Italy2013presentation07FEB2013.pdf

PrePre Proposal ConferenceProposal ConferencePrePre--Proposal Conference Proposal Conference

Multiple Award Task OrderMultiple Award Task OrderMultiple Award Task Order Multiple Award Task Order ContractContract

Solicitation No. Solicitation No.

W912GBW912GB 1313 RR 00070007W912GBW912GB--1313--RR--00070007

07 February 201307 February 2013

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07 February 201307 February 2013

AgendaAgenda •• Welcome Welcome -- Solicitation InformationSolicitation Information

••Sarah Downs, Contracting DivisionSarah Downs, Contracting Division

•• Who we are and what we doWho we are and what we do •• Robert Eldred, Regional Program ManagerRobert Eldred, Regional Program Manager

H t fill t lH t fill t l•• How to fill out proposalHow to fill out proposal ••Derek Cudd, Program ManagerDerek Cudd, Program Manager

•• Legal MattersLegal Matters•• Legal MattersLegal Matters ••Nancy van Nancy van Noortwijk, CounselNoortwijk, Counsel

WelcomeWelcomeWelcomeWelcome

Sarah DownsSarah Downs Contracting DivisionContracting DivisionContracting DivisionContracting Division

PrePre--Proposal ConferenceProposal Conference

Multiple Award Task Order Contract Multiple Award Task Order Contract (MATOC) Italy(MATOC) Italy(MATOC) Italy(MATOC) Italy

• Please sign in

• Turn off cell phones

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PRESENTATIONPRESENTATION

• Administration

Th It l MATOC R i t• The Italy MATOC Requirements

• Offeror Submission

• Government Evaluation

• AwardAward

• How to Complete Proposals

Q estions?

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• Questions?

Slide 5

DisclaimerDisclaimer I f ti P id d D i P l C fInformation Provided During Pre-proposal Conference

Any remarks or explanations provided during this Pre-proposal Conference are for general information and will not change the terms and conditions of the solicitation.

Any changes resulting from the conference or responses to questions received will be done in writing by the issuance of amendments.

Contracting Officer AuthorityContracting Officer Authority Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and diti f t t If i di id l th th th C t ti Officonditions of a contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of a contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

CORs cannot change the contract in terms of time or money

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g y They can only enforce what is written in the contract

Slide 6

Federal Business OpportunitiesFederal Business Opportunities Announcement of Opportunities: The synopsis, solicitation and all subsequent amendments are posted through the Army Single Face to Industry (ASFI) to the Federal Business OpportunitiesFace to Industry (ASFI) to the Federal Business Opportunities (FedBizOpps) website below. It is the Offeror’s sole responsibility to obtain the solicitation and any subsequent amendments through this websiteamendments through this website.

FedBizOpps Website http://www.fbo.gov

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User guides are located under the “Getting Started” tab

Slide 7

Who do I contact in Contracting?Who do I contact in Contracting?

Sarah Downs (Contract Specialist)Sarah Downs (Contract Specialist) Telephone: +49 611 9744 2624Telephone: +49 611 9744 2624 Sarah.Downs@usace.army.milSarah.Downs@usace.army.milSarah.Downs@usace.army.milSarah.Downs@usace.army.mil

Wendy Fields (Contracting Officer)Wendy Fields (Contracting Officer)Wendy Fields (Contracting Officer)Wendy Fields (Contracting Officer) Telephone: +49 611 9744 2218Telephone: +49 611 9744 2218

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Wendy.D.Fields@usace.army.milWendy.D.Fields@usace.army.mil Slide 8

U.S. ProcurementU.S. Procurement Laws and RegulationsLaws and RegulationsLaws and RegulationsLaws and Regulations

Federal Acquisition Regulation (FAR) http://farsite.hill.af.mil/vffara.htm

Defense FAR Supplement (DFARS) http://farsite.hill.af.mil/vfdfara.htmp

Army FAR Supplement (AFARS) http://farsite hill af mil/vfafara htmhttp://farsite.hill.af.mil/vfafara.htm

Engineer FAR Supplement (EFARS)

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http://www.usace.army.mil/Portals/2/docs/EFARS.pdf

Slide 9

What is a MATOC?What is a MATOC?

• Indefinite-Delivery Indefinite-Quantity (IDIQ)

• (Task Order Contract)• (Task Order Contract)

• Awarded to more than one firm (Multiple Award)

O i d i t ifi l f t t• Organized into specific pools of contractors

• For the same services

C t t t f T k O d• Contractors compete for Task Orders

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Why MATOC?Why MATOC?

• Time Advantages

• No synopsis on Fed Biz Ops• No synopsis on Fed Biz Ops

• Not “on the street” for 30 days

• Limited number of pre qualified bidders• Limited number of pre-qualified bidders

• Can involve contractors during scope or design developmentdevelopment

• No Protests (on task orders under $10 Million)

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Task OrdersTask Orders

• Contract clauses in the base contract are applicable to each Task Order.applicable to each Task Order.

• Bank Letter Guarantee (BLG) will be required for each Task Order.

• Design/Build. Level of design is anywhere from

0%–100%.

• Basis of Award: Price Only, Lowest Price

Technically Acceptable (LPTA) or Trade-Offs.

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Multiple Award Task Order Contract Multiple Award Task Order Contract

(MATOC)(MATOC)(MATOC)(MATOC)

• The geographical area covered by this t t ill i l d k th h t thcontract will include work throughout the

Italy and with the possibility of up to 15% of the work outside of Italythe work outside of Italy.

• In direct support of U S Government U S• In direct support of U.S. Government, U.S.

Department of Defense and other U.S. Forces in Italy.

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in Italy.

Slide 13

MATOCMATOC

• Real property repairs, maintenance, force protection work, and construction services.protection work, and construction services.

General building renovation, road and pavement repair and general environmental work.

• Two (2) or more contracts awarded as a result of this solicitation

• Issuance of Task Orders

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MATOCMATOC

• Period of Performance

• Base Period of one year

• Four Option Periods of one year each

• Maximum Contract Value

• $30,000,000 for the life of the contract

• Minimum Guarantee

• $10,000 for the life of the contract (base period and option periods)*

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p p p ) *will be corrected in an amendment*will be corrected in an amendment

Slide 15

What do I need to Submit?What do I need to Submit?

S ti 00100 “I t ti t Bidd /Off ” f th li it ti• Section 00100 “Instructions to Bidders/Offerors” of the solicitation outline the format for your proposals

• Review Section 00100 carefully! Failure to submit all required documentation may result in rejection of your proposaldocumentation may result in rejection of your proposal

• Phase I: Three Non-cost Technical Factors Factor One (1) – Experience Factor Two (2) – Past Performance Factor Two (2) Past Performance Factor Three (3) – Management Approach

• Phase II: Two (2) Volumes Required

• Volume I – Technical ProposalVolume I Technical Proposal Factor Four (4) – Design Capability

• Volume II – Price / Administrative Proposal Factor Five (5) – Price

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Factor Five (5) – Price

Slide 16

How Many Copies Do I need to Submit?How Many Copies Do I need to Submit?

• Phase I: Three Non-price Technical Factors One (1) Original and four (4) Copies and one (1) CD of Three

Non price Technical FactorsNon-price Technical Factors.

• Phase II: Two (2) Volumes Required

• Volume I – Technical Proposal One (1) Original and four (4) Copies and one (1) CD of Factor

Four (4) – Design Capability

• Volume II – Price / Administrative Proposal One (1) Original and four (4) Copies and one (1) CD of Factor

Five (5) – Price

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Slide 17

TwoTwo--Phase DesignPhase Design--Build Build S l ti P dS l ti P dSelection ProceduresSelection Procedures

• The Government will evaluate the performance capability of proposals in accordance with the criteria described herein and will short-list no th fi (5) f th Ph I Off tmore than five (5) of the Phase I Offerors to compete for the design-build contract in Phase

IIII.

• Offerors evaluated as most qualified will be notified by the Contracting Officer to submit the

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notified by the Contracting Officer to submit the Phase II Proposal Requirements.

Slide 18

EVALUATION FACTORS FOR AWARDEVALUATION FACTORS FOR AWARD

The source selection process will use a two-The source selection process will use a two-step phase selection approach as authorized under 10 U.S.C. 2305a.The first phase of the p selection process will be evaluated against the factors listed in Phase I outlined in the solicitation. If a contractor’s proposal is considered among the highly qualified in Phase I they will be required to submitPhase I, they will be required to submit additional information for Phase II for evaluation.

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evaluation.

Slide 19

Phase I Evaluation FactorsPhase I Evaluation Factors

• Phase I Proposals will be evaluated on 3• Phase I Proposals will be evaluated on 3 factors (Section 00100) ExperienceExperience Past Performance Management ApproachManagement Approach

• Experience is slightly more important than Past Performance Past Performance isPast Performance, Past Performance is slightly more important than Management Approach

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Approach

Slide 20

Phase IPhase I

FACTOR ONE (1) EXPERIENCEFACTOR ONE (1) – EXPERIENCE

• Attachment One (1), Experience Overview Sheet

Attachment Two (2) Experience Information Sheet• Attachment Two (2), Experience Information Sheet

• Security (e.g., Bid Bond or Bank Letter of Assurance)

COMMON MISTAKES IN THIS FACTOR:

• A consistent weakness noted is that Offeror’s that list the 10 projects on

Attachment One are required to list each project separately onAttachment One are required to list each project separately on Attachment Two and describe in great detail each project listed. (Each Offeror shall provide 10 separate submittals for Attachment Two).

• Do not list ID/IQ contracts such as JOC MATOC or SABER Offerors

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• Do not list ID/IQ contracts, such as JOC, MATOC, or SABER. Offerors are to provide relevant individual project examples.

Slide 21

FACTOR TWO (2) PAST PERFORMANCEFACTOR TWO (2) – PAST PERFORMANCE

• Offerors may provide projects for the last ten (10) years from the date of the solicitation to show a greater depth of experience, but only projects that are completed within the last six (6) years from the date of the solicitation or at least 50 percent complete will be evaluated for past performance.

COMMON MISTAKES IN THIS FACTORCOMMON MISTAKES IN THIS FACTOR:

• A consistent weakness noted is that the Offeror does not utilized the same 10 projects listed in Factor 1 – Experience as stated for Factor 2 – Past Performance.Performance.

• As state in the Solicitation, “The Offeror's past performance will be evaluated based on the performance on projects submitted under Factor One (1), Experience, to include the past performance of any Subcontractors or Joint

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Venture partners whose projects the Offeror may have submitted.”

Slide 22

FACTOR THREE (3) MANAGEMENTFACTOR THREE (3) – MANAGEMENT

APPROACH

F F t Th (3) M t A h th Off h ll b it• For Factor Three (3) – Management Approach, the Offeror shall submit a graphical description (an organization chart) of its planned organization structure for successful execution of the contract. At a minimum the plan shall include the following:minimum the plan shall include the following:

COMMON MISTAKES IN THIS FACTOR:

A consistent weakness noted is that organization chart shows the SafetyA consistent weakness noted is that organization chart shows the Safety Manager reporting to the QC manager; however per the project specifications the Safety Manager should report to the Project Superintendent. The Project Superintendent is ultimately responsible for

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p j p y p the quality and safety of the project according to specification section 01 35 26.00 and 01 45 01.00.

Slide 23

Phase I Phase I

• Other Documents to be Submitted Phase I shall also include the following:g

• Letter(s) of Commitment for Key Subcontractors

• Joint Venture Agreement (if applicable)

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– The name address telephone and fax numbers e-The name, address, telephone and fax numbers, e mail addresses of the Point(s) of Contact with the authority to legally bind the Contractor.

– Name, Address, DUNS, CAGE, and TAX Identification Number of the Contractor submitting the proposal.p p

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– 52 000-4090 – Qualification of Firms Pursuant to52.000 4090 Qualification of Firms Pursuant to Italian Decree DPR 00/34

– 52.000-4091 – Compliance with Italian Decree DPR 554/99 amended by Art 2 of DPR 412/00

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Phase II Evaluation FactorsPhase II Evaluation Factors

• Phase II Proposals will be evaluated on 2 factors• Phase II Proposals will be evaluated on 2 factors

(Section 00100) Design Capabilityg y Price

• Experience is slightly more important than Past P f P t P f i li htlPerformance, Past Performance is slightly more important than Management Approach, and Management Approach is slightly more important g pp g y p than Design Capability and when combined, the four technical factors are significantly more important than Price

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than Price.

Slide 27

Phase II, Volume IPhase II, Volume I

FACTOR FOUR (4) DESIGN CAPABILITYFACTOR FOUR (4) – DESIGN CAPABILITY

• For Factor Four (4) – Design Capability, the Offeror shall submit their plan for obtaining Designer(s) of Recordsubmit their plan for obtaining Designer(s) of Record appropriate for the anticipated work that may be ordered under this contract (Civil works, Building Renovation, R ti f M j Bld S t d E i t l) AtRenovation of Major Bldg Systems and Environmental). At a minimum the plan shall include the following:

1. Criteria for selection of the Designer(s) of Record1. Criteria for selection of the Designer(s) of Record

2. Certification requirement(s)

• The Designer(s) of Record, must be able to certify designs

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under Italian Law.

Slide 28

Phase II, Volume IIPhase II, Volume II

FACTOR FIVE (5) – PRICE

• For Factor Five (5) Price will not be rated, but will be evaluated for completeness and reasonablenessevaluated for completeness and reasonableness Completeness – Offeror must provide all data requested to evaluate the coefficientsq Reasonableness – Are coefficients too high or too low?

• Proposals must contain coefficients for ALL schedule line items

• Incomplete information may result in rejection of

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Incomplete information may result in rejection of package without further consideration

Slide 29

Phase II, Volume I Phase II, Volume I

– 52.225-4002 – Anti Mafia Law Italy (2010)

– 52.209-4001 – Certifications – Article 38 of De Lise

Code and Article 2 of 266/02 (APR 2009)

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Phase II, Volume II Phase II, Volume II

• Other Documents to be Submitted with

Volume II

– Offer Standard Form 1442

– Amendments Standard Form 30

– Section 00600 Representations and

Certifications (Online Representations and Certifications Application (ORCA):

https://orca.bpn.gov/

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– Section 00 41 00, Pricing Schedule.

Slide 31

When are Proposals Due? When are Proposals Due?

Proposals are due on or beforeProposals are due on or before

14 February 201314 February 2013 1500 hours 1500 hours

Central European Time (CET)Central European Time (CET)

If there is a change in the proposal due date, If there is a change in the proposal due date, you will be notified by an amendment to the you will be notified by an amendment to the li it ti hi h t k l dli it ti hi h t k l d

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solicitation which you must acknowledge.solicitation which you must acknowledge.

Slide 32

What if my Proposal is Late?What if my Proposal is Late?

Late proposals are handled in accordance with FAR 15 208Late proposals are handled in accordance with FAR 15.208

• Any proposal, modification, or revision, that is received at the designated Government office after the exact time specified for receipt of proposals isGovernment office after the exact time specified for receipt of proposals is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late proposal would not unduly delay the acquisition; and—

(i) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; orthe date specified for receipt of proposals; or

(ii) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of proposals and was under the Government’s control prior to the time set for receipt of proposals; or

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p p p p

(iii) It was the only proposal received.

Slide 33

Delivery MethodsDelivery Methods •• Methods Methods -- By Mail, Courier or InBy Mail, Courier or In--PersonPerson

•• Proposals canProposals cannotnot be FAXED or Ebe FAXED or E--MAILED.MAILED.

Slide 34

Where do I Deliver my Proposal?Where do I Deliver my Proposal?

Address:

U.S. Army Corps of Engineers Attn: Ms. Sarah Downs, Ms. Rachael Raposa & Ms. Wendy Fields Konrad-Adenauer- Ring 39 65187 Wi b d G65187 Wiesbaden, Germany +49(0)611 9744 2624

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Proposal Location Proposal Location Security Issues

The location is guarded by security personnel.

These people cannot and will not acceptThese people cannot and will not accept proposals.

There may be delays due to securityThere may be delays due to security procedures.

Please Account for these Situations

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Please Account for these Situations.

Slide 36

QualityQuality

Offerors are advised to Offerors are advised to provide their provide their

BEST PROPOSAL BEST PROPOSAL

in the first submissionin the first submission

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What is the Best Value What is the Best Value Determination?Determination?Determination?Determination?

Award will be made to the offeror whose t t l l t d i d t h i ltotal evaluated price and technical proposal provides the best value to the Government.Government.

The Government reserves the right toThe Government reserves the right to accept other than the lowest price offer and to reject any or all offers.

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What About Discussions?What About Discussions?

The Government reserves the right to conduct discussions, if in the best interest of the Government.

The primary purpose of these exchanges is to maximize the Government's ability to get the best value based on theto get the best value, based on the requirements and evaluation factors stated in the solicitation.

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Basis for AwardBasis for Award

• Subject to the provisions contained herein award will be made to two or more Offerors who are• Subject to the provisions contained herein, award will be made to two or more Offerors who are deemed responsible in accordance with the Federal Acquisition Regulation (FAR), conforms to the solicitation requirements, and whose proposal, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Best Value to the Government. This source selection approach, called Best-Value Tradeoff, includes an evaluation of all factors: experience, past performance, management approach, design capability and price.

• Experience is slightly more important than Past Performance, Past Performance is slightly more important than Management Approach, and Management Approach is slightly more important than Design Capability and when combined, the four technical factors are significantly more important than Price.

The Government reserves the right to award to other than the lowest proposed price The greater• The Government reserves the right to award to other than the lowest proposed price. The greater the equality of technical proposals, the more important price shall become in selecting the Best Value to the Government. Unreasonably high or low proposed prices may be grounds for eliminating a proposal from the competition based upon an assessment that the Offeror does not understand the requirement or the Offeror has made an unreasonable proposal. The awarded

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contract will incorporate the successful Offeror's proposal to the extent it offers betterments and does not conflict with the Request for Proposal.

Slide 40

Contract AwardContract Award

• Two (2) or more contracts.

R ibl i A d ith FAR• Responsible in Accordance with FAR

9.104. Contractor Qualification:

t t d t i d t b iblcontractor determined to be responsible

• Conforms to Solicitation Requirements

• Proposal Represents Best Value to

Government

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What is a Debriefing?What is a Debriefing?

PrePre--Award Award –– FAR 15.505FAR 15.505

PostPost--Award Award –– FAR 15.506FAR 15.506

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Questions?Questions?

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Who We Are Who We Are –– What We DoWhat We Do

Robert Eldred R i l P MRegional Program Manager

Orders will primarily address:

•general building renovation, •road and pavement repair, road and pavement repair, •and general environmental work including, but not limited to, •incidental minor construction•incidental minor construction, •excavation, •plumbing, demolition, •electrical, •structural•structural, •mechanical, •concrete work, •environmental remedial work, •border crossings•border crossings, •and humanitarian support.

The MATOC may also include Force Protection type j t d D i B ild j t f i

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projects and Design Build projects for various construction type projects.

Pathology Facility – An example of a future task order (not part of this solicitation)

The work includes but is not limited to design, fabrication, furniture and equipment, delivery installation construction site work and utility connections Provide to thedelivery, installation, construction, site work and utility connections. Provide to the Contracting Officer and the Corps of Engineers, all design drawings, shop drawings, as well as calculations for all permits and permissions.

The project is a five-story masonry building with flat roofs The local government hasThe project is a five story masonry building with flat roofs. The local government has started the renovation of this facility a few years ago. The renovation work has been stopped but the building materials that have been purchased and are still available on the site. A list of the available building materials will be provided.

The following work shall be done:

- New design shall be provided to meet the requirements for the project.

- The whole building shall be completely renovated.

- New ABA handicapped entry ramps shall be installed at the main building entry.pp y p g y

- New sally port drive-through with flat roof/walkable terrace shall be built at the back of the building.

- Construction of a new parking lot with a new entry point from the public access road.

- Construction of a new road leading to the sally port only to be accessible by authorized

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g y p y y vehicles and personnel. This road is raised in the rear of the building.

- Construction of a new site drainage system related to the construction of the above new features and roof drainage requirements.

Pathology Facility (Continued)

- New landscaping features.

- New fencing/walls.

- A geotechnical investigation shall be conducted- A geotechnical investigation shall be conducted.

- Analysis and possible reconstruction of the top floor to support all necessary mechanical equipment.

- May need some of the electrical equipment on the top floor (along with the mechanical equipment) if the existing building outside cannot accommodate all electrical equipment .equipment) if the existing building outside cannot accommodate all electrical equipment .

- Analysis and redesign of a new staircase or a new supporting system for the existing staircase.

- General structural analysis of structural systems in rooms requiring heavy equipment and/or storage.

- Other structural efforts will likely include penetrations for piping, widening ofOther structural efforts will likely include penetrations for piping, widening of doorways/strengthening lentils and possible removal and/or relocation of existing walls.

- New heating system shall be installed in total area of the main building.

- New generator shall be installed.New generator shall be installed.

- The entire electrical system will be replaced including a new transformer

- The gurney elevator has already been installed and will stay in place. A new elevator structure with second elevator (for employees only) shall be built at appropriate location. The location shall be determined by the contractor and coordinated with the Path Lab Management.

y g

SECTION 01 45 01SECTION 01 45 01

USACE QUALITY CONTROLUSACE QUALITY CONTROLUSACE QUALITY CONTROLUSACE QUALITY CONTROL

In addition to the above experience and/or education requirements the CQC System Manager and all other Quality Control personnel must have completed the course entitled "Construction Quality Management For Contractors".

Contact the Contracting Officers Representative to obtain this training.

All Quality Control personnel shall be fluent in the English language and be able to communicate with the workers on site. If a translator is required for the Quality Control personnel to communicate with the workers, the contractor shall provide this as part of their QC organization at no additional cost to the government.

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SECTION 00 73 15 SECTION 00 73 15

GENERAL CONDITIONSGENERAL CONDITIONS

1.19 EXPERIENCE AND QUALIFICATIONS OF PERSONNEL 1.19 EXPERIENCE AND QUALIFICATIONS OF PERSONNEL Notwithstanding any other contractual requirements, all key personnel associated with this project shall be fluent in and be able to conduct communications in the English language; able to speak, read, write, and understand the directions of the Contracting Officer or their designated representatives. Additionally, they shall be able to communicate to site SECTION 00 73 15 General Conditions (08/09) Page 9 of 24 workers and other subordinates in their native language(s).

Key personnel are defined as the Site Safety and Health Officer, all Quality Control Personnel, the Site Superintendent, Project Manager, and any other personnelPersonnel, the Site Superintendent, Project Manager, and any other personnel required to communicate with the government on a recurring basis.

When qualifications of key personnel referenced in other sections require experience or “related experience”, the experience must be on projects of the same type and nature as the work identified in the project scope of work and be on contracts withnature as the work identified in the project scope of work, and be on contracts with the government of the United States of America, either with the US Army Corps of Engineers or Department of Defense agencies. References and experience must be sufficiently detailed to allow for verification of experience. The Contracting Officer shall have final authority on determining the relevance of any experience submitted

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shall have final authority on determining the relevance of any experience submitted.

Any individual found to not be in compliance with this paragraph shall be subject to removal by the Contracting Officer.

Slide 49

Solicitation InstructionsSolicitation Instructions andand

How to Complete ProposalHow to Complete ProposalHow to Complete ProposalHow to Complete Proposal

Derek CuddDerek CuddDerek CuddDerek Cudd Program ManagerProgram Manager

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Proposal FormatProposal Format Basic Proposal Submission Requirements:

Typed In English OrganizedOrganized Tabs for Factors

Phase I: Three Non-priced Technical Factors Factor One (1) – Experience Factor Two (2) – Past Performance Factor Two (2) – Past Performance Factor Three (3) – Management Approach

Phase II: Two (2) Volumes Required

• Volume I – Technical Proposal

F t F (4) D i C bilit Factor Four (4) – Design Capability

• Volume II – Price / Administrative Proposal

Factor Five (5) – Price Failing to submit attachments or failing to complete properly, may result in rejection of the ff ith t f th l ti Th f Off d t f ll i t ti d

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offer without further evaluation. Therefore, Offerors are urged to follow instructions and speak with the Contracting Officer if the instructions are not understood.

Slide 51

JOINT VENTURES/SubcontractorsJOINT VENTURES/Subcontractors

• Ensure that any Joint Ventures (JV) comply y ( ) p y with the requirements and submit a JV agreement addressing all requirements stated in section 00100

• In order for experience/past performance of a Key Subcontractor to count, a Letter of C it t i d b b th ti t bCommitment signed by both parties must be part of your proposal. See requirements stated in section 00100

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stated in section 00100

Slide 52

Section 00100 Proposal FormatSection 00100 Proposal Format Volume I, Factor 1 Volume I, Factor 1 –– ExperienceExperience Submissions Requirements: Offerors shall submit two (2) attachments, Attachment

One (1) and Attachment Two (2), detailing previous work experience (projects) meeting the requirements of this solicitation.

1 Information for completing Attachment One (1) and Attachment Two (2):1. Information for completing Attachment One (1) and Attachment Two (2):

a. Offerors shall complete an Experience Overview Sheet, Attachment One (1), with a total listing not-to exceed ten (10) projects performed within the last ten (10) years or currently being performed and at least 50% complete, that best represent the Offeror’s work experience required on this solicitation If more than ten (10) projectsOfferor s work experience required on this solicitation. If more than ten (10) projects are submitted, only the first ten (10) projects will be evaluated.

b. Offerors shall provide an Experience Information Sheet, Attachment Two (2), for each project listed on Experience Overview Sheet, Attachment One (1). All Experience O i d I f ti Sh t t b fill d t l t l Th i f tiOverview and Information Sheets must be filled out completely. The information provided on the Experience Information Sheets will be used to evaluate the relevancy of each Offeror’s experience. Offerors are responsible for providing project descriptions in sufficient detail to permit evaluation of project relevancy. Do not list ID/IQ t t h JOC MATOC SABER Off t id l t

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ID/IQ contracts, such as JOC, MATOC, or SABER. Offerors are to provide relevant individual project examples.

Slide 53

Volume I, Factor 1 Volume I, Factor 1 –– Experience Experience Submissions Requirements (continued):

• An English speaking point of contact must be provided for each project submitted.

Please include the name, email, phone number(s) and fax number(s) for each point of contact. The Government may contact point(s) of contact to verify project information on the Experience Information Sheets.

2. Projects also should demonstrate experience in performance in Italy or the EU; be between €250,000 and €3,000,000; and in the following trades:

• a. Renovations of multi-story buildings or barracks;

• b. Repair/replacement of all major building systems such as electrical, mechanical, civil maintenancecivil, maintenance

• and repair of facilities;

• c. Concrete and/or asphalt roads, pavements, airfield runway work;

• d. Civil works;

• e. Environmental work; and

• f. Design and/or design build.

3. & 4. If a Key Subcontractor or JV Partner is being used for experience and the Prime contractor or JV firms have worked together on the projects submitted that

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contractor or JV firms have worked together on the projects submitted, that information should be noted as the Government considers such experience more relevant.

Slide 54

Attachment 1Attachment 1

Slide 55

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Factor 1 Factor 1 –– ExperienceExperience

1. Evaluation Criteria: The Offeror will be evaluated on the depth and the relevancy of the

Section 00100 Proposal EvaluationSection 00100 Proposal Evaluation

1. Evaluation Criteria: The Offeror will be evaluated on the depth and the relevancy of the experience as submitted in the proposal in accordance with the following criteria:

• a. Projects that demonstrate experience working in Italy or the EU.

• b. Experience managing multiple projects performed simultaneously.b. Experience managing multiple projects performed simultaneously.

• c. If Key Subcontractor or Joint Venture (JV) experience is submitted for evaluation purposes, project examples that demonstrate experience working with those Key Subcontractors and/or Joint Venture (JV) Partners are considered more relevant.

• d. Projects with a cost of €250,000 to €3,000,000. (Offerors are allowed to use higher valued j , , , ( g projects if there is a scope of work within the larger project that is relevant to this procurement with a separately measurable performance period and measureable monetary value.

• e. Projects that demonstrate experience in all the required categories listed in PROPOSAL FORMAT FOR VOLUME I, FACTOR 1 – EXPERIENCE, Submission Requirements. Offerors d t ti lti l j t ith i i lti l t i id ddemonstrating multiple projects with experience in multiple categories are considered more relevant than Offerors submitting one example.

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Factor 1 Factor 1 –– Experience Experience Evaluation Criteria (continued):

2. Offerors may provide projects within the last ten (10) years to show a greater depth of y p p j ( ) y g p experience, but only projects that are completed within the last six (6) years or at least 50 percent complete will be evaluated for past performance. Projects considered relevant shall be completed or at least 50% complete; performed in Italy or the EU; projects performed within the last ten (10) years from the date of the p j p ( ) y solicitation; between €250,000 and €3,000,000; and in the following trades:

a. Renovations of multi-story buildings or barracks;

b. Repair/replacement of all major building systems such as electrical, mechanical, civil, maintenance and repair of facilities;maintenance and repair of facilities;

c. Concrete and/or asphalt roads, pavements, airfield runway work;

d. Civil works;

e. Environmental work; and

f. Design and/or design build.

3. For projects that are not considered fully relevant, the Government will consider in its evaluation how the projects demonstrate various aspects of relevancy. Offerors are encouraged to submit a combination of projects demonstrating experience with as

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encouraged to submit a combination of projects demonstrating experience with as many relevant aspects as possible.

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Volume I Experience Volume I Experience

Remember to follow solicitation instructions Remember to follow solicitation instructions ‘exactly’‘exactly’exactly exactly

Check that all criteria is met, or as much as Check that all criteria is met, or as much as possiblepossiblepossiblepossible

Check that Attachment 1 and 2 (for each Check that Attachment 1 and 2 (for each project) are filled outproject) are filled out completelycompletely andandproject) are filled out project) are filled out completelycompletely and and accuratelyaccurately

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Questions on Experience?Questions on Experience?

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Factor 2 Factor 2 –– Past PerformancePast Performance

Submission Requirements:

• For Factor Two (2) – Past Performance, the Offeror must submit a Past Performance

Questionnaire (PPQ), Attachment Three (3), for each of the ten (10) projects that are submitted for evaluation under Factor One (1) Experience The completedare submitted for evaluation under Factor One (1), Experience. The completed Attachment Three (3) shall be included in the Offeror’s proposal under Factor Two (2), Past Performance. Offerors should follow-up with project owner points of contact / clients to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government's point of contact Msquestionnaires may be submitted directly to the Government s point of contact, Ms.

Sarah Downs, via e-mail at sarah.downs@usace.army.mil, prior to proposal closing date and time. If the Offeror is unable to obtain a completed questionnaire from a client before the proposal closing date and time, the Offeror should complete and submit with the proposal the first page of Attachment Three (3) Blocks One (1)submit with the proposal the first page of Attachment Three (3), Blocks One (1) through Six (6), which will provide contract and client information for the respective project(s). Please ensure correct client telephone number(s) and email address (es) are provided. It is the Offeror’s responsibility to ensure their proposal is complete.

• Offerors shall not incorporate by reference into their proposal PPQs previously

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• Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs.

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Factor 2Factor 2 –– Past PerformancePast Performance

Factor 2 Factor 2 Past PerformancePast Performance Submission Requirements:

• The points of contact (POCs) provided cannot be affiliated with the Offeror in any manner. The POCs must be independent, and must be willing and available to answer questions. The Offeror MUST identify English speaking POCs, but if not possible must identify the language that the POCs speak and should ensure that the POCs are aware they may be contacted for information. The POCs will be allowed to answer questions in writing, if preferred. POCs must be willing and available to answer questions.

• Offerors may provide a completed Department of Defense, DD 2626 form, Final Construction Performance Evaluation, in lieu of Attachment Three (3). DD 2626 shall be signed by all designated authorities for consideration for evaluation.

• Also include performance recognition documents received within the last six (6) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. Past performance

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co e da o , a d a y o e o s o pe o a ce ecog o as pe o a ce will be evaluated for recency and relevancy.

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Submission Requirements:

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to past performance information retrieved through the Past Performancelimited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal inquiries of ownercompany/subsidiary/affiliate) identified in the Offeror s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the Offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

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Attachment 3Attachment 3

USACE PAST PERFORMANCE QUESTIONNAIRE ATTACHMENT 3

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name:

CAGE Code:

DUNS Number:

Address:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: ❑ Prime Contractor Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

❑ Sub Contractor

❑ Joint

Venture ❑ Other (Explain)

3. Contract Information Contract Number:

D li /T k O d N b (if li bl )

❑ Other (Please specify):

Delivery/Task Order Number (if applicable):

Contract Type: ❑ Firm Fixed Price ❑ Cost Reimbursement Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work ❑ High ❑ Med ❑ Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.), )

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

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6. Describe the client's role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client's Signature:

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Section 00100 Proposal EvaluationSection 00100 Proposal Evaluation

• Evaluation Criteria:

1. There are two aspects to the past performance evaluation. The first aspect is to evaluate the offeror’s past performance to determine how relevant project work is, as described in Factor 1 Experience for recent projects The second aspect is todescribed in Factor 1 Experience, for recent projects. The second aspect is to evaluate the offeror’s performance to determine a confidence assessment of the offeror’s performance. With respect to relevancy, more relevant past performance will typically be a stronger predictor of future performance and have more influence on the past performance confidence assessment than past performance of lesserthe past performance confidence assessment than past performance of lesser relevance.

• Offerors may provide projects for the last 10 years to show a greater depth of experience, but only projects that are completed within the last 6 years or at least 50 percent complete will be evaluated for past performance.

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• Evaluation Criteria:

Section 00100 Proposal EvaluationSection 00100 Proposal Evaluation

2. The Offeror's past performance will be evaluated based on performance on projects submitted under Factor 1 Experience, to include the past performance of any Subcontractors or Joint Venture partners whose projects the Offeror may have submitted. Proposals will be evaluated based on the information provided and anysubmitted. Proposals will be evaluated based on the information provided and any other Past Performance information obtained by the Government. Past performance will be evaluated in accordance with the following criteria:

Quality• Quality

• Schedule/Timeliness of Performance

• Customer Satisfaction

• Management Personnel/Labor Cost/Financial ManagementManagement Personnel/Labor Cost/Financial Management

• Cost/Financial Management

• Safety/Security.

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Evaluation Criteria:

Section 00100 Proposal EvaluationSection 00100 Proposal Evaluation Evaluation Criteria:

3. In evaluating relevancy and determining a confidence assessment of past performance, shall also be evaluated in accordance with the following criteria:

• The relevance of the past performance;

• How recently the project submitted was performed;

• Trends in the Offeror’s performance;

• Evaluations letters of appreciation and commendations from customers; and• Evaluations, letters of appreciation, and commendations from customers; and

• Positive and/or negative comments that impact evaluation of Offeror’s past performance.

4. Letters, Certificates, Commendations, and Awards: Additional consideration may be provided for letters of appreciation and commendations provided as part of an Offeror’s proposal, especially for projects submitted in response to Factor One (1), Experience.

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Section 00100 Proposal EvaluationSection 00100 Proposal Evaluation Evaluation Criteria:

5. The Government reserves the right to verify statements made by the Offeror and not to consider relevant those that are not substantiated.

6. Unavailability of Past Performance Information: IAW FAR 15.305(a)(2)(iv), in the case of an Offeror without a record of relevant past performance or for whomcase of an Offeror without a record of relevant past performance or for whom information on past performance is not available; the Offeror may not be evaluated favorably or unfavorably on past performance.

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Volume I Past Performance Volume I Past Performance Fill in and include Attachment 3 for each project Fill in and include Attachment 3 for each project submitted under the Past Performance Tab.submitted under the Past Performance Tab.

ProvideProvide additional informationadditional information problems solvedproblems solved Provide Provide additional informationadditional information, problems solved, , problems solved, letters of appreciations, final evaluationsletters of appreciations, final evaluations FollowFollow--up with POCs up with POCs to ensure they forward to ensure they forward pp yy

Questionnaire to KOQuestionnaire to KO PointsPoints--ofof--contact contact must be willing to speak must be willing to speak with with government representativesgovernment representativesgovernment representativesgovernment representatives

Questions on Past Performance?Questions on Past Performance?

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Questions on Past Performance?Questions on Past Performance?

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15 Mi t B k15 Mi t B k15 Minute Break15 Minute Break

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Factor 3 Factor 3 –– Management ApproachManagement Approach Submission Requirements:

Section 00100 Proposal FormatSection 00100 Proposal Format Submission Requirements:

Management Approach, the Offeror shall submit a graphical description (an organization chart) of its planned organization structure for successful execution of the contract. There is a limit of thirty (30) single spaced typed pages (A4 or letter size) using at a minimum a 12 pitch font front and back equal two pages If moresize), using at a minimum a 12 pitch font, front and back equal two pages. If more than 30 pages are submitted, only the first 30 pages will be reviewed and evaluated.

The organization chart, resumes, and letters of commitment are not considered part of the 30 pages. The Management Approach shall include the following:

1 A i ti h t ( h) th t h th li f th it d i ti f1. An organization chart (graph) that shows the lines of authority and communication for the execution of the contract and clearly shows the lines of authority of the Offeror’s Project Manager, Quality Control and Safety Organization, key positions, including all Joint Venture (JV) Partners and Key Subcontractors, when applicable. The chart shall identify all offices involved in this contract from the Offeror’s Headquarters to theidentify all offices involved in this contract from the Offeror’s Headquarters to the Offeror’s site office(s), and how they are related. All positions shall be identified on the organization chart by title, organization, and physical location. The Project Manager (PM), or the on-site person that communicates with the U.S.

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• Government if the PM is not on-site, and any other personnel authorized to communicate directly with the U.S. Government shall be clearly identified.

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Submission Requirements:

Section 00100 Proposal FormatSection 00100 Proposal Format

Submission Requirements:

2. A narrative description of the organization structure including roles, major responsibilities, and authorities of all Joint Venture (JV) Partners, Key Subcontractors, and key personnel shall be described. The position titles used in the narrative must match those used in the organization chart.

3. The Offeror’s plan for management and start-up of five (5) task orders for general building construction, with no design build, in the amount of €1,500,000, including mobilization to the site; how to staff multiple field offices with key personnel currently employed by the prime, and/or JV, Key Subcontractor, and letters of commitments from additional personnel required to meet the minimum standards of the contract;

and in general, work that will be done by the prime and that to be accomplished by Subcontractors. Offerors are encouraged to become familiar with personnel requirements located in specification Sections 01 45 01 USACE Quality Control; 01 35 26 Health and Occupational Safety Requirements; 01 35 26.15 Additional Safety and Occupational Health Requirements for Projects in Italy; and 00 73 15 General Requirements.

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Section 00100 Proposal EvaluationSection 00100 Proposal Evaluation

Proposals will be evaluated for reasonableness, risk, and logic and the extent to which the proposal illustrates a basic understanding of managing the contract. In performing the evaluation, the Government will consider the following:

1 Whether the proposal clearly delineates lines of authority and communication with1. Whether the proposal clearly delineates lines of authority, and communication with the Government, on the organizational chart (graph) organized in a precise and logical manner, including all offices involved with the management of the contract, including Subcontractors and Joint Venture partners.

2 The proposal contains comprehensive descriptions of duties roles major2. The proposal contains comprehensive descriptions of duties, roles, major responsibilities, and authorities for the PM, Quality Control (QC) Manager, Safety Manager, and other key personnel, including roles of authorities for Key Subcontractors and Joint Venture JV’s presented as a logical approach to perform the work throughout the contractthe work throughout the contract,

3. The extent to which the proposal describes a reasonable and logical plan for performance of five (5) task orders that illustrates a thorough understanding of multiple task order requirements, the proposed staffing are in accordance with the ifi ti d th l tt f it t h li bl

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specifications, and there are letters of commitments when applicable.

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Volu…