NGB_Arlington_VA_Questions_Final.pdf

(Sol. W9133L-16-R-0077)

No. Reference RFP

Section ___, Paragraph(s)

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Question

Solicitation

Section C.1.3.1

Paragraph 4

How can a project be completed outside of the period of performance?

The reference to PoP in this paragraph should be interpreted as Hours of Operation as defined in 1.4.9.

Section C.1.4.4

Paragraph 3

Does the escort need to stay with the individual (i.e., Verizon) the whole time? What areas are considered restricted (for example, Room # xyz, xyz2, xyz3, etc.)?

Yes, the visitor must be escorted at all times. The government will provide that information after award.

Section C.1.4.9

Paragraph 2

Is the contract required to be on site 24 hrs a day M-F and then only 1800-2400 Sunday? Or just on call 24

M-F? How about Saturday? Is holiday pay part of the fixed cost contract?

As stated in 1.4.9, contractor is responsible for conducting business, 24 hours a day Monday through Friday and 1800-2400 on Sunday. 5.19.1.1 states that the contractor shall respond to service requests within 1 hour.

Yes Holiday pay is considered part of the firm fixed price contract.

Section C.1.4.11.1

Paragraph 2

Which COMSEC devices will we be issued? How many users will it be issued to?

none

Section C.1.4.11.2

Paragraph 3

Which Government Information System will we have access to and how many users will be given access.

The contractor will have access to FM Systems and Siemens Building

Control System. The contractor will request access on a case by case basis for those staff that require access.

Section C.1.4.11.4

Paragraph 2

Will all full time employees be issued a CAC card? If not, how many employees will get a CAC card?

Yes, all contractor staff will be issued a CAC card.

Section

C.1.4.11.6.i

Paragraph 1

The 2-6 week wait times – are we allowed onboard and put to work an employee as long as they are escorted?

Yes. Not in restricted areas.

Section C.1.4.11.7

Paragraph 1

The subcontractors that have to take this training is it full time subcontractors? How about landscapers, snow removal, pest control ect. How many hours does

Yes, all need to take this training. Timing is unknown.

Section ___, Paragraph(s)

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Question the training take?

Section

C.1.4.11.10

Paragraph 1

The subcontractors that have to take this training is it full time subcontractors? How about landscapers, snow removal, pest control ect. How many hours does the training take?

Yes, all need to take this training. Timing is unknown.

Section

C.1.4.11.12

Paragraph 3

The subcontractors that have to take this training is it full time subcontractors? How about landscapers, snow removal, pest control ect. How many hours does the training take?

Yes, all need to take this training. Timing is unknown.

Section

C.1.4.11.13

Paragraph 4

The subcontractors that have to take this training is it full time subcontractors? How many hours does the training take?

Yes, all need to take this training. Timing is unknown.

Section

C.1.4.11.15.ii

Paragraph 2

How about other employees and subcontractors landscapers, snow removal, pest control, etc.

No, only the employees and subcontractors listed in this section.

Section C.1.4.14

Paragraph 3

Which type of training doesn’t the Govt. provide? Re:

Trade training, this isn’t reference to the Govt.-required training (OPSEC, IT, iWatch, etc.) training previously required.

Government does not provide training.

Section C.1.4.16

Paragraph 5

Is the CM an onsite employee (such as the PM or a

Corporate rep)?

The CM is not required to be onsite.

Section C.1.4.19

Paragraph 4

We aren’t understanding the OCI plan requirement due 7 days before the proposals are due, as we are being told from Siemens and Trane there would be no conflict in hiring them. Please explain, as time is of the essence or please extend the OCI plan to be

The contractor should use the services of Siemens and Trane as required.

Use of Siemens and Trane as a subcontractor is permitted and is not subject to the OCI requirements.

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Question submitted with proposals once the answer is given.

Section C.1.4.20

Paragraph 1

Please confirm that the only personnel requirement during the 30-day transition is the PM and transition team to be on site.

Confirmed.

Section C.3.5

Paragraph 5

Can the Govt. please provide a sample list of initial stock they will be purchasing for the contractor?

No

Section C.4.6.C

Paragraph 5

What size motors need to be on hand and how many?

What type of mechanical and electrical parts need to be on hand?

This is the means and methods of the contractor.

Section C.4.6.D

Paragraph 5

What type of communication equipment is allowed in the building especially in secure areas? Does the Gov have a special radio or band for the building and secure areas?

No communication equipment is allowed in the secure areas.

Section C.4.7.3

Paragraph 3

Is there a form that we submit when the 10 days are up for disposal?

There is no form.

Section C.4.8

Paragraph 4

Which radios and how many are currently being used?

If the contractor requests to use radios they must be approved by the

COR.

Section C.5.3

Paragraph 7

In reading this the annual PM isn’t part of the fixed price and if it is it not billed monthly as it says one (1) task order.

PM is part of the fixed price.

Section C.5.3.1

Paragraph 9

This contract only includes minor repair as stated in this section as major report is required in other sections.

This question is not clear.

Section C.5.3.4

Paragraph 3

This section stated major repair, which contradicts

C.5.1.

The contradiction is unclear.

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Question

Section C.5.3.6

Paragraph 5

Is this to be in the fixed price? Where do we include the fixed cost, as we only see a sheet for IDIQ pricing and not fixed cost? There is a sheet but it only has a quantity of one (1).

It is only included in the fixed price if it is less than $500 in damage.

Section C.5.4

Paragraph 6

For covering of absences, can other key personnel cover for another Key person?

Yes, if they are qualified.

Section C.5.4.2.1

Paragraph 2

Will offerors lose points if their PM doesn’t have the non-mandatory FMA or BOMA designation but states they will have it in the first 12 months of the contract?

Does eligible for clearance mean they don’t need to have an active clearance at this time but have no issues getting one?

No, they do not need an active one but must be able to get one.

Section C.5.4.3.1

Paragraph 1

Will offers lose points if their Asst. PM doesn’t have the non-mandatory FMA or BOMA designation but states they will have it in the first 12 months of the contract? Does eligible for clearance mean they don’t need to have an active clearance at this time but have no issues getting one?

No, they do not need an active one but must be able to get one.

Section C.5.4.4.1

Paragraph 3

Can the HVAC manager work while a clearance is under review or work with a temporary clearance?

Yes

Section C.5.4.5.1

Paragraph 5

Can the HVAC techs work while a clearance is under review or work with a temporary clearance?

Yes

Section C.5.4.6.1

Paragraph 2

Can the utility mechanics work while a clearance is under review or work with a temporary clearance?

Yes

Section C.5.4.7.1

Paragraph 4

Can the helpers work while a clearance is under review or work with a temporary clearance?

Yes

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Question

Section C.5.4.10.1

Paragraph 6

Can the electricians work while a clearance is under review or work with a temporary clearance?

Yes

Section C.5.6.3

Paragraph 4

Will the Gov be providing the CMMS system? If so how many users will be given access?

Yes, FM Systems. The contractor will request access on a case by case basis for those staff that require access.

Section C.5.6.5

Paragraph 6

Does Subs have to take this training? If so does the subcontractors that have to take this training is it full time subcontractors? How about landscapers, snow removal, pest control ect. How many hours does the training take?

No they are not required.

Section C.5.7

Paragraph 3

Can subs be escorted in restricted areas?

Yes

Section C.5.9

Paragraph 1

Is there a CBA as no CBA was in the RFP?

See Attachment 14

Section C.5.15.1

Paragraph 3

Is all as-builts up to date? What items need to be updated by us major electrical and mechanical? Do the as-builts need to be stamped which engineer is currently performing the updates?

As with any as built drawings, they are often times incomplete. The

Government does not know the exact items that need an update. Stamped as builts will be required on a case by case basis.

Section C.5.16

Paragraph 2

Is radon a requirement, as it’s not listed?

Yes, radon is a requirement.

Section C.5.17.1.5

Paragraph 6

Can we put the derbies in the dumpster or does the current incumbent provide their own dumpster?

Yes, they can put debris in the dumpster

Section C.5.18.5

Paragraph 5

The support that we are to provide if we have to get an outside company for help – is it billable?

Yes, it will be billable

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Question

Section C.5.18.5.1

Paragraph 6

Does the Gov have to follow permit process? If so which permits and certifications do you have to follow?

Yes, all permits and certifications

Section

C.5.18.5.1.4

Paragraph 4

Is the recycle items non janitorial O&M items that we need to discard?

The contractor is not responsible for the janitorial recycling.

Section

C.5.18.5.1.6

Paragraph 6

What storm water system does NG have does it have filters. Is there a manufacture of the system like filtera ect?

No it does not have filters.

Section C.5.18.6

Paragraph 7

Is it a requirement to get this permit since NG has never had this permit?

Yes it is a requirement

Section

C.5.18.6.1.1

Paragraph 1

Is there asbestos in the building since they are so new?

There could be.

Section

C.5.18.6.1.2

Paragraph 2

Is there lead in the building since they are so new?

Probably not.

Section C.5.19.1.1

Paragraph 5

Is the response be in route to the building?

They need to be in the building within an hour

Section C.5.22

Paragraph 4

Is the current technical library up to date? Is it in digital form or paper? Can contracts have access to this library to review contact before submitting proposals?

It is up to date; it is a mix of digital and paper; and contractors will have access to non-widely available publications after award.

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Section C.5.24

Paragraph 1

Is the current list of warranty library up to date? If so can the list be provided to contracts to be factored in bids? Will this list be available on award?

Yes it is up to date; it will be available after award.

Section C.5.26.1

Paragraph 1

Is the Part 6 list included as part of this RFP?

Yes

Section C 5.27.1

Paragraph 5

Do all areas affected have a means of humidification?

This is part of the HVAC system.

Section C.5.27.3

Paragraph 1

The outages could be numerous on a day when we are performing PM on a AHU or AC unit. Is this equipment only for a power outage or something that affects a floor or more?

All outages shall be submitted to the COR for approval no later than 72 hours in advance.

Section C.5.29

Paragraph 3

If we get a service call after hours for this type of work are we then to wait and do it after hours?

If you get a call after hours it can be performed immediately as it is after hours.

Section C.5.29.3

Paragraph 2

Where are we to state our markup in this bid for additional work? For example if we bring a subcontractor in for work over $2,500?

The Government is not requesting markup bid for this solicitation

Section C.5.30.1.2

Paragraph 1

Can you give an example of a non-routine repair, as this section states all non-routine work is billable?

Repair of a sinkhole.

Section C.5.30.2

Paragraph 2

Is the contractor responsible for the first $2,500 as a deductible when it exceeds this cost, or does the government pay the entirety?

No, the government pays the entire cost for work over $2,500.

Section C.5.30.4

Paragraph 4

Please confirm that the 10 days rule applies.

What 10 day rule are you referring to?

Section C.5.31

Paragraph 6

Which CMMS will be provided / is currently in use?

FM Systems

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Question

Section C.5.31.1

Paragraph 1

How are we to backup the system if it is Government furnished and on the Government’s server. Will we have access to our server? The Gov requesting access to the database doesn’t it reside on your servers since it is Govt.-furnished? It’s stated that the current PM

Frequency may not be changed. We assume this means it may not be changed once a schedule is agreed upon by the contractor and government.

Data is on Government servers so Government will provide backups.

Contractor will not have access.

The PM schedule is dictated by the manufacturer. The contractor shall continue on the existing schedule.

Section C.5.32.1.3

Paragraph 2

This state’s calls shall be done during regular working hours but in another area it says after working hours.

Also if we are to be on site 24 hrs a day M-F can’t it be done at any time?

Routine calls shall be accomplished any time.

Section

C.5.35.1.1.1

Paragraph 5

Is there currently any Halon present?

This is unknown.

Section

C.5.35.1.1.1

Paragraph 5

So should PM be done after hours?

Only PM disrupting government work shall be done after hours.

Section C.5.35.4.1

Paragraph 2

May we get a count of existing smoke and fire dampers and the last time they were tested / inspected?

There are 2 fire dampers per air handler; they are tested and inspected per manufacturer’s specifications

Section C.5.35.7.1

Paragraph 1

Is all plumbing items additional work, as it seems that there are many items listed?

No

Section C.35.7.3

Paragraph 3

So is the jetting of the drains quarterly additional work as it listed in 5.35.7.1.

No it is not additional

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Question

Section C.35.7.8

Paragraph 1

What temporary pump size are we required to have in stock?

This is the means and methods of the contractor.

Section C.5.36.1

Paragraph 4

Would the remote monitoring be random or does someone need to site at all times reviewing the monitor?

Currently, Siemens is used for remote monitoring.

Section C.5.36.5

Paragraph 8

This section states we need to use Siemens, but in other areas it says it’s an OCI.

The contractor should use the services of Siemans and Trane as required.

Use of Siemans and Trane as a subcontractor is permitted and is not subject to the OCI requirements.

Section C.5.36.6

Paragraph 1

So does this means JCI & Siemens are to perform command and control actions?

They have the ability to.

Section C.5.36.8

Paragraph 3

Where is the current remote control facility? What is the model of ups current tied to this system?

The contractor monitors the BAS; the model information will be available after award.

Section C.5.36.12

Paragraph 7

What happens if the system becomes obsolete? Who pays for a new system?

The government would pay for a new system.

Section C.5.37.3

Paragraph 4

So are we to pay GSA directly or does NG get the bill and we invoice. What has been the historical reimbursement?

The contractor pays GSA directly. The government does not have reimbursement information.

Section C.5.37.4

Paragraph 5

The one hour emergency response conflict with the 2 hr response given else ware in the RFP.

One hour response time is required for these emergencies.

Section C.5.38.3.3

Paragraph 2

Are these stand alone ups single computer ups or data center type ups?

This is unknown.

Section C5.38.5

Paragraph 8

What subcontractor currently provides EPS maintenance and testing services?

The contractor is required to contract with their selected subcontractors.

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Question

Section C5.38.5

Paragraph 8

What subcontractor currently provides Fire Alarm maintenance and testing?

The contractor is required to contract with their selected subcontractors.

Section C.5.39.1

Paragraph 1

Can we see a copy of last report?

This will be available after award.

Section C.5.39.2

Paragraph 3

Which subcontractor currently does the maintenance on these?

The contractor is required to contract with their selected subcontractors.

Section C.5.39.8

Paragraph 7

Is only touch up required under the fixed cost?

Everything listed in this section is required.

Section C.5.40.5

Paragraph 2

Is the card baller not owned by a trash company?

The ownership is unknown.

Section C.5.40.7

Paragraph 6

Does the $2,500 threshold apply to repairs? Can an afterhours walk-thru of the kitchen be given, as it wasn’t given on the site tour?

Yes, the $2,500 applies to repairs; no a walk-thru will not be given.

Section C5.40.9

Paragraph 8

Please confirm that to “acquire” only applies when replacing existing and not for new installations.

It only applies when replacing existing.

Section

C.5.40.10.2

Paragraph 2

Is the cost billable if a patch repair isn’t acceptable?

It is billable if it is over $2,500

Section

C.5.40.10.3

Paragraph 3

Is ceramic work billable?

It is billable if it is over $2,500

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Section C.5.40.11

Paragraph 6

Is floor repair billable? What if matching is not available shall the entire area be replaced and does the minor repair guidelines apply?

It is billable if it is over $2,500

Section C.5.41.1

Paragraph 1

Is pavement work billable?

It is billable if it is over $2,500

Section C.5.42

Paragraph 2

How is grounds maintenance prices as the price sheet just has 1.

This question is unclear

Section

C.5.42.8.1.1

Paragraph 1

Mowing – who is to determine when mowing shall occur? The government, the prime?

Grass shall be between 2 and 4 inches at all times.

Section

C.5.42.8.1.4

Paragraph 4

How can the contractor determine what this price should be at the time of bidding?

This is the contractor’s means and methods.

Section

C.5.42.8.1.1

Paragraph 1

What is the square footage of grass to be mowed/maintained?

200,000 square feet

Section

C.5.42.8.1.5

Paragraph 5

What time of year and how often should weed control in turf be performed? Does this include both pre-emergence and post-emergence applications? Does this include fertilization of turf?

This is the contractor’s means and methods.

Section C.5.42.8.4

Paragraph 4

How is the contractor to be reimbursed for planting of annual flowers and bulbs?

It is billable if it is over $2,500

Section C.5.42.8.4

Paragraph 4

What is the square footage of bed space/shrubs/tree rings to be mulched?

This is unknown.

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Question

Section C.5.42.9.1

Paragraph 7

Tree Maintenance – how is the contractor to be reimbursed for this task to include pruning, removal, fertilization? How should this be priced with the submission of the bid proposal?

It is billable if it is over $2,500

Section

C.5.42.13.2

Paragraph 2

How is the contractor to be reimbursed for stump removal and reparation of the area?

It is billable if it is over $2,500

Section

C.5.42.14.2

Paragraph 6

How is the contractor to be reimbursed for flower rotation on the interior plants?

It is billable if it is over $2,500

Section C.5.43

Paragraph 3

Snow Removal. Will there be a place on site to store both bagged and bulk chemical? How is the contractor to be reimbursed for chemicals? Who determines when the snow contractor shall be activated? Is dumping of snow from the top of the parking decks required or is it plowed to a certain spot on the decks? SO is no snow removal required under

1.5 Inches?

Yes there is limited space on site and materials be approved before being stored. It is billable if it is over $2,500. Snow removal begins when accumulation is 1.5 inches and continues afterward. Dumping snow from the top of the decks is required.

Section C.5.50.11

Paragraph 1

Historically how often does mammal control needed?

How about removal of undesirable birds?

The government does not have this information

Section C.5.73.3

Paragraph 3

Is the contractor responsible to ensure as-built drawings are up to date at contract commencement? If the drawings are found to be inaccurate at whose cost are they to be updated.

No

Section C.5.74

Paragraph 5

How many users do we need for the UPB & software?

Does Gov need access? If actual cost is more than

4clicks estimate does the contractor allowed to do a change order for actual cost?

The number of users is up to the contractor. The Government needs access for 2 individuals. Change orders will not be allowed for actual costs.

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Question

Section C.5.76.4

Paragraph 7

Which permits is currently needed for this site as most Gov building are excluded from permits.

All permits are needed.

Section C.5.77.2

Paragraph 3

States that Non-PM related repairs totaling up to

$5,000 shall be reported to the CO and accomplished at no cost to the government. Can you confirm / clarify this statement as the cost falls within section

5.30 and seems to contradict.

This applies to contract transition activities only.

Subsection II C-

185 C.26 – C.42

Paragraph (all)

Pages 185-223

These pages are duplicate of other pages in the RFP.

Ok

Clauses

FAR 52.212-5

Paragraph (all)

Pages 167-173

No terms are checked off. Please confirm this is correct.

FAR 52.222-17 does apply

Instructions and Evaluation Criteria

Section L.2.1

Paragraph 2

This section states hyperlinks are prohibited, but how about TOC or link referencing an internal link in our proposal?

Please provide with hard copy, print out

Section L.3.4.2

Paragraph 2

The files require say to submit in native format but then says only PDF which one is it? Please confirm you also want the proposal emailed as the size may be too large for email.

PDF format will be acceptable format.

Section L.3.6

Paragraph 3

We see a issue with this requirement as both Siemens and Trane says there is no OCI. We ask that this plan be removed from section L.

If there is no OCI please submit in accordingly.

Section L.4

Paragraph 4

Please confirm from a-j is part of the facilities maintenance plan.

Yes

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Question

Section L.7.6

Paragraph 4

States a CBA but no CBA was included in the attachments.

CBA is included

L.7.9

Paragraph 7

If SCA or CBA goes up will the Gov provide a cost adjustment?

Yes

M.4.2

Paragraph 3

Can the Govt. please identify the Key personnel that need to be included in the proposal? Are the key personnel just exempt personnel? Please also confirm that SCA and CBA personnel get first right of refusal.

FAR 52.222-17 is included

Attachments and Forms

J 03-B

Paragraph (n/a)

Page 181 / ATT

So only one computer will be provided? How about access to the CMMS system is that accessed publicly?

Yes only one computer will be provided.

DD 254

Paragraph (n/a)

Page 181 / ATT

Is a visit request allowed thru JPAS, or is a visit request only needed for restricted areas?

This is required for secure areas.

Section J attachment 12

Paragraph (n/a –

XLSX)

Page (n/a – spreadsheet)

Is there a sheet for the fixed price portion? What is the proposed hourly count we are to put down, as isn’t this to be used for additional work line items?

Please show your firm’s approach toward this requirement

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