Attachment_M_-_Sample_Scopes_of_Work.pdf

STATEMENT OF WORK (SOW)

Walla Walla District (NWW)

Motorola APX Series VHF Portable Radios Supporting

Little Goose Project Office

RADIO16-0XX1

INC# 480XXX

01 FEB 2016

Project/Customer POC POC Name, Phone: 999-999-9999

POC email address

NWS District IT Chief POC IT Chief Name, Phone: 999-999-9999

IT Chief email address

ACE-IT Technical POC ACE-IT POC Name, Phone: 999-999-9999

ACE-IT POC email address

CENWW Motorola VHF Portable Radios

Statement of Work i

Table of Contents

1. Overview .......................................................... Error! Bookmark not defined.

1.1. Project Name and Description

1.2. USACE Division or District

1.3. Points of Contact

1.4. Location of Work Performance

1.5. Type of Facility and Duration of Use

1.6. Period of Performance

1.7. Security

2. Scope/Objectives

2.1. Background Information

2.2. Project Objectives

2.3. Services to be Performed

3. Contractor Responsibilities ............................... Error! Bookmark not defined.

3.1. Deliverables

3.2. Schedules and Timelines

3.3. Travel

3.4. Contractor Personnel

3.5. Service Level Agreements

4.1. Inspections and Acceptance

4.2. Daily Communications

4.3. Government-Furnished Equipment

5. Additional Information

Statement of Work 2

1. OVERVIEW

1.1. Project Name and Description

The Walla Walla District (NWW), Motorola APX Series VHF Radios Supporting Little Goose Project Office.

1.2. USACE Division or District

This document is under the purview of the CENWW, hereafter referred to as the Client.

1.3. Points of Contact

Requesting Customer Local POC: Name District IT Chief: Name ACE-IT Technical POC: Name

1.4. Location of Work Performance

Little Goose Project Office US Army Corps of Engineers 1001 Little Goose Dam Road Dayton, WA 99328

1.5. Type of Facility and Duration of Use

US Army Corps Project Office, this facility supports flood control, fish and wildlife services, and recreational activities.

1.6. Period of Performance

Radios to be delivered in X amount of days after Notice to Proceed (NTP) is provided.

1.7. Security

All personnel working on this project will be required to follow any and all security and access rules and regulations (i.e., physical access or network access requirements) as set forth by the US Government in order to gain access to the USACE offices or systems to perform work assignments or for the delivery of equipment.

1.8. Safety

All work performed to be in compliance with USACE Safety requirements as detailed in EM-385-1-1. Any jobs involving climbing/fall protection additionally

Statement of Work 3 require the completion and submission of the USACE RF Safety Plan, a copy to be attached to the SOW if applicable. (Not applicable to this action).

2. SCOPE/OBJECTIVES

2.1. Background Information

The Little Goose Project Office in the Walla Walla District is requesting a price quote for sixteen (16) Motorola APX-1000 model 1.5 Portable radios with accessories. These radios will be used by Project personnel for daily operations and interoperability with any needed agencies in and around the Little Goose Project Office.

2.2. Project Objectives

Purchase, program and deliver sixteen (16) Motorola APX-1000 model 1.5 Portable VHF radios (with accessories). These radios will be programmed with the existing Army Corps VHF frequency listing currently being used at this location. The contractor will need to work closely with the Little Goose Project Office to obtain any additional listing of VHF frequencies and operational and technical requirements. The customer will need to review and approve frequency template PRIOR to the programming of any newly purchased radio. The radio will need to be properly optioned for VHF capabilities and matched to operate seamlessly with their existing radios. Once the code plug is created, radio cloning is an acceptable means of programming multiple units.

2.3. Services to be Performed

Purchase, program, and deliver sixteen (16) Motorola APX-1000 model 1.5 Portable VHF radio (with accessories). Additional radio accessories are identified below in Section 3.

Exact frequencies used by the Little Goose Project Office will need to be determined. A template radio provided by the Little Goose Project Office may be used for cloning.

Operational checks and equipment testing of the radio will be completed prior to customer close-out documentation.

3. CONTRACTOR RESPONSIBILITIES

1. The Contractor shall manage the Project and closely monitor key milestones.

2. The Contractor is responsible for developing and maintaining scheduling detail.

3. The Contractor shall present status of the schedule to the client when requested.

Statement of Work 4

4. The Contractor shall be responsible for scheduling the visit with the client.

5. The Contractor shall be responsible for obtaining adequate security clearances, if required.

6. The Contractor shall be responsible for coordinating the Visitor Access Request (VAR) with the client prior to arrival.

7. The Contractor will obtain POC and IT Chief sign-off as a condition of project completion and acceptance.

8. The Contractor will be responsible for obtaining any necessary work or building permits and licenses, if required.

9. The Contractor will identify and record each radio with ACE-IT bar-tags provided by USACE.

3.1. Deliverables

Contractor shall prepare and deliver a cost proposal to the Client for the following:

Hardware:

1 – Sixteen (16) Motorola APX-1000 model 1.5 Portable radios

(H84KDFD9PW5 N).

2 – Sixteen (16) additional battery, standard issue type that comes with each APX Series radio (NTN9858C).

3 – Sixteen (16) Leather carry case with 2.5” swivel belt loop (NNTN4117)

4 – Sixteen (16) impress single unit charging cradle (WPLN4117R)

5 – Sixteen (16) IMPRES SPEAKER MIC W/VOL, IP57 (PMMN4046A)

Labor:

1 – Programming of radios with existing Army Corps VHF frequencies.

2 –Delivery of radios to NWW Little Goose Project Office

3 – Operational check and full equipment testing.

3.2. Schedules and Timelines

Actual delivery of equipment is dependent upon customer’s decision to proceed with purchase after obtaining original price quote, receipt of funding through proper channels, and equipment availability from the manufacturer at time of order execution.

Deliverable Schedule

Statement of Work 5

Deliverables

MOTOROLA APX Radios 136-174 MHZ

Description Qnty

- Motorola APX-1000 Model 1.5; SOFTWARE P25 CONVENTIONAL;

THREE YEAR REPAIR SERVICE ADVANTAGE;

(H84KDD9PW5AN)

- Spare battery standard issue type that comes with each APX Series radio (NTN9858C)

- Leather carry case with 2.5” swivel belt loop

(NNTN4117)

- Impress single unit charger (WPLN4117R)

- IMPRES SPEAKER MIC W/VOL, IP57 (PMMN4046A)

- Programming to include creation of new code plug with operational testing

- Delivery and operational testing of portable radios 1

Milestones Schedule

N/A

3.3. Travel

The Contractor’s proposal shall include an estimate and the justification for any travel requirements (if needed) that may be related to the proposed solution.

3.4. Contractor Personnel

The Contractor’s proposal shall include (if needed) a list of the personnel working on this project and their contact information. Any travel and access to various sites/locations will need to be coordinated with District personnel.

Statement of Work 6

3.5. Service Level Agreements

Installation and Support: ACE-IT will provide programming support and assume long term maintenance support for radio equipment delivered to the customer.

Hardware Warranty: Standard warranty support is requested.

4. CLIENT RESPONSIBILITIES

If requested, the Client will designate a representative who will be available at the site to answer questions and provide guidance.

4.1. Inspections and Acceptance

Client shall inspect all deliverables that the Contractor develops under this SOW and provide feedback and acknowledgement of acceptance of the deliverables.

Contractor shall inform Client of the date(s) for testing the system and a Client will inform the Contractor if the Client wishes to attend the test(s), (if required).

Client will participate in the Inspection and Acceptance meeting and if all is found to be satisfactory, will execute a signed document acknowledging completion of the project.

4.2. Daily Communications

It is anticipated that daily communication between government’s POC and the Contractor’s PM may occur. This communication can be by either email or telephone. Any project issues or delays to the schedule shall be communicated immediately.

4.3. Government-Furnished Equipment

Upon request, customer to provide an on-site template radio with existing frequency set, (if needed).

5. ADDITIONAL INFORMATION

Quote must be broken down by the following items, Equipment/supplies, on-site labor, travel labor and mileage. It must be identified if more than one technician is required.

The physical address of the shop from where the technician will be dispatched, must be included on the quote.

Statement of Work (SOW))

Kansas City District

800 MHz Radios for the

Longview Lake Project Office

SOW-RADIO16-0XX2

INC478XXX

25 January 2016

NWK IT Chief

IT Chief Name, Phone: 999-999-9999 IT Chief email address

NWK Functional POC

POC Name, Phone: 999-999-9999 POC email address

ACE-IT Technical POC

ACE-IT POC Name, Phone: 999-999-9999 ACE-IT POC email address

Kansas City District, Longview Lake Project Office 800 MHz Radios

Statement of Work i

Table of Contents

1. Overview

1.1. Project Name and Description

1.2. USACE Division or District …………………………………..……………1

1.3. Points of Contact

1.4. Location of Work Performance

1.5. Type of Facility and Duration of Use

1.6. Period of Performance .................………………………………………..1

1.7. Security

1.8. Safety ………………………………………………………………………..2

2. Scope/Objectives

2.1. Background Information

2.2. Project Objectives

2.3. Services to be Performed

3. Contractor Responsibilities

3.1. Deliverables...................................................................................... 3-4

3.2. Travel

3.3. Contractor Personnel

4. Client Responsibilities

4.1. Inspections and Acceptance

4.2. Daily Communications

4.3. Government-Furnished Equipment ………………………………………5

5. Attachments - Photos ................................................................................. 5-8

Statement of Work 1

1. Overview

1.1. Project Name and Description

CENWK, Longview Lake Project Office: Provide a cost estimate to procure, program, deliver and test one Motorola 800 MHz APX4000, Model 2 Portable Digital Radio and one Motorola 800 MHz APX4500 Mobile radio (to be installed in a pickup truck.)

1.2. USACE Division or District

This document is under the purview of the Kansas City District, hereafter referred to as the Client.

1.3. Points of Contact

Local POC Name, 999-999-9999, email address

IT Chief Name: 999-999-9999, email address

Recommended Local Radio Support Vendor: Name, 999-999-9999, Company Inc, 9999 StreetName, ACity, MO 99999. (Vendor supports both the Corps and local law enforcement agencies involved. Has required code plugs for all users).

1.4. Location of Work Performance

Longview Lake Project Office, 10698 E. 109th St, Kansas City, MO 64134.

1.5. Type of Facility and Duration of Use

Longview Lake, a 930 acre lake located in Kansas City, Grandview and Lee's Summit, MO, provides recreational facilities including camping, 14 picnic shelters, swimming beach, 27 hole golf course, softball fields, 6 miles of paved bicycle trail, equestrian show area and marina, all operated by Jackson County Parks and Recreation.

1.6. Period of Performance

Radios to be delivered in X amount of days after Notice to Proceed (NTP) is provided.

1.7. Security

All personnel working on this project will be required to follow any and all security and access rules and regulations (i.e., physical access or network access requirements) as set forth by the US Government in order to gain access to the USACE offices or systems to perform work assignments or for the delivery of equipment.

Statement of Work 2

1.8. Safety

All work performed to be in compliance with USACE Safety requirements as detailed in EM-385-1-1. Any jobs involving climbing/fall protection additionally require the completion and submission of the USACE RF Safety Plan, a copy to be attached to the SOW if applicable. (Not applicable to this action).

2. Scope/Objectives

2.1. Background Information

Office needs to procure one portable and one mobile 800 MHz radios to maintain communications between Lake Staff members and the Platte County Sheriff's Office (PCSO), Clay County Sheriff’s office (CCSO), Clay County Parks & Recreation (CCPR), & Jackson County Parks and Recreation. All four agencies have authorized the COE to use one of their 800 MHz radio talk groups to access local law enforcement for support via the Kansas City Mo Metropolitan Area Regional Radio System (MARRS). Longview Lake has applicable MOU’s with all parties concerned agreeing to this arrangement. Authorized talk groups are as follows:

1. Platte County Sheriff’s Off: (PC LAW1, PC FIRE1, PC FIRE2, FIRE TAC1, FIRE TAC2, PC COM1, & PC COM2).

2. Clay County Sheriff’s Off: (CLAY Mun & CCSO Disp)

3. Clay County Parks & Recreation: (CC Parks)

4. Jackson County Parks and Recreation: (Rec 1, 2, & 3) Uses AES encryption.

2.2. Project Objectives

To purchase, deliver, install and test the required mobile radio equipment at the Client site. Programming support will be provided by the PCSO.

2.3. Services to be Performed

A cost proposal to the customer for the following equipment:

One Motorola 800 MHz APX4000, model 2 portable radio w/accessories.

One Motorola 800 MHz APX4500 mobile digital radio w/antenna to be installed in accordance with the following instructions from the customer:

Vehicle:

a. One 2013 Chevrolet Silverado 1500, 4X4 (extended cab)

Statement of Work 3

1) Install Motorola APX4500 (800 MHz) radio remotely mounted under the back seat. Control head to be located within reach of the vehicle operator centrally under the dash.

2) Install one additional 800 MHz vehicle antenna. Current mounting for the vehicle VHF radio antenna is thru-roof.

3) Install, connect, and test new power and coax leads.

3. Contractor Responsibilities

1. The Contractor shall manage the Project and closely monitor key milestones.

2. The Contractor is responsible for developing and maintaining scheduling detail.

3. The Contractor shall present status of the schedule to the client when requested.

4. The Contractor shall be responsible for scheduling the visit with the client.

5. The Contractor shall be responsible for obtaining adequate security clearances, if required.

6. The Contractor shall be responsible for coordinating the Visitor Access Request (VAR) with the client prior to arrival.

7. The Contractor will obtain POC and IT Chief sign-off as a condition of project completion and acceptance.

8. The Contractor will be responsible for obtaining any necessary work or building permits and licenses, if required.

3.1. Deliverables

Contractor shall prepare a cost proposal for the Client to deliver the following:

Deliverable #1 – Hardware

1. One Motorola 800 MHz APX4000 model 2 portable radio w/accessories.

2. One Motorola 800 MHz APX4500 mobile digital radio w/antenna, cables and connectors.

Statement of Work 4

Deliverable #2 – Labor

1. Program both radios w/Law Enforcement frequencies. Install mobile radio in vehicle by radio subcontractor. Test to ensure they operate IAW manufacturer’s specifications.

2. Perform an equipment/systems operations check with assigned users to ensure that they understand all operational functions, procedures, and limitations.

Deliverable Schedule

Actual delivery of equipment is dependent upon customer’s decision to proceed, receipt and acceptance of customer funds, equipment availability from the manufacturer at time of order execution, and delivery coordination scheduling between the radio subcontractor and the site POC.

Statement of Work 5

Deliverables Date to Client

1. Motorola APX4500 Mobile 7/800 MHz digital radio 1 ea w/antenna, cables and connectors

APX4500 7/800 (M22URS9PW1 N)

ADD: 3600 OR 9600 TRUNKING BAUD SIN (QA02756)

ADD: APX O2 CONTROLHEAD (GA00804)

ADD: CONTROLHEAD SOFTWARE (G444)

ADD: ANT 3DB LOW-PROFILE 762-870 (G174)

ADD: PALM MICROPHONE (W22)

ADD: SPKR 15W WATER RESISTANT (G831)

ENH: 3 YR SFS LITE (G24)

2. Motorola APX 4000 7/800 MHZ Model 2 Portable Radio:

1ea

APX 4000 7/800 MHZ MODEL 2 PORTABLE RADIO (H51UCF9PW6 N)

ENH: 3600 OR 9600 TRUNKING BAUD SIN (QA02756)

ADD: TWO KNOB CONFIGURATION (QA04865)

ADD: EXTREME NOISE REDUCTION (QA01833)

ADD: CHARGER, SINGLE-UNIT, IMPRES, 1.25A (WPLN4232A)

ENH: 3 YR SfS LITE (H886AQ)

3. Accessories:

IMPRES SPEAKER MIC W/VOL, IP57 (PMMN4046A)

1 ea APX 4000 SW LEATHER CARRY CASE w/2.5” Swiv Belt Loop (NNTN4116) 1 ea IMPRES Li-lon 1900 MAH Battery (NNTN8128) (Spares) 2 ea

TBD

3.2. Travel

The Contractor’s proposal shall include an estimate and the justification for any travel requirements that may be related to the proposed solution.

3.3. Contractor Personnel

The Contractor’s proposal shall include a list of the personnel working on this project and their contact information.

Statement of Work 6

3.4. Service Level Agreements

Installation and Support: The Contractor will provide installation support and ACE-IT will assume long term maintenance support for radio equipment delivered to the customer.

Hardware Warranty: Standard extended warranty support is requested.

4. Client Responsibilities

The Client will:

Designate a representative who will be available at the site to answer questions and provide guidance.

Ensure vehicle is available for installation of equipment at time of delivery.

Inspections and Acceptance

Client shall inspect all Deliverables that Contractor develops under this SOW and provide feedback and acknowledgement of acceptance of the deliverables.

If the job is found to be satisfactory, Client will execute a signed document acknowledging completion of the project.

4.1. Daily Communications

It is anticipated that daily communication between government’s POC and the Contractor’s PM may occur. This communication can be by either email or telephone. Any project issues or delays to the schedule shall be communicated immediately.

4.2. Government-Furnished Equipment

N/A

5. Attachments:

A - 2013 Chevrolet Silverado 1500, 4X4 (ext cab) – Dash View

B - 2013 Chevrolet Silverado 1500, 4X4 (ext cab) - Back Seat Floor View

C - 2013 Chevrolet Silverado 1500, 4X4 (ext cab) - Existing VHF Antenna Roof

Mount

Statement of Work 7

A - 2013 Chevrolet Silverado 1500, 4X4 (extended cab)

Dash View

Mount control head within reach of the vehicle operator.

Statement of Work 8

B - 2013 Chevrolet Silverado 1500, Back Seat Floor View

Statement of Work 9

C - 2013 Chevrolet Silverado 1500, Existing VHF Antenna Roof Mount

Statement of Work 10

5.1 ADDITIONAL INFORMATION

Quote must be broken down by the following items, Equipment/supplies, on-site labor, travel labor and mileage. If more than 1 technician will be used that must be identified.

The physical address of the shop from where the technician will be dispatched must be included on the quote.