B.08.02.12_Attach_12_-_SEED_Project__2_Package.pdf

DEPARTMENT OF THE ARMY

US ARMY CORPS OF ENGINEERS, EUROPE DISTRICT

KONRAD ADENAUER RING 39

65187 WIESBADEN, GERMANY

7 June 2019

SUBJECT: Request for Proposal (RFP) for a new Task Order under the FY19 Italy Design Build / Design Bid Build MATOC resulting from RFP W912GB19R0031;

Buildings 11101 and 11102 Renovations, Longare, Italy (DC-19-0056) - SEED Project #2

RFP Phase Two Offerors:

You are requested to submit a proposal for the enclosed project under the provisions of the Multiple Award Task Order Contract (MATOC). The contract numbers are listed above. The Statement of Work (SOW), specifications, and drawings are attached.

1. Project Description. The purpose of this requirement is for a design-build project for renovation of floors 2 and 3 of Building #11101 in Longare, Italy. The facility is a three story, solid concrete/masonry structure with an approximate gross area of 2,490 m2 (26,802 ft2). It is currently occupied by the Army Reserves, Girl Scouts, and 207th Military Intelligence Brigade (MIB). The ground floor is being utilized as administrative offices, the second floor as barracks, and the third floor as administrative offices.

The requirement will also provide for a design-build project for renovation of Building #11102 in Longare, Italy. The facility is a single story, solid concrete/masonry structure with clay tile joist roof framing. It has an approximate gross area of 488 m2 (5,252 ft2). It was originally constructed as a dining facility and later renovated to function as a veterinary clinic. It is currently unoccupied. Design and construction will be to modify the entire facility from a vet clinic to classified administrative space (classified open storage).

2. Proposal Deadline and Submission Method. Proposals are due no later than the Phase II Proposal deadline as stated on the W912GB19R0031 SF1442. Seed Project Proposals shall be provided with the rest of the Phase II proposal.

3. Proposal Requirements. See Phase II of the FY 19 DB / DBB Italy MATOC Solicitation, W912GB-19-R-0031, Factor 4 and 5 for Submission Requirements.

4. Separate attachments and FAR clauses incorporated by reference. Separate attachments and FAR clauses referenced below will be incorporated into the resulting contract. Clauses incorporated by reference will have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

Buildings 11101 and 11102 Renovations, Longare, Italy (DC-19-0056) - SEED Project

(1) https://www.acquisition.gov/browse/index/far

(2) http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

5. Design-Build Responsibility. This project is design-build in nature. The contractor is responsible for verifying the requirements of the specifications and drawings provided by the Corps of Engineers. The contractor shall be responsible for providing the certificate of compliance for the design, specifications, and drawings furnished thereby under the contract. Designer of record approval is required for changes to the drawings, specifications, solicitation, accepted proposal, equipment compatibility, and materials required. Additionally, Federal Acquisition Regulation (FAR) Clauses 52.236-23, Responsibility of the Architect-Engineer Contractor (Apr 1984), and 52.244-4, Subcontractors and Outside Associates and Consultants (A-E Services) (Aug 1998), are applicable to this project.

6. Basis for Award. The basis for award for the seed task orders will be best value tradeoff and will use the same non-price evaluation criteria and relative importance as the MATOC award decision, and the Contracting Officer will individually select the awardee that presents the best value to the Government for each seed project. See Phase II of the FY 19 DB / DBB Italy MATOC Solicitation, W912GB-19-R-0031.

7. Evaluation Factors. See Phase II of the FY 19 DB / DBB Italy MATOC Solicitation, W912GB-19-R-0031, Factor 4 and 5 for Evaluation Criteria.

8. Contract Type. The resulting contract will be firm-fixed-price, payable entirely in Euro. The contract price will not be adjusted on account of fluctuations in the currency exchange rates. No additional sums will be payable due to any escalation in the cost of labor, materials, or equipment. Changes in the contract price and / or completion date will be made only via contract modification signed by the Contracting Officer.

9. Availability of Funds. Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available.

10. Disclosure of Contract Magnitude. Per FAR 36.204, Disclosure of the Magnitude of Construction Projects, the estimated price range of this task order is between $1,000,000.00 and $5,000,000.

11. Price Schedule. (See attachment) Your proposal shall be submitted using the attached price schedule. Do not break out the price or provide any other pricing detail, except as noted in the price schedule, unless otherwise requested by the Contracting Officer.

12. Base and Optional Bid Items. (See FAR 52.217-5 and 52.217-7). The Government may require the delivery of optional items identified in the price schedule.

13. Notice to Proceed (NTP) and Contract Completion Date. (See FAR 52.211-10) A single notice to proceed will be issued for the design and construction, after receipt and approval of the BLG and DBA insurance certificates. The contractor shall commence work within 7 days following the NTP and complete the entire work for use not later than 600 calendar days following the NTP. Option 1 may affect the completion date—if Option 1 is exercised, the completion date shall be 600 calendar days following the initial NTP or 450 calendar days following the exercise of option 1, whichever is later. Option 2 does not affect the completion date—if Option 2 is exercised, the completion date shall be within the base or option 1 period of performance, whichever is later.

14. Liquidated Damages. (See FAR 52.211-12) If the Contractor fails to complete the work within the time specified in this contract, the Contractor shall, in place of actual damages, pay to the Government liquidated damages in the amount of €663.00 per day.

15. Acceptance Period. All proposals shall be valid for 120 calendar days after the proposal due date.

16. Defense Base Act (DBA) Insurance Coverage. (See FAR 52.228-3) DBA coverage is required for work performed on this project by all contractors and subcontractors. You will be required to provide the insurance certificate prior to receiving the Notice to Proceed (NTP) but no later than 14 calendar days after award.

The DBA Defense Base Act (DBA) insurance is commercially available from carriers and self-insured employers authorized by the Department of

17. Societa Organismo di Attestazione (SOA): Reference is made to clause 52.000- 4090 Qualification of Firms Pursuant to Italian Decree DPR 00/34 (Decreto Del Presidente Della Republica, January 25, 2000, No. 34. The Work Category for this project is OG1 Civil Buildings. Work Classification is I. This task order will be awarded to a contractor who has the required SOA, which must be submitted with the proposal, even if provided previously. Failure to submit the required SOA at the time of proposal will result in disqualification of the offeror from further consideration.

18. Anti-Mafia Clause: In accordance with Contract Clause 52.000-4091 Compliance with Italian Decree DPR 554/99, as amended by Article 2 of DPR 412/00, if the contractor intends to use subcontractors for performance of the task order, the contractor is required to certify, in writing, to the Contracting Officer that no disciplinary actions or proceedings for Mafia related matters against such subcontractors have occurred or are presently occurring. Failure to provide this documentation within the time specified may result in termination of the contract for default, in accordance with contract clause 52.249-10 Default.

19. Bank Letter of Assurance (BLA) and Bank Letter of Guaranty (BLG). A BLA that specifies the Contractor can furnish a BLG in the amount of 10% is required WITH PROPOSAL SUBMISSION. The successful Offeror shall furnish the BLG (original hard copy) to the Contracting Officer within 14 days of task order award.

20. Inquiries. Offerors shall submit inquiries in writing via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet. The bidder inquiry key is RH675A-FFGS94, this is the same key utilized for the MATOC solicitation. Please ensure to being your inquiry with the project number (DC-19-0056) to ensure inquiries are handled properly.

Your point of contact for this contract action is contact Mr. Jason Malak, Contract

Specialist (+49 611 9744 2278 / jason.r.malak@usace.army.mil). As an alternate, please feel free to contact the undersigned (+49 611 9744 2127 / joshua.d.mueller@usace.army.mil).

Sincerely, Joshua Mueller Contracting Officer

Enclosures:

SEED #2 Statement of Work – Building 11101 SEED #2 Statement of Work – Building 11102 SEED #2 Att #1 - Location Map SEED #2 Att #2 - Conceptual Site Plan SEED #2 Att #3 – 11101 Floor Plan SEED #2 Att #3 – 11102 Floor Plan SEED #2 Att #4 - Preparation of Structural Calculations SEED #2 Att #5 - Site Utility AsBuilts SEED #2 Att #6 - Bike Shelter Example Bid Schedule Price and Payment Procedures

US Army Corps of Engineers Europe District

APO AE 09049

It46a

Statement of Work Project Number:

WR18-01651-IHD-DES-RFP

207th PO, B1 Renovation

Longare, Italy

Prepared by:

Design Section

Engineering Branch 28 May 2019

01 10 10 Statement of Work 207th PO, B1 Reno – Longare, Italy

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SECTION 01 10 10

STATEMENT OF WORK

SECTION TABLE OF CONTENTS:

1 GENERAL

2 CIVIL AND GEOTECHNICAL

3 ARCHITECTURAL

4 STRUCTURAL

5 ELECTRICAL & COMMUNICATIONS

6 MECHANICAL

7 FIRE PROTECTION

8 SUSTAINABILITY

9 CYBERSECURITY

ATTACHMENTS

Att. # 1 Location Map Att. # 2 Conceptual Site Plan Att. # 3 11101 Floor Plan Att. # 4 Structural Calculations Guideline Att. # 5 Site Utility As-Builts

1.0 GENERAL

1.1 PROJECT DESCRIPTION

The Request for Proposal (RFP) provides parameters for a design-build project for renovation of floors 2 and 3 of Building #11101 in Longare, Italy. The facility is a three story, solid concrete/masonry structure with an approximate gross area of 2,490 m2 (26,802 ft2). It is currently occupied by the Army Reserves, Girl Scouts, and 207th Military Intelligence Brigade (MIB). The ground floor is being utilized as administrative offices, the second floor as barracks, and the third floor as administrative offices.

The project includes the following general items of work, detailed requirements are contained elsewhere in this Statement of Work:

a. Renovation of second floor to an unclassified administrative spaces.

b. Renovation of third floor for classified (classified open storage) administrative spaces.

c. New electrical and lighting distribution.

d. New communications distribution.

e. New Electronic Security Systems (ESS) Rough-in design to include IDS and

ACS.

f. New Mechanical distributions system.

g. New sprinkler protection and egress areas.

1.2 GENERAL REQUIREMENTS

The Contractor must deliver fully functional, turnkey type facilities (without furniture) as described in this document. The work includes - but is not limited to - design, demolition, fabrication, delivery, installation, construction, and site work. The facility and the installed equipment must be permanent construction.

The facility in this project must be complete and usable to meet codes, applicable laws, and technical and functional requirements per this Statement of Work (SOW).

The proposal price must include all design, calculations, approvals, permits, certificates, fees, labor, material, equipment, direct overhead, indirect overhead, general and administrative expenses (G&A) and general conditions to complete this project as described in the SOW.

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These design and product requirements are minimum requisites. Compliance with the provisions of this section by subcontractors is the responsibility of the Contractor.

1.2.1 BASE BID ITEMS AND OPTIONAL BID ITEMS

This Statement of Work addresses the technical requirements necessary to complete all work associated with this project. For information and requirements regarding the allocation of pricing between elements of the work, refer to the Bid Schedule included as a separate document. The Bid Schedule identifies the breakdown between the individual base bid and optional items for all work identified in this Statement of Work, associated drawings, and attachments. All work as described in these documents is included in either the Base Bid or Optional Items: consider all items not specifically identified in the Optional Items as part of the Base Bid Items.

1.3 FUNCTIONAL AREAS

Design and construct the facility as a renovated three-story, solid masonry / concrete building with sloped roof.

Provide the following functional areas within the facility:

1.3.1. Ground Floor

Room Number

Name AREA

104 ELECTRICAL ROOM 14.16 sqm

1.3.2 Second floor

Room Number

Name AREA

200 WOMEN WC 24.37 sqm 201 JC 1.48 sqm

202 SHARED COLLABORATION

ROOM

46.00 sqm

203 HALLWAY 20.08 sqm 204 USAR 22.61 sqm 205 USAR 11.82 sqm 206 COMMS ROOM 12.22 sqm 207 USAR 11.72 sqm 208 USAR 22.76 sqm 209 USAR 35.63 sqm

210 OFFICE SPACE/SUPPLY

RM.

35.81 sqm

211 TRAINING ROOM 35.46 sqm 212 MEN WC 61.78 sqm

214 OFFICE SPACE/SUPPLY

ROOM

43.19 sqm

215 OFFICE SPACE/SUPPLY

ROOM

43.23 sqm

216 PRIVATE OFFICE 15.49 sqm 217 PRIVATE OFFICE 23.54 sqm 218 SHARED OFFICE 39.68 sqm

219 SHARED COLLABORATION

ROOM

39.68 sqm

220 SHARED OFFICE 39.68 sqm

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221 PRIVATE OFFICE 15.45 sqm 222 PRIVATE OFFICE 23.54 sqm 223 STAIRWAY 19.04 sqm 224 HALLWAY 74.28 sqm 225 STAIRWAY 7.59 sqm

Second floor net area: 726.13 m2 (approximately 836.96 m2 gross area)

1.3.3 Third floor

Room Number

Name AREA

300 WOMEN WC 24.37 sqm

301 JC 1.48 sqm

302 SHARED OFFICE 45.99 sqm

303 SHARED OFFICE 22.71 sqm

304 COLLABORATION RM. 11.81 sqm

305 COMMS ROOM 12.16 sqm

306 STORAGE 11.81 sqm

307 STORAGE 22.96 sqm

308 SHARED OFFICE 35.62 sqm

309 SHARED OFFICE 35.62 sqm

310 SHARED OFFICE 35.43 sqm

311 SHARED OFFICE 35.32 sqm

312 MEN WC 62.17 sqm

313 SHARED OFFICE 43.18 sqm

314 SHARED OFFICE 43.22 sqm

315 SHARED OFFICE 24.39 sqm

316 STORAGE 14.48 sqm

317 SHARED OFFICE 39.66 sqm

318 SHARED OFFICE 39.66 sqm

319 SHARED OFFICE 39.66 sqm

320 SHARED COLLAB. ROOM 39.66 sqm

321 EXIT ONLY STAIRWAY 19.05 sqm

322 HALLWAY 96.69 sqm

323 STAIRWAY 7.59 sqm

Third floor net area: 764.69 m2 (836.96 m2 approximately gross area) Total usable area to be provided: approximately 2242.68 m2 net.

1.4 SUBMITTALS

Government approval is required for submittals with “G” designation; submittals not having a “G” are for Contractor Quality approval. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Pre-construction Submittals

Demolition Plan; G

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Phasing Plan; G

Security Plan; G

Inspection Plan; G

SD-05 Design Data

35% Design; G, DO

65% Pre-Final Design; G, DO

95% Final Design***; G, DO

100% Corrected Final Design; G, DO

1.4.1 DESIGN SUBMITTALS

Provide a complete design package at each milestone, as described in Specification Section 01 33 16 DESIGN AFTER AWARD. The milestones for this project are indicated above in Section 1.4 SUBMITTALS. The specific requirements of each milestone are described in each discipline-specific section of this Specification.

***Contractor must provide a DRAFT DD Form 1354 in accordance with UFC 1-300-08 CRITERIA FOR TRANSFER AND ACCEPTANCE OF DoD REAL PROPERTY at the 100% design phase.

Alternative #1 – “Paperless” Submittals

Submit all documents in electronic format (.pdf for text and calculations, .pdf and .dwg (AutoCAD, latest version) for drawings). See Specification 01 33 00 SUBMITTAL PROCEDURES for additional information.

1.5 MATERIALS AND EQUIPMENT

Materials and products used must be durable, heavy duty, industry standard. The equipment must be the manufacturer’s standard quality and must be compatible with all other equipment and materials within the system or assembly. Equipment and materials must include all connections and accessories necessary to ensure operability and correct installation according to manufacturer’s requirements.

Provide a nameplate secured to each operable piece of equipment. Each nameplate must have the manufacturer’s name, address, contact information, type or style, model or serial number, and catalog number. The definition of an “operable piece of equipment” is at the discretion of the COR.

1.5.1 LIFE-SPAN

Construction must have an expected life span of 25 years.

1.5.2 MAINTAINABILITY

Provide low maintenance materials and systems appropriate for the project climate and location.

1.5.3 OPERABILITY

Systems (including but not limited to architectural, electrical, communications, and mechanical systems) must be simple to operate and easy to maintain.

1.5.4 STANDARDIZATION

Provide standardized materials, products, equipment, and systems to minimize the requirements for replacement parts, storage facilities, and service requirements.

1.6 DESIGN DIMENSIONS

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Develop the design using the metric system.

1.7 DESIGN CRITERIA

Project design, site facilities, utility systems and material standards must be in accordance with the latest editions of the Host Nation and US building codes and following codes / criteria:

a. NFPA 101 Life Safety Code

b. International Building Code (IBC)

c. Host Nation Building Codes and Standards

d. Local Codes for Italy

e. Unified Facilities Criteria (UFC) 1-200-01 DoD Building Code (General

Building Requirements)

f. UFC 3-101-01 Architecture

g. UFC 3-110-03 Roofing

h. UFC 3-301-01 Structural Engineering

i. UFC 3-600-01 Fire Protection Engineering for Facilities

j. UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

k. Engineering Manual (EM) 385-1-1 USACE Safety and Health Requirements

l. AR 380-5 Department of Army Information Security Program

m. AR 190-13 The Army Physical Security Program

n. UFC 3-120-10, Interior Design as a Design Criteria

o. AR 405-70, Utilization of Real Property as a Design Criteria

p. DOD 5200.01-Volume 3 Protection of Classified Information.

While this RFP references various source standards and specifications, all design documents are to meet US and Host Nation codes and requirements. It is the designer's responsibility to demonstrate that the Host Nation standard is equal to the US cited standard or specifications being supplanted. The more restrictive standards apply when conflicts arise between the requirements of this RFP and any referenced or other applicable codes, standards or regulations. If equivalency cannot be met, use the more stringent requirement and quote both codes verbatim in correspondence to the COR. The designer is responsible to determine the required material and execution standards where specific standards are not indicated.

Provide an electronic copy of the local Host Nation standards and building codes in their English as related to facility design and construction.

1.8 DESIGN CONFERENCES AND MEETINGS

The Contractor and the entire design team are required to participate in a design review conference for each design submittal. The Contractor may request a review conference, but the Government is under no obligation to conduct or participate in a review conference unless specifically identified in the contract documents. The Contractor must bring the personnel that developed the design submittal to any review conference. The CQCSM is required to attend all conferences and meetings.

All design review conferences must be held via teleconference or be reviewed and comments resolved via Dr. Checks.

The Contractor is responsible for taking meeting minutes during each design review conference and submitting to the COR for approval.

The Contractor is responsible for evaluating all Government comments in Dr. Checks prior to each design review conference. The Contractor is responsible for resolving all Government comments from each design phase. The Contractor must provide annotated responses to each design review comment with the subsequent design submittal packages. Construction may not begin until all Government comments from all design phases have been resolved.

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1.9 SPECIAL CONSTRUCTION REQUIREMENTS

1.9.2 PROTECTION OF WORK AREA

1.9.2.1 DUST AND DEBRIS CONTAINMNET

Seal the project area with construction barriers and dust partitions in order to contain construction dust and debris and maintain a clean environment outside of the work area. In addition to protections within the work area, provide temporary protection for all finishes from the entrance of the facility to each area of work. Patch and repairing any damage caused during construction. Coordinate the locations of barriers with the COR prior to the start of work.

1.9.2.2 PROTECTION OF FURNITURE, FIXTURES, AND EQUIPMENT

Protect all existing furniture, fixtures, and equipment that remain within the work area. Coordinate with the COR and the User for any special protection measures required for sensitive equipment. The Contractor is responsible for repairing or replacing any damage caused during construction. Contractor must request to conduct a preconstruction survey of furniture, fixtures, and equipment with both the Contractor and Government representative present including pictures of equipment specifications in submission to COR.

1.9.2.3 NOISE AND VIBRATION CONTROL

Employ demolition and construction methods that minimize the production of sound and vibration. Coordinate the schedule of especially loud or disruptive activities with the COR prior to the start of work.

1.9.2.4 PROTECTION OF EGRESS AND LIFE SAFETY

The Contractor must not take actions that hinder existing egress paths or disrupt operation of life safety systems without prior coordination with the COR and all applicable authorities having jurisdiction (AHJ). The Contractor is responsible for supplying signage or other protective measures as required by the COR or AHJ prior to impeding the egress path or life safety system.

1.9.3 CONSTRUCTION PHASING

The First Floor of the facility must remain fully operational during construction.

Submit detailed Phasing Plan – including a construction schedule – to the COR for approval prior to the start of construction activities. Updated phasing plans must be submitted at each progress meeting. The Contractor must inform the COR of any variances in the schedule during construction.

1.9.4 CONSTRUCTION MATERIAL ACQUSISTION

The construction Contractor must submit a detailed list of materials to be procured for the use on the project. The list will identify the item, vendor, method of procurement, and shipping. In the event that another source is used after approval, the Contractor must provide the government with the source information prior to ordering of the material. The following OPSEC procedures will be observed for obtaining, shipping, and using materials o the construction project:

a. The construction Contractor must use “Directorate of Public Works, Caserma Longare Building (TBD)” as destination for all construction material, unless specifically instructed otherwise by COR.

b. The procurement and shipping documentation will only include this delivery address, will not identify the intended function for the facility in question nor will it include any customer or project sponsor identification.

1.9.5 SECURITY SCREENING

All vendors, manufacturers, delivery methods, and personnel must be submitted to the government for approval prior to starting work on this project suing the supplied spreadsheet at least 15 days prior to using the vendor for this project.

Failure of the U.S. Government to provide a status within this time must not constitute automatic approval.

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1.10 SPECIAL REQUIREMENTS

1.10.1 AT LEVEL I TRAINING

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, must complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor must submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.10.2 ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES

All contractor and all associated sub-contractors employees must comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor must also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.10.2.1 ACCESS TO DEPARTMENT OF DEFENSE FACILITIES WITHOUT COMMON ACCESS CARD

(CAC)

Contractor and all associated sub-contractors employees must comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.10.3 SUSPICIOUS ACTIVITY REPORTING TRAINING

The Contractor and all associated sub-contractors must receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training must be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.10.4 OPSEC LEVEL I TRAINING

All new contractor employees must complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The Contractor must submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or

3-Jun-19 Page 9 of 66 http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

1.11 DOCUMENT CONTROL PROCEDURES

a. (U//FOUO) All documents, for this project, provided by the U.S. Government must not be reproduced by the contractor or subcontractor, either in whole or part without approval from USACE/COR. All documentation provided by the government is to be considered UNCLASSIFIED//FOR OFFICIAL USE ONLY (U//FOUO). No document must be released without the express permission of the U.S. Government, nor must be posted in any open/unprotected manner on a World Wide Web (WWW) site. Only U.S. Government (USACE/COR or AO) approved encrypted or password protected portal sites will be permitted for the sharing of project documents between the General Contractor (GC), their subcontractors, and the government.

b. (U) USACE/COR must require that the GC develop document control procedures, and establish a team of contractor and subcontractor personnel, which must be responsible for maintaining document control records. These individuals must be represented by name, on company letterhead, prior to issuing any documentation.

c. (U//FOUO) Documents that are marked (U//FOUO) must be controlled and safeguarded using the Federal Acquisition Regulations (FAR) that apply and are referenced in the contract documents.

d. (U) The GC must maintain sufficient records to detail accountability for all copies of the provided documents. At a minimum the records must contain the company name and names of all personnel issued documents, along with a detailed description of the documents provided and an identification tracking number for all documents. The plan, including information for tracking all of the documents, will be provided to the government prior to mobilization on the construction site.

e. (U) The GC and subcontractor designated document control personnel must verify that all documents are returned to their control when no longer needed by personnel within their organization or their subcontractors.

f. (U) At the end of the day and when not in use all contractors must ensure that documents are stored in a manner that does not provide access to the documents by unauthorized personnel. All (U//FOUO) documents maintained in a location without contract building security must be stored at a minimum in a locked desk, file cabinet, bookcase, locked room, or similar place. Digital copies of the documentation must, at a minimum, be password protected.

g. (U) At the conclusion of the project, or when the documentation and data is no longer required, whichever comes first, the GC and their associated subcontractors must return all of the project documentation, including construction notes, drawings, and sketches generated over the course of the construction effort to the U.S. Government. The USACE/COR is responsible for ensuring that this occurs while providing oversight to the GC.

i. (U) To facilitate the return of project documentation/data the GC must generate a spreadsheet identifying the title of the specific documentation/data, the date generated, the version of the document, the government/contractor assigned tracking number, the number of pages, file size, the individual to which it was assigned, and any unique information in regard to the completeness of the package, including corrupted or missing files, or damaged or missing pages, must be assembled at the time that the documents/data are turned back over to USACE/COR. The GC is responsible for maintaining the documentation/data in an organized and logical order to facilitate the government review process.

ii. (U) Digital copies of the documentation must be permanently deleted from all hard drives and storage devices when no longer needed. The government reserves the right to perform spot checks on hard drives

3-Jun-19 Page 10 of 66 and storage devices used by the contractor to verify that the contractor has met the deletion requirements.

h. (U) Electronic transmission of plans and programs of this project must be performed in a manner approved by the USACE/COR. Plans and supporting documents sent as attachments should be sent using encryption (EX: PKI, WinZip etc.) or password protected. When passwords are used, the password must be sent in a separate e-mail. The USACE/COR PM will ensure that the GC and their subcontractors understand and comply.

i. (U) All drawings, specifications and documentation, including any copies made, or provided to the subcontractors, are the property of the U.S.

Government, and must be returned as part of the contract closeout. A letter certifying the return of the materials must be forwarded to the USACE/COR within 30 days of the contract closeout.

j. (U) The following language must be included on the cover page of the information and on the label of all magnetic media:

i. (U) Property of the U.S. Government.

ii. (U//FOUO) Copying, disseminating, or distribution of the project construction drawings, specifications, or contract documentation to any unauthorized person is prohibited.

iii. (U) UNCLASSIFIED//FOR OFFICIAL USE ONLY.

iv. (U) Tracking identification number, set number.

v. (U) Number of pages or file size (electronic data).

(U) All, including subcontractors, must comply with the above document control policies.

END OF SECTION

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2.0 CIVIL AND GEOTECHNICAL

Provide and perform civil engineering design and construction services as required to provide a complete, accessible, functional and usable project. The Contractor is required to extensively coordinate civil design and construction work with the scope of the other disciplines described in this SOW.

2.1 SCOPE SUMMARY

Civil works for this project include, but are not limited to, site survey, geotechnical investigation, site layout, demolition, water system upgrade, pavement, outdoor furnishings, and landscaping. Refer to the bid schedule for which of these are base bid or optional.

2.2 EXISTING CONDITIONS

The proposed project is located on the Longare US Army Base in Longare, Italy.

45°29’02”N 11°36’03”E. See Att#1-Location Map.

2.2.1 TOPOGRAPHY

There is no known topographic survey for the project site. The site is relatively flat. The existing information shown on Att#2-Conceptual Site Plan was compiled from utility as-builts, google earth, and site photos.

2.2.2 UTILITIES

There are existing utilities on site. See Att#5-Site Utility As-Builts.

2.2.3 GEOTECHNICAL

There is no geotechnical information provided for the project site.

2.2.4 ENVIRONMENTAL

The installation does have environmental protection areas and archeological preservation areas on the project site. There is no prior knowledge of any hazardous or contaminated materials in the site’s soil or pavement. See Section

8.0-SUSTAINABILITY.

2.2.5 UNEXPLODED ORDNANCE (UXO)

There is no prior knowledge of UXO in the project site’s soil.

2.2.6 EXISTING CONDITIONS INVESTIGATION

Prior to bid, investigate the general and local conditions which can affect the work and/or its cost, including but not limited to:

a. Weather, river stages, tides, or similar physical conditions at the site.

b. Surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from an inspection of the site and due diligence research of as-built drawings, geotechnical reports, environmental reports, and publicly available information on the site.

c. Mobilization and staging constraints.

2.3 DESIGN SUBMITTALS

Provide civil design submittals in accordance with RFP Section 01 33 16, DESIGN AFTER AWARD and in compliance with SOW Section 1.0 – GENERAL. Submit Civil Designer of Record (DOR)’s resume for COR approval.

35% Design Submittal:

a. Preliminary Design Analysis of civil features.

b. Final Site Survey (include in the Design Analysis).

c. Final Geotechnical Report (include in the Design Analysis).

d. Final Existing Conditions Plan (Completed by DOR and not licensed surveyor).

e. Preliminary Demolition Plan

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f. Preliminary Site Layout Plans - Indicate existing and proposed Civil features.

Include other disciplines’ features (faded back) that affect the Civil Design (buildings, mechanical structures, electrical utilities, etc).

g. Preliminary Pavement Plans

h. Preliminary Civil Specifications (Table of Contents only).

65% Design Submittal:

a. Update all items from the 35% Design submittal to 65% (Pre-Final) Design.

Incorporate all 35% design comments.

b. Pre-Final Pavement Profiles, Cross Sections, Spot Grades, and Details.

c. Preliminary Civil Specifications.

95% Design Submittal:

Update all items from the 65% Design Submittal to 95% (Final) Design. Incorporate all 65% design comments.

100% Submittal:

The 100% Submittal provides a complete and final set of contract documents ready for construction. Update all Final submittals from 95% to a corrected Final submittal.

Address all previous government review comments before submitting.

2.3.1 DESIGN ANALYSIS

Provide a Design Analysis for all Civil features that documents significant design choices and substantiates design compliance with contract requirements, applicable codes and standards. Documentation includes narrative, calculations, photographs, sketches, and catalog cut sheets. Reference all applicable regulations, standards, and criteria for the design. Reference sources are subject to Government approval.

Provide design assumptions. For design choices, discuss alternative systems considered, and provide rationale for the selected alternative.

The Design Analysis includes but is not limited to:

a. Discussion of Water system constraints and design decisions. Provide calculations to demonstrate water system meets project requirements, including demand, water pipe sizing, design water pressure and flow rates at buildings and fire hydrants. Alternatively, if a plumbing code has a minimum pipe size and slope, this may be referenced instead of performing the calculations.

Provide field conducted flow tests from nearest hydrants (or other relevant water structures if hydrants unavailable). Provide calculations on the pipe’s structural capacity if the pipe is shallower than required in section 2.10- Utilities. Provide well and water tank calculations.

b. Discussion of Pavement and Pavement marking constraints and design decisions.

Provide existing section, calculations or code references for the proposed pavement section.

2.3.2 DESIGN DRAWINGS

Provide Civil design drawings of sufficient detail to address the requirements of each design submittal. Civil drawings include plans, profiles, cross sections, and details of Civil features for the project. Design drawings include all necessary information (labeling, dimensioning, legend, details, notes, etc.) to allow for complete understanding and constructability of all proposed features. Provide comprehensible differentiation between features that are proposed, existing, future, or proposed to be demolished by use of appropriate choice of line styles, line weights, and/or colors. Reference USACE A/E/C Graphics Standard for graphic requirements.

2.3.3 SPECIFICATIONS

See Specification 01 33 16-Design After Award for specification requirements.

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2.4 DESIGN CRITERIA

Provide civil design in accordance with Section 1.7-DESIGN CRITERIA, and the following codes and technical standards:

a. Uniform Facility Criteria (UFC) 3-201-01, Civil Engineering

b. USACE A/E/C Graphics Standard (ERDC/ITL TR-12-1)

c. Military Surface Deployment and Distribution Command Transportation Engineering

Agency (SDDCTEA) Pamphlet 55-17, Better Military Traffic Engineering

2.5 GEOTECHNICAL INVESTIGATION AND REPORT

The Contractor is not required to perform a geotechnical investigation for this project. The Contractor may perform geotechnical investigations and/or collect additional existing geotechnical reports if desired to improve the design. In the absence of geotechnical information on allowable soil bearing pressure, an allowable soil bearing pressure is discussed in STRUCTURAL section 4.0. Provide geotechnical information and assumptions in the Design Analysis to support design decisions.

For Construction, perform field and laboratory geotechnical work required for earthwork (i.e. compaction tests, inspection of structure foundation excavations).

In the absence of Host Nation standards, perform the geotechnical work per UFC 3- 220-01, Geotechnical Engineering and IBC.

2.6 SITE SURVEY

Provide a topographic survey from a licensed surveyor that includes all existing site information needed to design and construct the project. Include x, y, and z coordinates to the nearest 0.005 meters, dimensions, material, and basic characteristics of all features within the project site limits, as well as all features outside of the project site limits that will affect the design and construction of the project. Research record drawings to obtain utility and pavement information that is not visible from the surface. Provide notes indicating the sources and any limitations or assumptions of the data. Provide a copy of the survey in CAD, in addition to the paper/electronic requirements of the Design Analysis.

Locate and show on the topographic survey the following information:

a. Survey monuments. Include description.

b. Spot elevations covering the entire survey limits showing high points, low points, grade changes, and at sufficient intervals to represent the general character of the terrain.

c. Buildings and other miscellaneous structures. Provide finish floor elevation.

d. Pavements. Include pavement type, thicknesses, joint patterns, and pavement markings. Include top of curb and gutter elevations.

e. Utility lines and structures. Include rim elevations and invert elevations for utility structures; identification of lines as underground or aboveground;

pipe sizes and materials.

f. Fences. Include height, material, direction of outrigger, gate locations and types.

g. Signs. Include sign text.

h. North arrow and scale of drawing.

i. Legend depicting the symbols and abbreviations used on the drawing.

j. Horizontal and vertical coordinate systems, date of survey, licensed surveyor name and license number.

Site information provided to the Contractor by the Government is not to be considered accurate Site Survey information. Utility field locates and as-built research are the responsibility of the Contractor.

In the absence of the Installation’s coordinate system, use the Universal Transverse Mercator (UTM) coordinate system or the Military Grid Reference System (MGRS). The vertical coordinate system must be based on sea level.

2.7 SITE LAYOUT

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Locate the proposed improvements as indicated on Attachment #2 – Conceptual Site Plan. Amend the site layout as determined by the site-specific constraints, the owner’s preferences, accessibility, future expansion, and opportunities that are identified and evaluated as part of the Contractor’s scope of work.

The Contractor is responsible for all aspects of the project whether they are shown on the conceptual plan or not.

2.8 DEMOLITION

Remove existing structures, utilities, pavement, vegetation, and any other features to construct the proposed improvements. Remove trees with driplines within the footprint of the proposed improvements. Provide straight, neat sawcuts at limits of pavement removal. Any contaminated soils discovered will require special testing and disposal per Host Nation requirements.

2.8.1 CONSTRUCTION LIMITS

Do not disturb the project site beyond necessary for installation of proposed construction. Do not disturb any areas past the site’s property line. Show demolition work and limits of disturbance in the drawings. Stake-out the limits of disturbance on-site with temporary fencing before beginning construction.

2.8.2 ITEMS TO REMAIN IN PLACE WITHIN CONSTRUCTION LIMITS

Take necessary precautions to avoid damage to existing items to remain in place, to be reused, or to remain the property of the Government. Repair or replace damaged items as approved by the COR. Construct and maintain shoring, bracing, and supports as required. Ensure that structural elements are not overloaded. Provide new supports and reinforcement for existing construction weakened by demolition, deconstruction, or removal work. Repairs, reinforcement, or structural replacement require approval by the COR prior to performing said work.

2.8.3 TREES

There are no trees within the limits of disturbance.

2.8.4 UTILITIES

Any existing utilities encountered within the site boundary that are impacted by this project must be protected, or relocated if protection is not feasible. Relocate existing utility mains outside the structural zone of influence of proposed buildings and structures. Utilities impacted by this project that require decommissioning, or that are already out of service, must be removed up to the utility main and capped. Manholes or underground structures to be abandoned must be removed to a minimum depth of 50 centimeters below finish grade. Fill abandoned manhole or structure per Section 2.9-EARTHWORK requirements.

2.8.5 DUST, DEBRIS, AND EROSION CONTROL

Prevent the spread of dust, debris, and erosion from the project site. Install erosion control measures before beginning construction. Sweep pavements as often as necessary to control the spread of debris. When using water for dust control, do not cause hazardous or objectionable conditions such as, but not limited to, ice, flooding, erosion, or pollution. Remove snow, dust, dirt, and debris from work areas daily. Remove and transport the debris in a manner that prevents spillage on streets or adjacent areas. Apply local regulations regarding hauling and disposal.

Reference RFP Section SUPPLEMENTAL CONDITIONS FOR PROJECTS IN ITALY, and 01 30 00- GENERAL REQUIREMENTS for additional demolition, protection, and permitting requirements.

2.9 EARTHWORK

Perform all earth work necessary for the installation of the proposed improvements.

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2.9.1 PLANS AND SPECIFICATIONS

Define earthwork requirements in the plans and specifications. Include requirements for satisfactory material, borrow material, structural fill, topsoil, utility trenches, replacement and improvement of on-site soils, soil compaction (for subgrades of structures, paving, and landscaped areas), compaction for utility trenches, maximum lift depths, density testing frequency, maximum temporary and permanent slopes, and engineered support systems.

2.9.2 UNEXPLODED ORDNANCE (UXO) CLEARANCE

Provide UXO survey as required by Host Nation and the Installation. If any ordnance material is discovered, immediately notify the COR, cease work, and perform all measures required per Host Nation and the Installation.

2.9.3 CONTAMINATED SOIL

Inspect and test all soil according to Host Nation requirements. If hazardous materials are discovered, cease excavation, secure the area, and notify the COR for further guidance.

2.9.4 CULTURAL RESOURCES

Cultural resources, such as archaeological remains, may be uncovered during excavation operations. If suspected cultural remains are found, cease excavation, secure the area, and notify the COR for further guidance.

2.9.5 TOPSOIL

Remove and save topsoil (approximately first 20 centimeters of excavation). Separate out subsoil, brush, litter, weeds, roots, stones larger than 25 mm in diameter, and other materials that would interfere with planting and maintenance operations. When restoring the site to finish grade, place topsoil back in excavated areas that do not include proposed paving or structures.

2.9.6 SATISFACTORY MATERIAL

Excavated material (below topsoil), if satisfactory for reuse per the Contractor’s Geotechnical Engineer, may be used on the project site where fill is required.

Unsatisfactory material, and surplus excavated material not required for fill, must be disposed of offsite, and is the responsibility of the Contractor. Borrow material may be required for construction from sources off site. Borrow materials are to be free of hazardous materials and contaminants. Any soil brought in from off-site sources must be certified clean.

2.9.7 BACKFILL COMPACTION

In the absence of Host Nation requirements and geotechnical recommendations, fill and backfill must be placed in layers of 20 centimeters loose thickness and compacted to a minimum 95% of the maximum dry density as determined by Host Nation test method equivalent to ASTM D-1557 (Modified Proctor test). Provide density tests on all lifts at a frequency of 1 test per 40 square meters for foundations and parking, and 1 test per 30 meters of road and utility trench. Round up to nearest whole number (i.e. a 25 square meter foundation requires one test). The location of all tests must be selected by the Contractor’s geotechnical engineer, and copies of all test results must be furnished to the COR. All structure foundation excavations must be inspected and approved by the Contractor’s Geotechnical Engineer prior to placing concrete. Repair earthwork areas as recommended by the Contractor’s Geotechnical Engineer, and approved by the COR.

2.9.8 ENGINEERED SOIL SUPPORT SYSTEMS

Provide engineered soil support systems (i.e. shoring) as required for the construction of the proposed improvements. The Contractor is responsible for all dewatering necessary for earthwork.

2.9.9 SITE GRADING

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Provide Site grading per UFC 3-201-01, Civil Engineering.

2.10 UTILITIES

This section applies to all project underground utilities located outside the building, including but not limited to, sanitary sewer, water supply, storm drainage, electrical, communications, gas, liquid fuel, and heat. See Sections 5.0-ELECTRICAL, Section 6.0-MECHANICAL, and Section 7.0-FIRE PROTECTION for additional utility requirements.

Provide utility materials per IBC requirements. Provide utility main alignments outside the structural zone of influence of proposed buildings and structures.

Provide utility line depths, bedding, and backfill as required by applicable requirements and geotechnical recommendations. Minimum cover over pipes is 0.6 meters; greater than frost penetration; or sufficient to support imposed dead and live loads for the pipe materials used; whichever is more stringent. Place plastic warning tape along the route of the buried pipe after installation at a height of

0.3 meters above the pipe.

Coordinate all required installation, relocation, improvement and protection of utilities held by third party (e.g.