01_78_00_Contract_Closeout.pdf

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ORANG Repair Maint. Ramp KJAQ162682

Kingsley Field ANGB Type B-2 Submittal

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CONTRACT CLOSEOUT

PART 1 - GENERAL

1.1 REQUIREMENTS INCLUDED

A. Substantial Completion

B. Final Inspection

C. Reinspection Fees

D. Spare Parts and Maintenance Materials

1.2 SUBSTANTIAL COMPLETION

A. When contractor considers the Work is substantially complete (when the building can be used for its intended purpose), he shall submit to the

Contracting Officer:

(1) A written notice that the Work, or designated portion thereof, is substantially complete and a substantial completion inspection is requested on company letterhead.

(2) A list of items to be completed or corrected.

(3) All tests, training and close-out documentation (submittals) including red-lined As-Builts, must be received prior to certifying work is substantially complete.

(4) A completed DD Form 1354 for Contracting Officer review and comment.

Contractor shall incorporate Contracting Officer’s review comments and resubmit as required. A sample copy of the DD Form 1354 is included following this section.

B. Within a reasonable time after receipt of such notice, Contracting Officer will make an inspection to determine the status of completion.

C. Should Contracting Officer determine that the Work is not substantially complete:

(1) Contracting Officer will promptly notify the Contractor in writing, giving the reasons thereof.

(2) Contractor shall remedy the deficiencies in the Work, and send a second written Notice of Substantial Completion to the Contracting

Officer.

(3) Contracting Officer will re-inspect the Work. Any re-inspection is at the cost of the contractor to include any A&E, Base and USPFO personnel.

D. When Contracting Officer concurs that the Work is Substantially Complete, he will:

(1) Prepare a Certificate of Substantial Completion accompanied by

Contractor's list of items to be completed or corrected, as verified and amended by the Contracting Officer.

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(2) Submit the Certificate to the Contractor for their written acceptance of the responsibilities assigned to them in the

Certificate.

1.3 FINAL INSPECTION

A. At least seven (7) working days are required between the Substantial and

Final Completion Inspections.

B. When Contractor considers the Work is complete, he shall submit written request that:

(1) Contract Documents have been reviewed.

(2) Work has been inspected for compliance with Contract Documents.

(3) Work has been completed in accordance with Contract Documents.

(4) Equipment and systems have been tested in the presence of the

Government’s representatives and are operational.

(5) Work is completed and ready for final inspection.

C. Contracting Officer will make an inspection to verify the status of completion with reasonable promptness after receipt of such certification.

D. Should Contracting Officer consider that the Work is incomplete or defective:

(1) Contracting Officer will promptly notify the Contractor in writing, listing the incomplete or defective work.

(2) Contractor shall take immediate steps to remedy the stated deficiencies, and send a second written certification to Contracting

Officer that the Work is complete.

(3) Contracting Officer will reinspect the Work.

E. When the Contracting Officer finds that the Work is acceptable under the

Contract Documents, the Contractor will be requested to make closeout submittals required by governing authorities and submit a final statement of accounting giving total adjusted contract sum, previous payments, and sum remaining due.

F. Contracting Officer and Consultants shall provide one (1) inspection for the purpose of establishing Substantial Completion and developing a

"punchlist" of incomplete work and one (1) final inspection for the purpose of determining the project to be complete in total. Inspections conducted beyond these two listed shall be paid for by the contractor, and the Contracting Officer shall deduct the cost(s) from the contractor’s request for payment.

1.4 SPARE PARTS AND MAINTENANCE MATERIALS

Provide products, spare parts, and maintenance materials in quantities specified in each section, in addition to that required for completion of

Work. Coordinate with Contracting Officer, deliver to Project site and obtain receipt prior to final payment.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

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SECTION 01 78 23

OPERATION AND MAINTENANCE DATA

PART 1 - GENERAL

1.1 DESCRIPTION

A. Compile product data and related information appropriate for Government's maintenance and operation of products furnished under the Contract.

1. Prepare operating and maintenance data as specified in this Section and as referenced in other pertinent sections of specifications.

B. Instruct Government's personnel in the maintenance of products and in the operation of equipment and systems.

1.2 SUBMISSION OF OPERATION AND MAINTENANCE DATA

A. Submit Operation and Maintenance (O&M) Data specifically applicable to this contract and a complete and concise depiction of the provided equipment, product, or system, stressing and enhancing the importance of system interactions, troubleshooting, and long-term preventative maintenance and operation. The subcontractors must compile and prepare data and deliver to the Contractor prior to the training of Government personnel. The Contractor must compile and prepare aggregate O&M data including clarifying and updating the original sequences of operation to as-built conditions. Organize and present information in sufficient detail to clearly explain O&M requirements at the system, equipment, component, and subassembly level. Include an index preceding each submittal. Submit in accordance with this section and Section 01 33 00

SUBMITTAL PROCEDURES.

1.3 Package Quality

A. Documents must be fully legible. Poor quality copies and material with hole punches obliterating the text or drawings will not be accepted.

1.4 Package Content

A. Data package content shall be as shown in the paragraph titled "Schedule of Operation and Maintenance Data Packages." Comply with the data package requirements specified in the individual technical sections, including the content of the packages and addressing each product, component, and system designated for data package submission.

1.5 Changes to Submittals

A. Manufacturer-originated changes or revisions to submitted data must be furnished by the Contractor if a component of an item is so affected subsequent to acceptance of the O&M Data. Submit changes, additions, or revisions required by the Contracting Officer for final acceptance of submitted data within 30 calendar days of the notification of this change requirement.