AMENDMENT_0002_SPECIFICATIONS_DOCUMENT_-_LAMH.pdf

LARGE AIRCRAFT MAINTENANCE HANGAR, AL DHAFRA, UAE 452312

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 15 00.12 10

SUPPLEMENTARY REQUIREMENTS REVISED BY AMENDMENT 0002

PART 1 GENERAL

1.1 SUBMITTALS

1.2 CONTRACTOR'S MOBILIZATION AREA

1.3 PRECONSTRUCTION CONFERENCE

1.3.1 Schedule of Meeting

1.3.2 Submittal Briefing

1.3.3 Meeting Minutes

1.4 AREA USE PLAN

1.4.1 Security Provisions

1.5 CONTRACTOR'S OFF BASE MOBILIZATION AREA

1.5.1 Facilities Within the Mobilization Site

1.5.2 Special Requirements

1.6 FOREIGN OBJECTS DAMAGE CONTROL

1.7 AIRFIELD PAVEMENT WORKSHOP (APW)

1.8 CONCRETE MIX WORKSHOP

1.9 NOTICES

1.9.1 Notice Of Construction

1.10 DELAYS/UNSCHEDULED WORK STOPPAGES

1.11 EXCAVATION AND UTILITY CLEARANCE (DIGGING PERMITS)

1.11.1 Requirements for Digging Permits

1.11.2 Requests for Digging Permits

1.11.3 Preparation of Requests for Digging Permits

1.11.4 Existing Underground Utilities

1.11.5 Hand Excavation

1.12 DUST CONTROL

1.13 RESPONSIBILITY FOR PHYSICAL SECURITY

1.14 CERTIFICATES OF COMPLIANCE

1.15 ACCIDENT PREVENTION

1.16 CONTRACTOR FURNISHED SPARE PARTS

1.16.1 General

1.16.2 Selection of Spare Parts to be Furnished

1.16.3 Procurement and Delivery of Spare Parts

1.16.3.1 Shipment and Delivery

1.16.3.2 Turnover of Spare Parts

1.16.3.3 Parts and Package Identification

1.16.3.4 Preservation and Packaging Instruction

1.16.4 Warranty

1.16.5 Payments for Spare Parts

1.17 OPERATION AND MAINTENANCE (O&M) PERFORMANCE PERIOD

1.17.1 General

1.17.1.1 Equipment for Which O&M Data Must be Submitted

1.17.1.2 Data to be Provided for Each Equipment Item

1.17.1.3 Preparation of O&M Data for Each Equipment Item

1.17.1.4 O&M Data Submittal Procedure for Each Equipment item

1.17.1.5 Payment for Prepration and Submittal of O&M Data for

SECTION 01 15 00.12 10 Page 1

W912ER19R0001 AMENDMENT NO. 0002

Individual Equipment Items

1.17.1.6 O&M Data for Systems

1.17.1.6.1 Preparation and Organization of Systems O&M Manuals

1.17.1.6.2 Submittal of Systems O&M Manuals

1.17.1.6.3 Payment for Preparation and submittal of System O&M

Manuals

1.17.1.7 Framed Instructions for System

1.17.1.7.1 Drawings

1.17.1.7.2 Equipment and System Narrative

1.17.1.7.3 Emergency Shut-Down Narrative

1.17.1.7.4 Preparation and Installation of Framed Instructions

1.17.1.7.5 Payment for Framed Instructions

1.17.1.8 Contractor Responsibility for Updated O&M Information

1.18 INSTRUCTIONS AND TRAINING FOR OPERATION AND MAINTENANCE

1.18.1 General

1.18.2 Operation and Maintenance Training

1.18.3 Arrangements

1.18.4 Scheduling

1.18.5 Plan

1.18.6 Attendance Roster/MED Form 356

1.19 LOCALLY AVAILABLE SERVICE FOR EQUIPMENT

1.20 PHYSICAL CONDITIONS

1.21 STANDARDIZATION

1.22 ON-BASE PHOTOGRAPHY PROHIBITION

1.23 PUBLIC RELEASE OF INFORMATION

1.23.1 Prohibition

1.23.2 Subcontract and Purchase Orders

1.24 UNEXPLODED ORDNANCE

1.24.1 UXO Safety Support During Construction

1.25 RESIDUAL CONSTRUCTION MATERIAL

1.26 CUSTOM EXEMPT CONTRACT

1.27 COMPLIANCE WITH HOST COUNTRY RULES AND CUSTOMS

1.27.1 Contractor's Responsibilities

1.28 NOT USED.

1.29 RADIO TRANSMITTER RESTRICTIONS

1.30 BASE HOT WORK PERMITS

1.30.1 Requirement for Hot Work Permits

1.30.2 Requests for Hot Work Permits

1.30.3 Preparatory Inspections and Inspection of Equipment

1.31 ACCIDENT PREVENTION

1.32 DEVIATING FROM THE ACCEPTED DESIGN

1.33 BASE SECURITY AND ACCESS REQUIREMENTS

1.33.1 General

1.33.2 Site Access

1.33.2.1 Defense Biometric Identification System (DBIDS) Processing

1.33.3 Base Access

1.33.3.1 Gate Passes

1.33.3.2 Base Access and Identification of Vehicles and Equipment

1.33.4 Work Schedule

1.34 ATTACHMENT

-- End of Section Table of Contents --

SECTION 01 15 00.12 10 Page 2

SECTION 01 15 00.12 10

SUPPLEMENTARY REQUIREMENTS

REVISED BY AMENDMENT 0002

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submittals with an "S" are for inclusion in the Sustainability Notebook, in conformance to Section 01 33 29.05 20, SUSTAINABITY REPORTING. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Foreign Objects Damage (FOD) Control Plan; G M/R

Registered Designers' Proof of Degrees and Licensing; G M/R

Requests for Digging Permits; G M/R

Proposed Means of Providing Project Security; G M/R

SD-07 Certificates

Certificates Of Compliance

SD-11 Closeout Submittals

O&M Performance Period Reports and Records; G M/R

1.2 CONTRACTOR'S MOBILIZATION AREA

The Contractor will be permitted to use an area as directed by the Contracting Officer within the contract limits for operation of his construction equipment and plants, shops, warehouses, and offices. The Contractor shall not be authorized to have living accommodations for his work force on the site. The Contractor is responsible for obtaining any required additional mobilization area above that designated. On completion of the contract, all facilities shall be removed from the mobilization area by the Contractor and shall be disposed of in accordance with applicable Host Government Laws and Regulations. The site shall be cleared of construction debris and other materials and the area restored to its final grade. See Section 01 50 00 TEMPORARY CONSTRUCTION FACILITIES for additional requirements.

SECTION 01 15 00.12 10 Page 3

1.3 PRECONSTRUCTION CONFERENCE

1.3.1 Schedule of Meeting

At the earliest practicable time, prior to commencement of the work, the Contractor and any Subcontractors whose presence is necessary or requested, shall meet in conference with representatives of the Contracting Officer to discuss and develop a mutual understanding relative to the details of the administration and execution of this contract. This will include but not necessarily be limited to the Contractor's Quality Control (CQC) Program, the Contractors Accident Prevention Program, environmental requirements, submittals, phasing plan, correspondence, schedule, access to the work site, security requirements, interface requirements, temporary facilities and services, hazards and risks, working after normal hours or on weekends or holidays, assignment of inspectors, representations, special requirements, phasing, coordination with utilities contract, and other aspects of this project that warrant clarification and understanding.

1.3.2 Submittal Briefing

The Contracting Officer and the Installation/Work Representative will hold a submittal briefing as part of the Preconstruction Conference to present the submittal process, the forms required, how to fill out the forms, and how to submit for approval.

1.3.3 Meeting Minutes

It shall be the responsibility of the Contractor's CQC System Manager to prepare detailed minutes of this meeting and submit same to the Contracting Officer for approval within 3 work days. Any corrections deemed necessary by the Contracting Officer shall be incorporated and resubmitted within 2 calendar days after receipt. Upon approval of the minutes by the Contracting Officer, the Contractor shall distribute the minutes to all parties present or concerned.

1.4 AREA USE PLAN

The Contractor shall submit to the Contracting Officer, within 15 calendar days after issuance of Notice to Proceed (NTP), an Area Use Plan designating intended use of all areas within the project boundaries. This plan shall include, but not necessarily be limited to the following: the proposed location and dimensions of any area to be fenced and used by the Contractor; construction plant and building installations/the number of trailers and facilities to be used; avenues of ingress/egress to the fenced areas and details of the fence installation; drawings showing temporary electrical installations; temporary water and sewage disposal installations; material storage areas; hazardous storage areas. Any areas which may have to be graveled shall also be identified. The plan shall also include a narrative description of the building structural system, the site utility system; and the office or administration facilities. The Contractor shall also indicate if the use of a supplemental or other staging area is desired. The Contractor shall not begin construction of the mobilization or any Area Use prior to approval by the Contracting Officer.

1.4.1 Security Provisions

a. Prior to mobilization, submit a plan for providing project security to prevent unauthorized access to equipment, facilities, materials and documents, and to safeguard them against sabotage, damage and theft. The

SECTION 01 15 00.12 10 Page 4

Contractor shall be responsible for physical security of all personnel, materials, supplies, and equipment of every description, including property which may be Government-furnished or owned, for all areas occupied jointly by the Contractor and the Government, as well as for all work areas.

b. The Contractor shall comply with security regulations imposed by the installation commander and/or the agency occupying the space where work is to be performed. The Contractor shall secure buildings where construction is being performed at the end of each work day.

1.5 CONTRACTOR'S OFF BASE MOBILIZATION AREA

The Contractor shall provide, furnish, operate and maintain facilities for his batching operations (e.g. concrete, asphalt, etc.) major shops and living facilities for his workers in an area off base. The specific area must be located such that no new contractor facilities are within the "Inhabited Building Clear Zone" (approximately 1355 meters, radius) surrounding ammunition/explosives storage and/or handling areas. The Contractor must submit his desired site location to the Contracting Officer for approval. All utilities will be the responsibility of the Contractor and shall be provided at no cost to the Government. On completion of the contract, all facilities shall be removed by the Contractor and shall be disposed of in the manner directed by the Contracting Officer. The site shall be cleared of construction debris and other materials and the area restored to its original condition. See Section 01 50 00 TEMPORARY CONSTRUCTION FACILITIES for additional requirements.

1.5.1 Facilities Within the Mobilization Site

All facilities within the Contractor's mobilization site shall be of substantial construction suitable for the local weather conditions.

Housing, messing and sanitary facilities shall meet the requirements of Corps of Engineers Safety and Health Requirements Manual EM 385-1-1. The Contractor shall provide all utilities required to make the site self-sufficient.

1.5.2 Special Requirements

The Contractor shall be responsible for coordinating with the Host Government use of any existing roads as haul routes. Construction, and routing of new haul roads, and/or upgrading of existing roads for the Contractor's use, is the sole responsibility of the Contractor. It shall be the Contractor's responsibility to obtain such local authorizations, permits and licenses necessary to establish his mobilization camp, quarry operations, batching operations and haul routes (See paragraph entitled

"COMPLIANCE WITH HOST COUNTRY RULES AND CUSTOMS".

1.6 FOREIGN OBJECTS DAMAGE CONTROL

The Contractor shall prepare and submit to the Contracting Officer, for approval, his plan to control Foreign Objects Damage (FOD) at its mobilization site, construction site and during work on or near aircraft runways and/or taxiways. The plan shall be specific and shall describe in detail measures to be implemented to prevent deposit of foreign objects on runways and/or taxiways during construction. The Foreign Objects Damage (FOD) Control Plan shall be submitted fifteen (15) calendar days prior to the start of any work on or near aircraft runways or taxiways. No work will be allowed near any runways or taxiways without approval of the FOD control

SECTION 01 15 00.12 10 Page 5 plan by the Contracting Officer.

1.7 AIRFIELD PAVEMENT WORKSHOP (APW)

The Contractor shall plan for an Airfield Pavement Workshop (APW) for an approximately two (2) day period during the initial construction phase of the airfield pavement work, ideally during the Preparatory and/or Initial Phase Inspections. The APW is conducted by U.S. Army Corps of Engineers (USACE) Transportation Systems Center (TSC) and provides additional direction and technical support during start-up activities for the construction phase for airfield pavement projects executed by USACE. The APW may include a group presentation, observation and analysis of test section construction, verification of plant calibration, and observation of work quality during early phases of concrete paving.

There shall be no additional compensation for attending this workshop.

Contractor representatives in attendance shall include those personnel typically present during the Preparatory Phase Inspection. The contractor shall coordinate the specific time and location with the Contracting Officer. Contractor shall note that TSC requires a minimum of 60 calendar days advance notice to conduct the APW. Further directions will be given at the Pre-Construction Conference.

1.8 CONCRETE MIX WORKSHOP

The Contractor shall attend a session to review concrete mix design.

Discussion will consist of all contents that consist of the concrete mix including the conveyance.

1.9 NOTICES

1.9.1 Notice Of Construction

A Notice Of Proposed Construction Or Alteration must be submitted to Airfield Operations at least 30 days prior to the start of construction.

This notification must be submitted as directed by the Contracting Officer, but the Contractor must provide all information and prepare appropriate documentation for submission.

1.10 DELAYS/UNSCHEDULED WORK STOPPAGES

The Contractor shall anticipate unscheduled work stoppages due to ADAB operations, which may result in removal of the workforce from the project site.

It shall be the responsibility of the contractor to investigate the nature and extent of work stoppages expected to occur at the base and/or project site, and to include costs associated with unscheduled work stoppage its proposal. Any information regarding unscheduled work stoppages provided by the Government prior to award is for information purposes only and should not be relied upon as up-to-date or accurate. Moreover, any such information provided by the Government does not form part of this solicitation. The contractor, and not the Government, is responsible for obtaining information regarding base operations and resultant work stoppages; the contractor should obtain this information from base authorities. With that caveat, the contractor may anticipate a minimum of 10 hours of unscheduled work stoppage per month, but is responsible for

SECTION 01 15 00.12 10 Page 6 verifying this information with the base authorities.

In the event that an unscheduled work stoppage occurs, the contractor will be expected to reallocate its work force to other locations, to the maximum extent practicable.

The Contractor is also responsible for investigating those labor restrictions mandated by the UAE government, including, but not limited to those limitations on working hours during the summer and Ramadan, and factoring these restrictions into its price proposal and schedule.

1.11 EXCAVATION AND UTILITY CLEARANCE (DIGGING PERMITS)

1.11.1 Requirements for Digging Permits

Prior to the start of any work activity which requires excavation within the construction limits, the Contractor shall obtain a digging permit.

1.11.2 Requests for Digging Permits

Requests for Digging Permits shall be submitted through the Contracting Officer to the Base a minimum of fifteen (15) days prior to the start of the work activity covered by the permit. The request for a Digging Permit shall include a narrative description of the work to be performed and a detailed map of the area of the excavation clearly marking the location of all known utilities or other obstructions. If the work activity covered by the Digging Permit request also requires a utility outage, a separate request for the outage shall be submitted.

1.11.3 Preparation of Requests for Digging Permits

Prior to submitting a request for a Digging Permit, the Contractor shall carefully review the area to be excavated to determine the location of existing utilities and other obstructions. The Contractor will review available drawings and will conduct a visual inspection of the site. The Contractor will utilize underground utility detecting devices such as metal and cable detectors to determine the location of existing utilities. All utility lines found shall be clearly flagged or marked and the location of the utility shall be shown on the drawing to be submitted with the request for Digging Permit.

1.11.4 Existing Underground Utilities

Existing utilities may be present in the construction area which may not be shown, or are inaccurately shown, on the base as-built drawings and the contract drawings. The Contractor shall exercise utmost care in researching locations of existing utilities and reducing damage to existing utilities.

Any utilities damaged by the Contractor shall be promptly repaired by the Contractor. The Contracting Officer will review and approve any proposed repairs. Any damage to existing utilities will be immediately reported to the Contracting Officer and the Installation/Work Site Representative.

1.11.5 Hand Excavation

Hand excavation methods and special supervisory care shall be used between any flagged markers, in areas of known or suspected hazards, and in areas known or suspected to have multiple and/or concentrated utility lines or connections.

SECTION 01 15 00.12 10 Page 7

1.12 DUST CONTROL

Prior to mobilization, submit a plan for approval for controlling the dust generated due to construction operations in the project area, to include, but not be limited to; construction zones; along haul routes; in equipment parking areas; and in waste areas. All Contractor operations shall be accomplished in accordance with the approved plan.

1.13 RESPONSIBILITY FOR PHYSICAL SECURITY

Prior to mobilization, the Contractor shall submit his proposed means of providing project security to prevent unauthorized access to equipment, facilities, materials and documents, and to safeguard them against sabotage, damage, and theft. The Contractor shall be responsible for physical security of all materials, supplies, and equipment of every description, including property which may be Government-furnished or owned, for all areas occupied jointly by the Contractor and the Government, as well as for all work performed.

1.14 CERTIFICATES OF COMPLIANCE

Any certificates required for demonstrating proof of compliance of materials with specification requirements shall be executed in accordance with Section 01 33 00 SUBMITTAL PROCEDURES. Each certificate shall be signed by an official authorized to certify in behalf of the manufacturing company involved and shall contain the name and address of the Contractor, the project name and location, description and the quantity of the items involved, and date or dates of shipment or delivery to which the certificates apply. Copies of laboratory test reports submitted with certificates shall contain the name and address of the testing laboratory and the date or dates of the tests to which the report applies.

Certification shall not be construed as relieving the Contractor from furnishing satisfactory material.

1.15 ACCIDENT PREVENTION

The Contractor shall comply with all applicable Host Country laws and with such additional measures as the Contracting Officer may find necessary in accordance with CONTRACT CLAUSE 52.236-13 entitled ACCIDENT PREVENTION (NOV 1991). Applicable provisions of the Corps of Engineers manual entitled Safety and Health Requirements Manual EM 385-1-1, will be applied to all work under this contract. The referenced manual may be obtained from the Contracting Officer's Representative at the jobsite or from the Middle East District at Winchester, Virginia.

1.16 CONTRACTOR FURNISHED SPARE PARTS

1.16.1 General

The requirements of this clause are in addition to any requirements for the provision of specific spare parts to be provided by the Contractor included in the contract documents. The term "spare parts" as used herein shall include spare parts, special tools and test equipment. A change order will be issues if additional spare parts are needed after contract award.

SECTION 01 15 00.12 10 Page 8

1.16.2 Selection of Spare Parts to be Furnished

The Contractor shall provide master parts lists, recommended spare parts lists and lists of special tools and test equipment as a part of the equipment O&M data required by Section 01 78 23 Operations and Maintenance Data. The master parts list shall include the supplier's price for each part. After review of the lists, the Contracting Officer will select spare parts and furnish written direction to the Contractor indicating quantities and types of spare parts to be furnished by the Contractor. Written directions for spare parts orders may be provided on an incremental basis as reviews of O&M data submitted by the Contractor are completed but will not necessarily be issued in the sequence in which the Contractor submitted the equipment O&M data.

1.16.3 Procurement and Delivery of Spare Parts

The Contractor shall procure and be responsible for delivery, receipt, handling, placing in storage, inventory, and turnover to the Contracting Officer all spare parts selected by the Contracting Officer.

In addition to the recommended spare parts list required in paragraph SELECTION OF SPARE PARTS TO BE FURNISHED above, the Contractor is responsible to have six (6) months supply of manufacturer's recommended spare parts on site ready to turn over to the Contracting Officer at the time of acceptance of the facility. These manufacturer's recommended spare parts shall be included in the price of the contract.

1.16.3.1 Shipment and Delivery

The Contractor shall be responsible for the shipment and delivery of spare parts to the location on the site as selected by the Contracting Officer.

The Contractor shall provide all manpower and equipment required to receive and place into designated storage areas all spare parts purchased under this clause. The Contractor shall give the Contracting Officer thirty (30) calendar days notice of arrival at the site of the first shipment.

1.16.3.2 Turnover of Spare Parts

The Contractor shall notify the Contracting Officer seventy-two (72) hours prior to delivery of spare parts to the designated storage area. The Contractor and a representative of the Contracting Officer will perform a joint inventory of the spare parts and the spare parts will be turned over to the Contracting Officer. Spare parts purchased under this clause shall not be used by the Contractor.

1.16.3.3 Parts and Package Identification

Prior to shipment from point of purchase, each spare part shall be tagged or otherwise marked or labeled. Such labeling may be placed or affixed to the container, box or packaging in which spare parts are located when it is not feasible to place or affix such labeling directly on each spare part.

Tags or labels shall include, but not necessarily be limited to; part number, description, parent equipment name and number location, project and/or other data as directed by the Contracting Officer.

1.16.3.4 Preservation and Packaging Instruction

a. Items ordered under this contract shall be preserved and packed for a minimum of three (3) years shelf life storage. All items shall be

SECTION 01 15 00.12 10 Page 9 individually packaged except when the manufacturer specifies that the items are to be used in sets. Appropriate identification labels must be affixed to the items protective box or package. After the spare parts are packaged, the manufacturer shall weigh the spare parts and packaging and place the weight and size of the packaged container on the label with other information as outlined herein. Each item, not normally identified with manufacturer's name and part number, shall have an appropriate label affixed to it with manufacturer's name and part number.

b. Machined spare parts shall be lubricated or coated in order to withstand extensive periods of storage in a highly corrosive atmosphere.

c. Large items (greater than 50 lbs., or larger than one cubic foot) shall be packaged in waterproof wooden boxes and properly braced.

Cushioning shall be used to prevent damage to the item and to the packaging material.

d. Solid state components, such as diodes, transistors, integrated circuits or equipment consisting of such parts which can be damaged as a result of static electricity and other stray electro-magnetic fields shall be packaged in heat-sealed, aluminum foil, laminated, flexible packages.

e. All other spare parts shall be packaged in heat sealed plastic bags or wrap. Delicate and more fragile items such as test equipment shall be cushioned or wrapped with transparent bubble wrap material prior to being inserted into the plastic package.

1.16.4 Warranty

All spare parts provided by the Contractor are subject to the general warranty clauses of this contract.

1.16.5 Payments for Spare Parts

Payments for spare parts specifically required elsewhere in this contract shall be considered as part of those equipment costs and shall be included in other payment items as appropriate. Payments for spare parts ordered under paragraph 1.16.2, above, shall be based on the invoice price (FOB supplier) plus certified invoice price of surface shipment to the site. The invoice price (FOB supplier) shall include the separately listed cost for preservation and packaging by the manufacturer as specified herein. The Contractor shall provide invoices and any additional backup which may be required to demonstrate that the invoices presented represent the cost of spare parts, preservation and packaging, and cost of surface shipment to the site. Payment for handling, delivery, inventory, turnover, customs, overhead or profit shall not be paid or allowed under this Contract Provision, and shall be included in the cost for installation of this equipment under the other appropriate payment items of this contract. Price increases over prices furnished under paragraph SELECTION OF SPARE PARTS TO BE FURNISHED shall be fully substantiated. Payment for spare parts will be made after the spare parts have been accepted at the site by the Contracting Officer. A modification for equitable adjustment will be issued in accordance with Contract Clause 52.243-4 entitled CHANGES.

Payments for spare parts ordered under this clause shall constitute full payment for all cost of the spare parts and associated cost of preservation and packaging, and cost of surface shipment to the site. Other ancillary costs shall be included by the Contractor under the other appropriate

SECTION 01 15 00.12 10 Page 10 payment items of this contract and no additional cost except as provided herein will be allowed.

1.17 OPERATION AND MAINTENANCE (O&M) PERFORMANCE PERIOD

1.17.1 General

The requirements contained herein are in addition to all shop drawing submission requirements (e.g., SD-19) stated in other sections of the specification. The Contractor shall include provisions for obtaining the data required below in all purchase orders and sub-contract agreements issued under this contract. The Contractor shall obtain that data which is required to operate and maintain all items of equipment and all systems/subsystems under either normal or emergency operating conditions.

1.17.1.1 Equipment for Which O&M Data Must be Submitted

The Contractor shall provide all data necessary to operate and maintain all equipment purchased and/or installed under this contract. O & M submittal descriptions are at the end of each respective specification section.

1.17.1.2 Data to be Provided for Each Equipment Item

For each equipment item, O&M data shall be submitted as described below.

For identical pieces of equipment installed within any one system, only 1 file of O&M data for that equipment item will be required for maintenance purposes. Deviation from these requirements will require approval of the Contracting Officer. The data as a minimum will include for each equipment item, the following:

a. Equipment O&M Data Sheet: Equipment O&M data sheet shall include the equipment name, manufacturer's name and address, model number, (including characteristics and any special remarks), and the serial number(s), tag number(s) or any user assigned identification number(s), and installed location(s) of the equipment. This sheet shall be the first page of each item of equipment O&M data package and shall contain a checklist covering paragraphs 1.32.2.2.b thru 1.32.2.2.j hereinafter.

b. Equipment Description: Equipment description shall include item name, model number, serial number, equipment price (FOB Manufacturer), electrical and/or mechanical characteristics, manufacturer's name and address, order number and all other data found on the equipment name plates. Include local/regional representative of manufacturer, name, address, telephone number, and telex number.

c. Component and Assembly Drawings/Master Parts List: Component and assembly drawings/master parts list shall contain exploded views and a master parts list clearly identifying all parts and subassemblies by manufacturer's part number. The master parts list shall also include the price for each part (FOB Manufacturer) and effective date

d. Control Diagrams and Sequences of Operations: Control diagrams sequences of operations shall include operating instructions (including normal start-up, normal shut-down and emergency shut-down as applicable).

e. Performance Characteristics: Performance characteristics shall include performance curves for full range of operation, and data pertinent

SECTION 01 15 00.12 10 Page 11 to characteristics of equipment provided.

f. Installation Instructions: Installation instructions shall include adjustment and alignment procedures, checkout procedures and test procedures.

g. Preventive Maintenance Procedures: Preventive maintenance procedures shall include inspection, cleaning, adjustment, service and lubrication instructions. A schedule shall be furnished for each piece of equipment listing manufacturer's recommended maintenance routine of specific tasks to be performed at specific intervals such as daily, weekly, monthly, quarterly, or based on the number of operating hours. Preventive maintenance schedules shall take into account operating conditions in Al Dhafra.

h. Corrective Maintenance Procedures: Corrective maintenance procedures shall include instructions for troubleshooting, repair, overhaul and calibration.

i. Special Items: The Contractor shall prepare a list of special tools, test equipment, and safety precautions when specified in the Technical Provisions and special items that are normally provided by the manufacturer with the equipment. The list shall also include the current unit price and date for each item (FOB MANUFACTURER).

j. Recommended Spare Parts List: List shall contain manufacturer's recommendation for 5 years and 2 years spare parts stock levels in Al Dhafra. Current unit price and effective date, lead time, shelf life for each individual part, and total cost of all recommended parts shall be furnished.

1.17.1.3 Preparation of O&M Data for Each Equipment Item

At least 2 sets of the final approved O&M Data shall be composed of original copies. No other form of printed and prepared data shall be acceptable unless approved in writing by the Contracting Officer. All data shall be prepared in the English language covering data described in paragraph EQUIPMENT FOR WHICH O&M DATA MUST BE SUBMITTED, and shall be furnished in the number of submittals (number of sets of volumes) specified in Section 01 33 00 SUBMITTAL PROCEDURES of the Technical Provisions. Each item of equipment shall be cross referenced in the equipment O&M Data and Systems Manuals, to include installation location using the Contractor's system of identification as approved by the Contracting Officer. All data shall be presented on 8-1/2 x 11 inch sheets to the greatest possible extent. Foldouts will normally be limited to 11 x 17 inch sheets. For other sets of data, reproductions shall be clear, legible, re-reproducible, and not subject to fade. Extraneous information on inapplicable models or components shall be removed or suitably marked through. O&M data shall be contained in a volume consisting of multi-ring binders of good commercial quality. Each volume shall be identified by the equipment name as shown on the Equipment O&M Data Sheet, and sequentially numbered. Each volume shall include an index of items included in the binder and the index shall be the first sheet in the binder, and all remaining data shall be tabbed accordingly. Volume binders shall be packed (maximum) 2/3 full to allow easy access to contents.

1.17.1.4 O&M Data Submittal Procedure for Each Equipment item

The initial submittal of O&M Data for each item of equipment shall include

SECTION 01 15 00.12 10 Page 12 all data required in paragraph DATA TO BE PROVIDED FOR EACH EQUIPMENT ITEM above, and as required by the technical specifications. Each O&M Data Package shall be submitted in 2 copies to the Contracting Officer for approval of format and content, not later than 90 calendar days following equipment item selection approval. After approval the 2 copies will be returned to the Contractor to maintain for incorporation into the final submittal of the full set of O&M Manuals. The Contractor shall allow a minimum period of 45 calendar days from receipt by the government (exclusive of mailing time) for the Government review approval/disapproval of O&M data.

1.17.1.5 Payment for Prepration and Submittal of O&M Data for Individual Equipment Items

For payment purposes, preparation and submittal of required O&M data shall be considered as part of the price for the individual item of equipment.

1.17.1.6 O&M Data for Systems

The Contractor shall develop and provide the data beyond separate equipment items necessary to operate and maintain all civil, mechanical and electrical systems for each building, each central plant, and/or each distribution or collection system. A system is defined as a group of equipment items related in purpose and which share electrical power or communication circuits as in a fire alarm system or which share mechanical piping or ductwork as in an HVAC system. O&M data for systems shall be submitted as described below.

1.17.1.6.1 Preparation and Organization of Systems O&M Manuals

At least 2 sets of the final approved systems O&M manuals shall be composed of original copies. For each location and for each system installed, the Contractor shall prepare and provide the required number of sets of separate complete system O&M Manuals, bound in loose leaf three ring binders. These manuals will provide the basic information and direction needed by journeymen operators to effectively operate each system and by journeymen maintenance technicians to perform Preventive Maintenance (PM) and Corrective Maintenance (CM) routines on systems components. The following identification shall be printed on the cover and spine of each binder, the words "OPERATING AND MAINTENANCE INSTRUCTIONS", plus name of the system, the location of the building(s). When two or more binders are required for the data, for an individual system, the binder shall be marked 1 of n, 2 of n, 3 of n, etc.(where n equals the total number of binders).

Each manual shall have a complete index page(s) which shall be inserted after the title page of the first volume of that system. Title page shall include name of project and project number. Each binder shall have a complete index that lists all the information and data contained in the binder(s). All systems O&M Manuals shall include the following:

a. Each piece of equipment will have a divider and tab properly identified.

b. Each section of each piece of equipment will have a divider and tab properly identified.

c. Narrative description of principles of operation.

d. Systems flow diagrams showing point to point connections, dequence of operation, control diagrams and identification of each system component.

SECTION 01 15 00.12 10 Page 13

e. Electrical single line and 3 line diagrams in sufficient detail to define the system and oepration of related parts.

f. Final balancing reports for air, water, and other systems as applicable. (These may be added to the manual after installation testing is completed and accepted.)

g. Systems test reports and certification.

h. Operating procedures including pre-start, start-up, normal operation, emergency oepration, normal and emergency shut-down.

i. Schedules, including valve schedules, circuit breakers schedules, equipment schedules, etc.

j. List of special tools and test and calibration equipment.

k. List of systems components cross referenced to the O&M equipment data volume number.

l. System preventive maintenance procedures and schedules.

m. System troubleshooting guides.

n. System corrective maintenance procedures.

o. Folded-up copy of the system's wall charts (Training Instructions).

1.17.1.6.2 Submittal of Systems O&M Manuals

Submittal of Systems O&M Manuals for each system installed shall include all data required in paragraphs 1.32.2.2.a thru 1.32.2.2.j hereinbefore. 2 copies shall be submitted to the Contracting Officer for approval not later than 30 calendar days prior to the construction completion date. If disapproved the 2 copies will be returned to the Contractor for correction and resubmittal. Final submittals of all Systems O&M Manuals must include and be simultaneous with all O&M Data Manuals for equipment associated with that system.

Upon completion of systems check out and acceptance tests the Contractor shall submit a supplemental submittal containing any addition, deletion or correction found appropriate due to these tests performed in the field or during training.

1.17.1.6.3 Payment for Preparation and submittal of System O&M Manuals

For payment purposes, preparation and submittal of required O&M manual data and framed instructions shall be considered as part of the price for the individual item of equipment. No separate payment will be made for the preparation and submittal of O&M manuals. In the event the Contractor fails to comply with these requirements or fails to deliver the O&M manual submittal within the stated time limits, the Contracting Officer may withhold sufficient funds from Contractor's progress payments until the required data is submitted and approved.

1.17.1.7 Framed Instructions for System

For each system, the Contractor shall provide framed instructions mounted

SECTION 01 15 00.12 10 Page 14 on the wall of each mechanical and electrical equipment room which contains a portion of the system. The size of the framed instructions will be governed by the content to be framed plus room for a minimum of 2 inch border. The framed instructions shall include drawings and typed narrative descriptions as required to provide the following information:

1.17.1.7.1 Drawings

Drawings containing flow, piping, instrumentation and control diagrams of mechanical systems and wiring and control schematics of electrical systems contained within or controlled from that equipment room.

1.17.1.7.2 Equipment and System Narrative

Narrative containing equipment and system normal pre-start, start-up, operating and shut-down procedures.

1.17.1.7.3 Emergency Shut-Down Narrative

Narrative of emergency shut-down instructions and safety precautions.

1.17.1.7.4 Preparation and Installation of Framed Instructions

All material prepared for use as framed instructions to meet the requirements of paragraph EQUIPMENT AND SYSTEM NARRATIVE above shall be prepared in the English language. All material prepared for use as framed instructions to meet the requirement of paragraph EMERGENCY SHUT-DOWN NARRATIVE above shall be prepared in dual language Arabic over English.

Drawings and narratives prepared for use as framed instructions shall be submitted to the Contracting Officer for approval prior to posting. Framed instructions shall be mounted using frames with glass or rigid plastic covers as approved by the Contracting Officer. All framed instructions must be posted before final acceptance testing of the equipment and systems.

1.17.1.7.5 Payment for Framed Instructions

For payment purposes, the framed instructions will be considered a part of the Systems O&M Manuals.

1.17.1.8 Contractor Responsibility for Updated O&M Information

The Contractor shall be responsible for the accuracy of all information furnished in accordance with the above requirements. The Contractor shall be responsible for updating or supplementing all O&M data, including data which has been previously submitted, to reflect changes in the contract or to correct errors discovered by any other means. The O&M data for separate equipment items, the systems O&M Manuals, and the framed instructions prepared by the Contractor shall be utilized and verified during installation and testing of the equipment and/or systems and shall be updated and corrected as required. Errors found during systems testing and validation shall be corrected within 14 calendar days of completion of each test and validation. Drawings, pages of text, etc. of systems O&M Manuals shall be complete in final form. Marked-up drawings or pages are not acceptable.

SECTION 01 15 00.12 10 Page 15

1.18 INSTRUCTIONS AND TRAINING FOR OPERATION AND MAINTENANCE

1.18.1 General

The Contractor shall be responsible for the instruction and training of operating and maintenance personnel as specified below and in the contract specifications.

1.18.2 Operation and Maintenance Training

The Contractor shall provide competent instructors for training of personnel designated by the Contracting Officer to operate mechanical and electrical building systems and equipment, perform the required preventive maintenance to minimize breakdown, and to perform necessary repairs when malfunction or breakdown of equipment occurs. If needed, the Contractor shall provide an interpreter who can translate or speak the language of those receiving the training. Such training shall consist of classroom and on-the-equipment training for the periods specified, which shall be completed prior to acceptance of a system or equipment, as applicable. The instructor(s) shall have no other duties during the period of training.

Classroom instruction shall not exceed 50 percent of the total training time, with the balance devoted to on-the-equipment demonstration and familiarization. Emphasis will be given to both electrical and mechanical features, in accordance with approved training plans.

1.18.3 Arrangements

The training shall be for not less than the periods of time specified, 5 days per week, and 8 hours per day, subject to review and approval by the Contracting Officer. Each individual training session shall be presented one time only, shall be video recorded in a television system compatible with the local area, and be scheduled in a manner acceptable to the Contracting Officer. At the completion of training, the CDs/DVDs shall become the property of the Government. In addition to the Contractor's requirements to video tape each training section, the Government reserves the right to record, in any manner, the subject training material, or training sessions given by the Contractor, without additional cost to the Government. Recordings obtained will be used in future training by the Government. The operating and maintenance manual data, as specified to be furnished in these Special Clauses, shall be used as the base material for training.

1.18.4 Scheduling

The Contractor shall contact the Contracting Officer for the purpose of preliminary planning, scheduling, and coordination of training, to maximize effectiveness of the training program for available operating and maintenance personnel. The Contractor shall initiate and make arrangements for such contact within 90 calendar days prior to the scheduled construction completion date; and shall include all significant times in scheduling and completing training in his PROJECT SCHEDULE. The Contractor shall provide a draft training outline sufficient in detail to provide a broad indication of the type of scope of training to be given. It shall include but not be limited to; (a) a list of subjects to be presented; (b) estimated amounts of classroom and on-the-equipment instruction for each subject; (c) a list of minimum qualifications for instructors; and (d) discussions concerning the types and amounts of visual aids, reference materials, tools and test equipment, mock-up and other training materials that will be employed during training

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1.18.5 Plan

The Contractor shall submit 7 copies of his proposed training plan to the Contracting Officer for approval not later than 90 calendar days prior to start of any training. The plan shall include the following; (a) a weekly outline showing overall form and design of training presentation; (b) a day-by-day schedule showing time intervals, the major and subordinate subjects to be covered in each, the name of the instructor(s) and qualification summary of each, and identification of related handouts; (c) summary of the number of hours of classroom and on-the-equipment training;

(d) a list of reference materials to be provided by the Contractor to the trainees; and (e) a list and description of the training materials to be used, such as text, visual aids, mock-up, tools, etc. The Contractor shall be responsible for furnishing all training materials except the following:

The Government will provide space, chairs, and tables for classroom training, and 3 sets of the 7 sets of O&M Manuals required by the Contractor per Section 01 33 00 SUBMITTAL PROCEDURES of the specifications. Provision of these manuals is solely for reference purposes, and in no way relieves the Contractor from providing all instruction and materials necessary for training personnel designated by the Government. All costs for resubmission of training plans, training materials, etc., as requested by the Contracting Officer shall be borne by the Contractor. Resubmittals shall be made within 20 days of notice from the Contracting Officer.

1.18.6 Attendance Roster/MED Form 356

The Contractor shall develop an attendance roster or a similar document indicating each student's attendance, prior to the start of each class, subject and/or topic. This includes both "Hands-On" and classroom training. It is strongly recommended that each student trained be required to sign this document at the beginning of each class day for each and every class, subject and/or topic taught on that day. The Contractor's failure to have student attendance verified in writing may be cause for the Government to order the Contractor to repeat schooling where evidence of attendance can not be verified. No part of the time lost due to such repeat instruction shall be made the subject of claim for extension of time or for excess costs or damage by the Contractor. Within 10 working days after completion of Operation and Maintenance Training conducted in accordance with this clause and/or applicable Technical Provision section, the Contractor shall complete and submit MED Form 356 "Operation and Maintenance Training Validation Certificate". The attendance roster shall be included as an attachment to MED Form 356.

1.19 LOCALLY AVAILABLE SERVICE FOR EQUIPMENT

All equipment furnished under this contract, regardless of country of manufacture or purchase, must have in-country service availability. In the event that the Contractor proposed to provide equipment for which in-country service is not available, the Contractor must provide written justification for the Contracting Officer's approval. This justification shall be submitted for each product or material for which a waiver is sought concurrently with the submittal required by the Technical Provisions. Submission of group or "blanket" waivers is unacceptable.

1.20 PHYSICAL CONDITIONS

The indications of physical conditions on the drawings and in the

SECTION 01 15 00.12 10 Page 17 specifications are the result of various site investigations, topographic surveys, aerial surveys and aerial photographs. These conditions may not necessarily reflect exact on the ground conditions at the time of issuance of notice to proceed.

1.21 STANDARDIZATION

Where two or more items of the same type or class of equipment furnished in this project are required, the units shall be products of the same manufacturer and shall be interchangeable when of the same size, capacity, performance characteristics, and rating. The only exception to this requirement is where the items are interchangeable due to conformance with industry standards (valves, fittings, etc.), they need not be by the same manufacturer. This requirement applies to all manufactured items in the project which normally require repair or replacement during the life of the equipment.

1.22 ON-BASE PHOTOGRAPHY PROHIBITION

The Contractor shall not engage in any form of photography without prior written approval from the Contracting Officer.

1.23 PUBLIC RELEASE OF INFORMATION

1.23.1 Prohibition

There shall be no public release of information or photographs concerning any aspect of the materials or services relating to this bid, contract, purchase order, or other documents resulting therefrom without the prior written approval of the Contracting Officer.

1.23.2 Subcontract and Purchase Orders

The Contractor agrees to insert the substance of this clause in all purchase orders and subcontract agreements issued under this contract.

1.24 UNEXPLODED ORDNANCE

1.24.1 UXO Safety Support During Construction

Unexploded ordnance (UXO) may be discovered and/or uncovered within or around the construction work areas. It is the responsibility of the Contractor to be aware of the risk of encountering UXO and to take all actions necessary to assure a safe work area to perform the requirements of this…