01_78_00_Completion_Procedures.pdf

SECTION 01 78 00

COMPLETION PROCEDURES

02/10

PART 1: GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 PROJECT RECORD DOCUMENTS

1.3.1 As-Built Drawings

1.3.2 As-Built Record of Materials

1.4 EQUIPMENT/PRODUCT WARRANTIES

1.4.1 Equipment/Product Warranty List

1.4.2 Equipment Warranty Tags and Guarantor's Local Representative

1.5 MECHANICAL TESTING AND BALANCING

1.6 REAL PROPERTY RECORD

PART 2: PRODUCTS

PART 3: EXECUTION

3.1 WARRANTY

3.1.1 Warranty Management Plan

3.1.2 Performance of Warranty Work

3.1.3 Warranty Tags

3.2 TESTING AND VALIDATION OF SYSTEMS

3.2.1 General Requirements

3.2.2 Testing Requirements

3.2.3 Testing Procedures

3.2.4 Test Report

3.2.5 Additional Testing Requirements

3.2.6 Testing Expertise

3.2.7 Records

3.3 EQUIPMENT TESTING

3.4 FINAL CLEANING

SECTION 01 78 00 COMPLETION PROCEDURES (02/10)

PART 1: GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM) (2005) Stewardship for the Cleaning of Commercial and Institutional Buildings

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-10 Operation and Maintenance Data Equipment/Product Warranty List; G

SD-11 Closeout Submittals Record Of Materials; G Warranty Management Plan; G Equipment/Product Warranty Tag; G

1.3 PROJECT RECORD DOCUMENTS

1.3.1 As-Built Drawings

As built drawings shall be prepared and submitted in accordance with Section

00 73 15 GENERAL CONDITIONS

1.3.2 As-Built Record of Materials

All installed materials shall be recorded in the QCS software system (reference Section 01 45 01.10 Contractor Quality Control SYSTEM) by the contractor in the Installed Property portion of the QC Requirements module.

Where several manufacturers' brands, types, or classes of the item listed have been used in the project, designate specific areas where each item was used. Designations shall be keyed to the areas and spaces depicted on the contract drawings.

1.4 EQUIPMENT/PRODUCT WARRANTIES

1.4.1 Equipment/Product Warranty List

Furnish to the Contracting Officer a bound and indexed notebook containing written warranties for equipment/products furnished under the contract, and prepare a complete listing of such equipment/products. The equipment/products list shall state the specification section applicable to the equipment/product, duration of the warranty, start date of the warranty, ending date of the warranty, and the point of contact for fulfillment of the warranty. The warranty period shall begin on the same date as project acceptance and shall continue for the full product warranty period. Execute the full list and deliver to the Contracting Officer prior to final acceptance of the facility.

1.4.2 Equipment Warranty Tags and Guarantor's Local Representative

Furnish with each warranty the name, address, and telephone number of the guarantor's representative nearest to the location where the equipment and appliances are installed. The guarantor's representative, upon request of the station representative, shall honor the warranty during the warranty period, and shall provide the services prescribed by the terms of the warranty. At the time of installation, tag each item of warranted equipment with a durable, oil- and water-resistant tag approved by the Contracting Officer. Attach tag with copper wire and spray with a clear silicone waterproof coating. Leave the date of acceptance and QC's signature blank until project is accepted for beneficial occupancy. Tag shall show the following information:

EQUIPMENT/PRODUCT WARRANTY TAG

Type of Equipment/Product ____________________ Warranty Period __________ From __________ To __________ Contract No. ____________________ Inspector's Signature _____________________ Date Accepted ____________

Construction Contractor:

Name: ____________________ Address: _______________________ Telephone: _______________________

Warranty Contact: __________________ Name: ____________________ Address: ________________________ Telephone: ________________________

STATION PERSONNEL TO PERFORM ONLY OPERATIONAL MAINTENANCE

1.5 MECHANICAL TESTING AND BALANCING

All contract requirements, including all testing, balancing, reviews, and inspection shall be fully completed prior to contract completion date, except as noted otherwise

The time required to complete all work and testing is included in the allotted calendar days for completion.

1.6 REAL PROPERTY RECORD

Near the completion of Project, but a minimum of 60 days prior to final acceptance of the work, complete and update an accounting of all installed property on Form DD1354 "Transfer and Acceptance of Military Real Property."

Contact the Contracting Officer for any project specific information necessary to complete the DD Form 1354. The Contracting Officer will provide the appropriate forms for completion

Submit the completed Checklist for Form DD1354 of Government-Furnished and Contractor-Furnished/Contractor Installed items. Attach this list to the updated DD Form 1354. Instructions for completing the form and a blank checklist will be provided by the government.

PART 2: PRODUCTS

(Not Applicable)

PART 3: EXECUTION

3.1 WARRANTY

3.1.1 Warranty Management Plan

The Contractor shall develop a warranty management plan and submit to the Contracting Officer at least 30 days before the final inspection. The warranty management plan shall include all required actions and documents to assure that the Government receives all warranties to which it is entitled.

The plan shall be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract.

The term "status" as indicated below shall include due date and whether item has been submitted or was accomplished. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of project acceptance and continue for the full product warranty period.

Two joint warranty inspections shall be held during the warranty period, generally 4 months after acceptance and 3 months prior to expiration of the warranty. The Contractor, Contracting Officer (or their representative) and the Customer Representative will attend.

Information contained in the warranty management plan shall include, but shall not be limited to, the following:

a. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the organizations of the Contractors, subcontractors, manufacturers or suppliers involved.

b. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers, and for all commissioned systems such as fire protection and alarm systems, sprinkler systems, lightning protection systems, etc.

c. A list for each warranted equipment, item, feature of construction or system indicating:

(1) Name of item.

(2) Model and serial numbers.

(3) Location where installed.

(4) Name and phone numbers of manufacturers or suppliers.

(5) Names, addresses and telephone numbers of sources of spare parts.

(6) Warranties and terms of warranty. Include overall contract warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

(7) Cross-reference to warranty certificates as applicable.

(8) Starting point and duration of warranty period.

(9) Summary of maintenance procedures required to continue the warranty in force.

(10) Cross-reference to specific pertinent Operation and

Maintenance manuals.

(11) Organization, names and phone numbers of persons to call for warranty service

(12) Typical response time and repair time expected for various warranted equipment.

d. The Contractor's plans for attendance at the post-construction warranty inspections conducted by the Government.

e. Procedure and status of tagging of all equipment covered by extended warranties.

f. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

3.1.2 Performance of Warranty Work

Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner.

In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer may have the work performed by others, and after completion of the work, will charge the contractor expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

3.1.3 Warranty Tags

At the time of installation, tag each warranted item with a durable, oil and water resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

a. Type of product/material_____________________________________.

b. Model number_________________________________________________.

c. Serial number________________________________________________.

d. Contract number______________________________________________.

e. Warranty period___________from___________to__________________.

f. Inspector's signature________________________________________.

g. Construction Contractor______________________________________.

Address______________________________________________________.

Telephone number_____________________________________________.

h. Warranty contact_____________________________________________.

Address______________________________________________________.

Telephone number_____________________________________________.

i. WARNING - PROJECT PERSONNEL TO PERFORM ONLY OPERATIONAL MAINTENANCE

DURING THE WARRANTY PERIOD

3.2 TESTING AND VALIDATION OF SYSTEMS

3.2.1 General Requirements

It is the Contractor's responsibility to adjust, fine tune, balance, etc., all systems to obtain the maximum efficiency and proper operation. All Contractor furnished systems incorporated in the construction by this contract shall be thoroughly tested for compliance with the specifications and as necessary to demonstrate proper operation. Government Furnished Property shall be tested as required by the specifications and as necessary to demonstrate proper installation. This testing is in addition to the monitoring of the utility rough-in and installation required by the Contractor Quality Control System. Systems shall be defined as, but not limited to, such items as plumbing, electrical services, pneumatic tube, vertical transportation systems, material handling, medical gas, processed water, data processing, vacuum, HVAC, fire protection temperature control, closed circuit television, energy monitoring, fire alarm, intercom, nurse call, paging, communication, Dry Storage Buildings, etc. All distribution elements of a system such as water piping, medical gas piping, HVAC ductwork, pneumatic tubing, etc., shall be tested in segments as the work progresses; however, a final test of the complete system shall be required, as well as interrelationships with other equipment and systems.

System testing shall not take place until such time as all utilities and support features, including interrelationships with other equipment or systems, have been completed. Testing shall be done as necessary for operations with total composite testing being done once all interrelationships are completed. Systems whose end result is a singular function, such as lighting, plumbing, electrical, processed water, etc., shall be tested for proper operation such as no leaks, proper outlet polarity, proper circuit, ground fault working, fixture properly working, etc. Systems whose terminal ends are in effect functioning units such as pneumatic tube stations, nurse call stations, material handling transfer stations, hypothermia units, etc., and system drive units and components such as air handling units, water circulating pumps, air compressors, steam generators, automatic transfer switch, gas manifolds, pneumatic tube blowers, etc., shall be tested as specified under the paragraph EQUIPMENT TESTING. All motor voltages and amperage readings shall be taken under full load. All checkouts shall be validated and properly documented in a manner approved by the Contracting Officer.

This paragraph shall be used in conjunction with the contract requirements for a Contractor Quality Control System and other sections of the specifications which require specific testing. The Contractor shall inspect and test all equipment and systems, including interrelationships, whether or not required elsewhere in the specifications.

The test components shall be activities in the network analysis system interrelated with other work activities. Updated information shall be provided in the same manner as required for the specified scheduling system.

3.2.2 Testing Requirements

Within 10 but no later than 60 calendar days after notice to proceed, the Contractor shall provide a complete list of all testing requirements for equipment and systems for review by the Contracting Officer. This list shall be maintained current during the Contract period. Omission of test requirements from this listing shall not excuse the Contractor from performance of the tests for Government acceptance of the feature of work.

The submittal shall identify each test as follows:

- Type of test.

- Sample documentation format.

- Items of functions being tested.

- Specification reference and requirement.

- Any outages required.

- Qualifications of individuals performing test.

- Other requirements.

- Location.

- Equipment or system test.

- End item or component item.

- Proposed date of test.

- At what loads or capacities the system will be tested.

- Any variations to specified procedures.

3.2.3 Testing Procedures

The Contractor shall submit to the Contracting Officer for approval the test procedures to be used no later than ninety (90) calendar days prior to scheduled test date. The test procedures shall provide a step-by-step description of:

- Contract requirements.

- Code or manufacturer's requirements.

- Test methodology.

- Availability of testing equipment.

- Calibration of testing equipment versus standards.

- Documentation format.

- Expertise of personnel.

The test procedures shall also include specific data as indicated under the paragraphs EQUIPMENT TESTING and SYSTEM TESTING.

If the Contracting Officer determines that a procedure or reporting form does not go into enough detail, the Contractor shall be required to resubmit the data for approval at no increase in contract price.

3.2.4 Test Report

A final report listing all deficiencies for each equipment and system test shall be provided upon successful completion of the required test.

The format for each test report shall provide for sufficient data to ensure complete validation of the test results. The test validation format shall provide for the following:

- Project title and contract number.

- Applicable specification section and paragraphs.

- NAS activity, if applicable.

- Type of test being performed.

- Interrelationship with other testing requirements.

- Test number. All tests are to be sequentially numbered for a particular test or discipline.

- Date and time of test.

- Location of project at which test was performed.

- Test results, numerical.

- Test results, pass/fail.

- Corrective action if required; removal, repair, modification, etc.

- Name and signature of individuals performing test.

- Name and signature of Government Representative witnessing test. The signature of the Government Representatives does not release the Contractor from meeting all contract requirements.

- Additional specific equipment and system data specified.

The test record shall include as an attachment the approved test procedure.

All test records shall be signed by the Contractor Quality Control System Manager and shall certify that the testing was performed in accordance with approved test procedures.

In the event that a feature of work is tested according to a particular code and that code contains or recommends an example reporting form or certificate, the code shall be referenced and the data included in the submittal to the Contracting Officer, and if approved, it shall be properly executed upon performance of test. These formats do not replace the test documentation required under the paragraph TEST RESULTS DOCUMENTATION unless waived in writing by the Contracting Officer.

3.2.5 Additional Testing Requirements

In addition to the testing specifically required by the various sections the Contractor shall also perform the following except where testing procedures and formats required under the specifications incorporate all of the requirements of this paragraph. These testing requirements do not supersede specific testing requirements as outlined under the various sections of the specifications, and duplication of data under these requirements will not be necessary.

Industry Practice: where a particular test procedure for equipment or systems is not specified in the contract documents, that feature of work shall be tested based on standard industry practice and as necessary to determine the satisfactory operation of the equipment or system.

Code or Manufacturer Tests: If a feature of work is specified to be constructed to meet a certain code (NFPA, ANSI, SI etc.) and that code contains an operational test procedure or a recommended one, or the manufacturer recommends a particular operational test, the equipment or system shall be additionally tested according to that test procedure whether or not it is specifically specified in the specifications, unless waived in writing by the Contracting Officer. This does not include tests performed by laboratories to obtain labels such as UL, NEMA, etc., or to meet factory certification.

3.2.6 Testing Expertise

The Contractor shall provide personnel with the necessary expertise to perform testing requirements. The Contractor shall obtain from the manufacturer of the equipment, sources of qualified personnel to inspect, check, adjust, calibrate, and operate the installed equipment, all relays, controls, and subassemblies involved in the work. This expertise shall be available to the Contractor Quality Control System Manager as necessary for performance of test procedures and subsequent evaluation.

3.2.7 Records

The Contractor shall maintain current and accurate records of all tests performed. These records shall be available for review by Government personnel. At the conclusion of the construction and prior to acceptance of the contract work, the Contractor shall incorporate complete test documentation into the Operating and Maintenance Data to be furnished under Section 01 78 00 CLOSEOUT PROCEDURES.

3.3 EQUIPMENT TESTING

3.3.1 General Requirements

All Contractor furnished equipment incorporated in the construction by this contract shall be thoroughly tested for compliance with the specifications and as necessary to demonstrate proper operation. Government Furnished Property, if any, shall be tested as required by the specifications and as necessary to demonstrate proper installation. This testing is in addition to the monitoring of the utility rough-in and installation required by the Contractor Quality control System. Equipment shall be defined as, but not limited to, such items as refrigerators and freezers, stove, sterilizers, limited scope conveyors, icemakers, cart washers, drinking fountains, kitchen equipment, surgical lights, fumehoods, generators, electrical isolation panels, electrical power receptacles, dehumidifies, pumps etc.

This equipment testing shall not take place until such time as all utilities and support features, including interrelationships with other equipment or systems, have been completed. Testing shall be done as necessary for operations with total composite testing being done once all interrelationships are completed. Equipment shall be tested under full load and actual operating conditions. Initial operational testing may be done at present conditions with a final composite test being done under full load conditions with the exception of any specification requirements for a full load test of a generator with a load bank. Equipment testing shall include all operational features, safety features, mechanical and electrical limits, utility connections, etc., and an inspection of finishes for scratches, dents, etc., as well as types of materials used and quality of installation.

3.3.2 Test Procedure Data

The test procedure for equipment testing shall provide the following:

- Make and model number of equipment.

- Serial number and other nameplate data such as volts, amps, H.P.

capacity, GPM, temperature...etc. -A listing of all operational features, safety features, and limits which are to be verified, This is to include verification of start-up lubrication and that all required liquid levels are satisfactory.

- Voltage and amperage readings verification for all motors under full load conditions.

- Load conditions imposed on equipment.

- Any variation to specified procedures.

3.4 FINAL CLEANING

Provide final cleaning. Leave premises "broom clean." Only nonhazardous cleaning materials, including natural cleaning materials, shall be used in the final cleanup. Clean interior and exterior glass surfaces exposed to view; remove temporary labels, stains and foreign substances; polish transparent and glossy surfaces; vacuum carpeted and soft surfaces. Clean equipment and fixtures to a sanitary condition. Replace filters of operating equipment. Clean debris from roofs, gutters, downspouts and drainage systems. Sweep paved areas and rake clean landscaped areas. Remove waste and surplus materials, rubbish and construction facilities from the site.

Recycle, salvage, and return construction and demolition waste from project in accordance with the Waste Management Plan. Promptly and legally transport and dispose of any trash. Do not burn, bury, or otherwise dispose of trash on the project site. The project area shall have temporary structures, barricades, project signs, and construction facilities removed.

A list of completed clean-up items shall be submitted on the day of final inspection.

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