PWS Enclosure 3 - CIP Update PWS and Outline v2.docx

Enclosure 4: Community Involvement Plan

Background IAW DoDM 4715.20, §16.a.(1), DERP Management and AFI 32-7020, Environmental Restoration Program, §11.3, installations conducting environmental restoration in accordance with CERCLA shall establish a formal community involvement program, and documented in a Community Involvement Plan (CIP), also known as a Community Relations Plan (CRP).

CIPs address how DoD will conduct outreach about cleanup activities and how the public can participate in decision-making throughout the cleanup process. Installations use their CIP to ensure the community is informed about and involved in the cleanup process. The CIP enables an installation to specify activities that address community needs, concerns, and expectations; serves as a site-specific strategy for the project team’s outreach activities during the cleanup process to inform and engage community members; educates the affected community about the cleanup program and processes; and provides resources to help the community understand and participate meaningfully in the cleanup process. CIPs provide a strategy to engage community members in the cleanup process and involve them in decisions that may affect their community. CIPs are an effective communications tool. They enable outreach to a broad audience; facilitate DoD interactions and engagement with community members; educate the affected community about the cleanup program and processes so that they can more effectively articulate their concerns and needs; show DoD’s commitment to community outreach and involvement; and promote trust and constructive dialogue.

Specific Tasks

1. The Contractor shall prepare a CIP to enable meaningful community involvement using the AF CIP outline/template. The contractor shall use USEPA’s EJ Screening Tool[footnoteRef:1] and/or other resources to identify EJ communities around the installation, and discuss procedures roe engaging with the EJ communities, to ensure EJ communities are afforded equal opportunity to participate in the Air Force cleanup program at the installation. [1: EJScreen, EPA’s Environmental Justice Screening and Mapping Tool, Version 2.1, https://ejscreen.epa.gov/mapper/]

2. The Contractor shall integrate environmental justice into the CIP per Executive Order 12898[footnoteRef:2] and the DoD Strategy on Environmental Justice[footnoteRef:3]. For example, off-base migration of PFAS in groundwater has raised concerns with agricultural operators and other private property owners around some installations and the CIP shall evaluate such impacts and include community engagement strategies to address community concerns. [2: Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, February 11, 1994, https://www.govinfo.gov/link/cpd/executiveorder/12989 ] [3: Department of Defense Strategy on Environmental Justice, March 24, 1995, https://denix.osd.mil/references/dod/strategy/dod-environmental-justice-strategy/

3. The Contractor shall integrate site-specific emerging contaminate issues (e.g., PFAS) per DoD and AF policy and directives.

4. The Contractor shall ensure the CIP:

4.1 Describes the Installation Restoration Program (IRP).

4.1.1 Describes the site, including relevant history, type and extent of contamination, human health risks, environmental exposures and concerns, both directly related to the site and in a broader sense.

4.2 Describes the community in a comprehensive profile that includes demographic information, local government structure, and any relevant community characteristics, including communities or subgroups with potential environmental justice concerns as well as tribal and cultural practices or characteristics.

4.2.1 Summarizes past community involvement and community concerns.

4.3 Describes the community interest assessment process to include assessment methodology, assessment responses, and recommended community involvement activities.

4.3.1 Community interest assessments must be able to reach the community, and installations may want to consider use of one or more of the following tools depending on the makeup of the local community and stakeholders. Consult with the Base PA for best way to reach the community.

· Community Interest Assessment Flyer Template (AF Document)

· Public Notices – Paid advertising in major publications, including alternative language publications (required)

· Announcements on social media pages (e.g., Installation Commander or Base PA’s Facebook page, Twitter)

· Public-facing websites used by Installations

· Public Service Announcements on local media

· Press releases to major media, including alternative language channels

· Civic Leader engagement

4.3.2 Consult the Best Practices for Community Assessments document for additional assistance with developing and describing the community assessment process.

4.4 Identifies key community needs, questions, and concerns as a result of interviews with community members as well as expectations and unique needs of the community (e.g., translation and disability services) or unique cultural behaviors, customs, and values. This information is also typically collected through community interviews and described in the community profile section of the CIP.

4.5 Discusses the need for technical assistance services and, if appropriate, identifies programs and mechanisms for providing access to technical assistance for communities (such as TAPP grants).

4.6 Includes an Action Plan that specifies the installation’s planned outreach activities and community involvement mechanisms, describes the objective and intention of the activity, outlines a projected sequence of project milestones tied to site activities (with projected time frames, whenever possible), and discusses the mechanisms that will be used to explain to the public how community feedback is considered during the cleanup process.

4.7 Identifies any additional special services or approaches that the installation may use to address unique needs of the community. These may include encouraging facilitation or dispute resolution services for community meetings or groups, translating documents into different languages, or supporting an approach for the community to discuss and consider site reuse options.

4.8 Allows for community comment on the draft CIP and discusses the mechanisms used to receive and consider feedback before issuing the final CIP (e.g., formal or informal public comments, community meetings, public meetings, etc.).

4.9 Discusses plans to evaluate accomplishments, including a schedule for updating or revising the CIP.

4.10 Consults with regulatory agencies in developing the CIP.

References EPA Superfund Community Involvement Handbook, March 2020, https://semspub.epa.gov/work/HQ/100002505.pdf EPA Superfund Community Involvement Tools and Resources, https://www.epa.gov/superfund/superfund-community-involvement-tools-and-resources Public Outreach, CIPs-RABs-TAPP; Per- and Polyfluoroalkyl Substances (PFAS), Environmental Cleanup and Compliance; Department of Defense website: https://www.acq.osd.mil/eie/eer/ecc/pfas/po/cip-rab-tapp.html

OUTLINE FOR

COMMUNITY INVOLVEMENT PLAN

(Community Relations Plan) i Revision History ii Distribution List iii Table of Contents 1 Introduction

1.1 Purpose

1.2 Overview of the Community Involvement Plan

2 Installation Background

2.1 History of the Installation

2.2 Installation Environmental Program

2.3 Installation Restoration Program (IRP)

2.3.1 IRP Objectives

2.3.2 Current Status

3 Installation Restoration Sites

3.1 General Site Information

3.2 NPL Listing (if applicable)

3.3 Risk Evaluation

3.4 Site Descriptions and Status

3.5 Emerging Contaminates

4 Community Background

4.1 Community Profile

4.2 Environmental Justice Assessment and Considerations

4.3 History of Community Engagement (if applicable)

4.4 Community Interest Assessment (Tools and Methodology)

4.5 Community Concerns

4.5.1 Previous Assessment Results (if applicable)

4.5.3 Prior Activities (if applicable)

4.5.3 Previous Assessment Conclusions and Recommendations (if applicable)

4.5.4 Recent Assessment Results

4.5.5 Recent Assessment Conclusions and Recommendations

5 Community Engagement Program

5.1 Community Engagement Process

5.2 Community Involvement Plan

5.2.1 Key Community Needs and Concerns

5.2.2 Key Communication Methods

5.2.3 Technical Assistance Services, e.g., TAPP (if needed)

5.2.4 Special Services or Approaches (if needed)

5.3 Community Involvement Objectives and Targets (Action Plan)

5.4 Additional Community Involvement Activities (if needed)

5.5 CRP Review and Update Requirements

6 References 7 Acronyms 8 Tables 9 Figures 10 Appendices