECM-5 Water Conservation upgrades. These ECMs and replacement equipment will be installed before the start of this Facility Maintenance Contract. The Contractor should note that the provided equipment list may change due to this project. The Contractor should also note that the newly installed equipment will have a one year warranty plus any manufacturer’s warranty.

1.4.6 Quality Control (QC) Plan. The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO) acceptance in writing of any proposed changes to its QCP.

1.4.7 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) (defect rate(s)).

1.4.8 Recognized Holidays: Except as otherwise specified, the Contractor shall not schedule routine work on federal holidays or any other day designated as a holiday by federal statute or executive order. The following holidays are observed by the Federal Government:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.9 Hours of Operation. The contractor is responsible for conducting business, 24 hours a day Monday thru Friday and 1800-2400 on Sunday. The core business hours of NGB are between 0600 and 1800 hours. The contractor shall perform work on all Federal holidays and when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

Work may be required occasionally at other than the reflected. These hours represent the hours during which the Contractor services shall be available to customers. Deviations are identified in the individual paragraphs of the PWS. The Contractor may be required to perform requirements of any paragraph of the PWS that occurs outside the core operating hours. The Contractor shall utilize the operating hours as a guideline to establish the most efficient timeframe to perform the work.

1.4.9.1 When the installation is closed on a regularly scheduled work day due to inclement weather or other conditions, the Contractor shall continue performance of work. Likewise, the Contractor shall respond to emergencies 24 hours per day, 7 days per week, including Federal holidays. The Contractor shall also perform snow and ice removal IAW requirements of paragraph 5.43. For other nonessential work the Contractor shall reschedule as appropriate.

1.4.9.2 The Contractor shall provide fully qualified personnel to perform emergency services on a 24 hour basis as directed by the Contracting Officer’s Representative (COR). The Contractor shall establish an After Hours Emergency Call Number for immediate reporting of afterhours outages and emergencies.

1.4.10 Place of Performance. The work to be performed under this contract will be performed at the Army National Guard Bureau, Arlington Hall Station, Arlington, Virginia, 22204-1382.

1.4.10.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.10.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times.

The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

1.4.11 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes. Due to its function, AHS has strict personnel and security regulations with which the contractor must comply. Some spaces house documents and materials which have a security classification. The contractor shall ensure that all employees, both contractor and subcontractor, comply with NGB, Department of the Army (DA) and Department of Defense (DoD) regarding clearances, building passes, and access to Government Premises. Subcontractor and vendor personnel who do not have DoD clearances and unescorted privileges, must be escorted by contractor staff at all times. All work in secure areas requires an escort at all times and must be scheduled in advance by the Contractor. Some positions require a specific security clearance;

others must meet only the prerequisite requirements to establish the ability to obtain a certain level of clearance, such as a Background Investigation (BI) or be eligible for a security clearance to the SECRET level. The applicable positions are noted in Paragraph 5.4, PERSONNEL. The provisions of FAR 52.204-9 – Personal Identity Verification of Contractor Personnel, are applicable to this contract and any modifications thereto. The following specific administrative procedures and processes are in effect in Arlington Hall Station in accordance with FAR 52.204-9 and other guidance:

1.4.11.1 COMSEC/IT Security. All communications with DOD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DOD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DOD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DOD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.11.2 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the AEI. Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

a. Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

b. Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://informationassurance.us.army.mil).

c. Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

d. Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

e. Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.11.3 Protection of Personally Identifiable Information (PII). The contractor shall protect all Personally Identifiable Information (PII) encountered in the performance of services in accordance with DFARS 224.103 and DoDD 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who’s PII has been compromised.

1.4.11.4 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.4.11.5 For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.11.6 CAC Requirements. The Common Access Card (CAC) is the Department of Defense (DOD) Federal Personal Identity Verification (PIV) credential. In accordance with Directive Type Memorandum (DTM) 08-003, December 1, 2008, incorporating Change 5, October 8, 2013, Initial issuance of a CAC requires at a minimum, the completion of FBI fingerprint check with favorable results reflecting "No Record" and submission of a National Agency Check with

Inquiries (NACI) to the Office of Personnel Management (OPM), or a DoD-determined equivalent investigation. The issuance of a CAC will be based on four criteria;

(a) eligibility for a CAC;

(b) verification of DoD affiliation from an authoritative data source;

(c) completion of background vetting requirements according to the Federal Information Processing Standards Publication 201-1, Personal Identity Verification (PIV) of Federal Employees and Contractors, March 2006, and DOD Regulation 5200.2-R, Department of Defense Personnel Security Program, January 1987, and

(d) verification of a claimed identity. CAC eligible personnel must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either an authoritative personnel data feed from the appropriate Service or Agency or Trusted Associate Sponsorship System (TASS).

1.4.11.6.i HSPD-12 Background Investigation Requirements. The contractor ensure Common Access Cards (CACs) are obtained by all contract or subcontract personnel assigned to work on the Government site and by personnel requiring access to a DoD network (and other eligible populations as specified in DTM-08-003 Attachment 3, paragraph 3a.) are required to, at a minimum, have received a favorable FBI fingerprint check and must have submitted to the Office of Personnel Management (OPM) a National Agency Check with Inquiries (NACI) or equivalent/higher investigation. It is the responsibility of the contractor to ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at attachment (TBD), at the earliest possible date and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward to the NGB Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages;

the first will confirm that the request has been received by the Office of Personnel Management, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the BI will be initiated. The contractor shall ensure all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system are complied with immediately. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from 2-6 weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause.

1.4.11.6.ii Trusted Associate Sponsorship System (TASS). The contractor is responsible for processing applications for Common Access Cards (CAC) for every contractor employee who deploys with the military force OR who has need to access any government computer network in accordance with FAR 52.204-9, "Personal Identity Verification of Contractor Personnel."

The contractor is responsible for managing requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The norm is at least ten calendar days advance notice to the Trusted Agent (TA), unless there are extenuating circumstances approved by the Contracting Officer's Representative (COR) or Contracting Officer.

The contractor shall obtain an Army Knowledge Online (AKO) email address for each applicant, including subcontractors, who may be deployed or require logical access to a government computer network. This can be done by going to: http://www.us.army.mil and register as an "Army Guest," with the sponsor being the COR or a COR designated individual if the COR is ineligible to Serve as an AKO Sponsor. Note: If an employee of a contractor loses the Privilege to access AKO, they lose the ability to renew their CAC. Therefore it is critical that contractor employees maintain their AKO accounts.

It is recommend that a "Corporate Facility Security Officer" (FSO) be designated to serve as your firm's single point of contact for Background Investigation (BI), the TASS application process and other CAC and security related matters. If a FSO is not established, each contractor employee requiring a CAC will be required to process their own applications.

CAC applications shall be processed through the TASS. The contractor's FSO Or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA) before accessing the TASS website. The TASS TA for this requirement will be:

The government will establish a TASS application account for each CAC Request and will provide each contractor employee a USER ID and Password, via email, to the FSO. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://www.dmdc.osd.mil/tass/.

The FSO or contractor employee will submit completed applications in TASS and will follow up to ensure that the TA is processing the request.

A CAC cannot be issued without evidence that the FSO has initiated a National Agency Check with Written Inquires (NACI).

The government will inform the contractor's applicant, via email, of one of the following:

a. Approved.* Upon approval, the information is transferred to the Defense Enrollment Eligibility Reporting System (DEERS) database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a Real-Time Automated Personnel Identification System (RAPIDS) station (RAPIDS Site Locator:

http://www.dmdc.osd.mil/rsl/).

b. Rejected.* The Government, in separate correspondence, will provide reason(s) for rejection.

c. Returned. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications.

At the RAPIDS station, the RAPIDS Verification Officer will verify the contractor by SSN and two forms of identification. Identity source Documents must come from the list of acceptable documents included in Form I-9, OMB No. 115-0136, "Employment Eligibility Verification."

Consistent with applicable law, at least one document from the Form I-9 list shall be a valid (unexpired) State or Federal Government-issued picture identification (ID). The Identity documents will be inspected for authenticity and scanned and stored in the DEERS upon issuance of an ID. The photo ID requirement cannot be waived, consistent with applicable statutory requirements. The Verification Officer will capture primary and alternate fingerprints, picture, and updates to DEERS and will then issue a CAC.

Issued CACs shall be for a period of performance not longer than three (3) years or the individual's contract end date (inclusive of any options), whichever is earlier.

The contractor shall return issued CAC's to the DEERS office upon departure or dismissal of each contractor employee. Obtain a receipt for each card and provide to the TA/COR.

1.4.11.7 Anti-terrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within sixty (60) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within ten (10) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:http://jko.jten.mil/courses/atl1/launch.html .

1.4.11.8 Access and General Protection/ Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.11.9 Information Awareness. All contractor employees with access to a government information system shall be registered in the ATCTS (Army Training Certification Tracking System) (https://atc.us.army.mil/iastar/index.php) prior to commencement of services, and shall successfully complete the DOD Information Assurance awareness training prior to access to the IS and then annually thereafter. (https://ia.signal.army.mil/DoDIAA/).

1.4.11.10 iWatch Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within thirty (30) calendar days of contract award and within thirty (30) calendar days of new employees commencing performance with the results reported to the COR NLT forty-five (45) calendar days after contract award. The contractor shall report completion for each affected contractor employee and subcontractor employee, to the COR, or to the KO if a COR is not assigned, within 15 calendar days after completion of training.

1.4.11.11 Access to Government Information Systems. All contractor employees with access to a government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.4.11.12 Information Assurance (IA)/Information Technology (IT) Training. All contractor employees, to include associated sub-contractor employees shall complete the DoD IA awareness training before issuance of network access and annually thereafter. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within ten (10) calendar days after completion of training by all employees and subcontractor personnel. All contractor employees, to include associated sub-contractor employees working IA/IT functions shall comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.4.11.13 Level I OPSEC Awareness Training. Per AR 530-1, Operations Security, All contractor employees, to include associated sub-contractor employees shall complete Level I OPSEC Awareness Training within thirty (30) calendar days of their reporting for duty. All contractor employees, to include associated sub-contractor employees shall complete annual Level I OPSEC Awareness Training.

1.4.11.14 OPSEC SOP/Plan. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan and provide it to the COR or the Contracting Officer within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor shall ensure this individual becomes OPSEC Level II certified in accordance with AR 530-1.

1.4.11.15 Classified Information. The contractor shall comply with FAR Clause 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with The Security Agreement (DD

Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22- M) and applicable updates/changes. The contractor personnel must be eligible for a security clearance to the following levels (also identified in paragraph 5.4):

1.4.11.15.i Personnel with SECRET level. The following personnel are required to have clearance to the SECRET level:

Project Manager Assistant Project Manager Electrician(s) Chief Engineer Heating, Ventilation, Cooling and Refrigeration (HVAC/R) Mechanic(s) Maintenance Mechanic(s) Utility Mechanic(s)

1.4.11.15.ii Personnel with Background Investigation (BI). The following personnel are required to have a Background Investigation:

Setup-Helper(s) Administrative Assistant(s)

1.4.11.16 Handling or Access to Classified Information. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.4.11.17 Threat Awareness Reporting Program. For all contractors with security clearances.

Per AR 381-12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

1.4.12 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.13 Key Control. The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued by the Government shall be duplicated. The contractor shall include procedures covering key control in the QC Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the Contracting Officer’s Representative

(COR).

1.4.13.1 In the event keys, other than master keys, are lost or duplicated the contractor shall, upon direction by the KO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.4.13.2 The contactor shall prohibit the use of the Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contactor employees engaged in the performance of services in those areas, or personnel authorized entrance by the KO.

1.4.13.3 Lock Combinations. The contractor shall establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s QC Plan.

1.4.14 Special Qualifications. The contractor shall provide qualifications required for the personnel listed in paragraph 5.4 and sub-paragraphs, PERSONNEL. (NOTE: The Government does not provide training to contractors. Contractors must ensure that any personnel performing under a contract are fully trained, licensed, certified and qualified to provide services.)

1.4.15 Post Award Conference/Periodic Progress Meetings. The contractor agrees to attend any post award conference convened by the KO in accordance with Federal Acquisition Regulations Subpart 42.5. The KO, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.16 Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract.