Q and A Part 2 19March2026.xlsx
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- Solicitation number
- W912L826RA002
About this file
This is a Questions and Answers document for Solicitation Number W912L826RA002, a federal contract opportunity for Personnel Life Support Services supporting the National Scout Jamboree. The Q&A addresses 80 vendor inquiries regarding the Performance Work Statement (PWS), technical requirements, and solicitation procedures, with responses provided by the government through March 19, 2026. Key clarifications include: the period of performance runs from July 14 to August 2, 2026 (operational), with mobilization beginning no earlier than June 30 and demobilization through August 11; the contractor must provide a self-sustaining base at Combat Trains Command Post (CTCP) Victory in West Virginia supporting up to 375 personnel; meal requirements total 16,875 meals during the July 17-31 period with fresh sandwich-based bag lunches requiring refrigeration and delivery to work sites approximately 2,500 feet from the dining facility; and the contractor must source water and waste disposal independently, as government water fill points and drain systems are unavailable. Additional requirements clarified include: sleeping accommodations using soft-sided or hard-wall tents with 54 square feet per person; containerized or trailer-based shower, sink, and latrine facilities; a 2,000 square foot MWR tent with separate 2,000 square foot support structure; ice delivery for 14 days (approximately 12,360 gallons of potable water required); laundry facilities for 18,000 pounds of laundry processing; approximately 20 light tower sets for CTCP Victory and 15 for entry control points; and dust suppression for Camp Victory roadways only.
The solicitation requires proposals by April 6, 2026 at 4:00 PM EDT, with anticipated award by June 2026. Vendors must submit past performance questionnaires from the last three years (CPARS evaluations accepted as alternative), identify hours, labor categories, indirect rates, and escalation methodologies despite the firm-fixed-price structure, and provide subcontractor pricing for fair and reasonable price evaluation. The government clarified that ServSafe certifications are acceptable alternatives to WV Food Handler Cards, containerized facilities may be replaced with mobile trailers, and common areas are required in sleeping tents despite separate MWR facilities. No special meal requirements (vegetarian, halal, kosher) are necessary, contractor operational staff may not remain onsite during the period of performance, and gravel lots will be compacted and rip rap removed prior to mobilization. The Department of the Army West Virginia Army National Guard is the contracting agency under Wage Determination 2015-4295.
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Questions
| Solicitation Number: W912L826RA002 | |||
| Q # | RFP Section, | ||
| Page Number | Vendor Question | Answer | |
| 1 | PWS 1.3 | Could the government please clarify the period of performance as the mobilization start date is not defined in the PWS and the demobilization start date contradicts the operational period of performance: |
•Mobilization start date: Not defined •5.31 Mobilization complete set up for walk-through: NLT 7/12/2026 •Operational Period of performance: 7/14/2026 - 8/02/2026 (stated through 8/02 however demobilization begins on 8/2 per 5.33)
| •5.33 Demobilization: 8/02/2026- NLT 8/11/2026 | Mobilization may start no earlier than June 30th. | |||
| 2 | PWS 1.4.1 | Could the government provide a map, coordinates, and more detailed descriptions of the additional places of performance listed throughout the PWS: | ||
| Glean Jean, CTCP Victory Working Area, CTCP Victory Housing Area, Freedom Field on the Summit Bechtel Reserve, CTCP Victory bottom entry control point, Summit Bechtel Reserve's north gate, entry and exit of CTCP Victory, Glen Jean Armed Forces Reserve Center, SBR Medical Facility Area. | Map is uploaded as a separate attachment in the SAM.gov posting. | |||
| 3 | PWS 3.5 | Could the government please clarify if the drains for clean and grey water available for the contractor's use are at the base camp / equipment locations allowing direct connection, or onsite in a different location requiring transportation for disposal. If the disposal points are onsite, could the government confirm if there are fees for use or free of charge. | There are no drains for clean or grey water at the site. Contractors will have source disposal on their own. | |
| 4 | PWS 3.5 | Could the government confirm if there is a potable water fill point at the Summit Bechtel Reserve that the contractor may utilize to fill tankers and transport to holding tanks at the CTCP victory location. | While fill points may be available through the Summit Bechtel Summit, Government cannot grant use of water fill points at the Summit Bechtel Reserve. Contractors will have to source water fill points independently. | |
| 5 | PWS 5.1 | The PWS States that all food preparers must possess a valid WV Food Handler Card. Is a current ServSafe Food Handler Certification acceptable in lieu of the WV card? | Edit made to PWS | |
| 6 | PWS 5.1 | Could the government clarify the total meals for the Dates of Service 17 July - 31 July. The maximum total listed is 18,800 however the totals for each meal service equate to 18,000. Should the contractor price 18,000 or 18,800 meals for this period. | Error made on PWS. Edit made to PWS Contractor should price 16875 during period of 17 July to 31 July | |
| 7 | PWS 5.3 | PWS states To-Go Lunch Meals as "prepared shelf stable-type meals" however the Bag lunch requirements on page 27 indicate a fresh sandwich-based meal that requires refrigeration. Please clarify which is required? | Edit made to PWS Remove "Prepare Shelf stable meal" | |
| 8 | PWS 5.3 | PWS states meals will either be distributed during breakfast meal, delivered to work sites, or ready for pickup by lunch hours. If deliveries are required, which locations would need to be delivered to and what is their proximity to the dining facility? | Delivery would need to made to the work site area of CTCP Victory. Distance from dining facility to the work site area is approximately 2,500 feet. | |
| 9 | Technical Exhibit 3 | Are there any special meal requirements for this scope? Ex, Vegaterian, halal, or kosher? | No special meal requirements | |
| 10 | Technical Exhibit 3 | Will meals need to be delievered to satelite loctiaons by the contractor? If so what are those meal counts and locations? | Meals will not need to be distrubuted by contractor. Revision made to PWS | |
| 11 | Technical Exhibit 4 | PWS states: Desserts: selection of two pastry items (i.e. cookie, cake, pie) and two types of fruit, whole fresh fruit of sliced melon served daily. Assuming this was meant to state whole fresh fruit AND sliced melon served daily? | Edit made to PWS. "Whole fresh fruit or sliced melon served daily" | |
| 12 | PWS 5.6 | Are janitorial services required in the sleeping tents? | No, only removal of trash from cans or dumpsters located in or around tents. | |
| 13 | PWS 5.6 | The large area in the Lower Level is designated for parking. Could a portion of this parking area be utilized for one large (50’x100’) sleeping tent if necessary due to the grade limitations in the Housing Area? | No | |
| 14 | PWS 5.6 | Is there still a need for a "common area" in the sleep tents? MWR and work out tents are required for this project. Does that replace the need for a common area in each of the sleep tents? | Yes, common areas are required. | |
| 15 | PWS 5.6 | Is it acceptable to have multiple sleeping tents in lieu of 1 male and 1 female to maximize use of the allotted space at the CTCP? As an example, the contractor could construct (3) 95PAX men's sleep tents with 20% night shift and common areas in lieu of 1 large structure. | This is an acceptable solution. | |
| 16 | PWS 5.6 | Could the government confirm linens, bedding, pillows, towels, foot lockers, and hygiene kits are not to be included by the contractor. | The contractor is not required to provide linens, bedding (coverings for a bed, such as sheets and blankets), pillows, towels, foot lockers, and hygiene kits | |
| 17 | PWS 5.6 | Preferred number of tents and layout (e.g., one large tent per gender vs. multiple smaller tents) | Contractors will provide solutions to fullfill the requirements of the sleeping tents. However site maps will be provided to show the governments intent for the location of items such as support tents, DFAC, latrines, and the sleeping tent(s) | |
| 18 | PWS 5.6 | Will the Government accept lesser than 75 sq ft per person in sleeping tents if compliant with OSHA and Army standards? | Yes, PWS now displays 54 sq ft per person | |
| 19 | PWS 5.6/5.7 | Are soft-sided tents acceptable for sleeping tents and dining facility tent? | Soft-sided tents are acceptable as long as they can meet all requirements contained within the PWS. | |
| 20 | PWS 5.6.2 | PWS currently states (1 each) isolation tent is required. Could the government please confirm if male and female separation is required in the single structure. | Edit made to PWS. Isolation tents removed. | |
| 21 | PWS 5.7 | What is the square foot per person required for the dining tent? | The Government's intent is for offerors to propose layouts and demonstrate their ability to comfortably and safely seat 375 personnel, rather than on adherence to a strict square footage minimum. This approach allows offerors the flexibility to propose efficient and innovative seating solutions that meet the core requirement. | |
| 22 | PWS 5.7 | Could the government clarify the DFAC square footage requirement. Is the expectation all 375 SMs are seated at once? | The DFAC tent will be sized to have the capacity to fit up to 375 SMs as well as the tables and chairs required to support the 375 SMs | |
| 23 | PWS 5.8 | Will medical support tents require cubicles or additional equipment? | No cubicles will be required. See PWS 5.8 for equipment list for support tents. | |
| 24 | PWS 5.8 | Section 5.8 Support Tents states "support tent behind Glen Jean will require additional power generation" however, in the subsequent sections: 5.8.1 & 5.8.2 all support tents are listed at either CTCP Victory or RCMA. Could the government clarify if a support structure is required at Glen Jean Armed Forces Reserve Center. | Edit made to PWS. There will be no support structure at the Glen Jean Armed Forces Center. | |
| 25 | PWS 5.8 | Section 5.8.1.2 & 5.8.2 state the support tents require generator support, section 5.8.1.1, .3, .4 do not state generators are required. However sections 5.8 states all support tents require power generation. Could the government clarify all the support tents require power generation and subsequent distribution for the loads identified. | All support tents require power generation. | |
| 26 | PWS 5.10.2 | Section 5.10.2. states the refrigeration units will be placed within one of the 800sqft tents. Typically refrigeration containers are placed exterior of tented structures directly in the elements as they are exterior rated and weatherproof. Is it acceptable for the refrigeration units to be outside in lieu of inside the tent? If outside is acceptable, can one of the 800sqft tents be removed? | If weatherproof refrigeration containers are provided they may be placed outside, but the tent will still be required as it will serve multiple purposes. | |
| 27 | PWS 5.10.2 | Could the government clarify the refrigeration containers provided are intended for the contractor meal services storage and not for the governments use. If intended for both contractor meal services and government use, how many refrigeration containers does the government require for their use? | The refrigeration units referenced in 5.10 are to be utilized for the contractors storage of frozen and refrigerated rations and ice. The amount required at CTCP victory is the amount required to sustain said storage of rations and ice for up to 300 people. | |
| 28 | PWS 5.11 | The PWS states refrigerated containers are required at CTCP Victory and RCMA but section 5.11.2 only provides the quantities for CTCP - 2 containers for cubed ice and 1 container for block ice. How many containers are required at RCMA? | Edit made to PWS: 1 container required for ice at RCMA | |
| 29 | PWS 5.11.1 | The ice requirement duration is 14-days, could the government confirm the 14-days is correct as it is less than the overall period of performance stated in section 1.3 (20-days). | Yes | |
| 30 | PWS 5.12 | The daily drinking water provision requires 12,600 gallons however the math suggests 13,500 gallons at 375 personnel x 2 gal x 18 days, could the government confirm the required number of gallons? Also, could the government confirm the 18-days is the correct duration as the PoP is stated as 20-days in section 1.3. | Edit made to PWS. Requirement is 12,360 gallons for the 19 day period between 14 July - 1 August. 14-16 July will be in support of 60 soldiers, 17 July to 01 August will be in support of 375 soldiers. | |
| 31 | PWS 5.12.1 | Is the total water stations a total of nine (9) or is that nine at each of the two locations? | 9 drinking stations total. Most likely 5 in living area and 4 at working area | |
| 32 | PWS 5.13 | Can contractor assume all "containerized" showers, sinks, latrines, LNDY, housing can be mobile trailers instead? | The contractors can assume all "containerized" facilities can be mobile trailers. | |
| 33 | PWS 5.13/5.14 | Confirmation of total containerized shower and sink unit count based on the 1-per-10-personnel ratio - need exact unit count | 38 | |
| 34 | PWS 5.16/5.23/5.24 | Should the MWR pad with workout tent and lounge tent have latrines? | No latrines are required at the MWR pad. | |
| 35 | PWS 5.20 | What configuration should CHU for senior leaders be? | Any configuration is acceptable as long as 6 individuals can be slept privately. | |
| 36 | PWS 5.20-5.22 | Are Containerized Housing Units required, or will other solutions such as trailers be considered? | Other mobile/temporary structures will be considered. | |
| 37 | PWS 5.20 | CTCP Victory - Number of CHU units required (each sleeping 6 senior staff members) - quantities not explicitly specified | Edit made to PWS. CHU Verbiage changed. | |
| 38 | PWS 5.21 | Glen Jean Armed Forces Reserve Center - Number of CHU units required (each sleeping 10 service members) - quantities not explicitly specified | Edit made to PWS. CHU Verbiage changed. | |
| 39 | PWS 5.22 | Could the government clarify if the office spaces must be containerized or if a singlewide trailer or tents would be acceptable alternatives. | Edit made to PWS. The office spaces may be mobile hard wall units | |
| 40 | PWS 5.23 , 5.8.1.2 | Could the government clarify if the 2000 sqft MWR structure in section 5.23 is one of the 2000sqft structures listed in section 5.8.1.2. | Edit made to PWS. MWR tent is 2000 sqft | |
| 41 | PWS 5.24 , 5.8.1 | PWS section 5.24 states the MWR equipment and furniture shall be placed in the 1500 square foot tent on the MWR pad of CTCP victory, however there is not a 1500 square foot tent requirement in section 5.8.1. Could the government clarify if an additional 1500sqft tent is required or if one of the support tents is allocated for this space. | Edit made to PWS. MWR tent is 2000 sqft | |
| 42 | PWS 5.24 | Can the government please confirm the size of the MWR/Fitness tent? Is the intended size 2,000 sq ft, or is 200,000 sq ft the required size? | Edit made to PWS. MWR tent is 2000 sqft | |
| 43 | PWS 5.25 | Could the government please clarify the laundry requirement for continuous operations is to maintain the equipment and not perform laundry services. | The contractor will provide and maintain "self-service" laundry facilities for soldiers to utilize indiviually. | |
| 44 | PWS 5.25 | Could the government confirm if there is a desired quantity of Laundry Washers & Dryers for 375 pax? Is quantity 10 washers and 10 dryers sufficient? | PWS has been revised to clarify the performance requirements for this task. The Government has not specified a required quantity of washers and dryers. Instead, the PWS establishes the total estimated laundry volume to be processed (18,000 pounds over the period of performance) and the conditions under which the service must be provided (e.g., self-service for individual loads, primarily during peak usage hours). Offerors are responsible for proposing a technical solution with a sufficient number of machines and resources to meet all performance standards outlined in the PWS. The sufficiency of a proposed quantity of machines, such as 10 washers and 10 dryers, will be evaluated based on the Offeror's ability to demonstrate how their proposed solution will meet the required throughput and performance standards | |
| 45 | PWS 5.27 | The PWS states the contractor shall provide covered (lidded) and animal resistant service dumpsters at Glen Jean and CTCP Victory, as well as trash receptacles. However the requirement goes on to state that 2 dumpsters are required at CTCP Victory and does not specify the quantity for Glen Jean. Is the intent for 2 dumpsters at CTCP Victory and trash receptacles with service at Glen Jean? | Edit made to PWS: 1 dumpster will be required at the Glen Jean Armed Forces Center | |
| 46 | PWS 5.29 | Is a tow behind water trailer sprayer an acceptable equal to a dust suppression truck if it is designed to apply water to roadways and meets the dust abatement objective? | Yes | |
| 47 | PWS 5.29 | Would you please identify the roads that will need dust suppression? | Yes, roads in Camp Victory only. Depicted one the map. | |
| 48 | PWS 5.30 | Where along roadways will light sets need to be placed? | COR will provide exact placement of light sets during mobilization. | |
| 49 | PWS 5.30.1 | Number of light tower sets required to illuminate all roadways and operational areas within CTCP Victory | Approximately 20 light sets for CTCP Victory and an additional 15 light sets for ECPs | |
| 50 | PWS 5.31 | What is the earliest date that mobilization can begin? | Mobilization may start no earlier than June 30th. | |
| 51 | 52.212-1 Addendum 6.0 | Would the government respectfully consider allowing prime contractors to utilize subcontractors past performance? | Offerors must identify projects where they held the contract directly with the customer. If joint ventures are involved, they may only be able to submit experience where the JV entity itself (or its members) was the prime. | |
| 52 | 52.212-1 Addendum 6.1 | Would the government respectfully consider extending the past performance period from 3 to 5 years? | The government will only evaluate past performance from within the last 3 years to ensure offerors have demonstrated work that is relevant and recent. | |
| 53 | 52.212-1 Addendum 6.7 | The Solicitation states a past performance questionnaire is provided however there is not a copy in the Solicitation. Please provide a copy or point out the section where this is located. | PPQ is now available as an attachment in the SAM.gov solicitation posting. | |
| 54 | 52.212-1 Addendum 6.7 | The Solicitation states the past performance questionnaire is due March 30, 2026 which is 10 days after offers are required to be submitted. Is this due date accurate or should past performance questionnaires be submitted by March 20, 2026? | This has been updated within the solicitation to reflect the corrected date. | |
| 55 | Addendum to 52.212-1 6.7 | We would like to confirm whether a current CPARS evaluation may be submitted in lieu of, or to satisfy, the PPQ requirement for any given reference. | CPARS may be submitted for evaluation to satisfy past performance evaluations. | |
| 56 | 52.212-1 Addendum 7.2.2 | Will the government respectfully consider removing the requirement for offerors to identify hours, labor categories, indirect rates, and escalation methodologies, given that such information is not required or used for evaluating FFP proposals and would require collection of our subcontractor competition-sensitive data over a broad category of service providers. | The requirement as stated in the addendum to 52.252-1, section 7.2.2, will not be removed. |
This procurement is being conducted using the streamlined procedures authorized by DoD Class Deviation 2026-O0028, Revolutionary Federal Acquisition Regulation (FAR) Overhaul Part 12, Defense FAR Supplement (DFARS) Part 212. While these procedures streamline the acquisition process, they do not waive the Government's fundamental responsibility to determine that the proposed price is fair and reasonable.
Consistent with the principles outlined in the governing Class Deviation, the Contracting Officer must still conduct an adequate price analysis. The requested price element data constitutes "information other than certified cost or pricing data" and is necessary for the Government to understand the offeror's proposed approach and establish the reasonableness of the proposed firm-fixed-price. The authority to request such information is inherent in the Contracting Officer's responsibility to ensure prudent use of taxpayer funds
| 57 | 52.212-1 Addendum 7.2.3 | Would the government respectfully consider a narrative demonstrating subcontractor planning in lieu of subcontractor price submissions. Final selection of subcontractors will not be completed until after award creating an administrative burden not aligned with a FFP procurement. | This requirement will not be removed. This clause outlines the procedure for submitting subcontractor pricing in a government proposal, designed to balance the need for complete cost information with a subcontractor's desire to protect proprietary pricing data from a prime contractor. This allows the government to evaluate the reasonableness of the total price, including subcontracting costs. The Government is required to determine that the total price of the prime contract is fair and reasonable. If a sub-contractor is performing a significant portion of the work, the Contracting Officer must evaluate the subcontractor’s price to determine if the prime’s overall price is reasonable. |
| 58 | 52.212-1 Addendum 7.2.3 | Is pricing of subcontractors necessary? Can this requirement be removed? | This requirement will not be removed. This clause outlines the procedure for submitting subcontractor pricing in a government proposal, designed to balance the need for complete cost information with a subcontractor's desire to protect proprietary pricing data from a prime contractor. This allows the government to evaluate the reasonableness of the total price, including subcontracting costs. The Government is required to determine that the total price of the prime contract is fair and reasonable. If a sub-contractor is performing a significant portion of the work, the Contracting Officer must evaluate the subcontractor’s price to determine if the prime’s overall price is reasonable. |
| 59 | General | Would the government permit the contractor operational staff to stay onsite throughout the period of performance in separate living quarters furnished by the contractor? | Leading up to the period of performance (PoP) it is allowed. However during the PoP is will not be allowed. |
| 60 | General | What is the anticipated award date? | Anticipated award by June 2026 |
| 61 | General | What is the latest date to submit questions? | March 24 at 4:00PM EDT |
| 62 | General | Can the proposal submission deadline be extended? | Submission deadline is now April 6 at 4:00PM EDT |
| 63 | General | Have there been historical drainage issues on site? | No historical drainage issues. |
| 64 | General | Will the gravel lot for the sleeping tents be compacted prior to mobilization? | Gravel lots for sleeping tents will be compacted prior to mobilization. |
| 65 | General | Will rip rap on the dining facility pad be removed prior to mobilization? | Yes, rip rap will be removed. |
| 66 | General | Can the area around the pads be augmented if returned to original condition during demobilization? | Yes. |
| 67 | General | Can a drop yard be set up to store trailers and equipment throughout period of performance? | Yes, the back side of the parking pad may be used as a drop yard. |
| 68 | General | Will traffic be one-way or two-way along CTCP Victory? | During mobilization and demobilization traffic can be two-way. During the operational phase all traffic will be one-way throughout the site. |
| 69 | General | Should the command/senior-leader spaces have backup power? | No |
| 70 | General | Is a specific number of generators required? | No |
| 71 | General | Can a service road be created for refueling? | Yes, a service road can be made behind the support tents. |
| 72 | General | Are ADA considerations necessary for tents and support units? | No |
| 73 | General | For tasks that require connection to Summit Bechtel Reserve’s power grid, what are the specs? Need to know voltage, amperage, receptacles, plug types, etc. | Awaiting information. Will provide answer in next amendment. |
| 74 | General | Same power hookup info is needed for Glen Jean Armory. | PWS Edit: Glen Jean mobile housing unit will require stand alone power. Glen Jean Armed Forces Units power will not be utilized. |
| 75 | General | What imaging is available for the site? | Satellite imagery can be found online using coordinates 37°53'25.2"N 81°06'40.2"W. |
| 76 | General | Can equipment be staged onsite or will offsite staging be required? | Equipment may be staged onsite. |
| 77 | General | Will the government provide a CLIN for fuel that is Time and materials. Given the current geopolitical situation ongoing in the Middel East, fuel prices are fluctuating significantly. | CLINs will remain FFP. DFARS 252.243-7002 will be incldued in the contract to allow for an equitable adjustment if necessary. |
| 78 | General | Can the Government please provide the contract numbers for previous contracts supporting the Scout Jamborees? | 2017 National Scout Jamboree W912L8-17-P-0056, 2019 World Scout Jamboree W912L8-19-F-0018, 2023 World Scout Jamboree W912L8-23-P-0014 |
| 79 | General | May the Government please provide a list of all attendees who participated in the site visit? | Site visit attendance list is included as attachment on SAM.gov posting. |
| 80 | General | Can the Government please provide POC information for the Summit Bechtel Reserve? | The Government will not provide POC information for outside organizations. |
File details come from the government source that posted it. Updated .