W912QR20B0012Specs_Vol1-0000.pdf

Solicitation For HC-130J General Maintenance Hangar Patrick AFB, FL

P2: 472236

Design-Bid-Build

Specifications Volume 1 of 3

Certified Final Submittal

14 May 2020

W912QR20B0012

ARIMS: 200A

Disposition: Maintain for 15yrs after construction

W912QR20B0012-0000

Construction of HC-130J General Maintenance Hangar at Patrick Air Force Base, Florida.

Estimated Construction Cost is betw een $10,000,000 and $25,000,000.

NAICS Code: 236220. Size Determination: $39,500,000. Please note that business size in SAM is determined by the NAICS code. If the vendor size is not listed correctly for a particular NAICS code in SAM the business w ill be considered other than a small business.

This is a Full and open procurement. In accordance w ith Federal Acquisition Regulation 19.1307, this project requires the HUBZone 10% price evaluation.

Central Contractor Registration and ORCA are now available through the System for Aw ard Management (SAM), available at w w w .sam.gov.

Offerors must comply w ith the requirements of 52.204-7, 52.204-8, 52.232-33, and any other CCR/ORCA requirements in this solicitation through SAM.

Funds are not presently available for this acquisition. No contract aw ard w ill be made until appropriated funds are made available.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

X

GLENN W MOON 502.315.6177

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

14-May-2020

(RFP)

(IFB)

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________720 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________6 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________14 Aug 2020 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

U. S. ARMY ENGINEER DISTRICT, LOUISVILLE

600 DR. MARTIN LUTHER KING, JR. PLACE

ROOM 821

LOUISVILLE KY 40202-2239

W912QR

PAGE OF PAGES

1 OF

CODE 964860

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

CIVIL/OPS/ENVIRONMENTAL BR

ATTN: GLENN W MOON

600 DR M L KING JR PL RM 821

LOUISVILLE KY 40202-2236

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

502.315.6195 OR 6193FAX:TEL: 502.315.6172 TEL: 502.315.6177 FAX:

W912QR20B0012 65

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

SF 1442 BLOCK TEN CONTINUATION

Site Visit information for this project is available in FAR Clause 52.236-27 ALT I.

The term bid and proposal are used interchangeably in industry and may be used interchangeably throughout this solicitation.

Technical inquiries and questions relating to the proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://projnet.org/projnet. Please see Section 00 21 00, Projnet Instructions for further instructions.

Please note, page numbering in this document may not be accurate.

ATTENTION BIDDERS:

In preparing your bid -----

1. Have you signed the bid? Are all blank spaces filled in?

2. If signing on behalf of your company, have you attached evidence of your authority to sign the bid?

3. Have you acknowledged receipt of all amendments?

4. Have you checked your bid for possible errors? Arithmetically?

5. Have you furnished all information required by the invitation for bids and/or the specifications?

6. Are you submitting your bid on time? If mailed, will it reach the place of bid opening at the designated hour?

7. If required by the invitation for bid, have you submitted a bid bond? Is it signed? Is it in the proper amount?

8. Have you identified on the face of the envelope containing your bid, the invitation number to which it pertains, and the date and hour of opening? See 52.214-5, Submission of Bids.

9. Have you completed the ‘Representations and Certifications’, Section 00 45 00, as part of your bid submission

PRICE BREAKOUT SCHEDULE

Project: HC-130J General Maintenance Hangar (PN SXHT203000 – P2 472236)

Location: Patrick Air Force Base, Florida

Proposer's Name:

Item No.

Description Quantity Unit Unit Price Amount

BASE PROPOSAL

0001 Primary Facility – HC-130J Hangar

1 Job N/A $

0002 Sitework 1 Job N/A $

TOTAL BASE PROPOSAL $

OPTIONS

0004A Option A – Paint Booth, support equipment (Assuming Option J is NOT awarded)

1 Job N/A $

0004B Option A – Paint Booth, support equipment (Assuming Option J IS awarded)

1 Job N/A $

0005 Option B – Walk-in Sanding Booth

1 Job N/A $

0006 Option C – 5-Ton Bridge Crane + Crane Rails + Steel for 5-Ton Bridge Crane + Fall Arrest + Steel for Fall Arrest System

1 Job N/A $

0007 Option D – Shake-on Floor Hardener in Hangar Bay

1 Job N/A $

0008 Option E – 5 Coat Epoxy Floor Finish in Hangar Bay

1 Job N/A $

0009 Option F – Administration Shop Area (NE Corner)

1 Job N/A $

0010 Option G – One 400 Hz Convertor

1 Job N/A $

Item No.

Description Quantity Unit Unit Price

Amount

Option H – Paint Room

Option I – POV Parking (16 spots)

Option J – Water Cooled Chillers

Option K – Composite Shop Specialized Equipment

Option L – Equipment

Option M – Furniture and Fixtures

Job

Job

Job

Job

Job

Job

N/A

N/A

N/A

N/A

N/A

N/A

TOTAL OPTIONS $

TOTAL BASE PROPOSAL AND ALL OPTIONS $

Description of Base Proposal Items

a) Item No. 0001 "Primary Facility – HC-130J Hangar" includes all Base Proposal work required within a line five feet outside of the new HC-130J Hangar.

b) Item No. 0002 "Sitework" includes all Base Proposal work required for demolition, site clearing, grading and drainage, utilities, paving, landscaping, permits, and other construction work required beyond a line five feet outside of the new HC-130J Hangar.

Description of Option Items

a) Contractor shall submit pricing for Option A, which will be as indicated herein.

If Option J – Water-Cooled Chillers is NOT awarded, contractor shall provide pricing as indicated in the following paragraph.

Item No. 0004A “Option A – Paint Booth, Chiller, Makeup Air” includes all additional work required to provide and install the paint booth and required support equipment in lieu of the concrete pavement, blanked off piping connections and other items included in the Base Proposal. Support equipment includes the makeup air unit, air-cooled chiller, chilled water primary and secondary pump, breathing air and compressed air connections, and ancillary components (e.g. control systems). This work includes but is not limited to the following drawings and specifications:

Drawing: CS100, CS111, E-100, ES100, EG101, EG401 EP101, EP602 EP606, EP701, FA101, FX501, M-108, M-302, M-401, M-404, M-405, M-406, M-602, M-603, M-604, M-610, M-702, M-709, M-710, M-711, M-712, M-713 P-107, P-109, P-401,P-904, P-905, P-906, S-106, S-116, S-121, Specifications: 11 50 10, 23 00 00

If Option J – Water-Cooled Chillers IS awarded, contractor shall provide pricing as indicated in the 2nd paragraph below.

Item No. 0004B “Option A – Paint Booth, Chiller, Makeup Air” includes all additional work required to provide and install the paint booth and required support equipment in lieu of the concrete pavement, blanked off piping connections and other items included in the Base Proposal. Support equipment includes the makeup air unit, water-cooled chiller, cooling tower, and condenser water pump, breathing air and compressed air connections, and ancillary components (e.g. control systems). This work includes but is not limited to the following drawings and specifications:

Drawing: CS100, CS111, E-100, ES100, EG101, EG401 EP101, EP602 EP606, EP701 FA101, FX501, M-405, M-406, M-602, M-603, M-604, M-611, M-612, M-714, M-715, M-716, M-717, S-106, S-116, S-121, S-190

NOTE: This option cannot be awarded if “Option H – Paint Room” is not awarded.

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

b) Item No. 0005 “Option B – Walk-in Sanding Booth” includes all additional work required to remove, retrofit and re-install the walk-in sanding booth and associated peripheral equipment inside the hangar shops. This work includes but is not limited to the following drawings and specifications:

Drawing: A-404. E-100, ES101, EG101, EG401 EP101, EP602 EP606, EP701, FA101, FX101, M-101, M-103, M-505, S-101, S-103, S-111, S-113

Specifications: 23 00 00

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

c) Item No. 0006 “Option C – 5-Ton Bridge Crane & Crane Rails & Steel Supporting 5-Ton Bridge Crane & Fall Arrest & Steel for Fall Arrest” includes supply and erection of bridge crane, hoists, electrification, crane controls, bridge girders, connections, any other members or connections required for crane performance, all work required to provide and install the 5-ton bridge crane, crane rails, all structural steel and connections required to support crane from hangar structure, supply and erection of fall arrest system, all work required to provide and install complete fall arrest system and all steel and connections required to support fall arrest system from hangar structure in Hangar Bay. This work includes but is not limited to the following drawings and specifications:

Drawing: S-150, S-151, S-230, S-231, Specification: 11 01 50, 41 22 13.15

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

d) Item No. 0007 “Option D – Shake-on Floor Hardener for Hangar Bay” includes all additional work required to provide and install the shake on floor hardener system for the Hangar Bay, in lieu of the concrete pavement and other items included in the Base Proposal. This work includes but is not limited to the following drawings and specifications:

Drawing: A-701; Specification: 03 53 14.00 20.

NOTE: This option cannot be awarded if “Option E – 5 Coat Floor Finish for Hangar Bay” is awarded.

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

e) Item No. 0008 “Option E – 5-Coat Epoxy Floor Finish for Hangar Bay” includes all additional work required to provide and install the 5-coat epoxy floor finish system for the Hangar Bay, in lieu of the concrete pavement and other items included in the Base Proposal. This work includes but is not limited to the following drawings and specifications:

Drawing: A-701; Specification: 09 67 23.16.

NOTE: This option cannot be awarded if “Option D – Shake-on Floor Hardener for Hangar Bay” is awarded.

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

f) Item No. 0009 “Option F – Administration Shop Area (NE Corner)” includes all additional work required for the enclosed conditioned space to be fully completed and turned over to the Government. This shall include foundations, utilities, walls, roof, doors, finishes, HVAC, plumbing, lighting, power, telecommunications, etc. required for the space to be a complete and usable facility for Government. This work includes but is not limited to the following drawings and specifications:

Drawing: A-102. EG101, EG102 EG401, EG402, EL102, EL401, EL602, EP102, EP401, EP601, EP605, EP606, FA102, FX501, M-105, M-403, M-506, M-601, M-602, M-603, M-610, M-702, M- 721, M-722, M-723, P-102, P-105, P-111, P-902, P-903, T-401, T0402, S-105, S-115, S-120, S- 135, Specifications: 23 00 00

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

g) Item No. 0010 “Option G – One 400 Hz Convertor” includes to provide and install of one 400Hz Convertor and 400Hz Cable Assembly. All 480V/60Hz electrical distribution to the convertor shall be included in the Base Proposal.

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

h) Item No. 0011 “Option H – Paint Room” includes all additional work required for the enclosed conditioned space to be fully completed and turned over to the Government. This shall include foundations, utilities, walls, roof, doors, finishes, HVAC, plumbing, lighting, power, telecommunications, etc. required for the space to be a complete and usable facility for Government. This work includes but is not limited to the following drawings and specifications:

Drawing: A-103. E-100, EG101, EG102, EG401, EG402, EL103, EL402, EL602, EP103, EP403, EP601, EP603, EP602, EP605, EP606, FA101, FX501, M-302, M-404, M-601, M-602, M-603, M- 610, M-611, P-103, P-403, P-901, T-401, T-42, S-106, S-116, S-136, S-225

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

i) Item No. 0012 “Option I – POV Parking (16 spots)” includes all additional work required for the installation of 16 parking spaces. This shall include site work, grading, asphalt, concrete, light fixtures and poles, etc. required for the installation of the parking spaces. This work includes but is not limited to the following drawings and specifications:

Drawings: CS100, CS111, ES100

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

j) Item No. 0013 “Option J – Water-Cooled Chillers)” includes all additional work required for the installation of four modular water-cooled chillers. This shall include site work, foundations, grading, electrical, etc. required for the installation of the water-cooled chiller and support equipment. Support equipment includes the condenser water pumps, condenser water piping, cooling towers, and ancillary components (e.g. control systems, pipe accessories). This work includes but is not limited to the following drawings and specifications:

Drawings: ES100, EG101, EG401, EP101, EP401, EP403 EP602, EP603, EP606, EP701, M- 405, M-406, M-504, M-505, M-602, M-603, M-604, M-611, M-612, M-714, M-715, M-716, M-717, P-101, P-107, P-401, S-190, CS100, CS111.

Specifications: 23 64 10, 23 21 21, 23 64 26, 23 65 00

NOTE: This option involves replacing equipment included in the base bid. Base bid is one air-cooled chiller, and two chilled water pumps, associated piping, controls and power. Pricing of this option should include the appropriate credits for not installing equipment and support equipment included in the base proposal price – Air-Cooled Chiller as indicated above.

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

k) Item No. 0014 “Option K– Composite Shop Specialized Equipment)” includes all additional work required for the installation of composite shop specialized equipment. This shall include foundations, structural support and bracing, electrical, etc. required for the installation of the composite shop specialized equipment. Specialized equipment includes the makeup air unit, variable air volume terminal units, exhaust fans, ducting, dust collector, and dust collection piping and ancillary components (e.g. control systems). This work includes but is not limited to the following drawings and specifications:

Drawings: EP101, EP602, EP603, M-101, M-103, M-106, M-303, M-401, M-402, M-403, M-505, M-601, M-603, M-610, M-707, M-708, P-107, P-401, P-904, S-121, Specifications: 23 00 00

***The Contracting Officer may exercise this option by written notice to the Contractor within 120 days from Notice-to-Proceed (NTP).

l) Item No. 0015 “Option L – Equipment)” includes all additional work required for the installation of government furnished, contractor installed equipment. This includes miscellaneous equipment tagged as Government Furnished, Contractor Installed (GFCI) and listed on Sheets I-100, I-111, I-112, I-113, I-114.

***The Contracting Officer may exercise this option by written notice to the Contractor within 570 days from Notice-to-Proceed (NTP).

m) Item No. 0016 “Option M – Furniture and Fixtures)” shall constitute full compensation for the work associated with the procurement and installation of the Furniture, Fixtures, & Equipment (CID) Package, in accordance with requirements of the solicitation documents and criteria drawings.

***The Contracting Officer may exercise this option by written notice to the Contractor within 570 days from Notice-to-Proceed (NTP).

- END OF PRICE BREAKOUT SCHEDULE -

Section 00 21 00 - Instructions

PROJNET INSTRUCTIONS

OFFEROR'S QUESTIONS AND COMMENTS

Technical inquiries and questions relating to proposal procedures or bonds are to be submitted via Bidder Inquiry in ProjNet at http://www.ProjNet.org/ProjNet. As noted below, offerors shall not submit their proposals via ProjNet.

Offerors shall submit their proposals in accordance with the provisions stated in the solicitation.

To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system.

The Solicitation Number is: W912QR20B0012

The Bidder Inquiry Key is: 737KQN-583BCT

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Select Continue. A page will then open stating a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Select Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be emailed any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Select Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

From this page you may view all bidder inquiries or add an inquiry.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

Offerors are requested to review the specification in its entirety and to review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Information concerning the status of the evaluation and/or award will NOT be available after receipt of bids/proposals.

NOTES:

1. Offerors shall not submit their proposals via ProjNet, but in accordance with the provisions stated in the solicitation. Any questions regarding acceptable means of submitting offers shall be made directly to the Contract Specialist identified in the solicitation.

2. Government responses to technical inquiries and questions relating to proposal procedures or bonds that are submitted to ProjNet in accordance with the procedures above are not binding on the Government unless an amendment is issued on Standard Form 30. In the case of any conflicts, the solicitation governs. Any changes or revisions to the solicitation will be made by formal amendment. Government responses will be limited to: (a) Notice that an amendment will be issued; (b) Reference to an existing requirement contained in the solicitation; or (c) Notice that a response is not necessary.

3. The ability to enter technical inquiries and questions relating to proposal procedures or bonds will be disabled ten (10) days prior to the closing date stated in the solicitation. No Government responses will be entered into the ProjNet system within five (5) days prior to the closing date stated in the solicitation.

SUBCONTRACTING PLAN INFO

AFARS -- Appendix DD Subcontracting Plan Evaluation Guide

SUBCONTRACTING PLAN EVALUATION GUIDE

P art 1 – Introduction

DD-100 Purpose.

The guide provides a methodology for uniform and consistent evaluation of subcontracting plans within the Army. It is designed to facilitate compliance with the mandates of 15 U.S.C. § 637(d) to increase opportunities for small and small disadvantaged businesses.

DD-101 Applicability.

In accordance with requirements of FAR 19.705-4, DFARS 219.705-4 and AFARS 5119.705-4, the contracting officer shall use this guide to review all subcontracting plans (except those for commercial items), including those submitted in response to the provisions in FAR 19.705-2(d) and (e). When the contract will require subcontracting plans, use the clauses designated by FAR 19.708(b)(1) and (2) and DFARS 219.708(b)(1)(A) in the solicitation. A copy of the completed evaluation shall be included in the contract file.

DD-102 Goals.

Contracting officers must place special emphasis on negotiating subcontracting goals that are realistic, challenging and attainable. The plan must express goals in terms of percentages of total planned subcontracting dollars and must be comparable to the dollar commitments in the small business participation plan. In accordance with FAR 19.705- 4(d), the contracting officer must review enough evidence to determine that the:

1. Offeror can meet subcontracting plan goals;

2. Offeror’s goals are consistent with their cost or pricing data or information other than cost or pricing data;

3. Offeror will honor the terms of subcontract agreements (i.e., timely payments of amounts owed, use of firms cited in proposal, etc.); and

4. Offeror’s make or buy policy or program does not conflict with the proposed subcontracting plan and is in the Government’s best interest.

5. Plan includes the contractor’s commitment to adopt and comply with its requirements and goals for small business utilization.

DD-103 Evaluation Rating.

Either the contracting officer, the small business representative, or both, shall evaluate and rate the subcontracting plan as “acceptable” or “unacceptable,” in the context of the particular procurement. For instance, in smaller dollar value contracts, or contracts for uniquely manufactured items, it might be impracticable or not cost effective for offerors to take the type of actions that might be appropriate in contracts for larger dollar values or commercial components. To receive an “Acceptable” rating, the contractor must satisfy all objectives in Part 2 and meet each statutory subcontracting plan requirement outlined in Part 3. Failure to receive a subcontracting plan rating of acceptable could jeopardize the offeror’s selection for contract award. The contracting officer must document the decisions in the contract file.

DD-104 Modification of Guide.

Pursuant to AFARS 5101.403, only principal assistants responsible for contracting may approve individual deviations to this evaluation guide. This approval authority may not be further delegated.

DD-105 Use of Preaward Surveys.

For contracts administered by the Defense Contract Management Agency, obtain information needed to assess contractor compliance with subcontracting plans in current and previous contracts by requesting a preaward survey in accordance with FAR 9.106, DFARS 209.106 and DFARS PGI 209.106.

P art 2 – Rating System

DD-201 Acceptable Plans.

Objective: The subcontracting plan meets all of the requirements outlined in Part 3. The offeror has provided details that demonstrate an acceptable approach to assisting, promoting and utilizing small businesses, small disadvantaged businesses, women-owned small businesses, historically underutilized business zone small businesses, veteran-owned small businesses, service disabled veteran-owned small businesses and, for Defense Research Programs, historically black colleges and universities and minority serving institutions. The offeror has demonstrated an ability to meet prior subcontracting plan goals and honor the terms of subcontract agreements. Offeror has outlined an approach utilizing mentor protégé firms, joint venture teams, or other partners. The subcontracting goals are realistic, challenging, and attainable. Clarifications and minor rework of the submission may be required to correct slight omissions that do not prejudice other offers.

DD-202 Unacceptable Plans.

Objective: The subcontracting plan fails to meet a requirement outlined in Part 3. The offeror has not provided an acceptable approach to assisting, promoting, and utilizing small businesses. The offeror has a history of failing to honor subcontract agreements. The offeror did not discuss the establishment of mentor protégé relationships, teaming, or joint venture agreements with other firms. Ensure the proposed subcontracting goals are attainable in light of the contractor’s past performance in meeting subcontracting goals. Proposed subcontracting goals reflect less than a good faith effort. Substantial rework of the document is required to correct omissions and establish realistic, challenging, and attainable goals. Failure to receive a rating of acceptable may jeopardize offeror’s eligibility for contract award. See FAR 19.702(a)(1).

Part 3 – Subcontracting Plan Requirements

DD-301 Requirements.

If any of the following are answered “NO”, the plan is not acceptable, and the offeror must revise it before contract award. Does the plan:

1. Contain a policy statement or evidence of internal guidance to company buyers that commits to complying with the Small Business Act (Public Law 99-661, Section 1207 and Public Law 100-180)?

2. Identify separate percentage goals for utilizing small businesses (including Alaska Native Corporations (ANCs) and Indian tribes), veteran-owned small businesses (VOSB), service-disabled veteran-owned small businesses (SDVOSB), historically underutilized business zone small businesses (HUBZone), small disadvantaged businesses (SDB), women-owned small businesses (WOSB), and, for Defense Research Programs, historically black colleges and universities and minority serving institutions where applicable? Negotiated subcontracting goals must correlate with percentages of small business utilization identified in the contractor’s small business participation plan, see

FAR 15.304 and DFARS 215-304, and/or minimum targets identified in the solicitation or contract modification.

FAR 19.704(a)(1)

3. Project the total dollars planned to be subcontracted and a separate statement of the total dollars planned to be subcontracted to small business (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns? FAR 19.704(a)(2)

4. Describe the principal types of supplies and services to be subcontracted and identify the types planned for subcontracting to small business (including ANCs and Indian tribes), VOSB, SDVOSB, HUBZone, SDB and WOSB concerns?

5. Describe the method to be used to develop the subcontracting goals? FAR 19.704(a)(4)

6. Describe the method for identifying potential sources for solicitation purposes? FAR 19.704(a)(5)

7. State if the offeror included indirect costs in establishing subcontracting goals, and a description of the method used to determine the proportionate share of indirect costs to be incurred with small business, VOSB, SDVOSB, HUBZone, SDB (including ANCs and Indian tribes), and WOSB concerns? FAR 19.704(a)(6)

8. Identify the name of the employee who will administer the offeror’s subcontracting program and describe that person’s duties? FAR 19.704(a)(7)

9. Provide an approach for ensuring that small businesses, VOSB, SDVOSB, HUBZone, SDB, (including ANCs and Indian tribes) and WOSB concerns will have an equitable opportunity to compete for subcontracts?

10. Require the offeror to include the clause at FAR 52.219-8, Utilization of Small Business Concerns in all subcontracts that offer further subcontracting opportunities and require all subcontractors (except small business concerns) that receive subcontracts over $700,000 ($1,500,000 for construction) to adopt a plan that complies with the requirements of the clause at FAR 52.219-9 Alt. I (Dev), Small Business Subcontracting Plan?

11. Provide assurances that the offeror will:

a. Cooperate in required studies or surveys;

b. Submit periodic reports so that the Government can determine the extent of offeror’s compliance with the subcontracting plan;

c. Submit semi-annual Individual Subcontract Reports (ISRs) and/or Summary Subcontract Reports (SSR) in the Electronic Subcontracting Reporting System (eSRS) (h ttp://www.esrs.gov) in accordance with FAR 52.219-9 Alt. I (Dev) or provide other ancillary reports as requested by the contracting officer or Army Small Business Office;

d. Ensure that its subcontractors with subcontracting plans agree to submit the ISRs and/or SSRs using the eSRS;

e. Provide its prime contract number and its Unique Identifier number and the e-mail address of the

Government or contractor employee responsible for acknowledging or rejecting the reports, to all first-tier subcontractors with subcontracting plans so they can enter this information into the eSRS when submitting their reports; and

f. Require each subcontractor with a subcontracting plan to provide the prime contract number and its own

Unique Identifier number, and the e-mail address of the Government or contractor official responsible for acknowledging or rejecting the reports, to its subcontractors with subcontracting plans? FAR

19.704(10)

12. Describe the types of records that the contractor will maintain concerning procedures adopted to comply with the requirements and goals in the plan, including establishing source lists; and a description of the offeror’s efforts to locate small business, VOSB, SDVOSB, HUBZone, SDB, and WOSB concerns and to award subcontracts to them?

FAR 19.704(11)

13. Does plan, pursuant to FAR 19.704(11)(c), provide a separate goal for the basic contract and, if applicable, each option?

SMALL BUSINESS SUBCONTRACTING PLAN (SAMPLE)

Federal Acquisition Regulation (FAR), paragraph 19.708(b)(1)) prescribes the use of the clause at FAR 52.219-9 Alt. I (Dev) entitled "Small Business Subcontracting Plan.” The following is a suggested model for use when formulating such subcontracting plan. While this model plan has been designed to be consistent with FAR 52.219-9 Alt. I (Dev), other formats of a subcontracting plan may be acceptable. However, failure to include the essential information as exemplified in this model may be cause for either a delay in acceptance or the rejection of a bid or offer where the clause is applicable. Further, the use of this model is not intended to waive other requirements that may be applicable under FAR 52.219-9 Alt. I (Dev). "SUBCONTRACT," as used in this clause, means any agreement (other than one involving an employer- employee relationship) entered into by a federal government prime contractor or subcontractor calling for supplies or services required for performance of the contract or subcontract.

I. IDENTIFICATION DATA:

Company Name:

Address:

Date Prepared: Solicitation Number:

Description:

Estimated Contract Dollar Value:

II. TYPE OF PLAN (circle one)

A. I ndividual Plan (All elements developed specifically for this contract and applicable for the full term of this contract, including any option periods.)

B. M aster Plan (Goals developed for this contract; all other elements standard; must be renewed every three years)

C. C ommercial Plan Commercial products/service plan, including goals, covers the offeror’s fiscal year and a pplies to the entire production of commercial items or delivery of services sold by either the entire c ompany or a portion thereof (e.g., division, plant, or product line); this includes planned subcontracting f or both commercial and Government business. In accordance with FAR 19.704(d), “A commercial plan (as defined in FAR 19.701) is the preferred type of subcontracting plan for contractors furnishing commercial items.”(Contractor sells large quantities of off-the-shelf commodities to many Government agencies. Plans/goals negotiated by a lead agency on a company-wide basis rather than for individual contracts. Plan effective only during the year for which it is approved. The contractor must provide a copy of the lead agency approval.)

III. GOALS:

(For information purposes only: FAR 19.704(a)(1) requires separate percentage goals for using Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns as subcontractors; and a statement of the total dollars planned to be subcontracted to Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns. NOTE: The dollar amounts planned for subcontracting must be expressed as percentages of total subcontracting dollars as shown below.)

State separate dollar and percentage goals, expressed in terms of percentages of total subcontracting dollars, for the use of Large Business, Small Business, Veteran-Owned Small Business, Service Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, Woman-Owned Small Business, and Historically Black Colleges and Universities/Minority Institutions concerns as subcontractors. The offeror shall include all subcontracts that contribute to contract performance, and may include a proportionate share of products and services that are normally allocated as indirect costs in the following format. (For a contract with options, provide a separate statement for the basic contract and individual statements for each option year.)

A. BASE BID ONLY: The following percentage goals (expressed in terms of a percentage of total planned subcontracting dollars) and dollar amounts are applicable to the contract cited above or to the contract awarded under the solicitation cited. Total Base Bid is $ .

(i) Total estimated dollar value of all planned subcontracting for an individual contract plan; or the offerors total projected sales, expressed in dollars, and the total value of projected subcontracts to support the sales for a commercial plan; i.e., the sum of a and b above: $ (100 Percent) $ and

(ii) Total estimated dollar value and percent of planned subcontracting with Small Business (including Veteran-Owned Small Business, Service Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, Woman-Owned Small Business, and Historically Black Colleges and Universities/Minority Institutions concerns): (% of "(i)") $ and

(iii) Total estimated dollar value and percent of planned subcontracting with large businesses (all business concerns classified as "other than small"): (% of "(i)") $ and %

(iv) Total estimated dollar value and percent of planned subcontracting with Small Disadvantaged Business concerns (SDB): $ and % of total planned subcontracting dollars under this contract will be awarded to subcontractors who are small concerns owned and controlled by socially and economically disadvantaged individuals and appear on the Small Business Administration’s list. (% of "(i)")

(v) Total estimated dollar value and percent of planned subcontracting with Women-Owned Small Business concerns (WOSB): $ and % of total planned subcontracting dollars under this contract will be awarded to subcontractors who are WOSB. (% of "(i)")

(vi) Total estimated dollar value and percent of planned subcontracting with Veteran-Owned Small Business concerns (VOSB): $ and % of total planned subcontracting dollars under this contract will be awarded to subcontractors who are VOSB. (% of "(i)")

(vii) Total estimated dollar value and percent of planned subcontracting with Service-Disabled Veteran- Owned Small Business concerns (SDVOSB): $ and % of total planned subcontracting dollars under this contract will be awarded to subcontractors who are SDVOSB. (% of "(i)")

(viii) Total estimated dollar value and percent of planned subcontracting with Historically Black Colleges and Universities/Minority Institutions (HBCU/MI): $ and % of total planned subcontracting dollars under this contract will go to HBCU’s who are an institution determined by the Secretary of Education to meet the requirements of 34 CFR 608.2, the term also includes any nonprofit research institution that was an integral part of such a college or university before November 14, 1986; or MI’s who are an institution of higher education meeting the requirements of Section 1046(3) of the Higher Education Act of 1965 (20 U.S.C. 1135d-5(3)) which, includes a Hispanic-serving institution of higher education as defined in Section 316(b)(1) of the Act (20 U.S.C. 1059c(b)(1)). (% of "(i)")

(ix) Total estimated dollar value and percent of planned subcontracting with HUBZone Small Business concerns: $ and % of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns located in a historically underutilized business zone which is an area located within one or more qualified census tracts, qualified non-metropolitan counties, or lands within the external boundaries of an Indian reservation and appear on the Small Business Administration’s HUBZONE web site at w ww.sba.gov/HUBZONE. (% of "(i)")

The following principal products and/or services will be subcontracted under the Base Bid of this contract, and the distribution among Large Business, Small Business, Veteran-Owned Small Business, Service Disabled Veteran- Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, Woman-Owned Small Business, and Historically Black Colleges and Universities/Minority Institutions is as follows: (Check all that apply)

Subcontractor Name

Product or Service/ Description

Large Business

Small Business

VOSB SDVOSB HSB SDB WOSB HBCU/

MI

(ATTACHMENT MAY BE USED IF ADDITIONAL SPACE IS REQUIRED)

B. OPTIONS: You must include a separate goal for each option. See the attached Continuation Sheet for Paragraph A for each option.

C. The following method was used in developing subcontract goals (i.e., Statement explaining how the product and service areas to be subcontracted were established, how the areas to be subcontracted to Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns were determined, and how Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns' capabilities were determined, to include identification of source lists utilized in making those determinations. Also a statement as to what efforts will be taken to improve on past goals and how SB and SDB firms will be included in areas without previous SB/SDB involvement).

D. A description of the method used to identify potential SOURCES for solicitation purposes (e.g., whether you used existing company source lists, the System for Award Management (SAM)) of the Small Business Administration (SBA), veterans service organizations, the National Minority Purchasing Council Vendor Information Service, the Research and Information Division of the Minority Business Development Agency in the Department of Commerce, or small, HUBZone, disadvantaged, and women-owned small business trade associations. A firm may rely on the information contained in SAM as an accurate representation of a concern's size and ownership characteristics for the purposes of maintaining a small, veteran-owned, service-disabled veteran-owned, HUBZone small, small disadvantaged and women-owned small business source list. Use of SAM as its source list does not relieve a firm of its responsibilities e.g., outreach, assistance, counseling, and publicizing subcontracting opportunities) in this clause.

E. Indirect and overhead costs (check one): HAVE HAVE NOT been included in the goals specified in Paragraph A and Paragraph B.

F. If "HAVE" was selected in Paragraph E, explain the method used in determining the proportionate share of indirect and overhead cost to be allocated as subcontracts to Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns. (NOTE: Commercial Plans Must Include Indirect Costs).

IV. PROGRAM ADMINISTRATOR:

(For information purposes only: FAR 19.704(a)(7) requires information about the company employee who will administer the subcontracting program. Please provide the name, title, address, telephone number, fax machine number, email address, position within the corporate structure, and the duties of that employee.)

Name:

Title:

Position:

Address:

Telephone No:

Fax No:

Email Address:

This individual's specific duties, as they relate to the firm's subcontracting program, are as follows:

General overall responsibility for this company's Small Business Program, the development, preparation and execution of individual subcontracting plans and for monitoring performance relative to contractual subcontracting requirements contained in this plan, including but not limited to:

A. Developing and maintaining offerors/bidders lists of small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns from all possible sources. Our firm may rely on the information contained in the SBA Small Business Source System, as an accurate representation of a concern’s size and ownership characteristics for the purposes of maintaining a Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business source list. The Small Business Administration’s (SBA’s) list of Small Disadvantaged Businesses and small HUBZone businesses can be accessed through w ww.sam.gov. Select “Dynamic Small Business Search” to access the SBA small business source system.

B. Ensuring that procurement packages are structured to permit Small Business, Veteran-Owned Small

Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns to participate to the maximum extent possible.

C. Assuring inclusion of Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned

Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns in all solicitations for products or services that they are capable of providing.

D. Reviewing solicitations to remove statements, clauses, etc., which may tend to restrict or prohibit Small

Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business participation, including recommendations to set aside competitions for SDB’s

E. Ensuring periodic rotation of potential subcontractors on bidders’ lists.

F. Ensuring that the bid proposal review board documents its reasons for not selecting low bids submitted by

Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns.

G. Ensuring the establishment and maintenance of records of solicitations and subcontract award activity.

H. Attending or arranging for attendance of company counselors at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

I. Conducting or arranging for conduct of motivational training for purchasing personnel pursuant to the intent of Public Laws 95-507, 99-661, and 100-180.

J. Monitoring attainment of proposed goals.

K. Preparing and submitting timely, required subcontract reports

L. Coordinating contractor's activities during the conduct of compliance reviews by Federal agencies.

M. Coordinating the conduct of contractor's activities involving its Small Business, Veteran-Owned Small

Disadvantaged Business, and Women-Owned Small Business subcontracting program.

N. Ensuring Individual Subcontract Reports (ISRs) and Summary Subcontract Reports (SSRs) are submitted using eSRS (h ttp://www.esrs.gov), following the instructions in the eSRS.

O. Notifying the Contracting Officer or his representative in writing of any substitutions of firms that are not Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business for the firms listed in the subcontracting plan.

P. Additions to (or deletions from) the duties specified above are as follows:

V. EQUITABLE OPPORTUNITY:

(For information purposes only: FAR 19-704(8) requires a description of the efforts the contractor will make to ensure that Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns will have an equitable opportunity to compete for subcontracts.)

The following efforts will be taken to assure that Small Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, Small Disadvantaged Business, and Women-Owned Small Business concerns will have an equitable opportunity to compete for subcontracts, including items not traditionally awarded to SB or SDB firms:

A.…