ATTACHMENT_1 _RSP_Leader_Guide_Version_5_Draft_(7_OCT_15).pdf

RSP Leader Guide Version 5

National Guard Bureau

Strength Maintenance Division

111. S. George Mason Drive

Arlington, Virginia 22204

1 October 2015

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i

Table of Contents

1. Introduction

1-1. RSP Mission 1-2. RSP Leader Guide Vision 1-3. Intent

2. Duties and Responsibilities 2-1. Example of Organizational Charts 2-2. RSP Commander

2-3. RSP NCOIC

2-4. OPERATIONS NCO

2-5. IADT Manager 2-6. Direct Ship NCO 2-7. AGR Readiness/Training NCO

2-8. RSP S1

2-9. RRNCO

2-10. RSP Contractor 2-11. RSP Cadre 2-12. RSP Battle Rhythm

3. Training 3-1. Inactive Duty Training (IDT) Attendance 3-2. STRM Guidelines 3-3. Advancement based on Stripes for Skills 3-4. Example Training Schedules and YTC 3-5. Site Visit SOP 3-6. Vulcan 3-7. ARNG Drill Sergeant Program 3-8. Resident RSP Cadre Training 3-9. Customized RSP Cadre Development Training 3-10. Training Management 3-11. Warrior Challenge 3-12. The Tenets of Health

4. RSP Metrics 4-1. RSP Metrics Key 4-2. RSP Metrics Defined:

5. Administration 5-1. Training Seat Management 5-2. SIDPERS and You 5-3. Promotions 5-4. Pre-Ship Checks/Monitoring/Monthly Screening 5-5. Security Issues 5-6. In-Processing/Battle Hand-Off 5-7. Pay 5-8. Recruit Force Pool (RFP) Management 5-9. Discharges 5-10. LOD Processing 5-11. Soldier Outreach 5-12. Family Outreach

Your Feedback is important to us.

Please use the link below to submit suggestions, point out changes or corrections, or to offer any other assistance you feel will make the RSP Leader

Guide a better product.

FEEDBACK

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mailto:rspleaderguide@rspteam.com?subject=RSP%20Leader%20Guide%20Feedback ii

6. Resources 6-1. Applicable Regulations

6-2. YTG/YTC

6-3. National POC Listing 6-4. Strength Maintenance Management System (SMMS) 6-5. NGB/Regional Manager Assistance Visits 6-6. Marketing/Public Affairs 6-7. Text/Autotext 6-8. GX Magazine 6-9. CAC Issuing Facility 6-10. Opportunities for Training

7. Recruiting 101 7-1. R&R Leadership Course 7-2. Active and Reserve Components Enlistment Program 7-3. Law Violations and Waivers 7-4. Strength Maintenance Philosophy 7-5. Enlistment Eligibility 7-6. Enlistment Options 7-7. Key Points of Contact

8. Logistics 8-1. Material 8-2. Services

9. Automation 9-1. Vulcan Database

9-2. DPRO

9-3. iMARC-Live 9-4. Recruit Quota Enlistment System (REQUEST) 9-5. Guidance Counselor Redesign (GCR) 9-6. Standard Installation / Division Personnel System (SIDPERS) 9-7. Interactive Personnel Electronic Record Management System (iPERMS) 9-8. Electronic Transaction Manager (E-Trans) 9-9. Joint Personnel Adjudication System (JPAS) 9-10. eMILPO

9-11. RCAS

9-12. Strength Maintenance Management System (SMMS) 9-13. ATRRS Funding Allocation Model (AFAM) 9-14. Army Training Requirements and Resources System (ATRRS) 9-15. SMTC SharePoint Portal

9-16. DTMS

9-17. MODS

9-18. LOD Module 9-19. DEERS Rapid Site Locator 9-20. Smart Book 9-21. Armed Forces Health Longitudinal Technology Application (AHLTA) 9-22. My Unit Pay

10. CAC and AKO Accounts 10-1. Overview 10-2. Benefits of Providing CAC 10-3. Methods of Acquiring a CAC iii

10-4. Procedure for establishing AKO Account 10-5. Techniques for establishing AKO Account

11. Accreditation 11-1. Focus of Accreditation Initiative 11-2. The Accreditation Process 11-3. Accreditation Ratings 11-4 Accreditation Visit Notification

12. Safety 12-1. General Procedures 12-2. Billeting 12-3. Transportation

12.4. Training

13. DirectShip 13-1. RSP Mission 13-2. Direct Ship Mission 13-3. Ship Options 13-4. Enlistment Options 13-5. Direct Ship Site 13-6. Direct Ship SOP Contents

Glossary Section I – Abbreviations Section II – Terms Section III – Contributor Recognition

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Appendix A

RSP Leader Guide Version 5 1 October 2015

Introduction Return to Index

1-1. RSP Mission.

The mission of the Army National Guard Recruit Sustainment Program (ARNG RSP) is to increase ARNG training pipeline success by preparing ARNG Recruits to succeed at Initial Entry Training (IET). RSP personnel ensure that Recruits are mentally prepared, administratively correct, and physically fit prior to shipping to training in order to reduce losses at IET. The RSP provides Recruits with realistic training that is similar to the first three weeks of IET. The Recruits are better prepared for the expectations of IET and have reduced apprehension and fear of the unknown which directly contributes to their success. The RSP also conducts meticulous review and correction of shipper packets to reduce the number of administrative errors that might jeopardize a Warrior’s success.

1-2. RSP Leader Guide Vision.

The Recruit Sustainment Program (RSP) is the ARNG’s premier Pre-IET soldierization immersion training. Utilizing a taking care of Recruits mentality that continuously strives to improve training, guidance, mentorship and leadership provided to the Army National Guard’s newly enlisted Recruits. The RSP fosters an environment that Recruits want to refer their friends and family members as potential members of the ARNG team.

1-3. Intent.

In the continuing effort to provide tools and resources to RSP Leaders throughout the ARNG, we want to develop a RSP Leader Guide compiled of information designed to assist both incoming and seasoned leadership as they manage the day to day operations of the RSP.

…LTC Ronald Hogsten, NGB-AMB Branch Chief

Unit Attrition / Retention Chief CPT Melake Whyte

RSP NCOIC

SFC Lance Washington

Senior Retention NCO

Attrition Management Branch (AMB)

Chief, Attrition/Retention Management Branch LTC Andrew Bishop

Senior Operations

NCOIC

MSG Duane Hemphill

Training Pipeline Section Chief MAJ Richard Mercer

AGR

Attrition/Retention NCO SFC Chad Emrick

Duties and Responsibilities Return to Index

2-1. Example of organizational charts from small, medium and large States.

NOTE: The suggested duties and responsibilities listed in this chapter are suggested models for organizing your State's/Territory's force structure.

a. Small State example.

Recruit Sustainment Program Small State

RRC

RSP

Commander

RSP NCOIC/Readiness NCO/Operations NCO

Training/Supply ADOS

AGR

b. Small State with a large geographic area example.

Det 1

ADOS

AGR

Recruit Sustainment Program Small State

RRC

RSP

Commander

Training/Supply

RSP NCOIC/Readiness NCO/Operations NCO

Training/Supply Training/Supply

c. Medium State example.

Recruit Sustainment Program Medium State

RRC

RSP

Commander

RSP NCOIC

Operations A Company B Company C Company D Company

Operations

NCO

Readiness

NCO

Readiness

NCO

Readiness

NCO

Readiness

NCO

Training

NCO

Training

NCO

Training

NCO

Training

NCO

AGR

ADOS

MEPs

d. Medium State example 2.

Recruit Sustainment Program Medium State

RRC

RSP

Commander

RSP NCOIC

CO NCOIC

TNG NCO

AGR

ADOS

A Co RSP

RSP OPNS NCO

CO NCOIC

TNG NCO

A Co RSP

CO NCOIC

TNG NCO

A Co RSP

CO NCOIC

TNG NCO

A Co RSP

CO NCOIC

TNG NCO

A Co RSP

CO NCOIC

TNG NCO

A Co RSP

CO NCOIC

TNG NCO

A Co RSP

IADT MGT RSP Admin

NCO

RSP Supply RSP Pay/ Admin

e. Large State example.

Recruit Sustainment Program Large State

A Co E Co D Co C Co B Co F Co K Co I Co H Co G Co

Readiness RSP NCO RSP NCO RSP NCO RSP NCO RSP NCO RSP NCO RSP NCO RSP NCO RSP NCO

RNCO

S-3

S-1 OIC S-3 NCOIC

IADT

Manager

MEPS

Liaison

C Co (Det) H Co (Det)

RSP NCO

AGR

ADOS

RRC

RSP

Commander

RSP NCOIC

f. Large State example 2.

Recruit Sustainment Program Large State

Det 1 Det 5 Det 4 Det 3 Det 2 Det 6 Det 8 Det 7

Readiness NCO

Operations

NCO

Supply NCO

AGR

ADOS

RRC

RSP

Commander

RSP NCOIC

S1/Admin Off

Readiness NCOReadiness NCOReadiness NCOReadiness NCOReadiness NCOReadiness NCOReadiness NCO

Training NCOTraining NCOTraining NCOTraining NCOTraining NCOTraining NCOTraining NCO

2-2. RSP Commander.

a. Ensures all aspects of the Recruit Sustainment Program (RSP) administrative and operational support for the program are Executed IAW National Guard Bureau (NGB) directives, State published guidance, SOP, and all others directives from the State senior leadership.

b. Administers Command and Control over the RSP on behalf of the RRC.

c. Develops and updates State RSP Program Guidance.

d. Develops RSP Standard Operating Procedures.

e. Oversees all Administration related issues for Recruits within the State.

f. The liaison for State leadership and Full-Time Unit Support personnel (FTUS) regarding RSP program requirements and functions.

g. Provide guidance on RSP Battalion YTC.

(1) Issue fiscal year annual guidance.

(2) Produce Battalion YTG/YTC training plans.

h. Conduct Yearly Training Management workshop.

i. Synchronize Battalion and company training plans.

j. Mid-term planning (120 days and out).

k. Brief State Leadership at Strength Maintenance workshop as it pertains to RSP.

l. Commanders will perform a Composite Risk Management (CRM) (FM 5-19) assessment prior to any major training event. FM 5-19 can be found on the "Official Department of the Army Publications and Forms" at the following link: http://www.army.mil/usapa/doctrine/active_fm.html. (This link may will require AKO Login and Password)

Composite Risk Management Job Aid Example

Composite Risk Management Quick Reference Booklet Example

2-3. RSP NCOIC. Responsible for the overall daily execution of all activities of the RSP. These duties include, but are not limited to:

a. Prioritizes NGB training guidance, organizes and implements company training schedules to reflect NGB goals.

b. Responsible for overseeing all weekend training activities and support. Provides training guidance to RSP companies.

c. Ensure training schedules are submitted to higher HQ NLT 120 days out (draft) and 90 days out (final) and reflect the Yearly Training Calendar (YTC). Publishes training goals, objectives, and yearly training calendar.

d. Ensures all guidance is distributed to the RSP staff and the IADT Manager.

e. Responsible for coordinating all administrative and logistical actions within the RSP.

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http://www.army.mil/usapa/doctrine/active_fm.html

f. Audits RSP training records.

g. Designated Safety Officer for the RSP.

h. Ensures Vulcan is updated regularly.

i. Coordinate and conduct all RSP Training/Coordination meetings.

j. Directly supervises all full-time unit support.

k. Act as the liaison officer to the RR Sergeants Major to ensure that the RRNCOs maintain continuity with the Recruits from the time of enlistment through Battle Hand-Off at Gold Phase.

Also, identify and communicate any issues.

l. Facilitates weekly Conference Call (At Risk, 90-120 shippers, 10 month no BCT, 18 month non-MOSQ).

m. Ensures monthly RSP After Action Reports from each company are completed and submitted.

n. Initiate corrective actions based upon AAR Comments.

o. Near-term planning (120 days and in).

p. Shippers day / night activities.

2-4. OPERATIONS NCO. Coordinates and supervises all operational functions of the RSP.

a. Provide timely statistical data and trend analysis to the leadership for the purpose of measuring the effectiveness of current RSP Policies.

b. Training Schedules (DTMS online) – CRM upload all training documentation by Quarter.

c. Evaluate STRM effectiveness based on AAR results.

d. Operation Order / Fragmentation Order (OPORD/FRAGO).

OPORD Example 1

OPORD Example 2

FRAGO Example

e. Provide training guidance to RSP sites for training schedules

Training Guidance Example

f. Provide statistical evaluation to individual RSP sites (IET Ship Rate, At Risk for Drill Attendance, Negative End Strength, Shipper Quality Control, Enlisted Training Pipeline Success Rate)

g. Responsible for the coordination with State G-3 for all training resource requirements.

h. Prepares data for monthly Strength Maintenance briefing as it pertains to the RSP.

2-5. IADT Manager.

a. Acts as the RSP liaison to Active Component training facilities in order to manage ARNG IADT Recruits.

(1) Initiates MOS reclassification for required Recruits at IADT.

(2) Initiates and tracks all Recruit State recalls with the State G1.

(3) Manages Vulcan LNO tickets for Recruit issues and resolution.

(4) Assists in obtaining medical documents for RSP Recruit medical issues incurred at training installations.

(5) Manages discharges from training posts.

(6) Manages IADT promotions.

b. Manages DPRO No Future Reservation reports.

c. Performs duties as the State Initial Entry Training Resource Manager (IETRM). This is a four year projection of anticipated training seats requirements.

d. Tracks Training Pipeline Loss (TPL) report on a monthly basis and processes separations.

e. Compiles weekly shipper report.

f. Performs QC on MEPS orders for shippers.

g. Coordinate with the RSP Senior Data Analyst to maximize training seat utilization.

2-6. Direct Ship NCO. See Chapter 13 and the Direct Ship SOP.

2-7. AGR Readiness/Training NCO. Responsible for all Company/Detachment needs to include but not limited to:

a. Coordinates Shipper Transportation.

b. Prepare Recruit administratively for shipping to BCT/AIT.

c. Develop Drill Newsletter; ensure mail and/or email to Recruits two weeks prior to drill.

d. Update and maintain Vulcan as required.

e. Receive and integrate newly assessed Recruits.

f. Oversee training program at RSP Company/Detachment.

g. Ensures weekly contact with RFP Recruits.

h. Functions as Unit Public Affairs Representative (UPAR).

i. Manage the ADOS Assistant in daily activities.

j. Order uniforms and equipment for new enlistees within five days of enlistment.

k. Tracks and processes Recruit pay and personnel transactions.

l. Initiates attachment and release from attachment orders from RSP.

m. Processes MOS award and bonus incentives upon completion of IADT.

n. Conducts Battle Hand-Off with unit of assignment.

o. Counsels Full Time Unit Support (FTUS) RSP Recruits on individual responsibilities.

p. Plans, coordinates and executes monthly training schedules IAW published YTC.

q. Coordinate and secure all requested training resources.

r. Coordinate transportation for drill weekend.

s. Coordinate support personnel for drill weekend. (Medics, etc)

t. Coordinate the meal plan.

u. Maintain Recruit uniform records.

v. Recognize Recruits who received a training award at BCT and/or AIT during Battle Hand-Off Ceremony. (i.e., DHG, High APFT)

w. Forward company AAR to RSP HQ.

x. Initiate request for discharges through RSP HQ.

y. Submits attendance reports to RSP HQ.

z. Review Split Unit Training Assembly (SUTA) Tracker and monitor MyUnit Pay Report.

aa. Review submitted DA Form(s) 1379.

bb. Ensure welcome packet is issued to each new Red Phase Recruit immediately upon enlistment. Packets should include:

(1) Welcome letter from the RSP Commander/Administrative Officer.

(2) Packing list for drill.

(3) RSP dates, times and locations of training/pick-up.

(4) Appearance and grooming standards.

(5) Emergency points of contact.

(6) Policy memorandums.

(7) RSP transportation information.

(8) Procedural guidance on late arrivals and absences.

(9) Financial responsibilities and information.

(10) Physical fitness training.

(11) Weight control.

(12) Reporting changes in legal/law/dependency/personal/medical condition etc.

cc. Ensure all enlisted Recruits are counseled on the RSP Form 08-01 or DA 4856, “One-on- One” every drill weekend.

2-8. RSP S1 (or as assigned in Medium/Small States).

a. Oversee and manage all RSP HQ S1 activities.

b. Provides input to the Commander in conjunction with ADOS assistants to ensure accurate monthly strength accountability utilizing Vulcan.

c. Reviews and verifies all DA Form 4187 personnel actions submitted by the RSP Contractor/ADOS Assistant for accuracy and eligibility. Obtains approval and/or signature.

d. Reviews and tracks Line of Duty (LODs) from training company through final disposition with State headquarters.

e. Reviews request for all awards (Recruiting Ribbon, AAM, etc) and ensure orders are generated.

f. Oversees and processes all attachment/detachment orders for RSP Recruits entering/leaving the RSP program and coordinates transactions with State headquarters/G1 and organic units.

g. Ensures Recruit is assigned to the appropriate company in Vulcan.

h. Serves as G1 Liaison to coordinate all policy updates, changes, and Recruit actions.

i. Receives weekly update from SIB and DCSPER Orders Section on all newly attached RSP Recruits and forwards copies of all orders to RSP units.

j. Processes Battle Hand-Off certificates.

2-9. RRNCO Duties.

a. Ensure Recruits report to the RSP within five days of enlistment.

b. Ensure RSP Supply NCO requests uniforms within five days of Recruit enlistment.

c. Serve an integral role in the Recruit training process.

d. Perform as Platoon Sergeant or other leadership position as assigned by RRNCOIC.

e. Assist with and ensure that all administration tasks for each Recruit have been completed.

f. Coach, counsel and mentor Recruits during RSP drill weekend.

g. Ensure all Recruits have transportation to and from drill.

h. Inform and require their Recruits to bring in qualified prospects as visitors during RSP drill weekend to shadow them.

i. Ensure 100% accountability of Recruits at all times and during all training.

j. Ensures weekly contact with RFP Recruits.

k. Ensures bi-monthly contact with all RSP Recruits.

l. Scan updated documents into RTRS.

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2-10. RSP Contractor. The RSP Contractor's responsibility are specifically addressed in their contract.

Should you need a copy of the most recent RSP Contractor's contract, contact HRR personnel.

Statement of Medical Examination and Duty Status

RSP Specialist Position Description

2-11. RSP Cadre (E4-E7).

a. Instruct Soldier Common Task Skills.

b. Instruct Soldier Training Readiness Modules (STRM).

c. Establish/Maintain Recruit Physical Readiness.

d. Provide Input on Cadre Training and Development.

e. Serve as first-line leader.

f. Contact Recruits at least once a month.

g. Conduct monthly counseling.

h. Serve as POC for all administrative issues.

i. Maintains Recruit training and organizational files.

j.

Ensure Recruits are:

(1) Informed of training schedule.

(2) Representing the National Guard at all times.

(3) Upholding the Army Values.

(4) Embracing the Warrior Ethos.

(5) Demonstrating proper military customs and courtesies.

(6) In the right place at the right time, in the right uniform.

(7) Are actively engaged in IDT functions.

k. Assist with Stripes For Skills testing.

l. Facilitate Warrior Battle Buddy program.

m. Facilitate Warrior-level AARs.

n. Inform Recruits of drill attendance and split training procedures.

o. Monitor Recruits for potential retention issues, and make every effort to mitigate those issues.

2-12. RSP Battle Rhythm.

Battle Rhythm Example

Return to Index

RSP Leader Guide Version 4 20 March 2015

Training Return to Index

3-1. Inactive Duty Training (IDT) Attendance.

a. Drill attendance is a key indicator and is directly linked to ship rate success. If Recruits attend drill you stand the greatest chance of successfully shipping them to training and ultimately providing MOSQ Soldiers to their unit of assignment.

b. AWOL Recovery Operations. It is imperative that the RSP maintain constant contact with new Recruits. Recruits will be contacted at a minimum of once per month prior to drill weekend and each site will have an AWOL recovery program established.

c. As a last resort and in the event attending drill during the scheduled IDT period is not possible, then attending a quality Split Unit Training Assembly (SUTA) is a viable alternative to keep the Recruit involved, focused and motivated. SUTA training should remain STRM focused.

RSP IDT SUTA Request Example

3-2. Soldier Training Readiness Modules (STRM) Guidelines. STRM was developed to provide the States/Territories a comprehensive approach to train Recruits on the basic fundamentals of becoming a Soldier. While all Lesson Plans listed in each Phase are mandatory, every effort should be made to develop these basic Lesson Plans to be as dynamic, interactive, and productive as possible. Think out of the box. Lesson Plans and PowerPoints are not designed to be taught verbatim from the podium. Instructors are only limited by their imagination. Instructor creativity is encouraged and additions to the presentations are acceptable.

a. Red Phase – Red Phase training is to be conducted during the Recruit’s first drill at the RSP.

The intent is to teach the basic fundamentals of being a Soldier. This phase is mandatory for all Recruits enrolled in the RSP. Most of the training is focused on educating the Recruit in military policies that will prevent them from facing disciplinary action and acclimate them to the military environment. While this mandatory training may seem unexciting, every effort should be made to make the training as interesting and interactive as possible. The Physical Fitness Assessment (PFA) or 1-1-1 is given during this phase. The standards to grade a Recruit a go are shown in the chart below:

(1-1-1) assessment chart Event Male Female

1 Mile run <8:31 <10:31 Push-ups 13 3 Sit-ups 17 17

1 Mile Run <8:45 <11:00 Push-ups 12 2 Sit-ups 14 14

≥35 y/o

17-35 y/o

b. White Phase – The White Phase training is designed to train and test your Recruits on basic skills required for success at Basic Combat Training. Recruits will attend White Phase after completion of Red Phase. It is extremely important that Recruits demonstrate mastery of the skills in this Phase and Red Phase. This mastery will allow Commanders to promote qualified Recruits under the Stripes-for-Skills program once all testing requirements are met. It also ensures all RSP Recruits are receiving the basic soldiering skills that will be heavily required from day one of BCT.

c. Blue Phase – The Blue Phase provides Cadre with the opportunity to complete Recruit preparations for success at BCT. In addition, the Blue Phase allows the Cadre one last quality check to ensure the Recruit is Mentally Prepared, Administratively Correct and Physically Fit.

d Quick Shippers – Quick-Ship Recruits will have only one RSP Drill weekend prior to shipping to BCT, combining Red and Blue Phase functions. The classes presented are mandatory to build a solid foundation for a Recruit to be successful in BCT and AIT. This is scheduled in a MUTA 4 or MUTA 5 as applicable. The Physical Fitness Assessment (PFA) or 1-1-1 is given during this phase.

The standards to grade a Recruit a go are shown in the chart below:

(1-1-1) assessment chart Event Male Female

1 Mile run <8:31 <10:31 Push-ups 13 3 Sit-ups 17 17

1 Mile Run <8:45 <11:00 Push-ups 12 2 Sit-ups 14 14

≥35 y/o

17-35 y/o

e. Green Phase – The Green Phase training offers additional instruction in leadership and physical readiness for BCT qualified Recruits (STO-2), who will attend Advanced Individual Training (AIT) the following summer. Green Phase reintegrates BCT graduates into the RSP through advanced training, and sustains Soldiering skills learned at BCT. Green Phase should also focus heavily on integrating the Recruits into RSP student leadership positions. Furthermore, a heavy emphasis should be place on sustaining Green Phase Recruits through the various social challenges that can cause issues in Training Pipeline Success, i.e. legal, medical, educational issues, etc.

f. Gold Phase (Battle Hand-Off) – The Gold Phase is the final phase for returning MOSQ Soldiers and is also the final drill with the RSP before transitioning into their unit of assignment. This phase covers what MOSQ Soldiers should expect when joining their units and culminates in the Battle Hand-Off (BHO) ceremony which initiates the unit sponsorship process. Gold Phase also gives the Soldiers a chance to evaluate the training they have received. The Soldier will join their unit of assignment MOSQ’d, and as mentally prepared, administratively correct, and physically fit as possible.

g. Additional Lesson Plans – This section contains all “non-mandatory” STRM lesson plans. They may be used at the unit’s discretion to enhance the training plan based on local assets training requirements.

3-3. Advancement based on Stripes for Skills. NPS and Glossary NPS Recruits who are part of a pre- IET training program (Recruit Sustainment Program) will be advanced when the Recruits meet the requirements listed below and are recommended for advancement by the proper authority. Recruits not in a structured program that has not been approved by NGB cannot be advanced per this paragraph. No exceptions to policy will be accepted. The State AG will delegate in writing the authority to advance Recruits under this program per AR 600-8-19, paragraph 7–17.

a. Recruits who enlist as PV1 may be advanced one pay grade prior to the Recruit reporting to IET.

The Recruit must demonstrate proficiency on every task prior to being recommended for advancement.

b. The approval authority will verify that all tasks are completed to standard prior to signing the DA Form 4187. The task sheet and exam or online certificate will be filed in the MPF as an attachment to the DA Form 4187.

c. Recruits not completing all Stripes for Skills (SFS) tasks in the training plan prior to entry on IET may not be advanced.

d. This provision can only be used to advance Recruits from PV1 to PV2.

e. Recruits who enlist under the Split Training Option will be advanced per Chapter 2, section II after completion of phase I and before entry into phase II.

f. Stripes for Skills training is housed in the Red and White Phase sections, found on the SMTC

SharePoint, https://ako.ssi.tradoc.army.mil/ARNG/SMTC/RSP/, as Cadre led instruction.

(1) A Recruit will need to complete all tasks on the checklist to include establish bank account, set up AKO account and successfully pass APFT in accordance with FM 7-22.

(2) A Recruit must receive a 70% on the written exam and receive a "GO" on all of the Drill and

Ceremony practical exercises. If a Recruit passes the written exam, but receives a NO-GO on the Drill and Ceremonies, the Recruit is not required to retake the written exam.

(3) When giving the Drill and Ceremony practical exercise score the Recruit a GO if the task is performed successfully. Score the Recruit a NO-GO if the Recruit fails one or more areas and the instructor cannot correct the deficiency on the spot (Retraining required at the next military formation).

You may use the practical exercise provided with this exam or the Stripes for Skills checklist.

(4) When administering the written Stripes for Skills exam, read the instructions at the top of the exam for further clarification on how the exam is to be scored.

(5) The written exam and the answer sheet can be obtained by emailing a request that includes your name, rank, State and position within the RSP to the Stripes for Skills Exam link. Requests that do not include all of the information listed above will not be filled.

g. Providing a certificate for the online Stripes for Skills training will no longer qualify a Recruit for advancement. While this online training will still be available, it is a tool Recruits may use to further practice and hone their skills prior to taking the mandatory written exam.

Stripes for Skills Checklist Example

DA 4187 Example

3-4. Example of Yearly Training Calendar (YTC) and Training Schedule. As with all Army National

Guard training plans, Mission Essential Task Lists (METL) should drive the training schedule.

Mission Essential Tasks for a successful RSP are those tasks that primarily focus on ensuring the RSP Recruits are mentally prepared, administratively correct, and physically ready to ship and complete BCT and AIT. STRM was designed with that in mind, and the Accreditation Checklist outlines the minimum standards to meet those goals. (See Chapter 11)

Yearly Training Calendar Example

Training Schedule Example

3-5. Site Visit SOP – An example of what should be included in a Site Visit SOP are.

Site Visit Example

3-6. Vulcan User Guide.

https://ako.ssi.tradoc.army.mil/ARNG/SMTC/RSP/SitePages/Home.aspx mailto:wrase@rspteam.com?subject=Stripes%20for%20Skills%20Exams

3-7. ARNG Drill Sergeant Program. The mission of the Drill Sergeant Program is to provide professional Cadre for the RSP. Utilizing trained Drill Sergeant Cadre, the RSP Recruit will become familiar with the demands placed on them while attending IET. It is highly recommended that each site has one certified Drill Sergeant.

POC and additional information can be obtained by contacting GSS-S.

ARNG Drill Sergeant Program

3-8. Resident RSP Cadre training. To provide training to selected ARNG Soldiers assigned as RSP Cadre. Instruction includes overview of RSP, in/out processing, personnel actions, conducting a Battle Hand-Off ceremony, implementation of training plans, Soldier Training Readiness Modules (STRM), operation of automated data bases, conduct of RSP physical readiness training and counseling of the at-risk Recruit.

3-10. Training Management.

a. 120 day training cycle

1st Drill - Red Phase 2nd Drill - White Phase (changes each month based on STRM cycle, see training as listed in para

3-2.b. above) Last Drill - Blue Phase (final drill prior to ship)

b. Conduct training meetings per FM 7-22.7 (ARMY NON COMMISSIONED OFFICER GUIDE) para 4-17.

3-11. Warrior Challenge. Numerous States have implemented RSP Warrior Challenges. These challenges were created to give RSP Recruits the opportunity to compete and test themselves both mentally and physically against their peers from throughout that States RSP Program. Competitions are held on an individual, and in some cases squad level competition. The document attached via the link below was provided by Ohio and serves as an example for other States that might choose to implement a RSP Warrior Challenge.

Warrior Challenge Example

3-12. The Tenets of Health. The function of the RSP is to provide IET installations with spiritually, mentally, physically, and morally fit Recruits that are capable of performing their duties, in any environment, under significant stress. Resilience Training has been incorporated within the Red and Blue phases of STRM, both in the classroom and on-line. Additionally, Commanders should include adherence to the objectives of the Army's Health Promotion Program (e.g., good diet, adequate exercise, abstinence from drugs and tobacco products, elimination of alcohol abuse, management of stress, regular health checkups, and spiritual and moral growth) in their training plan cycle for RSP Recruits. Reference TRADOC Regulation 350-6 and FM 1-05 for additional guidance.

Comprehensive Soldier Fitness

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https://smms.army.pentagon.mil/Security/login.aspx?TYPE=33554433&REALMOID=06-d2748b02-d77e-1004-a530-84a74d100cb3&GUID=&SMAUTHREASON=0&METHOD=GET&SMAGENTNAME=-SM-TDu8ntYoU7JL1xNNb2mwmf5b46RdrXJmJpwl77xMPjPrI8MrtNgJujMEBqt5PQ%2b7&TARGET=-SM-HTTPS%3a%2f%2fsm http://www.army.mil/csf/index.html

Return to Index

RSP Metrics Return to Index

4-1. RSP Metrics. The RSP Metrics will focus on the State's ability to successfully ship prepare their Recruits to succeed in all phases of Initial Active Duty for Training (IADT). Category weightings reward States that concentrate on getting Recruits to drill, preparing them for success at IADT, and shipping Recruits utilizing effective training seat management. A training pipeline success rate will be reported on the RSP Metrics and weighted in the national rankings. There will be an additional weight given to QC percentage this year to focus on increasing our administrative correctness of our shipper packets. The below link will take you to the NGB current RSP Metrics.

https://minuteman.ngb.army.mil/

From DPRO, click on Presentations and down to the “RSP Performance Metrics Report”.

NOTE: For States with multiple sites recommend metrics breakdown by specific site to identify strengths and weaknesses The below link is an example of State level RSP Site breakdown of NGB Metrics.

State Level Breakdown Example

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https://minuteman.ngb.army.mil/

4-2. RSP Metrics Defined.

a. State Size

(1) Definition: Established Force Structure Group; on December 31 of each year, assess the SIDPERS Authorized Strength for each State. This assignment remains static for the entire calendar year, regardless of any changes to the authorized strength that are made throughout the year.

(2) Calculations: >= 1 Thru < 5000 Small >= 5,000 Thru < 10,000 Medium >= 10,000Large

(3) Data obtained from: SIDPERS Authorization Table

(4) Period: Calendar Year

b. Training Pipeline Success Rate (30%)

(1) Definition: The total number of Enlisted Training Pipeline graduations during the past 12 months divided by the total number of Enlisted Training Pipeline resolutions (graduations plus losses) during the past 12 months, to include both graduations and attrition losses.

(2) Calculations: Based on the total population of IET Graduations (ATRRS 12 mo) divided by that same population plus the total numbers of Training Pipeline Attrition losses.

(12 mo) [Graduates / graduates + losses]

(3) Data obtained from: G1 Data Warehouse

(4) Period: Rolling 12 Months

(5) Goal: >=84%

c. IET Ship Rate (30%)

(1) Definition: This category focuses on the RSPs ability to manage training seats and ship Recruits to training. Negative hits to this category are renegotiations or cancellations less than 45 days prior to the scheduled ship date. Categories include BCT only, Thru Ticket, OSUT, Phase II, OCS BCT only, and PS Soldiers requiring BCT.

(2) Calculations: Based on the number of Recruits actually shipped, divided by number of Recruits scheduled to ship. Exceptions are cancellations within 14 days of enlistment, and cancellations or renegotiations done outside the 45 day window. [Ship confirmed / ship scheduled]

(3) Data obtained from: KEYSTONE

(4) Period: Rolling 12 Months

(5) Goal: >=85%

d. RSP Soldiers AtRisk For Drill Attendance (5%)

(1) Definition: The total number of Recruits in the enlisted training pipeline that are awaiting BCT or AIT and have not drilled in the previous 60 days.

(2) Calculations: The percentage is calculated by dividing the number of Recruits who have not drilled in the last 60 days by the total population of Recruits who are in an Awaiting Training Status (Phase 1 or 2). [Nonconstructive attendance / awaiting training population]

(3) Data obtained from: ATRRS and DFAS

(4) Period: Current number for previous 60 days

(5) Goal: <=5 %

e. RSP Negative End Strength (10%)

(1) Definition: This category identifies the State's ability to manage Recruits in the training pipeline that are listed on the RSP Negative End Strength Report requiring a training reservation, greater than 21 Months NonMOSQ, RSP No VAL Pay, or are identified as InTraining Pending Action.

(2) Calculations: All Recruits identified as not having a valid training seat reservation, Recruits greater than 21 Months NonMOSQ, Recruits identified as RSP No VAL (> 4 months with no pay activity), and those Recruits identified as In Training Pending Action divided by the Training pipeline size. [Awaiting training + at training]

(3) Data obtained from: REQUEST and ATRRS

(4) Period: Current number

(5) Goal: <5%

f. Shipper Quality Control (25%)

(1) Definition: This category recognizes the State's ability to ship their Recruits to training with minimal packet errors or deficiencies, based on TRADOC, NGB guidance, and the RSP Form 08 series checklists through the use of redundant quality control and multi-echelon oversight during the preship process.

(2) Calculations: Based on the number of Recruits (Confirmed Shippers) processed at the

BCT/AIT Reception Battalions divided into the number of Recruit packets without errors or deficiencies processed at the Training Installation and input by ARNG LNOs in the Vulcan LNO Module. [Recruits without trouble tickets / confirmed shippers]

(3) Data obtained from: Vulcan LNO Module and REQUEST

(4) Period: Rolling 12 Months

(5) Goal: >=90%

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Administration

5-2. SIDPERS and You. SIDPERS is the database of record for Army National Guard data. RSP Staff must ensure all RSP Recruit data is current and accurate which will result in proper reporting in Vulcan, TAPDB-G, DPRO and DFAS.

a. For a list of Training Pay Category (TPC) and Training Status Codes (TSC), log into Vulcan and go to Help/Info Center/TPC Info.

Edited TPC Description

NOTE: Incorrect SIDPERS TPC and TSC codes can negatively affect many DPRO reports and other systems updated by TAPDB-G. The proper TPC code, whether it reflects the Recruit in training (F, S, U) or reflects awaiting training (P, Q, W) are the main key to accurate RSP Metrics. Timely processing of training completion forms (DD 220 / DD 214) and Battle Hand-Off procedures will further enhance an accurate TPC for Recruits.

b. Ensure Recruit Training Status Code changes are updated in a timely manner.

TSC Listings

5-3. Promotions. In the RSP arena there are several avenues and promotion authorities. It is imperative that you establish standardized procedures for processing promotions for each different circumstance. Ensure the Recruit has a hard copy of the DA 4187 in their shipper packet and scanned into GCR for BCT and AIT.

a. Utilize a standardized method to identify a Recruit’s eligibility for promotion. Headquarters ensures the accuracy of the request and forwards to SIDPERS.

b. Advancements and Promotions

(1) Recruits that lack supporting documentation for an advanced promotion at the time of enlistment may submit supporting documentation prior to ship date or within three months of enlistment. This must be annotated in the remarks section of the DD Form 1966. If documentation is submitted after enlistment, the Date of Rank (DOR) will be retroactive to the date of enlistment.

College credits obtained after enlistment will not be used for promotion purposes, per AOC, 2-18c, dtd 22 April 2013.

Promotion Criteria

(2) Stripes for Skills - Stripes for Skills promotion authority can be found in Chapter 7, paragraph 7-17 of AR 600-8-19. Click on the following link to get the entire regulation or click on the "Excerpt" link below to read paragraph 7-17.

http://www.army.mil/usapa/epubs/600_Series_Collection_1.html (this link may require AKO Login and Password)

Excerpt from AR 600-8-19, Chapter 7, paragraph 7-17

DA 4187 Example

Stripes for Skills Checklist Example

c. TIS/TIG

(1) At a minimum the RSP must review the Monthly Automatic Advancement report for their Recruits to identify who is eligible for promotion. States that do not use the Automatic Advancement

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http://www.army.mil/usapa/epubs/600_Series_Collection_1.html system need to ensure they are tracking TIG/TIS and must initiate DA 4187 for promotion based on

BASD.

(2) Barring any negative actions against a Recruit, promotions under TIS/TIG will be automatic with TIS/TIG commencing on day 1 of PEBD.

(3) Intent to deny a TIS/TIG promotion must be accompanied by a DA 4187 and DA 4856.

NOTE: It is critical for not only your Recruit’s success, but your RSP’s success, for all DA 4187s to be processed in an accurate and timely manner.

5-4. Pre-Ship Checks/Monitoring/Monthly Screening. 100% accuracy of all shipper checklists must be accomplished prior to Recruits shipping to training. Administratively correct shipper packets are the responsibility of the RRNCO, RSP Readiness NCO, RSP NCOIC, RSP Contractor, IADT Coordinator, MEPS Guidance Counselors (GC) and ultimately the RSP Commander.

a. Forms

(1) RSP Form 08-01 (Soldier Pre-Ship Counseling)

(2) RSP Form 08-02 (RSP Soldier Pre-Ship Packet Checklist)

(3) RSP Form 08-01-A (BAH Addendum to Soldier Pre-Ship Counseling)

NOTE: Current versions of the above RSP forms are located in the Vulcan Information Center.

b. Suggest at a minimum, the Pre-Ship Counseling must begin at least 90 days prior to the ship date, preferably counseling should begin from the date of enlistment.

c. Monthly screening – during each IDT it is mandatory to verify all current personal data on Recruit’s, specifically: education, medical issues, law violations, pay issues and dependent status.

Make note of any issues and provide that information to the RSP Specialist/RRNCO/RSP 1SG.

RSP At-Risk Board Example

NOTE: Ensure a standardized checklist is utilized by all RSP locations.

NOTE: Ensure Recruit is briefed on what to take to BCT/AIT.

BCT/AIT Packing List (Standardized Table to AR 612-201 (February 2011))

NOTE: Ensure Recruit has over and above what AR 601-10 requires for the Shipper Packet, i.e.

dependent documents, marriage certificate vs. marriage license, BAH, etc.

Shipper Monthly QC Example

5-5. Security Issues.

a. The SMOMs listed below outline procedures for:

(1) Secret/Top Secret Security Clearances

(2) NACLC

(3) Fingerprints/Unclassified Fingerprints

(4) Match Investigations/Rap sheets

(5) Post-Enlistment legal issues/charges

SMOM 08-093

SMOM 09-199

SMOM 10-052

b. Positive matches that do not meet the criteria for waiver approval/exception to policy should be discharged prior to the 14 day window to avoid a TPL in the metrics.

c. Refer to the MOS Smart Book (DA Pam 611-21) below to ensure Recruit meets requirements.

Smart Book

5-6. In-Processing/Battle Hand-Off. The Battle Hand-Off procedures are critical in making a smooth transition to a Recruit’s next phase in the Army National Guard. They will learn who to turn to for support and how to become an indispensable member of their unit.

a. Integration of new Recruit from the Recruiter to the RSP.

(1) Notification of the new Recruit to the RSP needs to happen within five days from enlistment.

(2) Utilize RSP Form 08-05. (Vulcan input verification form)

(3) Counsel the Recruit using the DA Form 4856 on the duties and responsibilities of being a member of the RSP.

(4) At a minimum provide the following information:

(a) Points of Contact

(b) Drill Schedule

(c) Unit Newsletter

(d) Provide State/Unit level welcome packet.

(e) See Chapter 8 for additional logistical information that needs to be completed upon in-processing.

(5) Ensure Enlistment Packets held for processing due to errors/missing documents are given top priority/attention for correction and processing through SIDPERS. Utilize the SIDPERS/MEPS Variance Report found in Vulcan under DPRO Reports Tab to track these packets.

b. Battle Hand-Off from the RSP to the Unit. (MOSQ) Procedures covered in STRM Gold Phase Battle Hand-Off Lesson Plan located in SMTC SharePoint, https://ako.ssi.tradoc.army.mil/ARNG/SMTC/RSP/.

Battle Hand-Off Administrative Checklist Example

5-7. Pay. The Recruit’s pay will be processed by the RSP. Therefore, it is critical to ensure all Recruits are paid correctly and on time.

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https://pamweb.armyg1.pentagon.mil/Default.aspx

a. Ensure the proper completion and submission of the SF Form 1199a.

b. Ensure the Recruit is attached to the RSP UIC.

c. Submit for pay immediately following IDT.

d. Review the MyUnitPay, Unit Training Assembly (UTA) report. (For Recruits who are authorized to exceed their 36 UTAs, work with State to remove Code 6 to allow 48 UTAs)

e. Ensure all Drill Pay has cleared the system prior to day 2 of Reception BN to avoid Federal pay issues.

f. Monitor the At Risk for Drill Attendance Report on DPRO as well as the 45 Days No Pay Report in Vulcan.

NOTE: Recommend access to My Unit Pay and Defense Joint Military Pay System (DJMS) to submit/view real-time pay transactions.

5-8. Recruit Force Pool (RFP) Management. An enlistment option to enhance ARNG readiness by managing ARNG end strength and reducing the period of time during which Non-MOSQ Recruits are holding paragraph and line numbers in MTOE units. Applicants enlisting into the RFP will be placed into the Inactive National Guard (ING) until they enlist into the Army National Guard when they are within 120 days of training.

a. Communication – Weekly contact and a monthly event with RFP Recruits

(1) RSP Form 08-03 (RFP Soldier Contact Checklist).

routine monitoring tab.

(2) It is the responsibility of the RRNCO to communicate to the RSP full time staff (FTS) the date the RFP Recruit is projected to enter Phase 2.

b. Initial Procurement Date vs. Current Procurement Date – Upon execution of Phase 2, ensure that SIDPERS reflects the current Procurement Date as the 2nd enlistment date.

NOTE: Ensure DD Form 4-1 & 4-2, and DD Form 1966 are reviewed for accuracy and corrections are made when necessary and that both are included in the Recruit’s shipper packet.

5-9. Discharges.

a. References:

(1) NGR 614-1

(2) AR 635-200

(3) AR 635-40

(4) AR 135-178

(5) TRADOC 350-6

b. RFP - Can be discharged directly from the ING

c. Pre-IET (State level discharge packet) – gather supporting documentation, attach to discharge request, and forward all documentation to proper authority.

NOTE: If discharged within 14 days of enlistment and their ship date is cancelled they do not show as a

TPL.

Admin Discharge Checklist Example

Discharge Request Example

d. Attending IADT

(1) Upon receipt of a discharge notification LNO ticket, notify RSP location and the parent unit.

(2) Ascertain Recruit’s return date, make contact with that Recruit and recover training records.

(3) Even though the regular Army discharges them, the State must still process Recruit for discharge. Ensure Recruit’s TPC/TSC codes reflect At Training status.

e. Awaiting IADT

(1) Same procedure as Pre-IET discharges.

(2) Due to funds already expended, all efforts to save the Recruit should be exhausted prior to requesting a discharge.

NOTE: Consideration must be given to the 24 month requirement. (Title 10 U.S.C. Subtitle E, page 1930)

f. Recommend discharge tracking document.

g. Vulcan disposition should reflect the proper reason.

h. Recover issued clothing prior to forwarding the discharge request.

5-10. LOD Processing.

a. Types Formal/Informal

(1) Pre-IET/Awaiting Phase 2

(2) IET

b. Reference AR 600-8-4 for detailed LOD processing information.

c. Identifying if the LOD occurred during drill or at BCT/AIT. Ensure all State specific LOD forms are completed at this time.

PA LOD Checklist Example

CA LOD Checklist Example

CA LOD Intermediate Checklist Example

d. If a RSP Warrior claims to be injured while attending IADT but supporting documentation is not present in their training records, request an AHLTA printout from the State ARNG Health Services.

This printout will list any medical care the Warrior received while on IADT.

e. Ensure HIPAA certification by all RSP Cadre. www.mods.army.mil

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http://www.mods.army.mil/

f. Training and access to the LOD Module. www.mods.army.mil

(1) Unit Level permissions (prepare LOD)

(2) Commander Level permissions (approve & forward LOD)

g. Establish input and approving authority.

h. Follow-up medical care authorizations must be coordinated with the State Health Services/MMSO prior to any care being received.

i. When an LOD is initiated while the Recruit is on IET, the LNO will verify that LOD's have been initiated (by the training company) when warranted and do a follow-up with the training company.

LOD's are completed by the case worker at the hospital. Approved LOD from the training post must accompany the DA 2173 and any supporting medical documentation such as treatment plans, physical therapy, etc.

j. Counsel Recruit on rights and responsibilities associated with an LOD.

k. Ensure LOD is closed prior to shipment to training or discharge.

l. Upon LOD closure ensure all medical documentation is sent to MEPS.

DA Form 2173

5-11. Soldier Outreach. Actions speak louder than words. There is no better way to instill credibility between you and the RSP Recruit, than to let your actions speak for themselves. Resolve their issues quickly and you will instill that sense of urgency in them. They will trust that you are there to help them and they will be more inclined to share with you any potential problems.

a. Provide welcome letter.

(1) Drill dates.

(2) What to bring to drill.

(3) Points of Contact.

b. Methods of contact.

(1) Face to Face.

(2) Telephone/Cell Phone.

(3) Email/Standard mailing.

(4) Texting.

(5) Facebook.

(6) Twitter.

(7) Social Events.

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http://www.mods.army.mil/

(8) State/Internal Website.

c. Utilize Outreach Catalog and DVD.

d. From Gaining Unit – Incorporate Green Phase and/or CASP Recruits into gaining unit high value target training in order to boost morale and Esprit Dé Corps. (Weapons qualification, gunnery exercises, etc.) An example of a Split Unit Training Assembly form is available in the below link.

SUTA Request Form Example

NOTE: Ensure gaining unit understands the Recruit still belongs to the RSP and is just with the unit as an outreach project.

5-12. Family Outreach. The Recruit Sustainment Family Outreach Program assists families through the military path their Recruits have chosen. We believe a better informed family will foster a better informed, and ultimately a well prepared RSP Recruit. Without ensuring the Recruit’s family is informed, the Recruit will miss a critical part of total Readiness.

a. Possible Family Outreach Initiatives.

(1) Web Sites (locally owned)

(2) Newsletters (hard copy and electronic)

(3) Social Networking Sites (My Space, You Tube, Face Book)

(4) Family Nights/RSP Open House

(5) Family Shipper Briefings

(6) Family Welcome Letters

(7) Family Outreach Guide

(8) Battle Hand-Off Ceremony

b. Utilize Family Assistance Centers (FAC)/Family Readiness Group (FRG) as a tool to enhance

RSP relationship with the Recruit’s family by contacting the family to make introductions and to provide the family with RSP contact numbers.

c. The Family Outreach Guide includes much of the information you will need to brief families and keep them informed. There are also additional resources available to assist states with family briefings. You may find these tools in the Cadre Resources section on the SMTC SharePoint, https://ako.ssi.tradoc.army.mil/ARNG/SMTC/RSP/. They include a Family Information Briefing, PowerPoint slides with Instructor notes, and a family checklist which may be used as a handout to help families prepare for their Recruit's departure to BCT and AIT.

Resources Return to Index

6-1. Applicable Regulations. To include, but not limited to: http://www.apd.army.mil

a. AR 40-501 (Standards of Medical Fitness)

b. AR 350-1 (Army Training and Education)

c. AR 600-8-19 (Promotions and Reductions)

d. AR 600-9 (The Army Weight Control Program)

e. AR 601-210

f. DA PAM 611-21 (Military Occupational Specialty and Qualification)

g. FM 6-22 (Army Leadership)

h. FM 7-0 (Army Training Management)

i. FM 7-22 (Army Physical Readiness Training)

j. TRADOC 350-6 (Enlisted Initial Entry Policies and Administration)

k. TRADOC PAM 600-4 (Initial Entry Training Soldiers Handbook)

l. NGR 601-1 (Recruiting and Retention Resource Management)

m. RSP Accreditation Checklist

n. State Training SOP

6-2. YTG/YTC. You need to develop YTG/YTC…