FMO_Response_to_NG_Clarfication.xlsx
XLSX spreadsheet 17 KB Posted
- Attached to
- NGB Facility Maintenance and Repair
- Solicitation number
- W9133L-16-R-0077
- Issued by
-
Department of the Army National Guard
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| Q # | RFPQUESTIONS | DATE RCVD | GOV'TRESPONSE | Clarification | GOV't clarification |
| 1 | Is there a Collective Bargaining Agreement in place? | 4‐Dec‐15 | Yes,itisinAttachment14 | The attachment was missing Local 26 CBA. Please provide | CBA 26 provided |
| 16 | Is there a government owned manlift that the contractor use? | 4‐Dec‐15 | Yes. | How high can the Gov man lift go up? | 40 feet |
| 43 | Are there current roof warranties in place for each building? If so please identify each building | 4‐Dec‐15 | AHS2 only. | When does the warranty expire? | Bldg 2 has valid roof warranties; the building's main roof has a manufacturer's warranty that runs thru June 2031; the green roof has a manufacturer's warranty that runs thru June 2031 |
| 60 | Reference: RFP Section PWS, Paragraph(s) 1.4.9.1/5.42.4, Page(s) N/A During inclement weather, are all personnel required to report, or just "essential" personnel? If non-essential allowed access, will they be paid? | 4‐Dec‐15 | Payments are made at a firm fixed price on a monthly basis. | The Government didn't answer if only essential personnel need to report. | All personnel are reqired to report except for Admin personnel |
| 67 | Reference:RFPSectionPWS, Paragraph(s) 5.74.2, Page(s) N/A Option Year Price Adjustment made pursuant to Cost Catalog Database. What is this? If certain labor categories are covered by a CBA, this would dictate adjustments. Please provide clarification. | 4‐Dec‐15 | Price Adjustments referenced in 5.74.2 are for IDIQ work and does not impact the preventative maintenance work covered under the CBA. | Since the Local 99 CBE expires in 2017 and this contract goes until 2019 will the Gov provide a price adjustment once the new CBA renews in 2017? | The Government will provide a price adjustment based on a new CBA |
| 72 | Reference Section 5.77.2, Walk‐through Inspection, Page 136. This section of the solicitation indicates the contractor will be responsible for initial non‐maintenance repairs up to $5,000 per item. Section 5.30.1.1, Responsibility for repairs indicates the contractor is responsible for minor repairs up to a total cost of $2,499 per item. Please clarify if the initial inspection is intended to have a higher repair liability per event or item. | 4‐Dec‐15 | The requirement is as stated. | Please confirm the requirement states $5,000 maximum. Is that $5,000 for the total deficiency list or $5,000 per item identified. | $5,000 for all deficiencies |
| 85 | Legionella Testing: Is legionella testing limited to the cooling towers? At what frequency is this service to be performed? | 4‐Dec‐15 | This is performed weekly. | Please confirm that Legionella testing is performed weekly as this is way above industry standards of one to two times a year. | Testing should occur one time per year, this is subject to change based on ASHRAE standards. Water treatment occurs weekly. |
| 102 | Reference RFP Section B, CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE. In regards to the Minimum and Maximum quantity and order value for Delivery/Task Orders issued under CLINs, is the missing information provided by the Government to the Contractor? If not, please explain how the bidder would complete this table? | 3�-Dec�-15 | What is your proposed amount and please add optimal proposed amount from your firm. | The question doesn't make sense as all section B has on it is Maximum. Please confirm that Section B is for our fixed price portion of the work and attachment J 12 is for IDIQ rates and doesn't have anything to do with Schedule B FFP rates. | Section B is CLIN structures and Attachment J 12 is pricing spreadsheet. |
| 105 | Reference: RFP Section C, para 5.14. Will the Government pay the Contractor as an additional service when the Contractor provides professional maintenance and industrial engineering services, and professional architectural and engineering design services to the Government? | 3�-Dec�-15 | Yes | How about if the project is over $2,500 will it be reimbursed as part of the project? | Yes |
| 106 | Reference: RFP Section C para 5.15.1. When was the last time the As�]Built Drawings were updated? Are they currently up to date? | 3�-Dec�-15 | As with any as built drawings, they are often times incomplete. The Government does not know the exact date of the last update. | During transition can this be part of the $5,000 limit if the as builts are not current to make them current? | Yes |
| 114 | Reference: RFP Section C, para 38.4. Is load bank testing required for the emergency generators? Can the emergency generators be tested during normal working hours? | 3�-Dec�-15 | Load bank testing is not specified in the PWS and will be handled as a reimbursable item. Testing will not occur during normal working hours. | So all load bank testing will be reimbursed? | Yes |
| 127 | Reference: RFP Section C, para 5.77.2. Please confirm that the Contractor is responsible for correcting all Non�]preventive maintenance related pre�]existing deficiencies that cost under $5,000.00 found during the pre�]existing | 3�-Dec�-15 | Confirmed. | Please confirm the requirement states $5,000 maximum. Is that $5,000 for the total deficiency list or $5,000 per item identified. | $5,000 for all deficiencies |
| 190 | Reference PWS �g5.36.2 AFTER HOURS REMOTE Control requires a 3rd Class Steam Engineer when system are being monitored and remotely controlled. Question: Where is the remote monitoring facility located? Question: Does the contractor need to staff the facility for 24 hour 7 days a week operations? | 4�-Dec�-15 | Siemens and Staff by Cell phone after hours | A answer wasn't provide for where the remote facility is located or was the answer of staff by cell phone after hours mean that we only need to monitor for alerts form the system and respond? So does a person need to be physically watching the screen during this time or just respond to alarms send from BAS? | The remote facility monitors Arlington Hall and reports problems to qualified maintenance staff. Alarms also go directly to qualified staff thru use of mobile devices. |
| 191 | Reference PWS 5.36.2 AFTER HOURS REMOTE CONTROL. PWS states “The contractor shall remotely control the EMS during other than normal government work days, Monday through Friday from 6:00 p.m. to 6:00 a.m., and on weekends and government holidays. Question: where is monitoring and remote control of the EMS performed during the hours of 6:01AM through 5:59 PM daily Monday through Fridays and weekends? | 4�-Dec�-15 | Siemens and Staff by cell phone after hours | The question wasn't answered about monitoring it form 6:01 AM - 5:59 PM does a person need to be physically at the BAS system or just respond to alarms? | Personnel need to be able to respond to alarms during the times indicated |
| 194 | Reference PWS Section L, L.7.2. PWS states �the proposal shall set forth a summary of the total prices that reflect CLIN structure in Section B. In order to maintain a minimum level of commonality between proposals, each offerors is required to complete (in entirety) three (3) summary spreadsheets provided in Section J, Attachment 12. The summary spreadsheets shall be provided for the base effort and each option year. All documentation furnished to support the summaries are to be provided in a format chosen by the offerors that is easily traceable to the summary sheets.�h Attachment 12 only shows columns for Proposed Labor Category, Proposed Rate, Proposed hours, and CLIN total for each CLIN listed in Attachment 12. We assume bidders are to add rows to accommodate multiple positions under a specific CLIN. However there is no indication where bidders would include other direct cost such as materials, tools, equipment, Miscellaneous ODC�fs, G&A, Fee, etc. Question: Where are bidders to include other than labor cost such as materials, tools equipment etc. in attachment 12? Question: Attachment 12 does not include a CLIN for 0002 MAINTENANCE-PUBLIC WORKS (BASE YR) FFP. Will the government please amend the Attachment 12 to include the CLIN accordingly? | 4�-Dec�-15 | We are requesting based on FFP contract requirement. | Is attachment J 12 just requiring Hourly rates for IDIQ projects over $2,500 and all of the FFP is to be included on the schedule B sheet in the RFP? | This should address Preventive Maintenance and Operations (essentially the Firm Fixed Price Portion of the effort). It would not apply to those efforts where a Unit Price Book would be used for repairs. |
| 196 | Reference PWS Section B Supplies or Services and Prices. CLIN and SubCLIN for Repair Services and Attachment 12 for the same CLINs and SubCLINs suggest the contract is to include pricing for undefined Repairs. Question: Please clarify how bidders are to propose labor and labor related Cost for Repairs for each CLIN and SubCLIN when the government has not provide any workload data for this services for each CLIN and Sub CLIN? | 4�-Dec�-15 | Sample task Attachment 11 is uploaded for sample repair and maintenance requirement. | Is section B for just fixed price work under $2,5000 and J.12 for IDIQ rates for projects over $2,500? | Section B is for Fixed Priced; J.12 is IDIQ |
| 198 | Reference PWS�fs in full and Part 5.37.2 DAILY OPERATIONS INSPECTION. PWS states �gThe contractor shall have all elevators inspected on all workdays (except federal holidays) prior to 9:00 AM each day. The inspector shall verify proper working condition. Discrepancies and planned corrective actions shall be identified to the COR prior to 9:30 AM each day.�h �g5.37 ELEVATORS: All elevator maintenance and repairs shall be accomplished by a qualified elevator specialist with a minimum of three years�f experience maintaining and repairing elevators of the type and rating specified. Ensure that technicians performing elevator maintenance are fully trained and certified by General Elevator (formerly Dover Elevator) and Kone.�h �g5.37.4 EMERGENCY RESPONSE. The contractor shall respond immediately to an emergency to release personnel �gtrapped�h inside an elevator, a fire involving either an elevator car or hoistway, or any other condition that presents an immediate danger. After response to a request for emergency service, the contractor shall work continuously until the emergency situation is arrested. After arresting the emergency condition, any remaining work shall be completed as routine, unless otherwise prioritized as urgent by the COR. After normal operating hours, the contractor shall have a qualified elevator mechanic available to be onsite within one (1) hour after notification or discovery of an elevator emergency. Question: Does the Daily inspection also require a qualified elevator mechanic/specialist from a qualified elevator company? Question: During normal working hours does the same requirement apply as after normal working hours to provide a qualified elevator mechanic presumably from an elevator company such as Kone, Otis ELCON, etc.? | 4�-Dec�-15 | No, the requirement is for daily operation inspection; should problems be identified then a qualified technician should be contacted. | So a onsite staff not the elevator contractor can check the elevators daily and if there is a problem dispatch the elevator contractor? | Yes |
| 201 | Reference PWS 5.75 COEFFICIENTS; 5.75.1 PREPRICED COEFFICIENT. PWS states �the Contractor shall develop and bid a location-specific multiplier(s)�c.5.75.2 NON-PREPRICED COEFFICIENT. The Contractor shall develop and bid a multiplier to be applied against validated direct-price quotations for work not covered by the contract UPB.�h Question: Where are bidders to include the referenced coefficients? | 4�-Dec�-15 | Contractor shall submit a coefficient in the format X.XX | On J.12 there is no line item for coefficient % please include one for each period. | CONTRACTING INPUT NEEDED - A Line item for the coefficient needs to be inserted |
| 223 | Landscaping�]Are there any lawn sprinkler systems? If so can you provide the details? | 4�-Dec�-15 | Yes | Details weren’t provided. | There are twenty eight irrigation zones |
| Please Clarify | Are the CDLR’s to be submitted with the proposals? There is no mention of the CDRL's in Section L or in amendment. | The reports required under the CDRLs are to be submitted after award of the contract | |||
| Please Clarify | Vol III is past performance and all that is required in section L is the past performance questionnaire for our customers we don’t have the completed questionnaire so what does the Government want to see please update section L based on what you want to see? |
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