Preproposal conference 072211
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- Solicitation number
- W912LC-11-R-0006
Text of this file
CONSTRUCT North Colorado Springs Readiness Center
Pre-proposal conference 22 July 2011 USPFO for Colorado
SS 2011 Module 5
Introduction Contract Specialist SGT Sandra Miranda
Contracting Officer Mr. Mark Schoenrock
Project Manager MAJ Rick Burtt
Synopsis
| Construct a readiness center at North Colorado Springs |
| Magnitude-$10M-$25M. |
| A firm-fixed price contract will be awarded |
Synopsis
| Notice of small business set-aside |
| The contract will be awarded using Source Selection trade-off procedures |
| Evaluation factors – technical; past performance and price |
Contract Period Construction period is 540 calendar days after receiving the notice to proceed
Solicitation, Plans & Specifications
| On The Web http://www.fbo.gov |
| Solicitation W912LC-11-R-0006 |
| Exhibits |
| Plans & specifications- export controlled- if you haven’t registered for password do ASAP may take up to five days |
| Questions & answers document |
| Amendments |
| Check regularly & refresh web page |
How to access the files/documents for the Project
| See-Sections 4.4, 4.5 & 4.7 of the FBO Vendor Guide available for download in PDF format via the Federal Business Opportunities / FBO Home Page |
| To view and/or download Export Controlled Materials, a company must be certified (via an approved DD Form 2345) by the Joint Certification Program (JCP) administered by the Defense Logistic Information Service (DLIS) |
| This certification establishes that a company is a U.S. or Canadian contractor eligible to receive unclassified technical data that is under the control of the U.S. Department of Defense (DoD) or the Canadian Department of National Defense (DND). |
How to access the files/documents for the Project
| Once company is certified with the JCP office (3 to 5 business days), the company should contact FBO to have them add their JCP number to their FBO account |
| Companies need to make sure that they are registered and login as a Vendor to FBO |
| When the Vendor click's to open an export controlled package/document, they should be asked for their MPIN |
| After entering the MPIN, the export controlled package/document should be viewable/downloadable |
| If a Vendor still has problems, the Vendor should check to make sure that their CCR registration and MPIN are valid and up-to-date. |
| Q&A document has contact numbers if you have problems |
Invitation for Bid vs.
Request for Proposal
| IFB | |
| Open process | |
| Public bid opening | |
| Abstract releasable | |
| No discussions | |
| Only price considered | |
| No revisions | |
| Additive Bid Items (ABI) | |
| Award to lowest responsive/responsible bidder |
| RFP | |
| Closed process | |
| No public opening | |
| Limited info at award | |
| Discussions allowable | |
| Past Performance and other non cost factors considered with price | |
| Revisions possible | |
| Options-No ABIs | |
| Award based on best value |
Disclaimer The following is a brief overview of the proposal requirements Offerors are strongly cautioned to carefully read the requirements of the solicitation and comply accordingly
Important Reminder The Government intends to award without discussion and there may not be a chance for discussions, corrections, or revised proposals
What You Must Submit
| Section 00110 of the RFP details the required information and format for the proposal |
| 2 Volumes are required |
| VOL 1 – Price/Cost |
| To include Exhibit D – Option Periods |
| VOL 2 – Technical and Past Performance Proposals |
Volume 1- Price/Cost
| Offeror portion of SF 1442 |
| Section 00010 – Pricing Info |
| Section 00600 – Representations and Certifications (R&C) |
| Complete R&Cs in ORCA on the web |
| Complete and return DoD R&Cs in Section 0600 |
| Include supplemental information |
| Completed Exhibit D – Option execution period |
| If JV include Joint Venture Agreement |
Volume 2 Past Performance
NO PRICES/COST IN THIS VOLUME
| Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format! |
| Prepare not more than 5 of these documents for projects completed or completed to 70% in the last five years |
| Select your projects carefully because the quality of the relevant performance is more important than the quantity of projects submitted |
| Exhibit A-Part 2 – Complete One (1) |
| Send questionnaires for the Exhibit A projects |
| Do this early – reference send to KO by closing date – please follow-up |
Volume 2 Past Performance Continued If you do not have relevant Past Performance and are using experience of key personnel, predecessor companies or subcontractors to obtain this ensure you clearly state this in the proposal
To be considered subcontractor must complete a consent form - Exhibit B
Volume 2 Past Performance Continued
| If key personnel to be used on this project were not participants in Exhibit A projects include |
| Names of Project Mgr/Superintendent/QC Mgr |
| a resume or detailed summary of experience |
| Include letter of intent if not with company |
| Must be a member of prime contractors organization |
Technical Capability Proposal
| The USGBC) LEED® technical capability proposal is limited to 10 pages |
| obtained for the purposes of evaluating an offerors technical capability to perform a project to United States Green Building Council (USGBC) LEED® standards |
| The proposal contains two parts- be sure to address both |
| Reminder- The past performance proposal will not be reviewed unless Technically Acceptable |
Technical Capability Proposal
| Discuss experience with building to United States Green Building Council (USGBC) LEED® standards. Indicate any previous projects that achieved USGBC LEED® certification, any level of recognition |
| Demonstrate that lead construction personnel have experience and required qualifications in assigned roles with building to USGBC LEED® standards |
| If no experience so state and indicate in detail how you plan to overcome this weakness |
Exhibits
| Exhibit A = Relevancy Questionnaire |
| PART 1 (not more than 5) |
| PART 2 (1) |
| Exhibit B = Subcontractor Consent Form- if applicable |
| Exhibit C = Past Performance Letter and Questionnaire (send out to references)-do not put in proposal |
Exhibits
| Exhibit D = Option Execution Period (submit with Vol. 1, pricing info) |
| Exhibit F = Proposal Inquiry Form |
Proposal Due Dates
| Proposal due 1400 Hours (2:00 P.M.) MDT, 12 August 2011 |
| Proposal must be signed by authorized officer of your company |
| No facsimile or electronic offers |
| Reference questionnaires are also due by this time and date |
| Send reference questionnaires out as soon as possible |
| Have returned to KO via mail, fax or email |
Proposal Evaluation
| Process is detailed in RFP section 00120 |
| Carefully review section 00120 when preparing proposal |
| Comply with section 00100 and 00110 requirements |
| Failure to furnish a complete proposal may result in elimination from consideration |
| Price proposed must be determined reasonable and realistic to be considered |
Proposal Evaluation
| Technical Capability proposal must rate an acceptable |
| Proposals rated unacceptable will be removed from the competition |
| Past performance will be evaluated for technically acceptable offers starting with the lowest price |
| Evaluation will continue until a proposal is rated Substantial Confidence or all proposals have been evaluated for Past performance, whichever comes first |
| Source Selection Authority will then make the Best Value decision |
Best Value Best value is defined as an award based on the greatest overall benefit in response to the requirement. Award is based on price and other non-cost related factors.
Award The contractor whose proposal provides the best value to the Government
| Technical Acceptability and Past Performance are approximately equal to each other, and when combined are approximately equal to price |
| The best value may not be the lowest price |
Important Reminders Submit A complete proposal in accordance with instructions – use formats provided Adhere to any page limits Send out reference forms early- follow-up with clients
Award without discussions is intended, you may not have an opportunity to correct or revise proposal
Important Reminders When using a subcontractor to obtain/enhance relevancy provide subcontractor consent form, Exhibit B, or the information will not be considered Limitations on Subcontracting Clause applies Must do 15% with own forces IAW clause requirements Award in this process does not necessarily mean the lowest price wins
How Questions Will Be Handled
| Questions must be submitted in Exhibit F format via email to: ngco_contracts@ng.army.mil ( if using attachments word docs are preferred) |
| Submit questions NLT 1630 3 August 2011 |
| Questions received after 3 August 2011 may be held and addressed after RFP closing with those offerors determined to be in the competitive range if discussions are deemed necessary |
| Do not call technical personnel or A&E- this will delay getting an answer |
Answers to Questions All questions, on a non-attribution basis, and the answers will be posted to the web site
| https://www.fbo.gov |
| If necessary addendums, issued by an amendment, will also be posted |
| Check web site regularly and don’t forget to refresh web page |
Helpful Websites
| www.ccr.gov/ |
| http://orca.bpn.gov/ |
| http://www.gpo.gov/davisbacon/all states.html |
| https://www.fbo.gov |
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