NSJ 26 Self Sustaining Base Camp 375 Personnel PWS v2.1.docx

PERFORMANCE WORK STATEMENT (PWS)

FOR

BSA PERSONNEL LIFE SUPPORT SERVICES

1.0 General:

1.

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Self Sustaining Base Camp, as defined in this PWS.

1.2 Background: Recurring contract with the West Virginia Army National Guard to provide a Self-Sustaining Base Camp; similar to the 2019 World Scout Jamboree and the 2023 National Scout Jamboree.

1.3 Period of Performance(PoP): The Period of Performance shall be from 14 July 2026 to 02 August 2026 (20 Days).

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services 24 hours a day between the days of 14 July 2026 to 02 August 2026, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at Combat Trains Command Post (CTCP) Victory (south region of Summit Bechtel Reserve 37°53'25.2"N 81°06'40.2"W), in Fayette County, WV, and additional support tentage at the Raleigh County Memorial Airport (RCMA) located in the surrounding area. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. At a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Contracting Officer Representative (COR) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Reserved

1.4.5.2 For Contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative).

1.4.5.3 Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html.

1.4.5.4 iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Use of Government Information Systems (IS) and access to Government networks is a revocable privilege, not a right. Users are the foundation of the DoD strategy and their actions affect the most vulnerable portion of the Army Enterprise Infostructure (AEI) Contractor employees shall have a favorable background investigation or hold a security clearance and access approvals commensurate with the level of information processed or available on the system. Contractor employees shall:

1.4.5.6.1 Comply with the command's Acceptable Use Policy (AUP) for Government owned IS and sign an AUP prior to or upon account activation.

1.4.5.6.2 Complete initial and/or annual Information Assurance (IA) training as defined in the IA Best Business Practices (BBP) training (https://atc.us.army.mil/iastar/docs/Training_BBP.pdf).

1.4.5.6.3 Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.

1.4.5.6.4 Protect IS and IS peripherals located in their respective areas in accordance with physical security and data protection requirements.

1.4.5.6.5 Practice safe network and Internet operating principles and take no actions that threaten the integrity of the system or network.

1.4.5.7 Army Training Certification Tracking System (ATCTS): All contractor employees with access to a Government information system shall be registered in ATCTS (https://atc.us.army.mil/iastar/index.php) at commencement of services, and shall successfully complete the DoD Information Assurance awareness training prior to access to the IS and then annually thereafter. (https://iatraining.us.army.mil/).

1.4.5.8 Information Assurance (IA) Training. All contractor employees and associated subcontractor employees shall complete the DoD IA Awareness Training before issuance of network access and annually thereafter.

1.4.5.9 Information Assurance (IA)/Information Technology (IT) certification. All contractor employees performing services involving IA/IT functions shall comply with DoD and Army workforce training requirements in DoDD 8140.01, DoD 8570.01-M and AR 25-2 within six months of the start of contract performance or appointment to IA/IT functions. In accordance with DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, contractor employees supporting or performing IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M shall be completed upon contract award.

1.4.5.10 Reserved

1.4.5.11 OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

1.4.5.12 OPSEC SOP/Plan. The contractor shall develop an OPSEC Standard Operating Procedure (SOP)/Plan and provide it to the COR within 90 calendar days of contract award to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan shall include a process to identify the Government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. The contractor shall implement OPSEC measures as required by the Government. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor shall ensure this individual becomes OPSEC Level II certified within 90 days of appointment as OPSEC coordinator in accordance with AR 530-1. Contractor shall provide a copy of the certification to the COR NLT 15 days after completion.

1.4.5.13 Reserved

1.4.5.14 Reserved

1.4.6 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.6.1 Reserved

1.4.6.2 Reserved

1.4.7 Reserved

1.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall appraise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10.1 The contractor shall retrieve all identification media (including vehicle passes) from its employees who depart employment for any reason. The contractor shall return all identification media (i.e., badges and vehicles passes) to the KO within 14 days of an employee’s departure.

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Reserved

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Reserved

2.0 Definitions and Acronyms:

2.1. Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.11 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.2 Acronyms:

COR Contracting Officer Representative

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1. Property: N/A

3.2. Materials: N/A.

3.3. Equipment: N/A.

3.4. Services: N/A.

3.5. Utilities: Limited utilities, primarily drains for clean and grey water, at the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of any utilities.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2. Reserved

4.3. Reserved

5.0 Requirements: The contractor shall:

5.1. FOOD: The purpose of this requirement is to provide meals to approximately 375 personnel located at the CTCP Victory of the SBR. Meals shall be prepared and served on site. Contractor shall provide dining tents (equal to or better construction than sleeping tents – see description below). Grease traps are required to be maintained at kitchen location. All actions involving this contract must meet or exceed the requirements set forth in Army Technical Bulletin 530, Tri-Service Food Code, dated 30 April 2014 (TB MED 530). Food Service Director will have a current ServSafe Food Sanitation Certification. All food preparers must possess a valid WV Food Handlers Card. WVARNG reserves the right to adjust meal quantities and meal service times and will provide the Contractor 3 days’ notice of any changes, in accordance with applicable Federal, State, and Local Health and Safety regulations.

DATES OF SERVICE = 14 – 16 JULY 2026 (3 DAYS)

DATES OF SERVICE = 17 JULY – 31 July 2026 (16 DAYS)

DATE OF SERVICE = 01 August 2026 (1 DAY)

NUMBER OF PERSONNEL TO BE FED = 375 at CTCP Victory

5.2. BREAKFAST MEALS: Contractor shall provide kitchen, kitchen equipment, labor, and subsistence (to include condiments, plates, utensils, drinking cups, bowls, and napkins) to provide prepared breakfast meals as requested. Providing meals includes preparing, serving, and cleaning. Contractor shall provide all items necessary to complete the meal. All products used in any portion of the meal will meet federal/state requirements for that particular meal. See attached Rotating Breakfast Menus for meal descriptions. Breakfast will be served between the hours of 0600 and 0800 (subject to change).

5.3. TO-GO LUNCH MEALS: Contractor shall provide kitchen, kitchen equipment, labor, and subsistence (to include condiments, plates, utensils, drinking cups, bowls, napkins and to-go containers) to provide prepared shelf stable-type meals as requested. Providing meals includes preparing, serving, and cleaning. Meals will either be distributed during the breakfast meal, delivered to work sites, or ready for pickup by lunch hours. The operational tempo will determine which distribution procedure. Contractor shall provide all items necessary to complete the meal. All products used in any portion of the meal will meet federal/state requirements for that particular meal. Lunch times may vary, but primary option is to pick up lunch meal at breakfast. DFAC will need to be available between the hours of 1100 and 1300 with the ability to distribute lunch meals. A small percentage of lunch meals will be utilized for midnight meals for the overnight shifts (basically their lunch). Contractor shall be notified of the exact number of midnight meals prior to execution. Primary option is for those individuals to pick up their midnight meal at Dinner. Contractor shall provide adequate quantity of to-go containers for to-go meals. See attached Menus and examples for meal descriptions.

5.4. DINNER MEALS: Contractor shall provide kitchen, kitchen equipment, labor, and subsistence (to include condiments, plates, utensils, drinking cups, bowls, and napkins) to provide prepared dinner meals as requested. Providing meals includes preparing, serving, and cleaning. Contractor shall provide all items necessary to complete the meal. All products used in any portion of the meal will meet the minimum federal/state requirements for that particular meal. See attached Rotating Dinner Menus for meal descriptions. Dinner meal will be served between the hours of 1700 and 1900.

5.5. MIDNIGHT MEALS: Contractor shall provide kitchen, kitchen equipment, labor, and subsistence (to include condiments, plates, utensils, drinking cups, bowls, and napkins) to provide 50 prepared midnight meals. Providing meals includes preparing, serving, and cleaning. Contractor shall provide adequate quantity of to-go containers for to-go meals if required. Contractor shall provide all items necessary to complete the meal. All products used in any portion of the meal will meet the minimum federal/state requirements for that meal. See attached Rotating Lunch Menus for meal descriptions. Midnight meals will be served between the hours of 0000 and 0100.

5.6. SLEEPING TENTS: Clear span or pole tents which will allow for a minimum of 75 square foot of space per person and have fire extinguishers (TYPE C, OSHA Standard 1910.157) and smoke detectors included. Aisles and egress routes must be maintained when cots are set up, space for aisles and egress routes cannot be used in total square footage calculations. Tents must not leak. Personnel and equipment must be on-hand 24/7 for repairs. Rainflys may be used if necessary. Any leaks must be repaired within 4 hours. The tents will include lighting sufficient for reading; lighting must also be dimmable. Minimum of 1 (2‐receptacle) outlet per cot evenly spaced, and HVAC to sustain 68 to 76 degrees. Cots will be provided within the sleeping tents according to its capacity. Each cot will be a minimum size of 26” x 75” x 16” and have a minimum weight capacity of 300 lbs. Contractor shall allow for at least a 10% overage in case of unserviceable or potential damage. Any damage to the cots from normal use will be the responsibility of Contractor. Abnormal use will be the responsibility of the training unit (to be determined by COR and Contractor). Tent(s) will be able to withstand wind gusts of 75 mph. Sleeping tents will have ¾” wood flooring or plastic interlocking flooring, level and properly supported with no holes to enable secure and level footing. Contractor shall be responsible for ensuring no grass or vegetation grows or protrudes between flooring sections. Electric lines supporting sleeping tents must be elevated above any standing water or potential standing water. Request ability to separate sections of tents (i.e.: panels, fabric, etc.). Divided / separated sections of the tent will be utilized for day shift SMs and night shift SMs living in same tent. Divided night shift sections of the housing tent(s) must be 20% of the tent(s) total occupancy for male tent(s) and 10% of the total occupancy for female tent(s). Divided night shift area must have the capability to black-out doors and windows and control that section of lighting separately. Contractor will provide a common area in each housing tent to mimic a hotel lobby in each housing tent. The common area will have couches and 4-person round tables. The common area must accommodate up to 20% of the tent’s overall capacity. Contractor is responsible for erecting and the dismantling of tents as well as maintaining the operation of lights, HVAC and power generation. Tents will be constructed and utilized as follows:

5.6.1. Living quarter tents for 375 personnel at CTCP Victory; separated by male and female; approximately 280 male, 95 female.

5.6.2. Additional tent for isolation (1 each), tent to house up to 20 services members at the CTCP Victory (1 each).

5.7. DINING FACILITY TENT: The DFAC tent at the CTCP Victory will have capacity for 375 SMs, with lights sufficient for reading and dining, HVAC to sustain 68-76 degrees, and Fire extinguisher (Type C, OSHA Standard 1910.157). Tents must be able to withstand wind gusts of 75 mph and must not leak. DFAC tent will have elevated ¾” wood flooring or plastic interlocking flooring, level and supported with no holes to ensure secure footing. Contractor shall be responsible for ensuring no grass or vegetation grows or protrudes between flooring sections. Tables and chairs are to be provided so personnel can eat while seated. Requiring minimum of 10’ wide by 25’ long covered entranceways with elevated walkway into each DFAC. Open Tentage is acceptable, as long as it keeps personnel from standing in the rain while awaiting entrance into DFAC. CONTRACTOR is responsible for erecting and dismantling of tents as well as maintaining the operation of lights, HVAC, and power generation in accordance with applicable Federal, State, and Local Health and Safety regulations, in particular, TB MED 530.

5.8. SUPPORT TENTS: Each tent will include 3/4” wood flooring or plastic interlocking flooring level and supported with no holes, lights sufficient for office work, electrical outlets to support up to 80% of personnel in each support tent, fire extinguisher (Type C – OSHA Standard 1910.157), and HVAC to sustain 68 to 76 degrees. Contractor shall be responsible for ensuring no grass or vegetation grows or protrudes between flooring sections. Tents will require a minimum of 6 folding tables (3’ x 8’), and 24 folding chairs each. Tents will be able to withstand wind gusts of 75 mph and must not leak. CONTRACTOR is responsible for erecting and dismantling of tents as well as maintaining the operation of lights, HVAC and power generation. Electric lines supporting support tents must be elevated above any standing water or potential standing water. Support tent behind Glen Jean will require additional power generation, electrical outlets, tables and chairs as it will be supporting computers and printers. Specific locations for all Support Tents will be provided by the COR(s).

5.8.1. CTCP VICTORY

5.8.1.1. Support Tents at approximately 2500 sq. ft. (2 each).

5.8.1.2. Support Tents at approximately 2000 sq. ft. (1 of which will require additional generator support (4) 20 Amp min.) (2 each).

5.8.1.3. Support Tents at approximately 800 sq. ft. (1 of the tents will be used as a maintenance tent. Maintenance Tent must not have flooring. Maintenance Tent must have ceilings that are 15 feet above ground and an opening that is 10 x 10 foot) (3 each)

5.8.1.4. Support Tents at approximately 500 sq. ft. (4 each).

5.8.2. RCMA Support Tent at approximately 800 sq. ft. which will require generator support (20 amp min.)(1 each).

5.9. ADDITIONAL TABLE AND CHAIR SUPPORT: Outdoor style tables to seat approximately 4-6 personnel; for recreational activities and outdoor dining. Chairs should support up to 350 lbs.

5.9.1. CTCP Victory = 8 table and chair sets

5.10. REFRIGERATION CONTAINERS: Refrigeration containers will be supplied for storage of frozen and refrigerated rations and ice. CONTRACTOR is responsible for delivery, set up, continuous operation (including fuel and fuel delivery) and maintenance of all containers. Containers storing ice and frozen foods will have a constant temperature at or below 0 degrees Fahrenheit to maintain all stored product frozen solid. Containers used for refrigeration must maintain a constant temperature of not higher than 38 degrees Fahrenheit to support perishable foods. Containers are to be equipped with stairs and handrails for easy access and comply with current safety standards.

5.10.1. Refrigeration unit(s) required at CTCP Victory for up to 300 personnel; at the work area of CTCP Victory.

5.10.2. Refrigeration unit(s) will be placed within one of the 800 sq. ft. Support Tents.

5.11. ICE: Refrigerated containers will be required at CTCP Victory, Raleigh County Memorial Airport (RCMA) to hold ice and for distribution. CONTRACTOR must provide 2 lbs. of cubed ice per person per day. Block ice will also be needed for use in water filling stations.

5.11.1. BLOCK ICE = 14 DAYS x 2 BLOCKS PER DAY x 9

WATER FILLING STATIONS = 224 BLOCKS

CUBED ICE = 14 DAYS x 2 LBS x 375 PERSONNEL = 10,500 LBS

5.11.2. CTCP Victory = 2 containers for cubed ice: 1 Container for block ice 1.

2.

3.

4.

5.

5.1.

5.2.

5.3.

5.4.

5.5.

5.6.

5.7.

5.8.

5.9.

5.12. DAILY DRINKING WATER PROVISION: Contractor shall provide a bulk potable water drinking stations at CTCP Victory convenient for personnel to fill canteens and camelbacks. Drinking stations must be separated from hand washing stations, showers and latrines. Contractor shall provide 2 gallons of drinking water per person per day (12,600 gallons for the 18 day duration). Contractor shall test a minimum of twice daily as per Army Technical Bulletin 530, Tri-Service Food Code, dated 30 April 2014 (ATP 4-25.12). All drinking water rotated daily and fresh drinking water will be delivered as required. Potable water will be required at:

5.12.1. Drinking water filling stations (9 each) at CTCP Victory (Working Area of CTCP Victory and Housing Area of CTCP Victory)

5.13. PORTABLE SHOWER UNITS: Containerized shower units will be provided at the rate of one showerhead per 10 persons. Units will have hot and cold water. Contractor shall maintain showers daily and keep in a clean, sanitary condition, and provide power to gray and potable water plumbing systems and storage tanks as needed. Shower units will be required at CTCP Victory

5.14. SINK UNITS: Containerized sink units will be provided at the rate of one sink per 10 personnel. Units must have hot and cold water and will be stationed with the showers (as sink/shave units) and at the entrance to the DFAC (since the personnel will walk through the unit to enter DFAC it greatly increases frequency of hand washing). If sink units are not in conjunction with latrine units, portable sinks will be used at the same rate of 1 sink per 10 personnel and located directly near the latrines. Contractor shall maintain 10 sink units at DFAC, resupply (provide and maintain soap, disposable towels, and water), keep in a clean and sanitary condition, provide power, waste and potable water plumbing systems and storage tanks as needed for all sink units. Sink units will be required at CTCP Victory

5.15. INDUSTRIAL WASH UNIT: Containerized sink unit designed with utility sinks so that vehicle maintenance personnel can clean themselves after performing maintenance. Must have at least 3 large utility sinks in unit.

5.16. LATRINES: Containerized latrines will need to be delivered at the locations and in numbers as outlined below. All latrines must be cleaned, emptied, and serviced daily, to include re-stocking all paper supplies and hand sanitizer, and recovery of units at end of performance date. Latrines must be a minimum distance of 300 feet downwind and downhill, if possible, from any dining facility and a minimum of 100 feet from any designated sleeping tents. Each location requiring latrines will be a minimum of 1 latrine per 10 Personnel. Latrine units will be required at the Working Area and Housing Area of CTCP Victory to support 375 SMs.

5.17. Portable chemical latrines will be required at different locations throughout the area of operation; numbers are as follows:

5.17.1. Freedom Field on the Summit Bechtel Reserve (2 each).

5.17.2. CTCP Victory bottom entry control point ECP (1 each).

5.17.3. Summit Bechtel Reserve’s north gate ECP (1 each).

5.17.4. Additional chemical latrines for placement at ECPs (Locations will be provided by COR (10 each).

5.18. TRAFFIC BARRRIER: Contractor shall provide potable traffic barrier that have an arm than can be raise and lowered by security personnel.

5.18.1. Traffic Barriers at Entry and Exit of CTCP Victory (2 each).

5.19. PORTABLE GUARD SHACKS: Contractor shall provide portable guard shacks that have space for 3 security personnel. Guard shacks will require AC capability.

5.19.1. Guard Shacks at Glen Jean Armed Forces Reserve Center (2 each).

5.19.2. Guard Shacks at CTCP Victory; one at entry of CTCP Victory and one at exit of CTCP Victory (Will Require Power Generation) (2 each).

5.19.3. Guard Shacks at North Gate of Summit Bechtel Reserve (Will Require Power Generation) (1 each).

5.20. CONTAINERIZED HOUSING UNITS (CHU) at Camp Victory: Unit(s) must sleep 6 individuals privately. Sleeping quarters are for senior task force staff. Furniture must be provided by contractor. Unit(s) will require HVAC. (Will Require Power Generation)

5.21. CONTAINERIZED HOUSING UNITS (CHU) at Glen Jean Armed Forces Reserve Center: Unit(s) must sleep 10 SMs. Furniture must be provided by contractor. Bay or bunk style quarters are acceptable. Unit(s) will require HVAC. (Will Require Power Generation)

5.22. CONTAINERIZED OFFICE UNIT: Containerized Office Unit must have tables and chairs provided. Furniture must be provided by contractor. Unit(s) will require HVAC.

5.22.1. Containerized Office Unit at Freedom Field on Summit Bechtel Reserve. Shall have a single office and a conference area for at least 8 personnel. Furniture must be provided by contractor. (Will Require Power Generation) (1 each).

5.22.2. Containerized Office Unit at SBR Medical Facility Area. One shall have conference area for up to 20 personnel. One shall have 2 offices. Furniture must be provided by contractor. (Must have capability to plug into SBR power grid) (2 each).

5.23. WORKOUT AND FITNESS EQUIPMENT: Equipment will be placed in 2000 square foot tent on the MWR pad of CTCP Victory. Quantity of equipment below shall be enough to facilitate 35 service members utilizing the workout facility. Equipment required to be provided by contactor will be rubber coated dumbbells, weighted medicine balls, kettle bell sets, bench-press benches, barbells with bumper plates, hexbars, pull-up bars, functional strength training machine, cable cross over machines, leg extension and leg curl machines, cardio machines to include rowers and bikes (similar to concept 2 machines), tread mills, and ellipticals. A desk with 3 chairs must also be provided in the tent.

5.24. MORALE, WELFARE, AND RECREATION (MWR) LOUNGE EQUIPMENT AND FURNITURE: Equipment and furniture will be placed in the 1500 square foot tent on the MWR pad of CTCP Victory. Contractor shall provide furniture for 4 lounge areas with lounges and/or couches. Each lounge area must seat up to 6 people. Contractor shall provide 5 round tables with 4 chairs at each table. Contractor will provide 2 ping-pong tables, 3 cornhole sets, a Bluetooth sound system.

5.25. LAUNDRY TRAILER / CLEANING SERVICES: Contractor shall provide laundry cleaning trailers with washer and dryer machines to support up to 375 personnel. CONTRACTOR is responsible for delivery, set-up and continuous operation of the laundry trailers. Must provide maintenance personnel for servicing and removal of grey water.

5.25.1. Laundry trailers will be required at CTCP Victory

5.26. WASTE WATER REMOVAL: Contractor shall provide removal of waste water generated from all operations (showers, sinks, food service operations, latrines, laundry trailers, etc.) stored in CONTRACTOR provided collection tanks. Collection and holding systems must be provided with sufficient capacity to prevent any overflow, leakage or spillage. Wastewater disposal will be in accordance with all applicable Federal, State, and Local Health and Safety regulations. Waste water holding and removal will be required at CTCP Victory.

5.26.1. Any other area contractor provides water which will need to be removed as wastewater.

5.27. DUMPSTERS AND TRASH CANS: Contractor shall provide covered (lidded) and animal resistant service dumpsters at Glen Jean and CTCP Victory, as well as trash receptacles at sleeping tents, showers, ECP’s, LP/OP’s and toilet locations (2 large receptacles for each sleeping tent; 4 large receptacles in DFAC; 2 large receptacles per shower area and toilet area). Contractor shall be responsible for all trash removal. Contractor shall provide, maintain and empty multiple dumpsters daily throughout base location, to include: 2 dumpsters at CTCP Victory. Dumpsters shall be emptied twice a week, or as often as required to prevent overfilling. Trash disposal will be in accordance with all applicable Federal, State, and Local Health and Safety regulations. 2 dumpsters will be required at CTCP Victory. One in the housing area and one at the working area at the top pad.

5.28. WIFI: Contractor will provide adequate Wi-Fi coverage at the DFAC, Housing Areas, Work Areas, Fitness Facility and MWR Facility.

5.29. DUST SUPPRESSION TRUCK: Contractor will provide water truck(s) designed to apply water to roadways and pads on or around CTCP Victory. Roads will be watered twice daily to ensure dust is reduced while vehicles travel on roadways. CTCP Victory pads will be watered at the request of the COR(s).

5.30. PORTABLE LIGHT TOWER SETS: Contractor shall deliver, set up, and ensure operation (including fueling) and maintenance of generated tower lights sufficient to light operational environment for nighttime operations. Downtime of lights during night operations may not exceed 4 hours. WVARNG reserves the right to request additional lighting if deemed necessary. Light sets will be required at:

5.30.1. CTCP Victory (To include all roadways within CTCP Victory area)

5.30.2. Additional Light Sets for ECPs (Locations will be provided by COR (15 each).

5.31. MOBILIZATION: Complete set up for walk-through no later than 12 July 2026: Delivery and setup of all equipment and systems required for operations covered in this contract. This includes any material needed for site development required to control ground water during inclement weather and overall maintenance/appearance of the area.

5.32. MAINTENANCE OF SITE: Contractor shall maintain site through the preparation phase, the deployment phase, and the post-deployment phase.

5.33. DEMOBILIZATION: Beginning 02 August 2026: Dismantle and removal of all equipment and systems required for operations covered in this contract. Contractor shall self-recover all assets. Sites must be returned to original condition (IE: grassy areas reseeded, all trash and materials removed). DEMOBILIZATION will be complete NLT 11 August 2026. Completed status will be determined by COR and Contractor representative.

5.34. Service Contract Reporting:

5.34.1. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the National Guard Bureau via a secure data collection site.

5.34.2. The contractor shall completely fill in all required data fields using the following web address: https://sam.gov. Log in and select Entity Registrations and then select Service Contract Reporting.

The Contractor shall report the required information annually by October 31, for services performed under this contract during the preceding Government fiscal year (October 1-September 30).

The DoD Guidebook for Service Contract Reporting in SAM, available on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has also posted additional guidance such as quick start guides, informational videos, and frequently asked questions, that can be accessed by going to https://sam.gov and searching the “HELP” section. The SAM Federal User Guide is also available in the “HELP” section for comprehensive instructions on navigating SAM. Contractors requiring assistance using SAM should contact the Federal Service Desk at https://www.fsd.gov.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b) 01/23/2014 (Change 2: 07/01/2025) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors (paragraph 9) August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf

https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 09/09/14 (Change 2: 11/02/2020) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12 Policy for a Common Identification Standard for Federal Employees and Contractors 08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and Civil Liberties Programs 01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy Program 05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.02 Identification, Tracking, and Reporting of Cyberspace Workforce Requirements

12/21/2021 https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8580.1 Information Assurance (IA) in the Defense Acquisition System 07/09/2004 https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program Operating Manual (now Part 117 of Title 32, Code of Federal Regulations) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors 03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/ArmyDir.aspx

AR 25-2

ARMY CYBERSECURITY

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 530-1

Operations Security 09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 525-13

Antiterrorism 12/03/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

AR 381-12

COUNTERINTELLIGENCE AWARENESS AND REPORTING

06/13/2025 http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

I-9 Employment Eligibility Verification 01/20/2025 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security Agreement 01 Mar 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Par: 5.1

Food