PREPROP_SLIDES_29th_IBCT_Readines_Center 1 .pdf

Pre Proposal Conference

W912J6-12-R-0002

PN 150043

29th IBCT Readiness Center

Construct PN 150043 29th IBCT Readiness Center at USPFO Hawaii

Friday 09 Mar 2012 0900 hours

USPFO Hawaii

Introduction

Ellen Valade

Manuel LLanes Contracting Officer

LTC Marjean Stubbert

CFMO

Synopsis

• Project is being solicited small business set aside

• The contract will be awarded using Source Selection Tradeoff Procedures

• Evaluation Factors

• Technical

• Past Performance

• Price

Solicitation, Plans & Specifications

• On The Web - https://www.fbo.gov

• Solicitation

• Exhibits

• Questions & Answers document

• Amendments

•Check regularly & Refresh Web Page •Plans & Specifications- must be registered and have password on FBO https://www.fbo.gov/�

• Export Controlled Materials

• company must be certified (via an approved DD Form

2345) by the Joint Certification Program (JCP) administered by the DLA Logistic Information Service

(DLIS)

• Questions about this program or DD Form 2345 should be addressed to U.S./Canada Joint Certification Office, DLA Logistics Information Services (DLIS), Federal Center, 74 Washington Avenue North, Battle Creek, MI 49017-3084. The Joint Certification Office may be contacted by telephone at: 1-(800) 352-3572; or email:

jcp-admin@.dla.mil mailto:jcp-admin@.dla.mil�

• The U.S./Canada Joint Certification Program

(JCP) office reported to this office that once a company is certified with the JCP office (normally 7 to 12 business days), the company should contact FBO to have them add their JCP number to their FBO account. JCP has indicated that they are currently experiencing a three (3) week delay in addition to the normal waiting period.

Contract Period of Performance

Construction Period Is 720 Calendar Days After Receiving

The Notice To Proceed

DISCLAIMER

The following is a brief overview of the proposal requirements

Offerors are strongly cautioned to carefully read the requirements of the solicitation and comply accordingly

Important Reminder

The Government intends to award without discussion and there may not be a chance for discussions, corrections, or revised proposals

Submission Requirements

• Section 00110 of the RFP details the required information and format for the proposal

• Two (2) Volumes are required

Submission Requirements

• VOL 1 – Price/Cost Proposal •Pro forma documents •Price and Forward Pricing Schedule

• VOL 2 – Two Parts •Part 1- Technical Capability Proposal •Part 2- Past/Present Performance Info

Volume 1- Price/Cost

• Offeror portion of SF1442

• Section 00010 – Pricing Info – All line items

• Exhibits F and H

• Section 00600 – Representations and

Certifications (R&C)

• Complete R&Cs in ORCA on the web

• Complete and Return DoD R&Cs in Section

• Complete & Include Supplemental

Information-Section 00100 Paragraph 3.4.1.2

Volume 2 Part I Technical Capability

NO PRICES/COST IN THIS VOLUME

• Part I-Technical Capability

• Comprised of four (4) sub factors

• LEED ® Experience & Capability

• Contractor Experience & Capability

• Construction Schedule & Commissioning Plan

Volume 2 Part I- Technical Capability (cont.)

• Subfactor 1-LEED ® Experience & Capability

• Limited to eight (8) pages

• Demonstrate experience with building to USGBC

LEED ® standards

• AND that the key personnel (construction) have experience and required qualifications in assigned roles with building to USGBC LEED® standards.

• If no such experience indicate in detail how offeror plans to overcome this lack of experience

• Subfactor 2-Contractor Experience &

Capability

• Limited to 15 pages (resumes NTE 2 pgs not included)

• Demonstrate experience and capability to manage a complex multi-disciplined project comparable to work requirements of this solicitation

• Understanding of the contract requirements and determine to what degree their technical and administrative capabilities, proposed organization and management plan are adequate to meet contract requirements.

• Subfactor 2-Contractor Experience &

Capability (cont.)

• Demonstrate adequate quality control processes

• Demonstrates at a minimum that Contract Manager, Proj

Manager(s), Site Superintendent(s), Estimator(s), Safety Manager, Scheduler have experience in managing contracts of same/similar dollar magnitude, size, complexity and scope, in the capacity which they are proposed for the project.

• Subfactor 2-Contractor Experience & Capability (cont.)

• Discuss experience and capability to managing a project in an island environment (including involvement of the local island workforce, ready availability of supplies and materials, etc) that is not typically found in regular CONUS construction projects

• Subfactor 3-Construction Schedule and Commissioning Plan

• Schedule itself not limited to page limits

• Narrative provided is limited to five (5) pages

• Provide a Construction Schedule in CPM format that demonstrates understanding of the schedule and commissioning

• Discuss your plans for commissioning, to include commissioning approach /timeline.

Volume 2 Part II- Past/Present Performance Information

NO PRICES/COST IN THIS VOLUME

• Exhibit A- Part 1- Performance Relevancy Questionnaires – Use Exhibit Format!

• Complete not more than six (6) forms for relevant contracts completed or substantially completed (70%) in the last five (5) years

• Exhibit A-Part 2 – Complete One (1)

• Send Questionnaires for the Exhibit A projects to references or include FINAL Performance Evaluation

• Do This Early – Must be to KO NLT Closing Date

Volume 2 Part II- Past/Present Performance Information (cont.)

• If you do not have relevant Past Performance and are using experience of key personnel, predecessor companies or subcontractors to obtain this ensure you clearly state this in the proposal

• To be considered subcontractor must complete a consent form - Exhibit B

Proposal Due Dates

• Proposal Due 1400 Hours (2:00 pm local time) on 18 Apr 2012

• Proposal must be signed by officer of your company

• No facsimile or electronic offers

• Send or deliver to: (follow instructions in Sec 110)

USPFO Hawaii ATTN: CPT Manuel Llanes

91-1179 Enterprise Ave., Bldg 117 Kapolei, HI 96707

References

• Reference Questionnaires are also due by this time and date

• Send Reference Questionnaires out as soon as possible

• Return to KO via E-mail

Exhibits

• Exhibit A- Performance Relevancy Questionnaire

• PART 1 (NTE 6) PART 2 (1)

• Exhibit B- Subcontractor Information & Consent Form (if applicable)

• Exhibit C- Reference Questionnaire Package

• Exhibit D- Option Information Form

• Exhibit E- Proposal Inquiry Form

Exhibits (cont.)

• Exhibit F- Forward Pricing Agreement Rates for Modifications

• Exhibit G- Reserved

• Exhibit H-Evaluated Total Offer

Calculation

• Exhibit I- Evaluated Total Offer

Calculation Method

EXHIBIT H-Evaluated Total Offer Calculation

• Evaluation technique which measures the lowest total overall project cost to the Government will be utilized for this solicitation

• Evaluated Total Offer Method

• Considers the total price of all CLINS added to the potential remaining value of a contract, plus Home Office Overhead Rate and subcontractor markup

EXHIBIT H-Evaluated Total Offer Calculation

• ALL offerors must submit completed Exhibits F and H

• Failure to submit the Forward Pricing Schedule (Exhibit F) and a completed Exhibit H may make the offeror non-compliant with the solicitation requirements

Proposal Evaluation

• Process is detailed in RFP Section 00120

• Carefully review Section 00120 when preparing proposal

• Comply with Section 00100 And 00110 requirements

• Failure to furnish a complete proposal may result in elimination from consideration

Best Value

Best Value is defined as an award based on the greatest overall Benefit in response to the requirement.

Award is based on price and other non-cost related factors.

Award

• The Contractor whose proposal provides the Best Value to the Government

• Technical is slightly more important than Past/Present Performance and when combined the non-cost factors are approximately equal to the Price Factor.

• The Best Value may not be the lowest price

Important Reminders

• Submit a complete proposal in accordance with instructions – use formats provided

• Submit Forward Pricing Formats

• Prime Contractors are responsible for coordination among the divisions with subcontractors

Important Reminders

• When using a subcontractor to obtain/enhance relevancy provide subcontractor consent form, Exhibit B, or the information will not be considered

• Award in this process does not necessarily mean the lowest price wins

How Questions Will Be Handled

• Questions must be submitted on Exhibit E via email to: manuel.llanes@us.army.mil and jesse.sannicolas1@us.army.mil

• Submit questions NLT COB 11 Apr 12

• Questions received after 11 Apr 12 may be held and addressed after RFP closing with those offerors determined to be in the competitive range if discussions are deemed necessary

• Do Not call technical personnel or A&E- this will delay getting an answer mailto:manuel.llanes@us.army.mil�

Answers To Questions

• All questions, on a non-attribution basis, and the answers will be posted to the website https://www.fob.gov/

• If necessary Addendums, issued by an Amendment will also be posted

• Check website regularly and don’t forget to refresh web page https://www.fob.gov/�

Helpful Websites

• https://www.fbo.gov

• https://www.acquisition.gov/

• www.ccr.gov/

• http://orca.bpn.gov/

• http://www.gpo.gov/davisbacon/hi.ht ml https://www.fbo.gov/� https://www.acquisition.gov/� http://www.ccr.gov/� http://orca.bpn.gov/� http://www.gpo.gov/davisbacon/mi.html� http://www.gpo.gov/davisbacon/mi.html�

Questions