01_33_00_Submittals.pdf

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ORANG Repair Maint. Ramp KJAQ162682

Kingsley Field ANGB Type B-2 Submittal

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SUBMITTALS

1.1 SUMMARY

A. The work of this section consists of submittal requirements prior to the start and during construction.

B. Shop drawing and product data submittals shall be transmitted to

Engineer / Architect in electronic (PDF) format using Newforma, a web-based service designed for transmitting submittals between construction team members, at no additional cost.

C. The intent of electronic submittals is to expedite the construction process by reducing paperwork, improving information flow, and decreasing turnaround time.

D. The electronic submittal process is not intended for color samples, color charts, or physical material samples.

1.2 RELATED REQUIREMENTS

A. Drawings and general provisions of the Contract, including General

Conditions and other Division 1 Specification Sections, apply to this

Section.

1.3 PRE-CONSTRUCTION CONFERENCE

A. Pre-construction Conference shall comply with FAR 52.236-26.

B. The COR shall conduct a Pre-construction Conference within seven calendar days of the Notice to Proceed (NTP) with the awarded construction contract. The Contracting Officer shall set the Agenda for this Conference, and the Contractor shall present for Government review and comment the following formal construction Submittals at a minimum.

1. Contractor’s Project Schedule Submittal

2. Submittals necessary to commence construction immediately

3. All Substitution Submittals

1.4 SUBMITTAL AND APPROVAL PROCEDURES

A. General: Construction shall not commence until the required Contractor

Submittals are approved by the Contracting Officer. The Contractor shall comply with the requirements listed in Specifications Sections 01

33 00 and other Division 01 specifications.

B. Procedures:

1. Submittal Preparation – Contractor may use any or all of the following options:

a. Subcontractors and Suppliers provide electronic (PDF) submittals to Contractor via Newforma.

b. Subcontractors and Suppliers provide paper submittals to

Contractor who electronically scans and converts to PDF format.

c. Subcontractors and Suppliers provide paper submittals to

Scanning Service which electronically scans and converts to

PDF format.

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2. Contractor shall review and apply electronic stamp certifying that the submittal complies with the requirements of the Contract

Documents including verification of manufacturer / product, dimensions and coordination of information with other parts of the work.

3. Contractor shall transmit each submittal to Engineer / Architect using Newforma.

4. Engineer / Architect review comments will be made available via

Newforma. Contractor will receive email notice of completed review.

5. Distribution of reviewed submittals to subcontractors and suppliers is the responsibility of the Contractor.

C. Costs:

1. Contractor shall include the full cost of Newforma subscription in their proposal. This cost is included in the Contract Amount.

Contact Newforma to verify cost prior to bid.

2. Internet Service and Equipment Requirements:

a. Email address and internet access at Contractor’s main office.

b. Adobe Acrobat (www.adobe.com), Bluebeam PDF Revu

(www.bluebeam.com), or other similar PDF review software for applying electronic stamps and comments.

D. All submittals shall be transmitted electronically unless a hardcopy sample or system component is required for submittal review and approval.

E. As specified in the individual Specification Sections, forward submittals to Contracting Officer at least 14 days before need for approval. The Government may take at least 30 days to review all

Submittals. Submit electronically one reproducible original of each shop drawing, manufacturer's catalog sheets (cut sheets), and all other submittal documents / information requested. When hardcopy information, prototypes, system components, product samples, etc. is required provide at least three specimens of each item.

1. Shop Drawings: Include the following information with each copy of shop drawings:

a. Date.

b. Date of revisions (when applicable).

c. Contractor Name and contact information.

d. Specification and drawing reference applied for and approval sought.

e. Contractor's certification that shop drawing has been checked for compliance with contract documents.

f. Details of fabrication, assembly and erection including connections and engagement to contiguous work.

g. Materials used.

h. All required dimensions.

i. The term "by others" shall not be used. All work to be performed by others shall be identified by Contractor or subcontractor name, discipline, or trade.

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2. Samples: Samples shall be large enough to illustrate clearly the functional characteristics and full range of color, texture, or pattern.

3. Manufacturers' Catalog Sheets: Submit only pertinent pages; mark each copy of standard printed data to identify specific products proposed for use.

4. Manufacturer's Installation Instructions: When contract documents require compliance with manufacturer's printed instructions, provide one complete set of instructions for Contracting Officer and keep another complete set of instructions at the project site until project closeout.

5. Contractor shall submit only submittals that describe holistic systems where all system components, elements, parts, pieces, subassemblies, etc. are listed and submitted for review. The

Contracting Officer shall reject all submittals as nonresponsive if the nominated information does not describe the system in total.

F. Contracting Officer reserves the right to require submittals in addition to those called for in individual sections.

G. Schedule of Values: Submit a Schedule of Values (AF Form 3065) for all items listed in the Bid Schedule. The Schedule of Values will be used to help assess the intermediate value of work completed for the purpose of making progress payments and shall be in sufficient detail to assess progress of the work.

H. Approved Equals:

1. For each item proposed as an "approved equal," submit supporting data, including:

a. Drawings and samples as appropriate.

b. Comparison of the characteristics of the proposed item with that specified.

c. Changes required in other elements of the work because of the substitution.

d. Name, address, and telephone number of vendor.

e. Manufacturer's literature regarding installation, operation, and maintenance, including schematics for electrical and hydraulic systems, lubrication requirements, and parts lists.

Describe availability of maintenance service, and state source of replacement materials.

2. A request for approval documentation shall constitute proof and a representation that the Contractor:

a. Has investigated the proposed item and determined that it is equal or superior in all respects to that specified.

b. Shall provide the same warranties for the proposed item as for the item specified.

c. Has determined that the proposed item is compatible with interfacing items.

d. Shall coordinate the installation of an approved item and make all changes required in other elements of the work because of the substitution.

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e. Waives all claims for additional expenses that may be incurred as a result of the substitution.

3. Construction Materials: The Contractor is encouraged to submit for approval products of highest efficiency or environmentally responsible material. Every effort will be made by the

Contracting Officer to approve these materials.

I. Coordination: Coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements.

Forward submittals that are related to or affect one another as a complete package to facilitate coordinated review. Each transmittal shall contain only data specific to that individual submittal.

J. Submittal Numbering:

1. Number each submittal consecutively.

2. For re-submittals, use the original submittal number and indicate the previous Submission number. Example Given: The original submission will have nothing indicated in this block. If it is a re-submission, the number 1 will be annotated in this block. In addition, the contractor shall mark the appropriate block as to indicate if the submittal is a new submittal or if it is a re-submittal.

3. Additional re-submittals of the same item shall contain the original number with the next consecutive letter.

L. Schedule of Material Submittals (AF Form 66 Submittal Log).

1. Submittal Log listing all required Submittals is attached to this

Specification Section. The Submittal Log shall be the sole source of documenting the status of each required Submittal.

2. Contractor to maintain summary of submittals and dates of submission in Submittal Log in coordination with COR review.

M. Contracting Officer's Review:

1. Submittals will be returned disapproved without technical review if identification information is missing or not filled in; an incorrect number or format of submittals is provided; the transmittal form is incorrectly filled out; non-holistic submittals; submittals are not coordinated; or submittals do not show evidence of Contractor's approval.

2. Any work done or orders for materials or services placed before submittal approval shall be at the Contractor's own risk.

3. After reviewing submittals, the Contracting Officer will return electronically one copy of the submittal transmittal form and one copy of applicable (marked up) submittal sheets to the

Contractor. Shop drawing review notations will be returned on the reproducible original shop drawing. All other submitted items will be retained. The Contractor is responsible for producing additional copies for his/her own use.

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4. The returned submittal will be marked in one of four ways as defined below:

a. NO EXCEPTIONS TAKEN: no exception or adjustment(s) required for the submitted information.

b. NOTE MARKINGS: Minor corrections or clarifications required.

All comments are clear and no further review is required. The

Contractor shall address all review comments prior to proceeding with the work.

c. REJECTED (RESUBMIT): Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The

Contracting Officer will identify the reasons for disapproval.

The Contractor shall revise and resubmit with changes clearly identified.

d. COMMENTS ATTACHED: written comments from the Submittal reviewer documenting addition information required from the

Contractor, Contractor required action(s), stipulations for possible acceptance of the Contractor Submittal, reasons / rationale / justification for Submittal rejections.

N. Resubmittals

1. The Government as part of the contract shall review the original submittal only. In the event of excessive re-submittals the government may request an equitable adjustment from the contractor for the multiple reviews.

2. Make resubmittals under procedures specified for initial submittals; identify changes made since previous submittal.

PART 2 – MATERIALS (Not Used)

PART 3 – EXECUTION (Not Used)

END OF SECTION

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