RFP Enclosure 2 - AFCECCZTE Chemistry UFP-QAPP.pdf

AFCEC/CZTE CHEMISTRY BATTLE READY...BUILT RIGHT NOVEMBER 2013

What is the UFP-QAPP?

The Uniform Federal Policy for Quality Assurance Project Plans (UFP‐QAPP) is a consensus policy developed by EPA, DoD, and DoE to implement a standard system for collec ng or using environmental data at federal facility hazardous waste sites. The purpose of this consolidated guidance is to assist environmental professionals to streamline a systema c planning process (SPP) for quality program planning; reduce review me, revisions and cost;

and increase the success rate for quality program plan (QPP) approval.

Systematic Planning Process The SPP is based on the scien fic method and is designed to ensure that data collected supports project goals and objec ves. Similar to the scien fic method, the UFP‐QAPP SPP iden fies the problem to be addressed and the ques ons to be asked, and examines previously collected data. The data collec on effort is then designed specifically to meet the project’s goals and objec ves, including the exit strategy. All field and research ac vi es, as well as data evalua on criteria are designed and established by key program stakeholders early in the planning phase. At the end, the right type, quan ty, and quality of data will be used to more quickly answer crucial project ques ons, thereby elimina ng unnecessary rework, and ensuring sound project conclusions.

Benefits of Following the UFP-QAPP The UFP‐QAPP benefits all areas of environmental projects, for example:

Through systema c, and more upfront stringent planning, the UFP‐QAPP is designed to assist environmental professionals effec vely collect and analyze field data. For example, the guidance document contains a manual and comprehensive worksheets to ensure completeness and consistency early in a project.

The UFP‐QAPP worksheets ensure consistency, thereby facilita ng a faster document review and project approval. Field crew and laboratory staff benefit from readily available standard opera ng procedures and clearly referenced QA/QC requirements in a single, comprehensive document.

A “graded approach” provides flexibility when dra ing project plans. The UFP‐QAPP’s graded approach enables project planners to tailor the plan’s level of detail based on a project’s intended use of the results and the degree of confidence needed in decision making.

As the single standard for project/program planning documenta on, the UFP‐QAPP eliminates common documenta on issues among the Air Force Civil Engineer Center (AFCEC), contractors, and regulators, including format, content, terminologies, procedures, suppor ng documenta on, expecta ons, and review process.

AFCEC’s Transition to the UFP-QAPP Format The UFP‐QAPP deliverable has replaced the Air Force Center for Engineering and the Environment’s (AFCEE) legacy Quality Project Plan (QPP), which included the Model Work Plan, QAPP, and Field Sampling Plan (FSP), contractor Health and Safety Plan (HSP), and if applicable, the Construc on Quality Plan (CQP). Now, plans following the UFP‐QAPP integrate all technical and quality aspects of a project, including planning, implementa on, and assessment. A plan wri en in the UFP format is not restricted to laboratory quality requirements and will contain informa on that may have previously been reported in a work plan or sampling and analysis plan. In summary, the UFP‐QAPP document will be the integrated

Air Force Civil Engineer Center

AFCEC/CZTE Chemistry UFP-QAPP Public Factsheet

Legacy AFCEE QPP Contract Deliverables

AFCEE Model Work Plan

AFCEE Model Field Sampling Plan (FSP)

AFCEE Model Quality Assurance Project Plan

(QAPP)

UFP‐QAPP

Contractor Health and Safety Plan

Construc on Quality Plan

Contractor Health and Safety Plan

Construc on Quality Plan

New AFCEC QPP Contract Deliverables

AFCEC/CZTE CHEMISTRY BATTLE READY...BUILT RIGHT NOVEMBER 2013

deliverable version of AFCEE’s work plan, FSP, and QAPP deliverables. The UFP‐ QAPP document will also contain any Standard Opera ng Procedures or reference documents needed to appropriately review and document the work that is planned for the project.

In contrast with the legacy AFCEE Model QAPP, which includes only the project analy cal and data quality requirements, the UFP‐QAPP document is the comprehensive project blueprint, integra ng those elements in the tradi onal AFCEE Model Work Plan, QAPP, and FSP. Following the UFP‐QAPP integrates all technical and quality aspects for the life cycle of the project, including planning, implementa on, assessment and decision making. Current AFCEC contracts and task orders refer to the planning document for projects that include sampling and analysis as a work plan, and require that the “work plan be in the UFP‐QAPP format.”

Applicability Since the Summer of 2009, the UFP‐QAPP format has been required for:

New projects under AFCEC’s environmental restora on contracts, and

New or exis ng AFCEC projects that require changes to the exis ng planning components where there are:

New inves ga on requirements, or Changes in project requirements that need to be documented, or

Issues that are not already addressed in the exis ng plans

Previously wri en and approved project‐specific and base‐ wide work plans will not require revision, and will remain acceptable for ongoing data collec on and analysis un l the projects are completed or project principals have determined that switching to the UFP‐QAPP format is necessary.

Approved base‐wide or generic plans should not be discarded, but rather referenced in appropriate parts of project‐specific plans. The crea on of a new base‐wide plan that is in the UFP‐QAPP format may be beneficial if there will be redundant elements in project‐specific plans that can be consolidated into one base‐wide plan.

Available Guidance The EPA Quality Assurance website at h p:// www.epa.

gov/fedfac/documents/qualityassurance.htm provides UFP‐QAPP guidance in a two‐part document. Part 1, The UFP‐QAPP Manual, provides guidance for preparing work plans for environmental data collec on or analysis using a systema c planning process. Part 2 includes three helpful tools:

Part 2A, QAPP Workbook ‐ Contains blank worksheets that will assist with the prepara on of QAPPs by addressing specific requirements of the Manual.

Part 2B, Quality Assurance/Quality Control (QA/QC) Compendium ‐ Outlines minimum QA/QC ac vi es that should be included in a QAPP for all Comprehensive Environmental Response, Compensa on, and Liability Act (CERCLA) projects.

Part 2C, Example QAPPs ‐ Provides several example QAPPs that are based on the requirements in the Manual.

Also included on the EPA’s Quality Assurance website is a revised set of UFP‐QAPP worksheets. These worksheets have been op mized by consolida ng the original 37 worksheets into a set of 27 worksheets. Instruc ons and example entries are also provided on the revised worksheets. Use of these op mized worksheets is voluntary and should be a project team decision.

Where can I get more information?

Ques ons on technical aspects of the UFP‐QAPP implementa on should be directed to the project manager or AFCEC Technical Directorate (AFCEC/ CZTE Chemistry) at afcec.czte.chemistry@us.af.mil. Contract‐related ques ons should be directed to the appropriate Contrac ng Officer.