Att_11.7_UFGS_01_45_00.00_10.pdf

Shallow Land Disposal Area (SLDA) Scope of Work

Section 01 45 00.00 10 Page 1

SECTION 01 45 00.00 10

QUALITY CONTROL

02/10

PART 1 GENERAL

1.1 PAYMENT

Separate payment will not be made for providing and maintaining an effective Quality Control (QC) system. All associated costs shall be included in the applicable BID SCHEDULE unit or lump-sum prices.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Establish and maintain an effective QC system. QC consists of plans, procedures, and organization necessary to produce an end product that complies with requirements of the SOW and Government accepted workplans. The QC system must cover all remedial design elements, plans and operations, both onsite and offsite. A Contractor Quality Control (CQC) System Manager will be held responsible for the quality of work and will be subject to removal by the Contracting Officer for non-compliance with the quality requirements specified in the SOW and Government accepted workplans.

3.2 QUALITY CONTROL PLAN

Submit after receipt of a notice to proceed a CQC Plan for Government review and acceptance. Site work will be permitted to begin only after Government acceptance of the CQC Plan and all other workplans and pre-construction submittals required by the Scope of Work (SOW) for remediation of

SLDA.

3.2.1 Content of the CQC Plan

Include, as a minimum, the following to cover all design and construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, purchasing agents , designers of record, consultants, and architect/engineers (AEs):

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three phase control system for all aspects of the work specified. The staff must Include a CQC System Manager who reports to the Project Manager or someone higher in the contractor’s organization.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

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c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm that describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work that is not in compliance with the contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager.

Copies of these letters must be furnished to the Government.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, purchasing agents, designers of record, consultants, and AEs. These procedures must be in accordance with Section 01 33 00.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. Laboratory facilities approved by the Contracting Officer must be used.

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation

g. Procedures for tracking design and construction deficiencies from identification through completion of acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

h. Utilization of a time-lapse photography system to record activities in the active work area(s) for the duration of the project.

i. Reporting procedures, including proposed reporting formats

j. A list of the definable features of work. A definable feature of work is a task that is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section. This list will be agreed upon during the coordination meeting.

3.2.2 Acceptance of CQC Plan

Acceptance of the Contractor's CQC Plan is required prior to the start of remedial design activities and site work. Acceptance is conditional and will be predicated on satisfactory performance during the remediation design and remediation. The Government reserves the right to require the Contractor to make changes to the CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

3.2.3 Notification of Changes

After acceptance of the CQC Plan, notify the Contracting Officer in writing a minimum of 7 calendar day prior to any proposed change and provide qualifications of proposed replacement if requested.

Proposed changes are subject to acceptance by the Contracting Officer.

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3.3 COORDINATION MEETING

Meet with the Contracting Officer or Authorized Representative and discuss the Contractor's QC system.

During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of the Contractor's management and control with the Government's Quality Assurance (QA). A list of definable features of work associated with the remedial action must be agreed upon. A definable feature of work is a task that is separate and distinct from other tasks and has separate control requirements.

Minutes of the meeting shall be prepared by the Contractor, reviewed (for acceptance) by the Government, and signed by both the Contractor and the Contracting Officer. The minutes will be retained by both the Contractor and the Government as part of the project file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the CQC system or procedures that may require corrective action by the Contractor.

3.4 QUALITY CONTROL ORGANIZATION

3.4.1 Personnel Requirements

The Contractor must identify an individual within its organization at the worksite who is responsible for overall management of CQC and have the authority to act in all CQC matters for the CONTRACTOR. The CQC System Manager must be on the site at all times during construction and will be employed by the Contractor. An alternate for the CQC System Manager will be identified in the plan to serve in the event of the CQC System Manager absence. The alternate’s requirements are the same as the CQC Manager.

The Contractor's CQC staff must maintain a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure compliance with the SOW and Government accepted workplans. The CQC staff will be subject to acceptance by the Contracting Officer. The Contractor must provide as part of the CQC organization, whenever the complexity of the work warrants, specialized personnel for the following areas: geological, hydro-geological, chemical, safety, health, electrical, mechanical, civil, structural, environmental, health-physics, and architectural. These personnel should assist and report to the CQC System Manager. Each person will be responsible for assuring the activity complies with the contract requirements for their area of specialization.

Provide adequate office space, filing systems and other resources as necessary to maintain an effective and fully functional CQC organization. Promptly complete and furnish all letters, material submittals, shop drawing submittals, schedules and all other project documentation to the CQC organization. The CQC organization shall be responsible to maintain these documents and records at the site at all times, except as otherwise acceptable to the Contracting Officer.

Personnel Requirements are included within Section 6 of the SOW.

3.4.2 Organizational Changes

The Contractor shall maintain the CQC staff at full strength at all times. When it is necessary to make changes to the CQC staff, revise the CQC Plan to reflect the changes in accordance with paragraph 3.2.3.

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3.5 SUBMITTALS AND DELIVERABLES

Submittals, if needed, must comply with the requirements in Section 01 33 00. The CQC organization is responsible for certifying that all submittals and deliverables are in compliance with project requirements.

3.6 CONTROL

CQC is the means by which the Contractor ensures that the remedial action, including work or products of subcontractors and suppliers, complies with requirements of the SOW and Government accepted workplans. At least three phases of control must be conducted by the CQC System Manager for each definable feature of the remedial action as follows:

3.6.1 Preparatory Phase

This phase is performed prior to beginning work on each definable feature of work, after all required plans are accepted, and after copies are at the work site. This phase includes:

a. A review of each paragraph of applicable plans, reference codes, and standards. Make available during the preparatory phase a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work.

b. Review of the work plans, drawings, and data

c. Check to assure that all materials and/or equipment have been tested, submitted, and approved

d. Review of provisions that have been made to provide required control inspection and testing

e. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the SOW and Government accepted workplans

f. Examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored

g. Review of the appropriate activity hazard analysis to assure safety requirements are met

h. Discussion of procedures for controlling quality of the work including repetitive deficiencies

i. Document tolerances and workmanship standards for that feature of work

j. Check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer

k. Discussion of the initial control phase

The Government must be notified at least 8 hours in advance of beginning the preparatory control phase. Include a meeting conducted by the CQC System Manager and attended by the superintendent, other CQC personnel (as applicable), and the individual responsible for the definable feature. Document the results of the preparatory phase actions by separate minutes prepared by the CQC System Manager and attach to the daily CQC report. Instruct applicable workers as to the acceptable level of workmanship required in order to meet project requirements.

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3.6.2 Initial Phase

This phase is accomplished at the beginning of a definable feature of work and includes the following:

a. Review minutes of the preparatory meeting

b. Check of the work to ensure that it is in full compliance with project requirements

c. Verify adequacy of controls to ensure full compliance with the SOW and Government accepted workplans. Verify required control inspection and testing

d. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards

e. Resolve all differences

f. Check safety to include compliance with and upgrading of the Accident Prevention Plan / Site Safety and Health Plan and activity hazard analysis. Review the activity analysis with each worker

g. The Government must be notified at least 8 hours in advance of beginning the initial phase.

Prepare separate minutes of this phase by the CQC System Manager and attach to the daily CQC report. Indicate the exact location of initial phase for future reference and comparison with follow-up phases.

The initial phase should be repeated for each new crew to work onsite, or any time acceptable specified quality standards are not being met.

3.6.3 Follow-up Phase

Perform daily checks to assure that control activities, including control testing, are providing continued compliance with project requirements, until completion of the particular feature of work. Record the checks in the CQC documentation. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work that may be affected by the deficient work. Do not build upon nor conceal non-conforming work.

3.6.4 Additional Preparatory and Initial Phases

Conduct additional preparatory and initial phases on the same definable features of work if: the quality of on-going work is unacceptable; if there are changes in the applicable CQC staff, onsite production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.

3.7 TESTS AND ANALYSES

3.7.1 Testing Procedure

Perform specified or required tests to verify that control measures are adequate to provide a product that conforms to project requirements. Upon request, furnish to the Government duplicate samples for possible testing by the Government. Procure the services of a USACE accepted testing laboratory or establish an accepted testing laboratory at the site. Perform the following activities and record and provide the following information:

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a. Verify that testing procedures comply with project requirements

b. Verify that facilities and testing equipment are available and comply with testing standards

c. Check test instrument calibration data against certified standards

d. Verify that recording forms and a test identification control number system, including all of the test documentation requirements, have been prepared

e. Results of all tests and analyses performed, both passing and failing on the CQC report for the date taken. Identify the location where tests / analyses were taken and the sequential control number identifying the test / analysis. If approved by the Contracting Officer, actual test / analysis reports may be submitted later with a reference to the test / analysis number and date taken. Provide an information copy of tests / analyses performed by an offsite or commercial laboratory directly to the Contracting Officer. Failure to submit timely test / analytical reports as stated may result in nonpayment for related work performed and disapproval of the laboratory for the project.

3.7.2 Laboratories

3.7.2.1 Capability Check

The Government reserves the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the SOW and Government accepted workplans and to check the laboratory technician's testing procedures and techniques. Laboratories utilized for environmental testing of soils, water, and air samples must meet criteria detailed in Section 01 35 45.

3.7.2.2 Capability Recheck

If the selected laboratory fails the capability check, the Contractor will reimburse the Government for each succeeding recheck of the laboratory or the checking of a subsequently selected laboratory. Such costs will be deducted from the contract amount due the Contractor.

3.7.3 Onsite Laboratory

The Government reserves the right to utilize the Contractor's onsite laboratory and equipment to make assurance tests and to check the Contractor's testing procedures, techniques, and test results at no additional cost to the Government.

3.8 COMPLETION INSPECTION

3.8.1 Punch-Out Inspection

At the completion of all work or any increment thereof established by a completion time stated in FAR Clause 52.211-10 entitled “Commencement, Prosecution, and Completion of Work,” or stated elsewhere in the specifications, the CQC System Manager must conduct an inspection of the work and develop a “punch list” of items which do not conform to the SOW, Government accepted workplans, and as required by paragraph 3.9. Such a list of deficiencies must be included in the CQC documentation, and must include the estimated date by which the deficiencies will be corrected. The CQC System Manager or staff must make a second inspection to ascertain that all deficiencies have been corrected and so notify the Government that the work is ready for the Government pre-final inspection.

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3.8.2 Pre-Final Inspection

The Government will perform the pre-final inspection to verify that the remedial action is complete. A Government pre-final punch list may be developed as a result of this inspection. Ensure that all items on this list have been corrected before notifying the Government, so that a final inspection can be scheduled. Correct any items noted on the pre-final inspection in a timely manner. These inspections and any deficiency corrections required by this paragraph must be accomplished within the time slated for completion of the entire work or any particular increment of the work if the project is divided into increments by separate completion dates.

3.8.3 Final Acceptance Inspection

The CQC inspection personnel, plus the superintendent or other primary management person, and the Contracting Officer's Representative must be in attendance at the final acceptance inspection. The final acceptance inspection will be formally scheduled by the Contracting Officer based upon results of the pre-final inspection. Notify the Contracting Officer at least 14 days prior to the final acceptance inspection and include the Contractor's assurance that all specific items previously identified to the Contractor as being unacceptable, along with all remaining work performed under the project, will be complete and acceptable by the date scheduled for the final acceptance inspection. Failure of the Contractor to have all contract work acceptably complete for this inspection will be cause for the Contracting Officer to bill the Contractor for the Government's additional inspection cost.

3.9 DOCUMENTATION

The Contractor must maintain current records providing factual evidence that required QC activities and/or tests have been performed. A Daily Progress Report must be issued and will include the work of subcontractors and suppliers on an acceptable form that includes, as a minimum, the following information:

a. Contractor/subcontractor and their area of responsibility

b. Operating equipment with hours worked, idle, or down for repair

c. Work performed each day, giving location, description, and by whom (When Network Analysis System (NAS) is used, identify each phase of work performed each day by NAS activity number.)

d. Test and/or control activities performed with results and references to accepted workplan requirements. Identify the control phase (Preparatory, Initial, Follow-up)

e. List of deficiencies noted along with corrective action

f. Quantity of materials received at the site with statement as to acceptability, storage, and reference to SOW / workplan requirements

g. Submittals and deliverables reviewed, with contract reference, by whom, and action taken

h. Off-site surveillance activities, including actions taken

i. Daily safety briefing minutes and job safety evaluations stating what was checked, results, and instructions or corrective actions

j. Instructions given / received and conflicts in plans and/or specifications

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k. Documentation of design QC activities. For independent design reviews, provide, as a minimum, identification of the Independent Technical Review (ITR) team, the ITR review comments, responses and the record of resolution of the comments

l. Contractor's verification statement

The Daily Progress Reports must indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. These reports must cover both conforming and deficient features and include a statement that equipment and materials incorporated in the work and workmanship comply with the SOW and Government accepted workplans.

Furnish the original and one copy of these records in report form to the Government daily within 24 hours after the date covered by the report, except that reports need not be submitted for days on which no work is performed. As a minimum, prepare and submit one report for every 7 days of no work and on the last day of a no work period. All calendar days must be accounted for throughout the life of the project. The first report following a day of no work will be for that day only. Reports must be signed and dated by the CQC System Manager and must include copies of test reports and copies of reports prepared by all subordinate QC personnel.

3.10 NOTIFICATION OF NONCOMPLIANCE

The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements. Take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, will be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of claim for extension of time or for excess costs or damages by the Contractor.

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3.7.3 Onsite Laboratory