Amendment_0002_-_Revised_PWS.pdf

Performance Work Statement 12 March 08 April 2019

4.0 MALMSTROM AFB, MONTANA PERFORMANCE WORK STATEMENT FOR

OPERATIONS & SERVICES

The Contractor shall provide services, support, equipment, supplies, and assistance to accomplish the work required under this Performance Work Statement (PWS). For environmental services, all on-site workers (contractor and subcontractor) performing hazardous operations, including working with hazardous materials, must have completed the Occupational Safety & Health Administration (OSHA) 1910.120, Hazardous Waste Operations and Emergency Response (HAZWOPER) training and/or other applicable training, plus annual refresher courses. The Contractor shall maintain documentation supporting training records and have the Health & Safety Plan (HSP) on-site, available for workers and/or regulatory review.

The scope of this environmental operations and services Contract is to provide for environmental compliance support activities necessary to support Air Force (AF) and AFCEC environmental mission requirements at Malmstrom AFB (MAFB). The appropriate services to be performed during the Base Year (BY) and subsequent option years (OYs) are identified in Table 1, Summary of Requirements for MAFB.

Table 1 - Summary of Requirements for Malmstrom AFB

PWS

Para

Task Description

BY

(FY19)

OY1

(FY20)

OY2

(FY21)

OY3

(FY22)

OY4

(FY23)

BASIC REQUREMENTS

(Option Year may be exercised in the Fiscal Year outlined)

4.1.1 HW CONTRACT SUPPORT YES YES YES YES YES

4.1.2 SUPPLIES, HW YES YES YES YES YES

4.1.4 SAM, WASTE

CHARACTERIZATION

YES YES YES YES

YES

4.2.1 IHMP SUPPORT YES YES YES YES YES

4.2.2 IHMP SUPPORT SUPPLIES YES YES YES YES YES

4.3.4 RECORDKEEPING, AIR YES YES YES YES YES

4.4.2 SAM, NPDES/OTHER

WASTE WATER

YES YES YES YES

YES

OPTIONAL REQUIREMENTS

(Exercise of these Projects is Contingent on Funding and Bona Fide Need)

4.1.3 PLAN UPDATE, HW MGT,

TSDF/NON-TSDF

YES YES YES YES

YES

4.3.2 INVENTORY, AEI DATA

MGT

YES YES YES YES

YES

4.3.3.2 SAM, AIR - TITLE V

COMPLIANCE TESTING

YES YES YES YES

YES

4.3.3.3 SAM, AIR, BOILER MACT

PERFORMANCE TESTING

YES YES YES YES

YES

4.4.1 PLAN UPDATE, SWPPP NO YES YES YES YES

4.4.3 PLAN UPDATE, SPCC

RECERTIFICATION / FRP

RESUBMISSION

NO YES YES YES YES

4.4.4 PLAN UPDATE, SWMP NO YES YES YES YES

4.5.1 PLAN UPDATE, EMS,

ACTION PLAN

YES YES YES YES

YES

4.5.2 RECORDKEEPING, EMS YES YES YES YES YES

The detailed service activities to be performed under this contract are identified in the paragraphs below. The Contractor shall adhere to both the general requirements and installation-specific requirements for each project, as identified below. Contractor personnel shall possess appropriate certifications and training to accomplish the required services, as specified. The Contractor is expected to utilize all available historical documents, plans, and reports, etc., to adequately estimate quantities that will complete the requirements within this PWS.

4.1 HAZARDOUS WASTE MANAGEMENT

The Contractor shall operate the MAFB hazardous waste operations in accordance with applicable US EPA and State of Montana regulations as well as the MAFB Hazardous Waste Management Plan (HWMP). The MAFB HWMP is considered as part of this tasking, as such it is a contractual obligation, and the details and methods listed in it shall be followed by the contractor.

Additionally, the Contractor shall adhere to the applicable policies, procedures and guidelines found in Chapter 2 - Hazardous Waste Management Program of AFI 32-7042, Waste Management (available at http://static.e-publishing.af.mil/production/1/af_a4_7/publication/afi32- 7042/afi32-7042.pdf) and the Civil Engineer Hazardous Waste Management Playbook (available at https://app.eis.af.mil/a7cportal/CEPlaybooks/IM/ENV/HazardousWaste/default.aspx). The Contractor shall provide all personnel, supervision and other pre-identified items, equipment not furnished as government furnished equipment and services necessary to support the installation hazardous waste programs as described in this PWS in the following subsections on the first day of the contract.

4.1.1 HW CONTRACT SUPPORT

MAFB has a permit with the State of Montana for an on-site hazardous waste storage building which allows for storage of hazardous waste on-site for greater than 90 days. MAFB is a large quantity generator and therefore waste generation quantities types associated with its hazardous waste program can be obtained from both the most recent and previous biennial hazardous waste reports available on the US EPA’s Envirofacts website at http://www.epa.gov/enviro/facts/br/search.html (search on Handler ID Code MT8571924556).

Table 4.1.1-1 lists the sites associated with the MAFB hazardous waste program.

Table 2 - Malmstrom AFB Hazardous Waste Sites

SAP or IAP 20

90 Day Accumulation Points 1

Used Oil Points 10

4.1.1.1 Inventory Review and Orientation

The Contractor shall conduct a joint inventory with the Government representative of all Government-supplied equipment and materials within 30 calendar days of contract start date. The Contractor shall conduct a records and hazardous waste inventory within 30 calendar days of contract start date. The Contractor shall sign for all equipment, records and verify the accuracy of the hazardous waste inventory.

The Contractor shall provide an orientation to all staff members within 30 calendar days of contract start. Orientations shall include all hazardous waste facilities. The Contractor shall interface with work force to review Government Furnished Records in hazardous waste facilities.

4.1.1.2 Hazardous Waste Operations

The Contractor shall manage all hazardous waste, universal waste, non-hazardous industrial and special waste, used oil, and off-spec fuel. All hazardous, universal, and special/industrial waste, used oil, and off-spec fuel shall be managed in accordance with all applicable federal, state, local, Air Force, MAJCOM, DLA Disposition Services, and base-specific laws, regulations, and policy. The contractor shall follow the HWMP and keep the HWMP up to date so it can be reviewed by the base annually.

Contractor shall not mix any [e.g. capacitor] oils that, potentially, contain PCBs in with standard [automotive or motor pool] used oils. Applicability of such regulations and policy is at the discretion of each base legal environmental branch (JAV). The Contractor shall manage the 90-day hazardous waste Accumulation Point and the Treatment, Storage, and Disposal Facility (TSDF). Management of the hazardous waste Accumulation Point and TSDF will include, but is not limited to the following:

Waste Consolidation. The Contractor shall consolidate compatible wastes to the greatest extent practicable within regulatory limits, and IAW DLA Disposition Services (DLA-DS) disposal contract requirements. Consolidation will include “lab-packing” of small items as well as combining similar waste streams to ensure the lowest possible disposal cost.

Missile Sites Hazardous Waste Transfer Vehicle. As per agreement with the Montana DEQ, hazardous wastes generated at the missile alert facilities (MAFs) and launch facilities (LFs) are transported by missile maintenance personnel from the MAFs and LFs to a hazardous waste transfer vehicle (i.e., trailer) located in Bldg. 1440. The Contractor shall daily (excluding weekends and holidays) check the transfer vehicle for waste and transport any waste encountered in the vehicle to the collection accumulation point (CAP) for proper segregation and management.

Segregation of Hazardous Waste. All non-compatible items collected on this contract shall be segregated and kept physically separate from any other items. The items shall be marked so that they are readily identified to this contract throughout the performance period. In addition, the Contractor shall ensure that there is a clear audit trail for all items until final disposition.

Management of Used Oil and Off-Spec Fuel. Used oil or off-spec fuel transported to the hazardous waste or other established accumulation point either by the Contractor or base personnel shall be pumped into the appropriate tank or container by the Contractor. The Contractor shall be responsible for ensuring tanks are emptied by notifying the QA Personnel when any tank or container is ¾ full.

Management of Asbestos Waste. The Contractor shall manage asbestos waste turned into the 90-day hazardous waste Facility for disposal through DLA-DS. Asbestos waste routinely turned in to the 90-day hazardous waste Facility includes friction material such as brake pads from shops, small amounts of asbestos debris collected semi-annually by base personnel, and small quantities of asbestos-containing material (ACM) generated by government personnel conducting emergency repairs. The Contractor is not responsible for managing ACM generated by contracted work such as facility repairs, renovations and demolitions. The Contractor is also not responsible for conducting any ACM abatement.

Friable and non-friable ACM will be bagged and properly labeled before being handled by the contractor staff at the 90-day hazardous waste Facility.

Screen Used Oil. The Contractor shall screen the used oil for the presence of halogens, and other applicable specifications as per 40 CFR 279. The Contractor should rely on user knowledge as the primary means of screening, and conduct sampling and analysis as necessary as per Section 5.7 of this PWS.

Waste Turn-In. If necessary, the Contractor shall complete a DD Form 1348-1A or electronic equivalent in accordance with base procedures, and update the EESOH-MIS or designated AF approved equivalent, computerized hazardous waste tracking system for each HW line item processed into a 90- day site within 36 hours of the waste being stored in the 90-day site. Where available, the Contractor will process waste for turn-in electronically.

Waste Transfer. As necessary to meet regulatory requirements, the Contractor shall transport waste from the 90-day hazardous waste Accumulation Point to the TSDF at MAFB. The Contractor shall properly store and manage all waste at the TSDF in accordance with all regulatory requirements. In order to facilitate off-site transport and disposal and in coordination with DLA-DS, the Contractor shall transport all waste containers from the TSDF to the designated DLA-DS transfer point at MAFB.

Facility Inspections. The Contractor shall perform weekly inspections of the hazardous waste Accumulation Point and TSDF. The Contractor shall maintain logs of all inspections. The original logs shall be provided to the Hazardous Waste Program Manager at the end of each calendar year and at the end of the contract or as requested.

Documentation shall also be provided in the form of a Monthly Facility Inspection Report.

Container Inspections. The Contractor shall perform weekly inspections of all containers.

All containers shall be logged into the 90-day hazardous waste Accumulation Point to the TSDF inventories. The Contractor shall ensure all information appearing on the hazardous waste label meets all applicable requirements. All containers shall be stored with the label facing out as to be easily seen. In addition, all containers or items entering into the 90-day site shall be weighed, dated, and noted. Documentation shall also be provided in the form of a Monthly Container Inspection Report.

Testing of Equipment. The Contractor shall inspect and as appropriate, test all communications equipment, alarm systems, fire protection equipment, spill control equipment, and decontamination equipment monthly, or at a more frequent interval as recommended by the environmental or bioenvironmental functions. Documentation shall also be provided in the form of a Monthly Testing of Equipment Report.

Contingency Planning. The Contractor shall maintain a readily available copy of the site contingency plan in the hazardous waste 90 day accumulation point and TSDF at all times.

The Contractor shall coordinate on the updates to the plan, and shall notify the Installation Technical POC of any changes that may impact the compliance status of the plan; e.g.

personnel changes etc. The Contractor shall maintain an updated and accurate site specific plan at each location.

Preparation for Shipment. The Contractor shall assist the installation and shall ensure all containers are in compliance with all appropriate requirements including DOT regulations prior to shipment. The Contractor shall prepare waste for removal through DLA Disposition Services, or other waste disposal avenues as determined by the Government.

The Contractor shall provide all necessary services required to process HW from this site in accordance to the terms and conditions of this contract. The Contractor shall prepare turn-in documentation for the final off-site transfer of waste through the DLA Disposition Services office. The Contractor shall deliver waste to DLA Disposition Services as necessary.

Housekeeping. The Contractor shall be responsible for proper house-keeping of the 90-day site. Housekeeping and cleanliness will be subject to inspection by the QA Personnel.

CAP Secondary Containment. The secondary containment at the CAP is located outside and does not contain any valves to facilitate draining. The Contractor shall remove water or snow following precipitation events and shall keep the secondary containment free of debris or other material that would reduce the capacity of the secondary containment to effectively contain spills. Any contaminated materials shall be handled and disposed of in accordance with rules and regulations.

New Container Management. The Contractor shall maintain a supply of empty containers for waste collection at shops and satellite accumulation points.

Used Container Management. The Contractor shall inspect and return all empty used containers to the usable container inventory where appropriate. Containers that have held acute hazardous waste will be disposed of as hazardous waste at the discretion of the Installation Technical POC.

Unusable Container Management. Unusable containers will be turned in by the Contractor to a facility designated by the Installation Technical POC for recycling. All free liquids and solids will be removed by the Contractor prior to transfer to the recycling center.

Facility Maintenance Service Requests. The Contractor shall prepare facility service request orders and follow up on maintenance actions. If the Contractor is the sole occupant of the building, they will act as the “Facility Manager.”

4.1.1.3 Hazardous Waste Tracking

The Contractor shall operate, input data and maintain data in the EESOH-MIS- HW system, the designated AF computerized hazardous waste tracking system.

4.1.1.4 Pick Up Of Waste

The Contractor shall pick up waste (including universal waste), toxics, used oil, used antifreeze and off-spec fuel from any designated Satellite Accumulation Point (SAP), or other point of origin and transport to the 90-dayhazardous waste site, directly to DLA Disposition Services, or to another site as designated by the Installation Technical POC. Pickup will be ordered by the SAP manager for SAPs and Facility Managers for universal waste. Pickup of waste shall be limited to MAFB and will not include pickup at the MAFs and LFs. The Installation Technical POC will provide the Contractor with criteria for pickup approval. The CES, QA personnel may also order pickups. The SAP Manager or representative will contact the Contractor and provide the Contractor a brief inventory of what needs to be picked up (e.g., type of waste, size and type of container, location, and point of contact). The Contractor shall be available by telephone during regular duty hours. A Contractor representative shall also be available on an “on call” basis, either by telephone or beeper, during non-duty hours for “priority mission essential” needs and/or pickups. At the discretion of the Installation Technical POC, the Contractor shall be responsible for providing replacement containers at the time of pickup. For reporting purposes, the Contractor shall maintain a log of all such requests for service. The Contractor shall pick up the material within two working days or three calendar days, whichever is sooner. However, if the SAP manager requests an urgent pickup (e.g., above volume limits, in need of a replacement container or approaching the end of the 72-hour grace period) the Contractor shall pick up the material before close of business the same day of request.

At the time of pickup, the SAP Manager or Facility Manager will provide the Contractor with a copy of the waste container log or other appropriate information. When the Contractor does not have a current waste profile sheet for the waste picked up, the Contractor shall perform waste classification IAW this PWS. Prior to transporting or storage, the Contractor shall inspect all containers for dents, Department of Transportation (DOT) requirements, rust and leaks.

It is the responsibility of the Contractor to make appropriate corrections to containers prior to transport to the 90-day HW facilities. The Contractor shall re-pack and/or place in a new container as required to ensure compliance with the applicable regulations. When necessary, the Contractor shall load containers on vehicles for shipment to an on or off site treatment, storage, or disposal facility.

4.1.1.5 Industrial Recycling Processes

The Contractor shall perform the following duties at the HAZMART facility or the 90-Day hazardous waste Accumulation Point in accordance with all federal and state regulations in coordination with the Installation Technical POC and the environmental section:

• Aerosol Can Puncturing. The Contractor shall manage and operate an aerosol-puncturing unit used to process used/empty products as scrap metal. This process includes puncturing and processing small gas cylinders as well (e.g. propane cylinders). The Installation Technical POC will provide the Contractor with a copy of established base procedures for puncturing and disposing of aerosol cans and gas cylinders.

• Used Oil Recovery. The Contractor shall receive used oil from base shops for consolidation in a central location prior to off-site reuse. The contractor will not be responsible for delivering the used oil to on-site users.

• Fluorescent Bulb Crushing. The Contractor shall collect and operate fluorescent bulb crushing equipment to reduce the volume of bulb waste.

4.1.1.6 Compliance Site Assistance Visits

The Contractor shall conduct compliance site assistance visits as described below. Compliance site assistance visits shall be documented within 3 days of the occurrence. The Contractor shall develop/update standardized electronic checklists to facilitate the compliance site assistance visits. The checklists shall support the inspections and compliance site visits at the SAP facilities.

The checklist shall address all federal, state, and AF requirements and shall be submitted for approval prior to use. The Contractor shall prepare checklists with input from base environmental personnel. The Contractor shall conduct Compliance Site Assistance Visits at the following locations:

Satellite Accumulation Points. The Contractor shall conduct a compliance site assessment at each SAP each time waste is picked up from the SAP, completing a written notice if any discrepancies are observed. In addition, the Contractor shall visit and inspect all SAPs quarterly and perform a detailed inspection and complete documentation within 3 days of the occurrence. The Installation Technical POC will provide guidance on developing a checklist for these inspections tailored from ESOHCAMP checklists and local guidance.

The Contractor shall make on-site recommendations for corrective actions, and provide the SAP Manager feedback, as well as a copy of the compliance site assistance checklist and documentation. The Contractor shall provide written documentation of the results to the Installation Technical POC, SAP Manager and QA Personnel within 72 hours of the compliance site assistance visit.

4.1.1.7 Reports, HW

Contractor shall complete all HW reports as required by Air Force, State and EPA and complete them in a timely manner such that the government can review and comment prior to submitting them. The Contractor shall complete the State and EPA Biennial Facility and Generator reports (State reports for odd years and EPA reports for even years). The Contractor shall input the Generator and Facility reports into the proper forms provided by the Montana Department of Environmental Quality. The Contractor shall provide a draft copy of each Facility and Generator report to the Base Environmental Office in electronic format for review by 15 January. The

Contactor shall provide a final copy of each report in electronic format to the Base Environmental Office by 31 January.

4.1.1.8 Work Excluded

Work excluded from this HW program support task are (1) municipal type trash and refuse, (2) radioactive waste, (3) infectious waste, (4) food waste, and (5) Recycling of non- hazardous, non-special/industrial type wastes (e.g. non- hazardous scrap metals, tires, paper, plastic, etc.).

4.1.2 SUPPLIES, HW

The Contractor shall provide supplies as required to support the installation HW Program and the effective collection, storage and processing of waste submitted to 90-day hazardous waste site.

Supplies include, but are not limited to, waste containers, labels, signs, personal protective equipment, tools, packaging materials, portable spill supplies, absorbent pads, booms, drums, liners, neutralization agents and container labels/markers to mark & ship hazardous waste in compliance with DOT and RCRA requirements.

4.1.3 PLAN UPDATE, HW MGT, TSDF (Optional)

The Contractor shall conduct a comprehensive review and update of the MAFB Hazardous Waste Management Plan (HWMP) IAW 40 CFR 262.20, 262.34 and AFI 32-7042. The review and update shall cover topics such as waste analysis plan, training plan, emergency response plan, waste stream inventory, collection site inventory and waste profiles. The Contractor shall conduct coordination with the Base Environmental Office and other organizations involved in hazardous waste management. The Contractor’s coordination shall include addressing all comments of reviewing organization and obtaining signature from the final approval authority on the installation (typically the Installation Commander).

4.1.4 SAM, WASTE CHARACTERIZATION

The Contractor shall maintain a base-wide waste stream inventory. The inventory shall be updated in accordance with Air Force policy, and as mission and process changes dictate.

Hazardous Waste Stream Management shall include the following:

• Waste Characterization. In accordance with applicable regulations and the base hazardous waste management plan, the Contractor shall characterize all waste streams and shall maintain complete and accurate profile sheets in accordance with DLA Disposition Services requirements. Completed profile sheets will be coordinated by the Contractor with the Installation Technical POC for final approval. To the extent possible, waste will be characterized without sampling and analysis.

• Review of Sampling Results. The Contractor shall review and interpret sampling results and document on the DLA Disposition Services profile sheet, and submit to the Installation Technical POC within 24 hours.

• Unknown Wastes. The Contractor shall transfer unknown wastes that exceed 55 gallons into the 90-day accumulation point and prepare a waste profile through sampling and analysis. Unknowns less than 55 gallons will remain at the SAP at the Installation Technical POC’s discretion.

4.1.4.1 SAM, Toxics

The Contractor shall measure, sample, analyze, test, and monitor toxics media, as required. This includes Sampling, Analysis, and Monitoring (SAM) to support EQ eligible toxics requirements, sampling, analysis, & monitoring of toxic substances required by 40 CVR 761 Subpart M. Toxic substances include PCBs and other emergent toxics. Does not include asbestos or lead based paint. Additionally, the Contractor shall provide all required supplies to support the toxics SAM requirements at the installation. Requests should be about 2-3 per month. Results will allow the base to determine the proper disposal of the material.

Table 3 - Summary of Hazardous Waste Mgt. Deliverables for Malmstrom AFB

TASK FREQUENCY REQUIREMENTS DATE

4.1.1.1 Updates to HWMP As requirements or as

information changes

Annual update 60 days prior to CFT/ESOHC for approval

4.1.1.6 Compliance site visit As needed 3 days after site visit.

4.1.1.7 HW Reports Annual or Biannual Completed 20 days prior to submittal to State or EPA so base can review and comment.

4.1.3 Annual Completed prior to the CFT or

EESOHC where plan is accepted.

4.2 HAZARDOUS MATERIAL MANAGEMENT

The Contractor shall perform services in support of hazardous materials management and in compliance with the HMTA, CERCLA, RCRA, Emergency Planning and Community Right-to- Know Act (EPCRA), OSHA; all other applicable federal, state, and locals laws and regulations;

related DoD and AF directives (including AFI 32-7086); and installation-level protocols, policies, and plans. Hazardous materials management services shall include, but are not limited to, hazardous materials product research, evaluation, and substitution recommendations; maintenance of hazardous materials control and/or tracking systems; maintenance of hazardous materials database or web-based management tools; development of compliance and pollution prevention (P2) education and training materials; identifying and inventorying hazardous materials; support in the preparation of Toxic Release Inventory (TRI) reports and other reports required by EPCRA; support of operations and management of the HAZMART Pharmacy (HAZMART); and support of the Hazardous Materials Management Process (HMMP).

4.2.1 IHMP SUPPORT

The Contractor shall support the Installation Hazardous Material Manager (IHMM). This includes support and training on the EESOH-MIS, data management, metric reporting, training, and other Civil Engineering (CE) / HMMP Team Lead responsibilities under AFI 32-7086, Hazardous Materials Management, to ensure data quality is maintained. The Contractor shall follow the guidelines provided in the AF Hazardous Material Playbooks. The contractor shall submit a monthly report summarizing the activities performed in support of this effort.

Metrics associated with the MAFB hazardous materials program can be obtained from both the Installation Activity and SMART reports generated from the Enterprise Environmental, Safety, and Occupational Health Management Information System Hazardous Materials module

(EESOH-MIS HM).

As part of the IHMP Support, the contractor shall perform the following functions.

4.2.1.1 Process Authorization

The Contractor shall provide technical support required to ensure hazmat management and tracking occurs in EESOH-MIS as part of the HMMP. The Contractor shall assist as an Environmental Reviewer for Process Authorizations submitted in EESOH-MIS. The contractor shall assess the materials to determine the level of tracking required (i.e., process specific, blanket, or exempt).

Note: Process authorization considerations are listed in the AF hazmat playbook. Process authorizations for hazardous materials submitted by the Contractor must take into account the inputs from the Bioenvironmental Engineering and Safety offices regarding potential health and safety risks to government personnel and resources. CE is the only authorizing office that can approve or disapprove a hazmat authorization submitted by the contractor. Therefore, CE must, at a minimum, assess whether the authorized Contractor hazmat usage may cause violations of environmental, fire protection, or emergency response requirements or create health and safety hazards. Concerns or disapprovals for authorizations must be worked through CE.

As part of this support, the contractor shall accomplish the following:

As necessary, the contractor shall assist shops with submitting a Process Authorization request. The contractor shall immediately identify any suspect or potential unauthorized hazardous materials to the IHMM.

The Contractor shall ensure processes exist for tracking all hazmat in EESOH-MIS entering the installation. All shops using hazmat must have a servicing HAZMART where hazardous material tracking is performed in EESOH-MIS from the time it enters the installation until it is moved off the installation for disposal, reuse, or otherwise consumed by use. This includes hazardous material used by units deployed to the installation.

Installations may have one or many HAZMARTs. The contractor shall not operate organizational HAZMARTs, but shall assess organizational HAZMARTs to verify appropriate tracking of material.

The Contractor shall review and comment on hazardous material documents on behalf of MAFB. The contractor shall recommend local guidance for authorization and tracking of hazardous materials, as necessary.

The Contractor shall assist the HAZMARTs establish a quality control system to verify that issued containers are properly cleared in EESOH-MIS if the installation HMMP team decides to use the EESOH-MIS manual decrement/consumption functionality.

The Contractor shall notify MAFB if an HAZMART and/or shop are not properly tracking hazmat in the EESOH-MIS.

The Contractor shall monitor organization use of EESOH-MIS to ensure hazardous material is properly tracked to include the use of shelf-life management and Disposition Requests.

The Contractor shall provide training in support of the IHMP, such as EESOH-MIS user training, Shop Familiarization, General HMMP Familiarization, and Hazmat Government Purchase Card (GPC) training. All training shall have clearly described objectives and course content sufficient to meet each objective and a method to determine the training objective was met. Training may consist of student handout materials, computer-based learning or other methods that produce consistently reliable training results. The method of delivery can be desk-side, hands-on, classroom, workshop, or briefing. The Contractor shall use AF-developed training templates and material where available.

4.2.1.2 Installation Hazardous Materials Tracking EESOH-MIS

The Contractor shall provide personnel, supervision, services, and technical support necessary to accomplish monitoring and tracking of HAZMAT via EESOH-MIS HM. The Contractor shall accomplish the following:

• The Contractor shall provide technical support to EESOH-MIS users, and when necessary act as the liaison to the EESOH-MIS help desk. The Contractor will have the capability to generate reports and “mine” data as required by base users.

• The Contractor shall be an integral part of the HMMP Team that tracks proper input into the System Authorization Access Request (SAAR), DD form 2875 in accordance with EESOH- MIS security policy and procedures. The Contractor shall track users and ensure all SAAR forms are up-to-date, accurate, and properly approved.

• The Contractor shall ensure HAZMAT purchased (by others) and identified to HAZMART is entered into the EESOH-MIS system. This requirement applies to all HAZMAT purchases shops serviced by the Base Supply HAZMART regardless of procurement method, to include but not limited to Government Purchase Card (GPC), AF Form 9, and the supply system.

• The Contractor shall establish processes to ensure the tracking of all HAZMAT entering the installation is captured in EESOH-MIS through either the Base Supply HAZMART or other organizational-run HAZMART.

• The Contractor shall ensure that shop authorized Hazardous Materials are ordered and issued through the EESOH-MIS.

• The Contractor shall submit suggested changes to the EESOH-MIS in support of the

HMMP.

• The Contractor shall assist customers in obtaining Safety Data Sheet (SDS) information for first time users and provide EESOH-MIS familiarization. The Contractor shall also review existing SDSs in response to customer requests and assist with the resolution of any customer questions or issues concerning SDSs.

• The Contractor shall conduct user training classes biweekly to ensure that base customers are adequately trained on how to operate the EESOH-MIS hazardous material module. The Contractor shall select from the latest training material available from the EESOH-MIS Support Portal (www.eesoh-mis.com) and the EESOH-MIS Hazardous Materials and Hazardous Waste eDASH Site (https://cs.eis.af.mil/sites/10040/WPP/HomePage/Home.aspx), so that the training will reflect current activities and implementation of EESOH-MIS, for the installation. Each course conducted shall have the capability to train at least 20 base personnel. The Contractor will print selected course materials so that each student will receive a handbook. The Government will provide training location and computers for the EESOH MIS Hazardous Material Module training. The Contractor and the Government will coordinate training course schedules and locations.

• The Contractor shall provide all data necessary to accomplish Emergency Planning and Community Right to know Act (EPCRA) reporting. The data necessary for EPCRA comes from multiple sources including EESOH-MIS HM and APIMS. The Contractor shall perform any field work necessary to verify the EPCRA reporting data and validate any changes from previous reporting years. The Contractor shall provide all EPCRA reporting data; this shall include data for Tier II Emergency and Hazardous Chemical Inventory Forms and Toxic Release Inventory (TRI) Reporting Form R’s (most current reporting form available at http://www.epa.gov/enviro/facts/tri/form_r_search.html, search on TRI Facility ID Number 59402). The Contractor shall complete a separate EPCRA Section 313 inventory for each facility to identify all nonexempt TRI chemicals (i.e., chemicals and chemical categories listed under 40 CFR 372) which were either manufactured, processed, or otherwise used at each facility during Calendar Year (CY) in quantities which exceeded the respective thresholds.

The Contractor shall complete a separate EPCRA Section 311/312 inventory for each facility to identify all nonexempt OSHA hazardous chemicals (i.e., chemicals which require a Safety Data Sheet [SDS]) and all nonexempt Extremely Hazardous Substances (i.e., chemicals listed under 40 CFR 355) that were present on each facility at any one time during the current CY.

• The Contractor shall identify material with a shelf life and manage to minimize disposition of unused expired shelf life.

• The Contractor shall elevate HAZMAT issues that impact ESOH reporting to the Installation Hazardous Material Manager (IHMM).

• The Contractor shall update and distribute the MAFB HAZMART “How-To” Guide as necessary to ensure the customers have the most recent contact and process information available.

4.2.1.3 Installation Administration/User Management for EESOH-MIS

The Contractor shall provide technical support as the alternate Installation Administrator for the EESOH-MIS. This includes training and providing technical support to EESOH-MIS users, and when necessary acting as the liaison to the EESOH-MIS help desk (note: this does not preclude installation EESOH-MIS users from contacting the help desk). The Contractor shall have the capability to generate reports and “mine” data as required by installation users.

The Contractor shall perform duties as the alternate EESOH-MIS System Authorization Access Request (SAAR) Point of Contact (POC) to ensure only authorized users have access to EESOH- MIS and proper roles are assigned. This requires tracking all SAAR, DD Form 2875 in accordance with EESOH-MIS security policy and procedures. The Contractor shall assist in tracking users and ensuring all SAAR forms are up-to-date, accurate, and properly approved. The contractor shall perform an annual SAAR validation and report results to IHMM for review/approval before submitting to AFCEC.

The Contractor shall ensure all users maintain EESOH-MIS access in accordance with the security policy and EESOH-MIS users are trained on updates to the EESOH-MIS.

4.2.1.4 Reuse and Redistribution (Free Issue)

To promote the reuse and redistribution of HAZMAT turned in from base customers, the Contractor shall accomplish the following:

The Contractor shall proactively promote the reuse/redistribution through the use of the EESOH-MIS Global Free Issue, H-Bay forum, base bulletin/base newspaper or other means (approved by QA and/or CO), returning material to the source of supply when possible, and by calling potential authorized customers.

The Contractor shall use the reports in EESOH-MIS to monitor inventory, shelf life, HAZMAT trends to avoid excess HAZMAT and disposal.

The Contractor shall augment the Government Purchase Card (GPC) training and shall address HAZMART processes. Training averages twice per month/30 minutes each.

4.2.1.5 Support for Non-LRS Hazardous Material Procurement

The Contractor shall provide qualified personnel to monitor and track all Hazardous Material (HAZMAT) on applicable installations identified to the other identified organizational (non-LRS) supply functions (Civil Engineering, Force Support, Medical), base tenants, and transient contractors. This includes embedded contractors that do not have a requirement to operate a

HAZMART.

4.2.1.6 Other IHMP Support

The Contractor shall assist as the Installation Hazardous Material Manager (IHMM) and, if not otherwise appointed by the Environmental, Safety and Occupational Health Council (ESOHC), lead the installation HMMP Team. The Contractor shall follow the business process identified in the Civil Engineering Playbook for Hazardous Materials. The Contractor shall submit suggested proposed changes or waiver requests to AFCEC for CE business processes not in accordance with the Playbook. The Contractor shall document local procedures as required by AFI 32-7086, the CE Playbook, and as required for communication with base HAZMAT users and continuity. The Contractor shall determine if installation HAZMART facilities meet applicable ESOH requirements to support the IHMP. The Contractor, in conjunction with the installation HMMP team shall ensure all shops with HAZMAT processes are identified in EESOH-MIS. The Contractor shall ensure each identified HAZMAT shop has at least one Servicing HAZMART for HAZMAT tracking. As necessary the Contractor shall participate in appropriate ESOHC subcommittees which usually meet at least quarterly.

4.2.1.7 Compliance Site Assistance Visits

The Contractor shall conduct compliance site assistance visits as described below. Compliance site assistance visits shall be documented within 3 days of the visit. The Contractor shall develop/update standardized electronic checklists to facilitate the compliance site assistance visits. The checklists shall support the inspections and compliance site visits at the hazardous material customer storage facilities. The checklist shall address all federal, state, and AF requirements and shall be submitted for approval prior to use. The Contractor shall prepare checklists with input from base environmental personnel. The Contractor shall conduct Compliance Site Assistance Visits at the following locations:

Hazardous Material Customer Storage Facility. The Contractor shall conduct an annual compliance assessment at each HAZMAT customer storage facility during the performance of the contract. The Contractor will verify that HAZMAT purchases are tracked. The Contractor shall complete standardized electronic checklists, make on-site corrections, and provide the shop Environmental Coordinator feedback, as well as a copy of the electronic checklist. Based on direction from the IHMM, the Contractor shall re-inspect any non-complying unit. The Contractor shall provide compliance recommendations as defined in the standardized electronic checklist in writing to the Environmental Coordinator and QA Personnel within 1 week of the assistance visit.

4.2.1.8 Work Excluded

Work tasks excluded from this task of IHMP support are (1) Ordnance (propellants, explosives, and pyrotechnics) and (2) Procurement and storage of Standard Base Supply System (SBSS) weapon system related HAZMAT.

4.2.2 IHMP SUPPORT, SUPPLIES

The Contractor shall provide all specialized supplies necessary to support installation HAZMAT tracking via EESOH-MIS. Specialized supplies include EESOH-MIS tracking labels and printer ribbon for the six HAZMART locations that issue EESOH-MIS labels (LRS Supply Main, CE Supply, LRS Transportation, Missile Material Control, OG Supply, and Medical Logistics). The Contractor shall also maintain operable EESOH-MIS label printers during the contract performance period if Government provided printers fail. The Contractor shall also provide all personal protective equipment and other supplies necessary for its employees to safety handle installation HAZMAT.

Table 4 - Summary of Hazardous Material Deliverables for Malmstrom AFB

TASK FREQUENCY REQUIREMENTS

DATE

4.2 TRI report Annual As needed

4.2.1 monthly report Monthly

4.2.1.1 Process

Authorization reviews

As required As prepared

4.2.1.3Admin/User Management

As required As completed

4.3 AIR QUALITY

The Contractor shall perform services in support of the USAF Air Quality Compliance and Resource Management Program and in compliance with the Clean Air Act (CAA); other applicable federal, state and local laws and regulations and related DoD and USAF directives (including AFI 32-7040).

These services may include performing, but are not limited to:

Air quality modeling and monitoring;

Recordkeeping which includes source data collection;

USAF Air Program Information Management System (APIMS) updating, and maintaining air quality related records;

Air emissions inventories (AEIs), Emissions Inventory Questionnaire (EIQ), and greenhouse gas (GHG) and QA/QC Refrigerant inventories;

Preparing facility operating reports;

National Emissions Standards for Hazardous Air Pollutants (NESHAPs) reports, New

Source Performance Standards (NSPSs) reports, air permit compliance reports, Title V specific reports, semi-annual deviation reports, annual permit compliance certifications, and other reports required by applicable air quality regulation;

Assessing and preparing for emerging air quality requirements such as new Reasonably Available Control Technology (RACT), Best Available Control Technology (BACT) and Maximum Achievable Control Technology standards for compliance;

Assessing and assuring compliance with NESHAPs and NSPSs, such as those pertaining to external and internal combustion sources;

Providing data collection, data entry, and data updates to the USAF Air Conformity Applicability Model (ACAM) and APIMS;

Performing Quality Assurance/Quality Control (QA/QC) reviews on data entry in APIMS for source logs and providing associated reports;

Providing local operational and technical assistance for the appropriate use of APIMS;

Preparation of new or modifications to existing air permits;

Providing technical support for air quality modeling when required of new or modifications to existing permits;

Performing all required sampling and analysis requirements including testing and evaluating sources required by permit, regulations, and enforcement orders, and NESHAP/NSPS compliance support;

Providing technical support for optimization of air monitoring systems or equipment;

Guidance on regulator inquires;

Research regulatory requirements based on situations that may arise; and Other activities required by installation air permits and applicable air quality regulations.

The scope of this environmental operations and services contract is to provide for environmental compliance support activities necessary to support USAF and AFCEC environmental mission requirements. The appropriate services to be performed during the basic year and subsequent option years are identified in Table 4. Additional requirements will be executed with a contract modification when funding is available.

The detailed service activities to be performed under this contract are identified in the paragraphs below. The Contract shall adhere to both the general requirements and installation-specific requirements for each project, as identified below. Contractor personnel shall possess appropriate certifications and training to accomplish the required services, as specified.

4.3.1 Malmstrom AFB Background

MAFB currently operates under State of Montana Department of Environmental Quality (MDEQ) Air Quality Title V Operating Permit OP1427-11 (available at http://www.deq.mt.gov/airquality/ARMpermits/awm_final_permit.mcpx). Within the Title V Operating Permit, there are facility-wide conditions, permitted source conditions, and general conditions which must be met. The contractor shall provide the support and technical analyses and advice necessary to accomplish the work under this contract and to help ensure that MAFB documents compliance with all applicable state and federal air quality regulations.

4.3.2 INVENTORY, AEI DATA MGT (Optional)

The Contractor shall perform AEI updates to ensure APIMS data is representative of current installation conditions at the minimum frequency as determined by the applicable air permits and USAF policy and guidance IAW federal, state and local requirements. The Contractor shall perform a comprehensive AEI updates on all stationary sources for actual and Potential-to-Emit (PTE) emissions and a mobile AEI update on a triennial basis. Comprehensive stationary AEI and PTE updates shall encompass all air emission sources at the installation and all associated remote sites, including permitted and non-permitted units, as applicable. All AEIs shall be complete and accurate and accomplished through APIMS and shall include criteria pollutants, its precursors, hazardous air pollutants, ozone depleting substances, refrigerants and greenhouse gases. Along with the compendium of AEI reports generated from APIMS, the Contractor shall draft a written AEI report that provides a background on the installation, it's activities as it relates to the inventory, prior AEIs conducted, applicable pollutant categories, a summary of source categories, summary emission tables, regulatory status based on emission summaries, source information utilized to develop the inventory, emission factors and assumptions used for each emission source category, a summary of new and removed sources since the previous AEI and comprehensive list of all references used to develop the inventory.

The AEI shall be prepared using Air Program Information Management System (APIMS) software.

The Contractor shall conduct data entry and validate the use of algorithms for emission calculations to conform to AF Source Guides and/or permit requirements, as necessary. The Contractor shall use information from all air quality operating permits and other applicable air quality information for stationary sources. A list of mobile sources will be provided by the Air Program Manager (APM) for mobile AEIs. The Contractor shall not include portable sources in the stationary AEI unless portable sources are specifically defined as stationary sources by the State. The PTE shall include criteria pollutants, its precursors, and hazardous air pollutants for stationary sources only. Transient (temporary) sources (e.g., prescribed burns, construction, etc.)

shall not be included in the AEIs or PTE. The APM will provide installation contact personnel for mobile and stationary AEIs, as necessary. The Contractor will not be responsible for maintaining refrigerant inventories but shall systematically spot check and QA/QC refrigerant equipment and cylinder inventories and service records entered by shop personnel to ensure the APIMS Refrigerant module is being used appropriately for tracking, monitoring and recordkeeping of refrigerants. All work must be IAW AFI 32-7040, Air Quality Compliance and Resource Management; AFMAN 32-7089, Refrigerant Management Program; the most current emission standards found in the respective USAF Source Guides; and all applicable permits.

The Contractor shall provide MAFB with two draft hard-copies and two final hard-copies of the Annual AEI including appendices for raw data collected. Three sets of compact disks, each containing all text and spreadsheets that make up the final AEI, shall also be provided. All pages within the Annual AEI shall be submitted in a format recognizable to Microsoft Word, Excel, or Access. In addition, an Adobe Acrobat file (pdf extension) containing the final AEI report shall be submitted. The draft AEI and final AEI shall be delivered to MAFB in a timely manner to provide the Installation Technical POC time to review and submit under signature of the responsible official. A time schedule with milestones shall be completed before work on task is started and agreed upon by the Installation Technical POC.

4.3.2.1 Inventory Field Verification and Data Validation

Prior to performing the Refrigerant inventories, AEIs and PTE updates, the Contractor shall perform, in coordination with 341 CES/CEI, a field verification inspection of equipment and emission sources to confirm locations and attributes. It is recommended that at least 33% of the field verification inspections are performed annually in order to achieve 100% field verification inspections as required by the triennial comprehensive stationary AEI. The Contractor shall be equipped to perform mobilized APIMS computing in the field. The Contractor shall be responsible for documenting verified locations and updating changes. If, in the course of the verification, previously unknown (not currently in APIMS) or discontinued emission sources or equipment are found, the Contractor shall document the new/decommissioned sources and obtain the information required for a complete inventory. The Contractor shall perform an in-depth QA/QC validation on all major emission sources and emission source categories that make up the majority of the AEI emissions annually, as directed by the APM.