W912HV21R0001 - APSI YOKOTA_Solicitation_FINAL.pdf

FY20 MCAF ZNRE2031002 Asia Pacific Stability Initiative (APSI) - Fuel Receipt and Distribution Upgrades, Yokota AB

SECTION 00 10 00, SOLICITATION, CONTRACT LINE ITEM (CLIN) SCHEDULE

SECTION 00 21 16, INSTRUCTIONS TO PROPOSERS

SECTION 00 22 00, PROPOSAL SUBMISSION REQUIREMENTS

SECTION 00 22 16, EVALUATION FACTORS FOR AWARD

SECTION 00 45 00, REPRESENTATIONS AND CERTIFICATIONS

SECTION 00 70 00, CONDITIONS OF THE CONTRACT

SECTION 00 73 00, SUPPLEMENTARY CONDITIONS

DIVISION 01, GENERAL REQUIREMENTS

DIVISIONS 02 thru 34, TECHNICAL DIVISIONS

DRAWINGS

JENNIFER H KNUTSON 046-252-0994

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

04-Nov-2020

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______15 calendar days and complete it w ithin ________679 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________0 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________26 Feb 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______180 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CONSTRUCTION BRANCH

USACE-JAPAN DISTRICT

BLDG. 250

CAMP ZAMA

ZAMA-CITY, KANAGAWA 252-8511

JAPAN

W912HV

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W912HV21R0001 67

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

Section 00 10 00 - Solicitation

00 10 00

SECTION 00 10 00

SOLICITATION, CONTRACT LINE ITEM NUMBER (CLIN) SCHEDULE

ITEM

NO.

DESCRIPTION QUANTITY UNIT UNIT

PRICE

AMOUNT

BASE ITEMS

Rail and Truck Offload Facility

1 JB - ¥________

TOTAL BASE CLIN SCHEDULE ¥________

OPTION ITEMS

Drop Tank Canopies

(OPTION 1)

1 JB - ¥________

Additional Rail Demolition

(OPTION 2)

1 JB - ¥________

NOTES:

1. Failure of the offeror to propose prices for all items in the CLIN Schedule may be cause for rejection of the proposal as unacceptable.

2. See Section 01 22 00.00 10, for additional line item description.

3. Any reference to “bid”, bidder, or “bidding schedule” shall be construed to mean “offeror” and “CLIN schedule”

4. In accordance with FAR 52.217-4, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at time of award.

5. The Government reserves the right to exercise option item(s) by written notice to the Contractor either singularly or in any combination at time of contract award of the Base Schedule at the prices stated in the CLIN Schedule. Completion of the added option(s) shall continue at the same schedule as the Base Schedule unless otherwise noted in Section 00 70 00, 52.211-10, COMMENCEMENT, PROSECUTION AND COMPLETION

OF WORK.

6. LEGEND: JB = Job

7. Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available from which payment for contract purposes can be made.

Section 00 21 16 - Instructions to Proposers

00 21 16

SECTION 00 21 16 - INSTRUCTIONS TO PROPOSERS

1. METHOD OF PROCUREMENT. The US Army Corps of Engineers, Japan District, intends to solicit this requirement using the source selection procedures in accordance with the provisions set forth in this Request For Proposal (RFP). See Sections 00 22 00 and 00 22 16. A Firm-Fixed Price construction contract will be awarded to the responsible offeror whose proposal represents the best value to the Government utilizing the Lowest Price Technically Acceptable source selection procedures.

2. DELIVERY OF BIDS/OFFERS.

a. Proposals shall be submitted electronically via email. See Section 00 22 00 for proposal submission instructions.

b. Firms are solely responsible for ensuring their electronic proposal is received by the Government by the date and time established in the solicitation for receipt of electronic proposals.

c. Physical or paper proposals WILL NOT be accepted.

3. CONTRACTOR APPLICATIONS. Firms which have not submitted a Contractor Application to this office are requested to go to the U.S. Army Corps of Engineers, Japan Engineering District, Contracting Division website:

https://www.poj.usace.army.mil/Business-With-Us/ to download the Contractor Application. Such firms shall be required to complete the aforementioned application and submit documents indicating they are registered with the Government of Japan to perform construction in Japan and possess both the necessary construction licenses and permits required to perform the requisite work identified in the solicitation. This documentation should be submitted prior to proposal submission.

4. SOLICITATIONS FOR LOCAL SOURCES ONLY. This contract will be performed in its entirety in the country of Japan and is intended only for local sources. (See Federal Acquisition Regulation 5.202(a)(12) and Paragraph titled, “Offeror Eligibility”)

5. SUBMISSIONS OF OFFERS IN JAPANESE YEN. Offers submitted in response to this solicitation shall be in terms of Japanese Yen, including any required bid guarantee. Offers received in other than Japanese Yen shall be rejected.

6. MAGNITUDE OF THE PROPOSED PROJECT.

a. Physical Characteristics: Expand and upgrade the existing liquid fuel unloading facility to accommodate rail cars (existing capability) and fuel delivery trucks, and comply with current requirements. The system includes replacing the existing 32 rail station headers with 24 new headers, plus adding 8 truck offload headers. The new offload facility will include two drop tanks in below-ground concrete vaults with pumps and piping to connect to an existing nearby fuel facility. In addition, the existing back-up generator will need to be upgraded. Secondary containment with remote spill containment basin will be added. Truck access roads and an offload parking area with bypass lane and entry/exit gates will also be added. Nearby on-base roads will require improvements to accommodate the trucks. Lighting, utilities, yard piping, rail lines, and other components will be replaced or improved as needed to ensure a complete and usable facility. Demolition or relocation of some components of the existing facility will also be required, to include removing excess rail lines.

b. Magnitude of the Proposed Project. The estimated price range of this work is between ¥1,000,000,000 and ¥2,500,000,000 [DFARS 236.204].

7. BIDDER INQUIRIES.

a. Prospective Bidders shall submit all questions or requests for information (RFI) regarding this solicitation through the PrjoNet website, which can be accessed at https://www.projnet.org/projnet/. The “Bidder Inquiry Module” in ProjNet will allow contractors to submit questions and/or RFIs, and display previously submitted questions and/or RFIs posted by other prospective Bidders. Telephonic and email questions sent directly to Government representatives will not be accepted. All questions and/or requests for information (RFI) shall be submitted Bidder Inquiry Module by the due date and time identified herein.

b. All questions or RFIs shall be submitted within the ProjNet, Bidder Inquiry Module no later than December 9, 2020 at 4:00 PM, Japan Standard Time (JST).

c. To submit and/or review questions related to this project, prospective Bidders must use a Bidder Inquiry Key and follow the instructions listed below for access.

d. The Bidder Inquiry Key is: 7MU9Q4-5GFTT4

e. Prior to submitting questions or RFIs, prospective Bidders are encouraged to thoroughly review the Solicitation and all attachments (i.e. specifications and drawings) and the Bidder Inquiry Module to confirm other Bidders have not previously submitted the same question or RFI, in order to avoid repeat inquiries.

f. For specification questions, select “Specifications,” then list the Section, Paragraph and Page Number to correspond to your inquiry. For Plans questions, select “Plans” and list the sheet and detail number for the inquiry.

g. ProjNet Access Instructions:

a. Go to the website: https://www.projnet.org/projnet/.

b. At the home page, select USACE for the “Managing Agency” field.

c. At the home page, enter your email address under the “EMAIL” field (do not enter a password in the

“Regular Accounts” Section).

d. At the home page, enter the Bidder Inquiry Key under the “KEY ACCESS” field.

e. Read and check “I agree to the privacy & security notice.”

f. Press Sign-in button.

g. A page will open requesting user account information and will ask you to create a new account (if you don’t have an existing account in the system). Enter all data fields required for account creation.

When you log back in, you will need to answer your security question.

h. Press “add user” to continue.

i. Upon completion of account creation, you will have access to the ProjNet system and project page.

j. Review and submit questions regarding this project. An offeror who submits a question will receive an automated email notification that their question has been received. All questions can be viewed from this program.

k. For specific Step-by-Step for POSTING YOUR INQUIRIES, see the Reference link in the Contract Viewer.

l. For questions about ProjNet, please contact the Call Center help desk toll free number at 1-800-428- HELP, which operates from 8 am to 5 pm (U.S. Central Time Zone). Questions can be emailed to the helpdesk at staff@rcesupport.com.

h. The Government reserves the right to answer questions after this deadline, but is not obligated to provide a response to late questions. The Government will respond to inquiries in ProjNet. Government responses to inquiries are intended to provide clarity and may or may not result in an amendment to the solicitation. All revisions to the specifications and/or drawings will be specifically noted and incorporated into the solicitation via an amendment. Any information given a prospective Bidder concerning a solicitation will be furnished promptly to all other prospective Bidders, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective Bidders.

8. PERFORMANCE OF WORK BY THE CONTRACTOR – DEFINED. For the purpose of Clause entitled, "PERFORMANCE OF WORK BY THE CONTRACTOR", of Special Contract Requirements, work on the site with the Contractor's own organization means physical activities at the site other than work performed by subcontractors, procurement of materials for installation by subcontractors, or providing equipment to be used solely by subcontractors.

9. PRORATED COSTS. All costs pertaining to the performance of work under the contract over and above the direct costs for the work shall be prorated to and included in the price quoted for each item in the Bidding Schedule.

10. SPECIAL TREATMENT OF PACKAGING OF EQUIPMENT AND MATERIAL. Bidders are cautioned that equipment and material requiring ocean transportation may be subjected to inordinate dangers and special treatment or packaging may be necessary to assure arrival in a condition conforming to contract requirements.

11. SIGNATURE ON OFFERS. Offers must be signed by an officer of the company or an individual who is authorized to sign offers for and on behalf of the company. An individual, other than an officer of the company, who signs an offer must submit evidence of his authority to sign such offer. This evidence must accompany the offer. Failure to comply with this requirement may be cause for rejection of the offer. Corporations that previously submitted a Contractor Application to USACE – Japan District, which clearly authorizes the officer signing the offer to sign offers on behalf of the corporation, do not need to complete the Corporate Certificate located in Section 00 45 00.

12. JOINT VENTURE. In the event the offeror is a joint venture, the offer must be signed by an authorized representative of each participant in the joint venture. The joint venture as an entity shall also have an active System for Award Management registration – See FAR 52.204-7 System for Award Management. Failure to comply with this requirement may be cause for rejection of the offer.

13. OFFEROR ELIGIBILITY. Only local sources will be considered under this solicitation. Local sources are sources (e.g. corporations, partnerships, or Joint Ventures [For a Joint Venture, the Joint Venture as an independent entity must satisfy the local source requirements or, in the alternative, each member of the Joint Venture must individually satisfy the local source requirements]) that are physically located in Japan and authorized (i.e. licensed and registered) to perform in Japan, the type of construction work specific in this solicitation. Specifically, a prospective offeror must be duly authorized to operate and conduct business in Japan and must fully comply with all applicable laws, decrees, labor standards, and regulations of Japan during the performance of the resulting contracts. In addition, prior to award of the contracts, offerors must be registered with the Government of Japan to do construction work in Japan and possess necessary construction licenses and permits to perform work required under this solicitation. The U.S. Government will not offer “United States Official Contractor” status under Article XIV of the US-Japan Status of Forces Agreement (SOFA) to U.S. contractors normally resident in the United States; nor will the U.S. Government certify employees of such contractors as “Members of the Civilian Component” under Article I(b) of the SOFA.

14. JAPANESE CONSUMPTION TAX. By virtue of Article XII of the Status of Forces Agreement (SOFA), materials, supplies, equipment and services procured for official purposes in Japan by the United States armed forces, or its authorized procurement agencies are EXEMPT from various Japanese Taxes, including

Consumption Tax. The exemption from the Japanese Consumption Tax applies not only to Japanese prime contractors, but also to Japanese subcontractors or suppliers at every level regardless of the nationality of the prime contractor whether a Japanese or a Foreign firm. The instruments listed hereinafter have been agreed to by both governments of Japan and the U.S. as "Proof of Purchase by U.S. Forces in Japan.”

Standard Form 1034 Public Voucher for Purchases and Services other than Personal

DD Form 1155 Order for Supplies or Services

Standard Form 44 Purchase Order-Invoice-Voucher

ENG Form 93 Payment Estimate

Therefore, Japanese Consumption Tax shall NOT be included in your bid, proposal or quote.

15. ACCEPTABLE SURETIES.

a. Notwithstanding the statement contained in paragraph (d) of the clause, FAR Clause 52.228-15, "Performance and Payment Bonds - Construction", concerning the acceptable corporate sureties appearing on the Treasury Department Circular 570, a corporate surety that has received official approval to execute bid bonds (Standard Form 24) and performance bonds (Standard Form 25) on United States Forces Japan construction projects from the Ministry of Finance, Government of Japan will be considered an acceptable surety. Banks are not acceptable sureties; bid bonds and performance bonds executed by banks will be rejected.

b. Notwithstanding the statement contained in paragraph (d) of clause FAR 52.228-15, Performance and Payment Bonds – Construction, the performance bond must be supported by good and sufficient corporate surety or sureties acceptable to the Government

16. PRE-AWARD SURVEYS. The Government reserves the right to conduct a pre-award survey of any firm under consideration to confirm any part of the information furnished by the offeror, or to require other evidence of managerial, financial, technical, and other capabilities, the positive establishment of which is determined by the Government to be necessary for the successful performance of the contract.

17. PRE-PROPOSAL CONFERENCE.

a. Offerors are strongly urged and expected to attend and participate in the pre-proposal conference. The purpose of this conference is to promote uniform interpretation of the solicitation documents and work requirements and can include discussions of any problems with interpretations of the solicitation documents and work execution identified by potential offerors through written questions. In no event will a failure to attend the pre-proposal conference constitute grounds for a claim after award of the contract.

b. Offerors are encouraged to ask questions at the conference. Any questions made at the conference may or may not be addressed at the conference, but will be addressed in the minutes of the conference.

c. This Pre-proposal Conference will be conducted concurrently with the pre-proposal site investigation.

Please see 52.236-27 SITE VISIT section for information regarding the meeting.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018

52.211-2 Availability of Specifications, Standards, and Data Item Descriptions Listed in the Acquisition Streamlining and Standardization Information System (ASSIST)

APR 2014

52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.215-20 Alt IV Requirements for Certified Cost or Pricing Data or

Information Other Than Certified Cost or Pricing Data (Oct 2010) - Alternate IV

OCT 2010

52.236-28 Preparation of Proposals--Construction OCT 1997 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.215-7008 Only One Offer JUL 2019 252.215-7010 Requirements for Certified Cost or Pricing Data and Data

Other Than Certified Cost or Pricing Data

JUL 2019

CLAUSES INCORPORATED BY FULL TEXT

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of provision)

52.217-4 EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD (JUN 1988)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

CONTRACTING DIVISION - CONTRACTING OFFICER

U.S. Army Corps of Engineers, Japan District Camp Zama - Bldg 250, Room 147 Zama-City, Kanagawa 252-8511 Japan

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for--

1. Date and Time: Wednesday, November 18, 2020 at 10:00 AM, Japan Standard Time (JST) – Due to circumstances concerning the COVID-19 pandemic, the scheduled site visit is subject to social distancing measures.

2. Location of meeting point:

For those without base access, please meet at 09:00 AM (JST) at Gate 5, Supply Gate.

For those with base access, please meet at 10:00 AM (JST) at Building 4091 at Yokota Rail Facility.

See Drawing GC101 for building and rail facility location.

3. Participants interested in attending the organized site visit shall email the Government POCs listed below by November 13, 2020 at 4:00 PM (JST). The Government POCs will need the names of participants, company, location within Japan participants will be traveling from, and the transportation means of coming to Yokota Air Base (i.e. train, rental car, company car).

Government POCs:

Ms. Ashley Arnold Email: Ashley.A.Arnold.civ@usace.army.mil

Mr. Sungmin “Sonny” Kim Email: Sungmin.Kim.civ@usace.army.mil

Ms. Jennifer Knutson Email: Jennifer.H.Knutson.civ@usace.army.mil

4. Additional Requirements for Non-Base Access Holders:

a. Participants interested in attending the site visit who do not possess a base pass must contact the above point of contact to arrange for a one-day base pass. A list containing the below information must be submitted to the point of contact mentioned above by November 13, 2020, at 4:00 PM, JST.

i. Full name (Japanese and English)

ii. ii. Company name

iii. Permanent domicile (Honseki-chi) or nationality (if not Japanese)

iv. Present address

v. Vehicle type and license plate number

b. Valid picture identification is required for entry into Yokota Air Base. Passport, Driver’s License are considered valid picture identification. If driver’s license is presented as ID, submit Resident Certificate (Jumin-hyo with “permanent address”) issued within 3 months

c. A maximum of one (1) vehicle pass will be allowed for each company. For a vehicle pass, the following documents are necessary:

i. Vehicle Inspection Certificate (original).

ii. Mandatory Automobile Liability Insurance Deed (original deed).

iii. Voluntary Insurance Deed (original deed).

iv. Note: In case of a rent-a-car, individual vehicles are covered by rent-a-car company’s group insurance. Thus, no individual deeds are issued. In this case, a copy of group insurance deed is necessary.

d. No photographs are allowed on base except at the project site.

(c) A virtual telephonic pre-proposal conference has been scheduled for—

1. Date and Time: Tuesday, November 17, 2020 at 2:00 PM (JST).

2. Those who wish to attend shall send a notification by November 13, 2020 at 4:00 PM, JST to the POCs identified in paragraph 3 above with a list of names that will call into this virtual telephonic pre-proposal conference. Upon receipt of the notification, instructions and the call-in number will be provided.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

Subparagraph (c)(5) of FAR clause 52.215-1 -- Instructions to Offerors -- Competitive Acquisition, is revised to read as follows. “Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in Japanese yen”.

252.215-7012 REQUIREMENTS FOR SUBMISSION OF PROPOSALS VIA ELECTRONIC MEDIA (JAN 2018)

The Offeror shall submit the cost portion of the proposal via the following electronic media: See Section 00 22 00 Proposal Submission Requirements.

Section 00 22 00 - Supplementary Instructions

00 22 00

SECTION 00 22 00

SUPPLEMENTARY INSTRUCTIONS

PROPOSAL SUBMISSION REQUIREMENTS

1.0 GENERAL INSTRUCTIONS

1.1 Offerors shall strictly adhere to the requirements in this Section when preparing the proposal to be submitted in response to this Request for Proposal (RFP). All proposals shall be in English. The Government will not reimburse any Offeror any cost incurred in response to this RFP. Proposals that fail to comply with the proposal submittal requirements addressed in this section of the solicitation may be deemed unacceptable. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, inclusive of terms and conditions, representations and certifications and technical requirements, in addition to those identified as evaluation factors. The Offeror shall submit in the proposal all requested information specified in this section of the Request for Proposal (RFP) solicitation at or before the exact time specified. Failure to meet a requirement may result in an offer being ineligible for award. Copies of the RFP are available by INTERNET ACCESS ONLY. All RFP documents will be posted to and made available for viewing in beta.SAM.gov. All amendments will be posted to and made available for viewing in beta.SAM.gov. It shall be the Offeror’s responsibility to check the website for any amendments.

1.2 The Government seeks award of one contract to the responsible offeror whose proposal represents the best value to the Government utilizing the Lowest Priced Technically Acceptable (LPTA) source selection procedures.

1.2.1 The Government will determine which offeror demonstrates the required competence for performing the requirement described herein and offers the lowest priced technically acceptable proposal to the Government.

Offerors are advised the Government intends to make an award on the basis of initial proposals without conducting discussions with the offerors (other than communications conducted for the purpose of clarification); however, the Government reserves the right to conduct discussions if the Contracting Officer determines it necessary. Therefore, the initial proposal should contain the offeror’s best terms with respect to capability and price.

1.2.2 The Government reserves the right to discuss aspects of proposals with offerors in the competitive range, if one is determined to be necessary, upon completion of the evaluation. Offerors are advised that the Government may make award without discussions, clarifications, or any contact concerning the proposals received. Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Offerors shall not assume that they will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

1.3 Time and Date Due. Both Volume I (Technical Proposal) and Volume II (Price Proposal) are due no later than the time and date specified in Block 13a. of the Standard Form 1442, Solicitation, Offer and Award, for this solicitation.

1.3.1 Proposals received by the Government after the date and time set for receipt of proposals will be handled in accordance with the requirements of Provision “52.215-1, Instructions to Offerors – Competitive Acquisition”.

1.4 It is the offeror’s responsibility to provide information and evidence that clearly demonstrates that it meets the capability requirements of this solicitation. Proposals that fail to comply with the proposal submittal requirements addressed in this section of the solicitation may be deemed unacceptable. Note: The Government may contact references submitted and may use information contained in its files or from other sources to verify information provided with the offeror’s proposals.

2.0 PROPOSAL SUBMISSION INSTRUCTIONS

2.1 General Requirements: The proposal shall be clear, concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offeror’s proposal.

2.2 Electronic submission: Proposals shall be submitted electronically to the Contract Specialist, Ms. Jennifer Knutson at Jennifer.H.Knutson.civ@usace.army.mil and Contracting Officer, Ms. Tristin Suetsugu at Tristin.N.Suetsugu.civ@usace.army.mil and must be received by the due date and time indicated for submission of proposals. The Government will only accept electronic proposals. Physical or paper copy proposals will not be accepted.

2.2.1 Proposals shall be prepared and submitted electronically in Portable Document Format (PDF). Other formats or file types will not be accepted. The PDF Files submitted should be marked with the Offeror’s name, solicitation number, and volume number. Electronic proposals shall be submitted in two (2) separate PDF files for two (2) separate volumes, as indicated below:

2.2.1.1 Volume I shall contain the Technical Proposal and shall be clearly marked Volume I – Technical Proposal.

In addition, follow instructions in Paragraph (c)(1) and(c)(2) of Section 00 21 16, 52.215-1, INSTRUCTIONS TO

OFFERORS--COMPETITIVE ACQUISITION.

2.2.1.2 Volume II shall contain the Price Proposal and shall be clearly marked Volume II – Price Proposal. In addition, follow instructions in Paragraph (c)(1) and (c)(2) of Section 00 21 16, 52.215-1, INSTRUCTIONS TO

OFFERORS--COMPETITIVE ACQUISITION.

2.2.2 Each volume shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the other. It is recommended that the pages be formatted to standard letter size 8- 1/2” x 11” or A4 using 12 characters per linear inch or equivalent as the minimum size standard for text. Volume I, Technical, shall not contain any reference to cost for this project. The total pages submitted for Volume I, Technical Proposal shall not exceed sixty (60) pages. Each page should be numbered. Any pages over the prescribed limit will not be considered for evaluation.

2.2.3 The Government recognizes that offerors go to considerable expense to prepare proposals for this solicitation, so the Government prefers that proposals be practical. In short, the proposal shall completely and adequately address the requirements stated in solicitation. Proposal legibility, clarity, coherence, and contents are important.

The technical proposal, Volume I of the Offeror’s proposal shall not exceed sixty (60) pages. Do not include the front and back cover of the technical proposal in the sixty (60) page count. However, all other pages, including Past Performance Questionnaire, will be included in the count. Since only the first 60 pages of the offeror’s technical proposal will be evaluated by the Government, it is highly recommended that the offeror number each page of the proposal. Proposal legibility, clarity, coherence, and contents are important.

2.2.4 Revised Proposal. Revised proposals will not be accepted unless specifically requested by the Contracting Officer. If the Contracting Officer decides to conduct discussions and requests revised proposals from the offerors;

offerors shall ensure that all replacement pages are clearly marked “REVISED”, shall show the date of revision. All proposal revisions shall be submitted as page replacements with revised text readily identifiable, e.g. bold face print or underlining.

2.3 Proposal Content

2.3.1. Volume I – Technical Proposal – Submit one (1) electronic PDF copy.

2.3.1.1. Submit one (1) electronic PDF of the documents shown in the table below. The Technical Proposal shall not contain any reference to cost for this project. The total pages submitted for the Technical Proposal shall not exceed sixty (60) pages. Each page should be numbered. Any pages over the prescribed limit will not be considered for evaluation. Do not include the front and back cover of the technical proposal in the sixty (60) page count.

2.3.1.2. The submittals should be formatted as follows:

Volume I – Technical Proposal one (1) Electronic PDF copy

Tab Documents to be Submitted

1 Cover Sheet. See Paragraph 2.3.1.3.1 below

2 Construction Experience: Section 00 22 00, Attachment I “Construction Experience Sheet.” Submit one Construction Experience sheet per project. Proposal shall include at least two (2) projects but not more than three (3) projects. See Paragraph 2.3.1.3.2

3 System Supplier Subcontractor Experience: Section 00 22 00, Attachment II “Subcontractor Experience Sheet – System Supplier.” Proposal shall include at least five (5) projects but no more than seven (7) projects. See Paragraph 2.3.1.3.3

4 Past Performance: Section 00 22 00, Attachment III “Past Performance Questionnaire (PPQ).”

Submit one Past Performance Questionnaire for each project submitted under Factor 1 – Past Experience. See Paragraph 2.3.1.3.4

2.3.1.3 Additional Submittal Instructions

2.3.1.3.1 Cover Sheet. Follow instructions in Paragraph (c)(2) in Section 00 21 16, 52.215-1, INSTRUCTIONS TO

OFFERORS--COMPETITIVE ACQUISITION.

2.3.1.3.2 Factor 1, Construction Experience. The Construction Experience Sheet (Attachment I) included in this solicitation is provided for the offeror to submit for each project included for Factor 1, Construction Experience.

Use Attachment I – Construction Experience Sheet to submit a minimum of two (2) but not more than three (3) construction projects. Each submitted project information sheet should not exceed five (5) pages per project.

Offerors should ensure all minimum acceptability criteria for the factor are addressed (See Section 00 22 16). The Government will not evaluate more than three (3) projects under this factor for each offerors' proposal. If more than three (3) projects are submitted for this factor, the Government will only evaluate the first three (3) projects submitted for this factor in the order presented in the proposal submitted by the offeror.

2.3.1.3.3 Factor 2, System Supplier Subcontractor Experience. The Subcontractor Experience Sheet – System Supplier (Attachment II) included in this solicitation is provided for the offeror to submit for each project included for Factor 2, System Supplier Subcontractor Experience.

Use Attachment II – Subcontractor Experience Sheet to submit a minimum of five (5) but not more than seven (7) construction projects. Each submitted project information sheet should not exceed four (4) pages per project.

Offerors should ensure all minimum acceptability criteria for the factor are addressed (See Section 00 22 16). The Government will not evaluate more than seven (7) projects under this factor for each offeror’s proposal. If more than seven (7) projects are submitted for this factor, the Government will only evaluate the first seven (7) projects submitted for this factor in the order presented in the proposal submitted by the offeror. Per specification Section 33 57 55, para 2.2: “System Supplier must be a company whose regular, normal, and primary business is representing manufacturers in the distribution and start-up of aviation fueling facilities, and have no affiliation with the Contractor other than as a seller to the Contractor. Supplier must provide all system components and appurtenances regardless of manufacture, be a factory authorized certified representative, and be responsible to the Contractor for satisfactory operation of the entire system, and must oversee the installation of the system components.”

2.3.1.3.4 Factor 3 Past Performance. Past Performance Questionnaires (PPQ) – Attachment III, included in this solicitation, is provided for the offeror to obtain past performance information for each project submitted for Factor

1, Construction Experience on the Construction Experience Sheet – Attachment I.

i. The government requires the offeror to send out a PPQ to EACH of the Points-of-Contact (POCs) identified on the submitted Project Information Sheet. The offeror shall complete and submit with the proposal the first page of the PPQ. The offeror shall send out the PPQ with the Past Performance Evaluation Cover Letter, to each of its references.

ii. THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS

SOLELY WITH THE OFFEROR. OFFERORS SHOULD FOLLOW-UP WITH

CLIENTS/REFERENCES TO ENSURE TIMELY SUBMITTAL OF QUESTIONNAIRES. PPQ’s ARE

DUE BACK TO THE GOVERNMENT BY THE PROPOSAL DUE DATE AND TIME LISTED IN

BLOCK 13 OF THE SF 1442.

iii. The POCs shall forward their completed questionnaires directly to the Government – NOT BACK TO THE

OFFEROR.

iv. PPQs shall be sent directly from your references to the attention of Ms. Jennifer Knutson via e-mail at Jennifer.H.Knutson.civ@usace.army.mil and Ms. Tristin Suetsugu via e-mail at Tristin.N.Suetsugu.civ@usace.army.mil.

v. Offerors may submit Contract Performance Assessment Report (CPAR) generated from the Past

Performance Information Retrieval System (PPIRS) and other official contract performance assessment records in lieu of the PPQ, Attachment III for any project.

vi. The Government reserves the right to obtain or verify an Offeror’s past performance information using CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary affiliate firm) identified in the offeror’s proposal, from other sources, including, but not limited to Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Electronic Subcontracting Reporting System (eSRS) Evaluators in determining the offeror’s past performance confidence rating. Government evaluators may contact your points of contact/references for the projects submitted to verify an Offeror’s past performance on these projects. The Government may consider relevant past performance data obtained from any source in determining the performance confidence rating.

2.3.2 Volume II – Price Proposal– Submit one (1) electronic PDF copy.

2.3.2.1. Submit one (1) electronic PDF of the documents shown in the table below.

Volume II – Price Proposal one (1) Electronic PDF copy

Tab Documents to be Submitted

1 Cover Sheet. See Paragraph 2.3.2.2.1.

2 Standard Form (SF) 1442. Front and back page.

3 Section 00 10 00 – Proposal Schedule

4 Section 00 45 00

5 Joint Venture Agreement (If proposing as a Joint Venture): If a Joint Venture (JV) is identified in Block 14 of the SF 1442, then a signed joint venture agreement must be submitted with the proposal.

6 SF30 – Front page for each amendment (if issued) – Completed and Signed

2.3.2.2. Additional Submittal Instructions

2.3.2.2.1. Cover Sheet. Follow instructions in Paragraph (c)(2) in Section 00 21 16, 52.215-1, INSTRUCTIONS TO

OFFERORS—COMPETITIVE ACQUISITION.

--End of Section--

SECTION 00 22 00

ATTACHMENT I

CONSTRUCTION EXPERIENCE INFORMATION SHEET

SOLICITATION NO. W912HV21R0001

Provide information for projects to be used for CONSTRUCTION EXPERIENCE evaluation purposes. For each project, provide the following information (use additional sheets as necessary) – Not to Exceed five (5) pages:

a. Name of Offeror on this solicitation: ___________________________________________________

b. Contract or Task Order Number & Project Title:

c. Location/Site (Include Country, Prefecture, and City where the project was constructed):

d. Name of Company/Firm Involved in this completed project as the prime contractor (if this project was performed by a Joint Venture (JV), also indicate all JV members and copy of joint venture agreement).

e. Your Role (role of offeror on completed project; such as, Prime Contractor, Subcontractor or Joint Venture member) and key work disciplines your company performed on this completed project:

f. General Scope of Project/Project Description. Describe how this project meets each and every minimum acceptability criteria listed in RFP Section 00 22 16 - Factor 1. If additional room is needed, attach a separate sheet:

g. Extent and Type of Work Subcontracted:

h. Period of Performance:

Date Construction Began: ____________________________________________________________

Date Physically Completed: __________________________________________________________

If not Completed, percentage of construction progress currently completed: ____________________

i. Total Contract or Task Order (if a task order) Value: ¥_______________________________

j. Total value of liquid petroleum fuel receiving or distribution system related work:

k. If this project was performed by the offeror’s parent/subsidiary/affiliate firm, describe the nature of the affiliation and describe how the parent/subsidiary/affiliate firm’s resources (workforce, management, facilities or other resources) will significantly contribute to the execution of this project.

Provide two Points of Contact for Client/Agency (if client is the U.S. Government, provide name and address of contracting office, contract number, name and telephone number of Contracting Officer):

(1)

Name: _______________________________________________________________________ Telephone No. _________________________________________________________________ E-mail: ______________________________________________________________________ Address: _____________________________________________________________________

(2)

Name: _______________________________________________________________________ Telephone No. _________________________________________________________________

ATTACHMENT II

SUBCONTRACTOR EXPERIENCE SHEET – SYSTEM SUPPLIER

SOLICITATION NO. W912HV21R0001

Provide the following information for proposed System Supplier Subcontractor (use additional sheets as necessary)

– Not to exceed four (4) pages per project.

1. Name of Offeror on this solicitation:

2. Name of Proposed System Supplier Subcontractor on this solicitation:

3. Contract or Task Order Number & Project Title:

4. Name of Company/Firm Involved on this completed project as the system supplier:

5. Project Location/Site:

6. Period of Performance:

Date Construction Began: ____________________________________________________________

Date Physically Completed: __________________________________________________________

If not Completed, percentage of construction progress currently completed: ____________________

7. General Scope of Project/Project Description. Describe how this project meets each and every minimum acceptability criteria listed in RFP Section 00 22 16 - Factor 2. If additional room is needed, attach a separate sheet:

8. Provide two Points of Contact for Client/Agency (if client is the U.S. Government, provide name and address of contracting office, contract number, name and telephone number of Contracting Officer):

(1)

Name: _______________________________________________________________________ Telephone No. _________________________________________________________________

(2)

Name: _______________________________________________________________________ Telephone No. _________________________________________________________________

ATTACHMENT III

PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

SOLICITATION NO. W912HV21R0001

Once the questionnaires are received by the Government, the information contained therein will be considered source selection sensitive and will not be released outside the Government in accordance with FAR 2.101 and FAR 3.104.

SUBJECT: Request for Past Performance Evaluation

TO:

You have been identified as a point of contact for a past performance evaluation of the firm listed on the attached questionnaire. This firm is submitting a proposal for project: FY20 MCAF ZNRE2031002 APSI – Fuel Receipt and Distribution Upgrades, Yokota Air Base. Please complete this form in its entirety to the best of your ability as the results will be used to evaluate the contractor.

Your prompt attention to this questionnaire will be greatly appreciated. Upon completion of this survey, please send it directly to this office marked to the attention of Ms. Jennifer Knutson via e-mail at Jennifer.H.Knutson.Civ@usace.army.mil and Ms. Tristin Suetsugu at Tristin.N.Suetsugu.civ@usace.army.mil no later than: 26 February 2021, 1400 Hours, Japan Standard Time (JST) .

If you have any questions concerning this request, please contact Ms. Jennifer Knutson by email at Jennifer.H.Knutson.Civ@usace.army.mil.

// SIGNED //

TRISTIN N. SUETSUGU

Contracting Officer

Attachment:

Past Performance Questionnaire

W912HV21R0001

ATTACHMENT III

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number: Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name: Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

業者の評価の為の評価基準と定義

RATING DEFINITION NOTE

(E) Exceptional 特に優れている

Performance meets contractual requirements and exceeds many to the Government/ Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

仕事が契約内容と合致しており、顧客の希望

を上回る点が多い。修正可能な範囲の軽微な

不具合を含め、契約通りの内容である。修正

箇所は非常に満足な結果である。

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/ Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses Identified.

(VG) Very Good 優れている

Performance meets contractual…