Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Reference Solicitation No. W912HZ25R0002 for Engineer Research and Development Center (ERDC) Communications Infrastructure:

Installation, Maintenance, and Repair Services. The subject solicitation is modified as follow s:

a. The solicitation is hereby extended to Tuesday, 01 April 2025 at 1200hrs.

b. CLIN 0004 has been updated to provide the correct w eb address for Service Contract Reporting

c. Section C Base Performance Work Statement has been revised and replaced. Changes show n in red.

d. Section H9 Limitations on Subcontracting Compliance and Reporting Requirements has been added.

e. FAR 52.219-4 (DEV) has been added to Section I.

f. Section L paragraph 7.0 has been added to include site visit information.

g. Attachment A Labor Category Pricing Template has been revised.

h. Attachment B Sample Task Order Performance Work Statement has been revised. Changes in red.

i. Attachment E Limitations on Subcontracting Reporting has been added.

j. Question and answ er document has been added.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 21

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Mar-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912HZ25R0002

X 9B. DATED (SEE ITEM 11)

20-Dec-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Mar-2025

CODE

ERDC CONTRACTING OFFICE

3909 HALLS FERRY ROAD

VICKSBURG MS 39180-6199

W912HZ 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912HZ25R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 21-Jan-2025 11:00 AM to 01-Apr-2025 12:00 PM.

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0004

The CLIN extended description has changed from:

The contractor shall report ALL contractor labor hours (including subcontractor (labor hours) required for performance of services provided under this contract for US Army Corps of Engineers Engineering Research & Development Center via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2024. Contractors may direct questions to the help desk at help desk at:

http://www.https://sam.gov/.

To:

The contractor shall report ALL contractor labor hours (including subcontractor (labor hours) required for performance of services provided under this contract for US Army Corps of Engineers Engineering Research & Development Center via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://sam.gov/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2024. Contractors may direct questions to the help desk at help desk at:

https://sam.gov/.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS)

ERDC Communications Infrastructure Contract

1. Overview The U.S. Army Corps of Engineers (USACE) Engineer Research and Development Center (ERDC) helps solve our Nation’s most challenging problems in civil and military engineering, geospatial sciences, water resources, and environmental sciences for the Army, Department of Defense, civilian agencies, and our Nation’s public good.

ERDC consist of seven laboratories at four main geographical sites located in Champaign, IL; Hanover, NH;

Alexandria, VA; and Vicksburg, MS. The ERDC Information Technology Laboratory (ITL) is responsible for building, staffing and maintaining the communications networks in support of the Research & Development activities of ERDC.

2.0 General Requirements

This section describes the general requirements the contractor needs to accomplish.

2.1 Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Procuring Contracting Officer (PCO) immediately.

2.2 Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification and remediation of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

2.3 Contract Administration and Management

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall assign work effort and maintain proper and accurate timekeeping records of personnel assigned to work on the requirement. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. The contractor shall respond to Government requests for contractual actions in a timely fashion.

Typically, task order RFP’s will have a one-week turnaround. Some instances will call for longer or shorter lead times.

The contractor shall maintain continuity between ongoing activities across multiple geographic locations. Historically, there are approximately thirty-eight (38) task orders annually: Vicksburg, MS at twenty-three (23); CERL at six (8);

CRREL at six (6); and Duck, NC at one (1).

2.4 Personnel Administration

The contractor shall provide experienced and qualified personnel with all the skills necessary to perform the work identified. The contractor shall maintain the currency of their employees by providing initial and refresher training as required to meet the PWS requirements. All contractor personnel shall be able to read, write, speak, and understand English, shall possess good written and verbal communications skills, and shall have sufficient knowledge of proper English grammar, spelling, capitalization, and punctuation rules to identify errors and make corrections. The contractor shall make necessary travel arrangements for employees. The contractor shall provide administrative support to employees in a timely fashion (time keeping, leave processing, pay, emergency needs).

Conflict of Interest. Neither the contractor nor its on-site employees shall utilize their knowledge of access to information, sensitive or otherwise, for individual or company gain.

2.5 Employee Conduct

The contractor’s employees shall observe and comply with all applicable departmental and agency regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, etc.). The contractor shall ensure that all contractor employees represent a professional appearance at all times, and that their conduct does not reflect discredit on the United States Government. When contractor employees are working on Government facilities or participating at Government meetings, they shall wear identification badges distinguishing themselves as such.

The badges at a minimum must have the employee name and word "contractor” displayed. Ideally, the company name will appear on the badge. Additionally, not withstanding any other provisions in the PWS, the contractor shall identify themselves as a contractor in meetings, telephone conversations, all written communications and work situations so that their actions cannot be construed as acts of a Government official. The contractor shall take no actions that bind the government to a final decision or results in the exercise of governmental discretion. The Government may, at its sole discretion, direct the contractor to remove any contractor employee from Government facilities for misconduct or security reasons. Such removal does not relieve the contractor of the responsibility to provide sufficient qualified personnel for adequate and timely service. The Contracting Officer will provide the contractor with an immediate rationale for removal of contractor employee.

2.6 Contractor Personnel, Disciplines, and Specialties

The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work or task with a minimum of under/over employment of resources. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

Specific standard and certification requirements are identified in section 4 of the PWS.

2.7 Government Furnished Equipment/Materials

The contractor shall provide all materials unless otherwise specifically instructed in individual Task Orders, in which case government furnished materials will be specified accordingly in the Task Order. The contractor shall provide sufficient vehicles to perform the services. The contractor may use Privately Owned Vehicles with proper markings in the performance of this contract. These vehicles will be furnished at no additional costs to the government. The contractor shall furnish sufficient hand tools, safety items, and equipment to fully comply with the terms of the contract. The contractor shall provide all Test, Measurement and Diagnostic (TMD) equipment and other test equipment required to install and maintain all ESS, cable plant, and other systems.

2.8 Clearance

There are no clearance requirements for this contract. However, some performance will be required within secure spaces. In those cases, the contractor will be escorted by an appropriately cleared government official. Pre-approval for secure area access is required three (3) days in advance.

2.9 AT/OPSEC Requirements

2.9.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the

Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2.9.2 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2.9.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

2.9.4 Contract personnel requiring a common access card (CAC): Contract personnel will be issued a common access card (CAC) only if duties involve one of the following: (1) both physical access to a DoD facility and access to DoD information systems or networks; (2) remote access to a DoD information system or network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. Before CAC issuance, contract personnel must have, at a minimum, a favorably adjudicated Tier 1 investigation or an equivalent or higher investigation in accordance with applicable Army regulations and Homeland Security Presidential Directive-12 (HSPD-12). At the discretion of the RA, an initial CAC may be issued based on a favorable review of a fingerprint check and a successfully scheduled Tier 1 investigation with the National Background Investigations Bureau. The RA provides contract personnel with additional information and forms to initiate the CAC issuance process, and/or to initiate background investigations, when required. Contract personnel shall complete these processes within established timelines to avoid delays.

2.9.5 Security requirements for contract performance outside the US: For contract performance requirements that involve services or delivery in a foreign country, the Contractor shall comply with the requirements of DFARS clause 252.225-7043. For performance requirements that involve contract personnel accompanying or supporting US Armed Forces deployed outside the US, the Contractor shall comply with the requirements of DFARS clause 252.225-7040. Contract personnel accessing DoD or other federal facilities outside the US shall comply with applicable Status of Forces Agreements and Geographic Combatant Command requirements. Prior to contract personnel traveling outside the US, the Contractor shall provide documentation of AT, OPSEC, and other required training to the Government representative. Additionally, contract personnel shall comply with requirements specified in the DoD Foreign Clearance Guide, including country and theater clearance processes.

2.9.6 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

2.9.7 Contract personnel requiring access to Government information systems: All contract personnel with access to a government information system (including USACE business systems and CAC-enabled websites) shall comply with applicable DoD and Army regulations, and shall use the organization's UserID-Password Administration and Security System (U-PASS) at commencement of services to request network user accounts.

Contract personnel shall complete DoD Information Assurance Awareness training prior to accessing information systems, and annually thereafter.

2.9.8 Contracts requiring a formal OPSEC program: The Contractor shall develop an OPSEC SOP/Plan within 90 days of contract award. The OPSEC SOP/Plan shall be reviewed and accepted by the RA OPSEC Officer. This plan will include a process to identify critical information, where it is located, who is responsible for it, how to protect it, and why it needs to be protected. In accordance with Army and DoD regulations, the contractor shall have a certified Level II OPSEC coordinator, who shall ensure OPSEC compliance during contract performance.

2.9.9 Training requirements for the protection of sensitive information: All contract personnel with access to critical information (as identified in the RA's OPSEC Program) shall complete initial and annual refresher OPSEC Level I Awareness training, which is available at the following websites: https://www.iad.gov/ioss/, or http://www.cdse.edu/catalog/operations-security.html (websites subject to change). All contract personnel with access to Controlled Unclassified Information (CUI) shall complete initial and annual refresher CUI training in accordance with applicable Army policy.

2.9.10 Information Assurance (IA)/Information Technology (IT) requirements: All contract personnel performing IA/IT services must comply with DoD training and certification requirements specified in DoD 8570.01-M, Information Assurance Workforce Improvement Program, and maintain required background investigations specified in RA policy. Contract personnel shall provide the Government representative with documentation of certification(s) prior to performing on the contract. In accordance with applicable DoD, Army, and USACE regulations, the Contractor shall ensure that all information systems (IS) and platform information technology (PIT) systems developed and/or supported under this contract comply with cybersecurity and architectural requirements, including, but not limited to: security technical implementation guides (STIG)(e.g., the current version of the Application Security and Development STIG, and the internet access point (IAP) demilitarized zone (DMZ) STIG), and the use of security controls developed under the risk management framework documentation for the system or platform. The Contractor shall address questions regarding these provisions to the Government representative, who will coordinate between the Contractor and the USACE Chief Information Officer (CIO).

2.9.11 Contracts requiring handling or access to classified information: The prime Contractor shall have a Facility Clearance (FCL) at the appropriate level prior to performance on the contract; the RA will sponsor the prime contract company in obtaining the FCL. All cleared contract personnel shall comply with the FCL requirements, as well as applicable laws and regulations regarding contractor access to national security information. For classified contracts, the RA will generate the DD Form 254, which will be attached to the contract.

***** The contractor will NOT be required to handle or access classified information for this requirement;

therefore, no DD254 will be issued. *********

2.9.12 Threat Awareness Reporting Program: All contract personnel who maintain an active security clearance shall receive initial and annual refresher training on the Threat Awareness and Reporting Program (commonly referred to as “TARP”), provided by a Counterintelligence Agent. As determined by the servicing Counterintelligence Agent for the RA, contract personnel may complete web-based TARP training.

2.9.13 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

2.9.14 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

2.9.15 Contracts requiring armed security guards: All contract personnel performing contract security guard duties shall comply with the Individual Reliability Program in accordance with AR 190-56 (The Army Civilian Police and Security Guard Program), as well as applicable installation, facility and area commander installation/facility policies and procedures regarding storing weapons and ammunition in accordance with AR 190-11 (Physical Security of Arms Ammunition, and Explosives).

2.9.16 Contracts requiring delivery of food and water: The supplies delivered under this contract shall be transported in delivery conveyances maintained to prevent tampering with and/or adulteration or contamination of the supplies, and if applicable, equipped to maintain a prescribed temperature. All delivery vehicles and storage locations are subject to inspection at any time by the COR, Post Veterinarian, law enforcement officers, or other RA representatives authorized to conduct such inspections. When the sanitary conditions of the delivery conveyance have led, or may lead to product contamination, adulteration, constitute a health hazard, the delivery conveyance is not equipped to maintain prescribed temperatures, or the transport results in product “unfit for intended purpose,” supplies tendered for acceptance may be rejected without further inspection. As the holder of a contract with the DoD, the Contractor shall ensure that all products and/or packaging have not been tampered with or contaminated. The Contractor shall ensure all delivery conveyances are always locked or sealed, except when actively loading or unloading. Unsecured vehicles shall not be left unattended. All incoming truck drivers shall provide adequate identification upon request. In the event of an identified threat to a delivery location, or a heightened force protection/Homeland Security threat level, the Contractor may be required to adjust delivery routes to minimize vulnerability risks and enable direct delivery to DoD facilities.

2.10 Transition

The contractor may be required to conduct transition activities for any existing tasks and keep the Government fully informed of status throughout the transition period. It is essential that attention be given to minimize interruptions or delays to work in progress that would impact the mission. The contractor must plan for the transfer of work control, delineating the method for processing and assigning tasks during the transition period. The contractor shall include the status of the transitioning of control of work as a deliverable in the monthly status report. Transition activities will be at no cost to the government.

2.11 Contractor Program Management

The contractor shall provide a Contractor Program Manager who serves as the contract manager along with other duties and who shall be responsible for overall contract performance. The name of this person shall be designated in writing to the contracting officer's representative (COR). The contractor shall be responsible for all expenses associated with task management. The Contractors Program Manager will be available for meetings at the ITL, Vicksburg, MS ERDC site given a 48 hour notice. Contract administration and management functions shall not be billed as a direct cost. Contractor PM shall be accessible and responsive to requests, emails, phone calls, and other communications within one business day of communication.

2.12 Place of Performance

Performance for this contract will be on-site at various government facilities.

The headquarters site of the U.S. Army Corps of Engineers, ERDC is 3909 Halls Ferry Road, Vicksburg, MS 39180-6199 and will be the largest worksite for this contract, as it hosts 4 ERDC Laboratories along with the HQ.

Satellite sites with significant requirements are the Cold Regions Research and Engineering Laboratory (CRREL) in Hanover NH and the Construction Engineering Research Laboratory (CERL) in Champaign IL. There are additional smaller satellite sites located in Alexandria, VA, Lorton, VA, Duck, NC, Fairbanks, AK, and other smaller sites within the CONUS.

Government core working hours are from 0700 to 1730 local time Monday through Friday except US Federal Holidays. Government workers typically work eight (8) hours per day, 40 hours per week. The contractor is not required to provide services on recognized federal holidays. There are occasions where work will be performed outside of Government core working hours to prevent major disruptions on the installation.

2.13 Travel

Travel to satellite government facilities may be required. All travel requirements (including plans, agenda, itinerary, or dates) shall be pre-approved by the government (subject to local policy procedures) and is on a strictly cost reimbursable basis. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs (subject to local policy and procedures; may reference FAR).

2.14 Other Direct Costs (ODCs)

ODCs are expected to be provided by the contractor during the performance of this contract. ODCs include cost items such as Supplies, Materials, etc.

3.0 Performance Requirements

General: The contractor shall furnish labor services, equipment, and materials for the voice, video and data communications networks which operate over fiber-optic, copper, coaxial, Ethernet, Security system products and video cabling infrastructure at the United States Army Corps of Engineers, Engineer Research and Development Center locations, with primary locations at 3909 Halls Ferry Road, Vicksburg MS; 72 Lyme Road, Hanover, NH; 2902 Newmark Drive, Champaign, IL; 7701 Telegraph Road, Alexandria, VA; 10501 Furnace Rd.

Suite 1001 Lorton, VA; and 1261 Duck Road at Kitty Hawk, NC.

The ERDC headquarters campus in Vicksburg, MS is located on an 830-acre government- owned campus with approximately 100 buildings consisting of single and multi-story commercial grade office buildings, hangers, sheds, support buildings and facilities, supporting approximately 1800 USACE and contractor personnel. This campus has migrated to a new fiber ring and in the process of migrating individual building to the ring. The older fiber configuration consists of sequential fiber runs through multiple buildings. The new configuration is composed of 8 communications huts connected in a ring with fiber runs directly from the main ring to each building.

Satellite laboratory sites include government owned facilities consisting of (1) a 30 acre campus with approximately 7 buildings supporting approximately 450 USACE and contractor personnel in Champaign, IL; (2) a 50 acre campus with approximately 15 buildings supporting approximately 400 USACE and contractor personnel in Hanover, NH; (3) a 30 acre campus with approximately 7 buildings supporting approximately 40 USACE and contractor personnel in Duck, NC; (4) a group of 3 buildings co-located on a government installation supporting approximately 300 USACE and contractor personnel in Alexandria, VA; and (5) a building supporting the HPCMP (High Performance Computing and Modernization Program) in Lorton, VA.

All sites contain copper, fiber, and coaxial construction cabling typically ranging from small # of pairs or strands to large construction cables of 1800 pair copper and/or 144 strand single mode (SM) and multimode (MM) fiber cables and single feed RG-6 to 500 coaxial cabling. Each building contains one or more communications closets and offices/workspaces are typically wired for multiple distinct networks with a minimum of two drops per workspace and numerous special case situations.

Network cabling varies depending on age with the current standard being CAT6.

Specialized Electronic Security Systems (ESS) are in use at all campuses including Philips/Bosch matrix switchers, digital technologies, CCTV installations, and DVR systems; Pelco Enterprise CCTV systems; Monitor Dynamics (MD) Intrusion Detection System (IDS) hardware and software with multiple media transport capabilities; and access control systems including the old system being phased out which is TAC Continuum software, Andover controls hardware and various makes and models of card access readers; and the new access control system which is Galaxy software and hardware and HID FIPS201 compliant card readers. ERDC Vicksburg currently has approximately 130 cameras, 100 electronic access control system (EACS) card readers, and 14 Intrusion Detection System (IDS) panels. ERDC Hanover currently has approximately 25 cameras, 20 EACS card readers and 3 IDS panels. ERDC Champaign currently has approximately 32 cameras, 18 EACS card readers and 10 IDS panels. The HPCMP Office (Lorton, VA) currently has approximately 16 cameras, 15 EACS card readers and 4 IDS panels.

3.1 Outside cable plant activities

Provide labor, equipment, and materials for aerial cable installation/maintenance/troubleshooting/ repair/testing/removal of fiber/copper/coaxial cables including communication huts and associated power/HVAC/lighting/UPS/, junction boxes/enclosures, conduit, connection components, coaxial active/passive support devices, aerial support components. Any activity resulting in changes to the outside cable plant configuration must be documented with updated electronic drawings in MicroStation and/or AutoCAD-compatible format and provided back to the government.

3.2 Inside wiring activities

Provide labor, equipment, and materials for installation/maintenance/troubleshooting/ repair/testing/removal of fiber/copper/coaxial/Ethernet/video cabling/wiring inside buildings/trailers/hangars including junction/terminal components required to provide full connectivity from outside cable plant to and including jacks for endpoint equipment connectivity. Any activity resulting in changes to the internal wiring plant between outside cable plant and the communications closets must be documented with updated electronic drawings in MicroStation- compatible format and provided back to the government.

3.3 Data and telephone circuit activities

Provide labor, equipment, and materials for installation/maintenance/troubleshooting/ repair/testing/removal of data and telephone circuits utilizing existing or new external/internal wiring and including peripheral/trunking/circuit conditioning equipment, management of Main Distribution Frame jumper connections, and connectivity verification.

3.4 Specialized equipment/system activities

Provide labor, equipment, and materials for installation/maintenance/troubleshooting/ repair/testing/removal of specialized systems and equipment including the ERDC Electronic Security System (ESS) communications networks, which operate over the fiber-optic and copper cabling infrastructure. ESS and other specialized systems supported include fire alarms, audible telephone ringing devices/bells/loudspeakers, Ringdown circuits/equipment, audio/visual/VTC systems/equipment, wireless access points, modem/line/circuit equipment, CCTV camera systems/equipment, intrusion detection systems, access control systems/equipment, cellular telephone signal repeaters and antenna systems, and CATV/satellite/WesNet television distribution systems andequipment.

3.5 Telephone Private Branch Exchange (PBX) activities

Provide labor, equipment, and materials for installation/maintenance/troubleshooting/ repair/testing/removal of PBX systems and components including hardware, programming, cabinets/enclosures, internal boards/cards, cabling, wire connections, and power. While the majority of the phones on the ERDC campuses are now VOIP (Voice Over Internet Protocol), there are still some instances of specialized PBX systems. This includes the support of the Avaya PBX system for the USACE Reachback Operations Center (UROC) on the Vicksburg campus consisting of an Avaya G650 with two Avaya G450s, support of an Avaya Partner systemin Building 3297 on the Vicksburg campus that is used for phone, intercom, and emergency notification; removal of legacy lines and equipment for decommissioned Avaya systems; and support of any new PBX systems which come online. Includes support of other analog systems such as fire alarms, elevator phones, faxes, POTS lines, remote monitoring systems, secure terminal equipment (STE) phones, and intercom systems, all of which use the copper cabling infrastructure.

3.6 Coordination and documentation activities

Provide labor, equipment, and materials for coordination with U.S. government personnel, government contractors, and commercial communications carriers in order to accomplish task orders or to provide documentation/information concerning wiring/cable plant configuration, equipment locations, condition of cabling/wiring/equipment, and operation of equipment.

3.7 Emergency repair activities

Provide labor, equipment, and materials for troubleshooting and repair of wiring, equipment, and systems listed in paragraphs 3.1 – 3.5. The contractor shall acknowledge and/or respond within 1 hour of notification of an emergency repair. When the emergency repair is at the Vicksburg site and within core business hours, the contractor shall have personnel on-site within 2 hours. When the emergency repair is at the Vicksburg site and outside core business hours, the contractor shall have personnel on-site within 24 hours. When the emergency repair is at any satellite site, the contractor shall have personnel on-site within 24 hours, regardless of business hours. Any system loss which occurs and affects services will be treated as priority for restoration. ERDC troubles or failures affecting major security systems (as opposed to individual cameras or door readers) or causing network outages affecting multiple users will be treated as priority for restoration.

4.0 Standards and Certification Requirements

4.2.1 All work performed by the contractor will meet or exceed applicable requirements of the most current standards of the:

BICSI = Building Industry Consulting Service International NARTE = National Association of Radio & Telecommunications Engineers EIA/TIA = Electronics Industries Alliance/ Telecommunications Industry Association IEEE = Institute of Electrical and Electronics Engineers NEC = National Electrical Code NESC = National Electrical Safety Code FM 11-486-2 = Army Field Manual 11-486-2: Telecommunications Engineering: Traffic

The contractor shall provide any training necessary to ensure that contractor personnel are technically qualified to perform the contract services, at no additional cost to the Government.

4.2.2 A minimum of two years of specialized experience and a working knowledge of PBX systems, peripheral nodes, and controllers. Specialized experience and working knowledge shall include performing moves, ads, and changes and other basic programming, performing maintenance operations including troubleshooting and repairing system issues and replacement of faulty components and boards, and major and minor maintenance and/or replacement operations to keep systems up to date with latest software and hardware revisions.

4.2.3 A minimum of five years of specialized experience and a working knowledge of security systems including Phillips/Bosch and Pelco CCTV cameras, systems, digital technologies, and matrix switchers; CCTV storage arrays and DVR systems; and CCTV control systems and software for enterprise CCTV systems. Specialized experience and working knowledge shall include performing programming of equipment and systems, troubleshooting and replacement of faulty components and boards, installation and provisioning of additional cameras and storage array equipment, and major and minor maintenance and/or replacement operations to keep systems up to date with latest software and hardware revisions. Contractor shall be Pelco certified for Enterprise CCTV systems and certified by Philips/Bosch for matrix switcher, digital technologies, CCTV installation, and DVR systems.

4.2.4 A minimum of five years of specialized experience and a working knowledge of Andover Controls Continuum hardware and software systems; Galaxy hardware and software systems; and HID card access readers. Specialized experience and working knowledge shall include performing programming of equipment and systems, replacement of faulty components and boards, installation and provisioning of additional controllers and card readers, and major and minor maintenance and/or replacement operations to keep systems up to date with latest software and hardware revisions. Personnel providing maintenance and/or replacement operations and non-routine programming of systems and components shall have and continue to maintain certifications from Schneider Andover Controls, Continuum software applications, and Galaxy systems.

4.2.5 The contractor shall be manufacturer trained and authorized distributor to install and maintain Monitor Dynamics

(MD) IDS equipment, including but not limited to head-end equipment, motion sensors, software and firewall upgrades, and workstation hardware.

4.2.6 Certification as an RCDD (Registered Communications Distribution Designer) with a minimum of five years of ICT design experience or an equivalent combination of experience, approved education and industry certifications.

4.2.7 Significant experience in installation and maintenance of centralized command and control security systems, of the above listed systems, of similar or larger size and footprint as the ERDC security systems which span the five locations listed in paragraph 3.0.

4.2.8 Certified and calibrated testing equipment necessary to test fiber optic and copper cabling, connections, and equipment for continuity and acceptable data transmission rates.

4.2.9 Access to specialized vehicles and equipment required to maintain, repair, replace, and install fiber optic and copper cable infrastructure within buildings and hangers and in exterior overhead and underground locations.

5.0 Deliverables

The contractor shall provide deliverables as described below and in subsequent task orders. Deliverables shall be specified by the government at the task order level.

Government Acceptance Period. The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor shall correct the rejected deliverable within agreed upon time frame and return it per delivery instructions.

Kickoff Meeting: Within 20 days of execution of the contract, the Contractor shall schedule a kickoff meeting. The meeting must occur within 30 days of contract execution.

The Contractor shall provide a monthly activity report to the COR, no later than five (5) working days after the end of the month. At a minimum, the report shall contain a description of all major activities completed during the month, any problems encountered including follow-on mitigation or escalation actions taken, products and services delivered during the month, and a brief synopsis of the projects to be worked in the upcoming month.

Timely invoicing at the task order level.

Typical task order deliverables include: Weekly updates for all open Work Orders and Task Orders, Monthly Status Reports, Cabling Test Results, Drawings, Schematics, Task Completion.

6.0 Quality

This section describes the Quality Control components for this effort. The following sub- sections provide details of various considerations on this effort.

6.1 Quality Control

The Contractor shall develop an Order Quality Control Plan (QCP) for the base and maintain an effective quality control program to ensure services are performed in accordance with the IDIQ contract and this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractors QCP is the means by which he assures himself that his work complies with the requirement of the contract.

The finalized QCP will be accepted by the Government at the time of the award of the contract. The Contracting Officer may notify the Contractor of required modifications to the plan during the period of performance. The Contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the Contracting Officer. Any modifications to the program during the period of performance shall be provided to the Contracting Officer for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Governments review and approval. The Government may find the QCP "unacceptable" whenever the Contractors procedures do not accomplish quality control objective(s). The Contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

6.2 Quality Assurance Surveillance Plan (QASP)

The Government shall monitor the Contractors performance under this contract in accordance with the Governments QASP. The Government reserves the right to utilize other methods, as necessary, to assure the Contractor's compliance with the terms and conditions of this contract. The Government may inspect services provided by the Contractor both during and/or after performance is complete. If the Government identifies any performance deficiency, the Contractor will be advised of the deficiency as soon as possible. All such notifications will be confirmed in writing with the Contractor by the Government. Such notification will be made only to the Contractor or his/her designated onsite superintendent and not to any other agents, employees, or subcontractors. Upon receipt of such notification, the Contractor shall correct the deficiency within the time specified by the COR. However, in the event that the deficiency represents a hazard to health or safety or it serves to jeopardize operational continuity, then corrective action shall proceed immediately and continue uninterrupted until the correction is affected. In all cases, the correction of performance deficiencies shall not in any way adversely affect other contract performance.

6.3 BASE PWS Performance Requirements Summary (PRS)

Information Technology Laboratory Requirement/ Performance

Objectives

Deliverables Performance Standard (PS)

Method of Surveillance

Performance Incentive Positive/Negative

CPARS/CORT

Evaluation; Impact to Future Task Order

Awards PRS #1 Kick Off Meeting

The contractor shall schedule the Kick Off Meeting Within 15 days of execution of the contract. The meeting must occur within 15 days of contract execution.

Provide introductions for key positions.

Recap the technical/management approach, including the scope, the major deliverables, the risks, the assumptions, the estimated effort and budget, and the deadline.

Discuss the important roles and responsibilities of the project team, clients and stakeholders.

Discuss the project management procedures.

Validated by KO and/or

COR

EXCEPTIONAL – 100%

of the requirements are done within standards

VERY GOOD –

90-99% of the requirements are done within the standards

SATISFACTORY – 80-

89% of the requirements are done within standards

MARGINAL –

65-79% of the requirements are done within standards

UNSATISFACTORY –

Below 65% or failed to complete any requirements

Discuss and answer any outstanding questions.

PRS # 2 Activity Report

The Contractor shall provide a monthly activity report to the COR and government PM, no later than five

(5) working days after the end of the month.

At a minimum, the report shall contain a…