01_14_00_Security_Requirements.pdf

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SECURITY REQUIREMENTS

PART 1 – GENERAL

1.1 GENERAL REQUIREMENTS

a. Security requirements and procedures shall be coordinated with the 173d

Security Forces Squadron, Kingsley Field Air National Guard Base

(KFANGB) through the Contracting Officer. Activities of the Contractor and the Contractor's employees and subcontractors and their employees while on the Base shall be conducted in accordance with Base regulations, including those of the fire marshal, as well as security directives.

b. All contractors and associated subcontractors are required to fill out a

Security Background Check on DD Form 369 and submit to the BCE office 10 days prior to performing work on Base. POC is Anna Harsch (541-885-

6368).

c. The Contractor is responsible for the security of all supplies and equipment associated with their work sites. If thefts occur they shall be reported to Security Forces immediately at 541-885-6443.

d. Contractor gate operation hours are 0630-1600 daily, Monday through

Friday, excluding holidays and Scheduled Days Off (SDO). Work hours other than as specified above shall be coordinated with and approved by the Contracting Officer, at least 3 working days in advance.

e. Daily entry onto and exit from the Base may be delayed depending upon the Government security threat condition. Typical delays may range from 5 to 25 minutes, but could increase upwards to 2 hours or more on occasion. All Construction vehicles, deliveries and employees shall enter through the SOUTH Gate, unless directed otherwise. All vehicles are subject to search.

1.2 ENTRY/EXIT PROCEDURES

a. Contractor/delivery personnel will be subject to vehicle and personal search while entering and may be subject to search upon exiting the installation. An Entry Authorization List (EAL) (See template at

Attachment B) provided by the Contractor will control access to the installation.

b. The Contractor’s team is required to receive a Kingsley Field

Contractor’s Badge, in order to enter. There are 2 types of Badges.

The first type of badge is a photo badge for all individuals performing escort duties and superintendent duties. The second type of badges is the standard Contractor’s Badge. All employees are required to wear one of these badges while on the installation. If personnel are unable to wear the badge due to safety concerns the Contractor shall identify those specific duties and the names of the individuals to Security

Forces.

c. Upon arrival at the designated gate Contractor personnel vehicles will be searched. Contractor personnel shall provide a Contractors

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Badge or government issued picture ID. The gate sentry will compare the name to the EAL provided by the General Contractor against the name on the photo ID to confirm the name appears on the access list. If the name does not appear on the list, access will be denied.

1.3 IDENTIFICATION CREDENTIAL PROCEDURES PHOTO BADGE

a. The general contractor, superintendent and contractor provided escorts shall apply for a photo badge by completing the Contractor Access

Request Packet. This must be accomplished at least 21 days prior to issue. The request for escort requires a criminal history check, information obtained in the background check will determine if you receive authorization for escort privilege. Information obtained during the background check may also preclude authorized access to the installation. A non-photo badge may be issued while the background check is being conducted. The non-photo badge DOES NOT authorize escort privileges.

b. The completed application, with a legible copy of the applicant's government issued picture identification showing a date of birth, must be hand carried by the Prime Contractor's Superintendent (or other person as approved by the Contracting Officer's Representative (COR)) to the COR office (working hours 0630 to 1600, Monday through Friday).

The COR will provide the requests to Security Forces. Upon completion of the check, 173 Security Forces will notify the COR of the status of each application. The COR may authorize the General Contractor to submit paper work directly to Security Forces. The authorization must be submitted in writing to the 173d SFS/SFO. This authorization may be removed at anytime by the Security Forces or the COR.

1.4 IDENTIFICATION CREDENTIALS PROCEDURES CONTRACTOR BADGE

a. All Contractor and subcontractor personnel, except those not under direct control, such as concrete truck and material deliveries, shall obtain and fill out a Contractor Access Request Packet. Individuals being issued the KFANG contractor badge must be identified by the contractor one (1) business day in advance. The completed application, with a legible copy of the applicant's government issued picture identification showing a date of birth, must be hand carried by the

Prime Contractor's Superintendent (or other person as approved by the

Contracting Officer's Representative (COR)) to the COR office (working hours 0630 to 1600, Monday through Friday). The COR will provide the requests to Security Forces. If authorized the Prime Contractor may take the requests directly to Security Forces.

b. After processing of the application, a Wants and Warrants check will be completed on the applicant. Upon completion of the check, 173 Security

Forces will notify the COR of the status of each application that have any issues

1.5 CONTROL AND ISSUANCE OF CONTRACTOR BADGE

a. The 173 Security Forces will assign a series of contractor badges and passes with unique identification numbers to each contractor. The contractor is responsible for accounting, controlling, and disbursing these badges and passes to their workers. All workers receiving a badge and pass must complete the Contractors Access Request Packet.

The General contractor must also sign indicating verification of the workers drivers’ license, current vehicle registration and current

01 14 00 Page 3 insurance card. The Contractor shall assign workers one of the uniquely numbered badges for the duration of the contract. The EAL shall identify the assignment of the badge number to the worker.

b. At the completion of the job, the Contractor shall return all badges to

173 Security Forces. In the event any badges are not recovered, the general contractor shall reimburse the government $27.50 per lost badge.

1.6 CONTROLLED AREA IDENTIFICATION & REQUIREMENTS

a. This project IS in an Controlled Security Area.

b. The Government will provide entry controllers to monitor access of contractors and work within the Construction Zone. Escorts may operate from Government provided vehicles.

1.7 DELIVERIES TO CONSTRUCTION SITES

a. The Contractor shall submit a letter to the COR listing all persons authorized to preannounce deliveries. This list shall include the authorized person's name, social security number, and date of birth.

This letter shall include a callback phone number for verification and shall be resubmitted every 90 days.

b. Deliveries made to construction sites must be identified by submitting the Delivery Notification form at least 2 business days in advance to the COR. The driver must also have a bill of lading identifying the installation address and job site location for the delivery. All deliveries will require an escort from the gate to the work site and back to the gate. Delivery vehicles failing to obtain an escort on the return trip to the gate will have the driver’s access restricted for 2 business days. A second violation may result in the driver being barred from the site.

1.8 ESCORT REQUIREMENTS

a. The Contractor shall plan its work for any construction work on Base to provide for a minimum number of escorts by localizing each segment of work. The contractor shall provide sufficient escorts that have completed Contractor Access Request Packet and have received clearance from Security Forces to receive a photo escort badge. Requests for escort authority must be submitted 21 days in advance. The contractor will be limited to a reasonable number of escorts as determined by

Security Forces.

b. Generally, operators of delivery vehicles will not be badged. Upon entrance to the Base and after vehicle search, the contractor shall escort the delivery to the job site/storage yard. Upon their exiting the Base, the contractor shall again be responsible for providing an escort for the delivery vehicle.

c. Slip-forming Concrete Delivery: the contractor shall identify concrete delivery truck operators in advance. Operators shall submit forms in accordance with the requirements to obtain a KFANGB Contractors Badge

(non-photo). A minimum of 2 business days prior to delivery of concrete for slip forming, the contractor shall submit an Entry

Authorization List for that specific event. The EAL shall be resubmitted

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d. Local implementation of Force Protection Conditions may require suspension of contractor operations. The 173 Fighter Wing will make this determination based on national and localized threat intelligence information. If a threat is determined relevant to the Kingsley Field

Air National Guard Base and significant enough to warrant removal of contractor personnel, 173 SFS will implement procedures to remove contractors from the work site back to the contractor gate staging area or off Base. Following this action the Threat Working Group will determine the immediate and long-range impacts to on-going and future contractor activity.

1.9 WORK AREA RESTRICTIONS DURING AIR FORCE INSPECTIONS, EXERCISES AND

INVESTIGATIONS

a. KFANGB is considered a Closed Installation. The flightline, taxiway, and specific other buildings or work sites are Controlled Security

Areas. Contractor personnel may be required to leave any KFANGB area(s) or stop working and relocate within the area during Air Force inspections, exercises, or investigations. For certain Air Force actions, the Contractor will be prohibited from entering specified areas. If personnel are already in the Controlled area(s), they may be allowed to relocate or may be required to exit the area(s) entirely.

These actions may occur periodically throughout the year.

b. During certain actual exercises or investigations, Contractor personnel may be under increased surveillance, although they are not working near the area affected. If the Contractor personnel are involved in the investigation, these personnel, along with their supervisor, will come under the control of Security Forces. The remaining personnel may continue with their work.

1.10 ENTRY AUTHORITY LISTS

a. To receive daily construction access to KFANGB, the Contractor shall submit a list of personnel, including subcontractors, who will work within the installation. The initial submittal shall be at least 14 days prior to the start of work. This list must include the information requested in the Entry Authorization List (EAL) template (Attachment

B). After the list has been submitted, the Contractor shall keep the list current. The name, address, and other information listed above of new employees whose names were not provided on the initial list shall be provided at least 2 business days prior to the time the new employees start work. Each time an addition is made the contractor will provide a new alphabetized list within 1 business day following the first day of work. Additions will be made using a notification sheet. Deletions to the list must be made by the end of the work day by submitting the notification sheet to the COR. Employees who have terminated employment or who have been dismissed shall be identified and removed as soon as possible from the entry authority list but not later than 24 hours after termination. Only those employees, whose names are on the list, will be permitted entry on KFANGB.

b. Each job site will maintain a copy of the EAL list showing authorized individuals at that site. The following lists need to be provided:

(1) EAL (Attachment B) - One list for use at both gate and job site.

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(2) EAL for Controlled Security Area/Construction Free Zone

(Attachment C)

(3) Contractor notification sheet identifying additions to the lists.

(Attachment A)

(4) Contractor notification sheets identifying terminated or dismissed employees. (Attachment A)

(5) Updates lists within 2 business days following first day of work.

(6) Deletions will be made by the end of the workday.

(7) Vehicle list of all vehicles requiring access to Controlled

Security Areas/Construction Free Zones. (Attachment D)

(8) Delivery Notification Sheet

(9) Individuals authorized to submit new lists and notification sheets. This list must be updated a minimum of every 90 days or when changes to the authorization is made. Personnel authorized to submit new lists and notification sheets will be limited to the General contractor with overall responsibility or the superintendent with overall responsibility.

1.11 RESTRICTIONS

a. Contractor personnel will be restricted to the project construction areas (Construction Free Zone), the Controlled area/construction free zones, or job sites.

b. Contractor shall not stockpile/store equipment within 10 meters of interior or 25 meters of exterior Controlled Security Area perimeter fences.

c. No equipment, containers, or building materials will be stored within

25 meters of the exterior of inhabited buildings.

d. No materials or equipment will be stored within 120 feet of the centerline of the taxiway.

e. Contractors will not park vehicles within 25 meters of inhabited buildings during Force Protection Condition Charlie.

f. Unattended vehicles shall be rendered immobile by removing the keys or other suitable means.

g. Vehicles found with keys will have the keys seized by Security Forces.

Keys that are seized will only be turned over to the owner of the vehicle as identified on the vehicle registration.

h. Contractor vehicles cannot be left parked at the Main Gate or near the entry. If employees cannot drive on Base for any reason such as suspended license, lack of insurance, lack of registration, the

Contractor will relocate those vehicles off Base. There is no space on

Base to receive unlicensed vehicles.

i. No WEAPONS of any kind are allowed on the installation.

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j. No explosives of any kind are allowed on the installation, with the exception of standard devices used to power construction tools. The

Contractor must identify these devices at the time of vehicle search.

k. If “ramset” tools are to be used the contractor will identify the date, time and location of use on the day the tools are intended to be used.

l. Contractor personnel shall obey all direction given by Security Forces, failure to do so may result in Base debarment.

(1) No photos are authorized to be taken without the expressed permission of the installation commander.

1.12 LIGHTING

a. Existing lighting for security purposes shall be functional at all times during the hours of darkness. The Contractor may establish their own perimeter lights or other work site in the event night time work will occur. Deficiencies in security lighting or power shall be repaired or replaced prior to the end of the workday.

1.13 UTILITY OUTAGES

a. Power outages affecting intrusion detection systems shall be arranged a minimum of 7 business days in advance with Security Forces through the

Contracting Officer. Intrusion detection systems will be operational prior to the Contractor leaving for the day.

PART 2 – PRODUCTS (Not Used)

PART 3 – EXECUTION (Not Used)

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