Evaluation Factors.pdf

Source Selection Plan W912DS25 Bartlett Hall 4th Floor Conversion, Courtyard Wall & Roof Repair 11

CUI

1.0 OVERVIEW

This is the evaluation of the best value contractor, in accordance with FAR Part 15, for all work described in this solicitation. The Government will evaluate proposals in accordance with the criteria described herein, and award a firm fixed price contract to the responsible Offeror, whose proposal conforms to all the terms and conditions of the solicitation and whose proposal is the Best Value Tradeoff (BVTO), to the Government.

2.0 BASIS OF AWARD

This is a Best Value Tradeoff procurement where the Source Selection Authority will award a firm fixed price contract to the responsible Offeror whose proposal the Source Selection Authority and Contracting Officer have determined conforms to the solicitation, is fair and reasonable, and offers the best overall value to the Government, considering all non-price factors described herein, and price.

All non-price Factors 1-4 when combined are approximately equal in importance to Price, Factor 5.

Factor 2, Past Performance, is the most important non-price factor. Factor 1, Relevant Specialized Experience, and Factor 3, Contract Duration, Phasing and Summary Schedule, are of equal importance to each other and less important than Factor 2. Factor 4, Small Business Participation Plan, is the least important non-price factor other. The intent of this solicitation is to obtain the best value for the Government. After the Government individually evaluates and rates each proposal, the Source Selection Authority will compare proposals to determine which proposal represents the best value to the Government.

The Total Evaluated Price used in the tradeoff analysis shall be the total amount for the base items and optional items. The tradeoff analysis will be conducted based on an evaluation of all factors, including price, and a best value proposal will be determined. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced conforming offer(s), the SSA must determine that the added value of a more expensive proposal (within an acceptable range) would justify award to that Offeror.

3.0 GENERAL INSTRUCTIONS

3.1 Who May Submit

Competition will be Full and Open, unrestricted.

3.2 Inquiries about this solicitation

Prospective Offerors should submit inquiries related to this solicitation only by e-mail to: E-MAIL

ADDRESSES:

michael.l.mccue@usace.army.mil and nicholas.p.emanuel@usace.army.mil

3.3 Details

Include the solicitation number, and project title with any questions/clarifications. Questions must

Courtyard Wall & Roof Repair 12

CUI

be received by this office not later than 7 calendar days prior to the date set for receipt of offers.

TELEPHONE INQUIRIES WILL NOT BE ACCEPTED.

Oral explanations or instructions are not binding. Any information given to an Offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiated acquisition, there is no public proposal opening and no information will be given out as to the number of Offerors or the results of the competition until all awards are made.

3.4 Page Limit and Size of Printed Materials

Volume Tab Title Maximum Pages 1 A Factor 1: Relevant Specialized Experience 25

1 B Factor 2: Past Performance 25

1 C Factor 3: Proposed Contract Duration, Phasing and Summary Schedule

2 A Factor 4: Small Business Participation Plan No Page Limit

3 A Factor 5: Price (Standard Form 1442 and Contract Line-Item

Schedule) No Page Limit

3 B Bid Guarantee No Page Limit 3 C Self-Performed Work No Page Limit 3 D Required Pre-Award Information No Page Limit 3 E Representations & Certifications No Page Limit

In order to effectively and equitably evaluate all proposals, the Contracting Officer/PCO must receive information sufficiently detailed to clearly address submission requirements as outlined below.

Pages containing text shall be submitted electronically on standard 8-1/2 x 11-inch size paper. Use of 'TAB' pages are encouraged to identify each section of the proposal and shall not count against proposal's total page count. Each page of text shall be minimally single spaced with a minimum 12-point font and one-inch margins all around. Any sheet with printed material (text or graphics) shall be considered a page, excluding dividers, cover sheets, letters of commitment, team agreements, and/or Joint Venture agreements. Each page of Volume I shall be numbered sequentially.

3.5 Joint Ventures

a. When an Offeror is submitting a proposal as a joint venture, all members of the joint venture must sign the SF 1442 and any financial surety instrument that is required, unless a written agreement by all members of the joint venture is furnished with the proposal designating one firm with the legal authority to bind the other member(s) of the joint venture. Signatures on the written agreement designating one member of the joint venture as having legal authority to bind all other members of the joint venture must be executed by the duly authorized representatives of the respective joint venture members. All joint venture members will remain jointly and severally liable for all actions, representations, and other activities by the joint venture and by other joint venture members in connection with this solicitation and subsequent contract. A copy of the joint venture agreement and agreement providing evidence of the authority to legally bind all other members of the joint venture must be submitted with the Offeror’s proposal. Failure to comply with the foregoing requirements may

Courtyard Wall & Roof Repair 13

CUI

eliminate the proposal from further consideration.

b. If submitting a proposal as a joint venture, the experience, past performance, and other information about each of the joint venture partners can be submitted for the joint venture. The experience of each joint venture partner will be considered the experience of the joint venture entity.

Joint ventures must also submit the following additional documentation:

1) A copy of the Joint Venture Agreement.

2) A detailed statement outlining the following in terms of percentages, where appropriate:

i. The relationship of the joint venture parties in terms of business ownership, capital contribution, and profit distribution or loss sharing.

ii. The structure of the joint venture and decision-making responsibilities of the joint venture parties in terms of who will control the manner and method of performance of the work under the contract.

iii. Identification of key personnel having the authority to bind the joint venture to any and all agreements, including any subcontracts, executed by the joint venture.

iv. Identification of party or parties maintaining the joint venture bank accounts for the payment of all expenses and the deposit of all receipts, keeping the books and records of the joint venture, and paying applicable taxes for the joint venture.

v. Identification of party or parties having overall control of the joint venture.

c. Other sections of the proposal shall identify, where appropriate, whether key personnel are employees of the individual joint venture entities and identify the entity, or whether they are hired directly as employees of the joint venture.

d. A complete and legally binding document with all information required under this section titles “Joint Ventures” shall be included in Volume I of the proposal.

3.6 Proposal Submission Requirements and Instructions

Proposal Requirements and Submission

Proposals should be submitted initially on the most favorable terms. Do not assume that Offerors will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

Do not submit any material not required by this solicitation (such as company or system brochures).

Offerors must meet all technical portions (construction criteria) of the RFP. The fact that the technical specifications and the drawings are not evaluated factors during the solicitation phase does not relieve the Offerors from meeting all technical, or other, requirements of the RFP.

The Government will not make assumptions concerning the intent, capabilities, or experiences of the Offerors. Clear identification of proposal details shall rest as sole responsibility of the Offeror.

Courtyard Wall & Roof Repair 14

CUI

Therefore, the proposal shall meet the following basic requirements:

a. Proposals shall be typed and easy to read. Margins (1-inch) shall be clean and clear.

b. Must contain a Proposal Cover Sheet, to include the Offeror’s e-mail address, cell phone number, Name, Address, DUNS, and CAGE code. The proposal cover sheet is required by Provision “FAR 52.215-1, Instructions to Offerors—Competitive Acquisition.”

c. Proposals shall be organized, concise, and submitted in the volumes and in the order indicated herein. Volumes shall be clearly identified and tabbed. Each factor shall be described in a separate tabbed section.

d. Proposals must be sent in two separate volumes. Each volume shall be contained within a separate binder. Each volume shall be identified by the solicitation number, volume number, and name, address, and telephone number of the prime Offeror on the cover. Each volume shall contain a Table of Contents and include at the bottom left side of each page the volume and page number.

e. Offerors shall submit the Price Schedule in Volume II, which shall be completed in full including all options. Offerors may be required to provide complete cost and pricing data and certification or information other than cost or pricing data at a later date if needed to adequately evaluate price proposals.

f. Offerors shall submit a signed Offer (Standard Form 1442) in Volume II for this solicitation including verification of all amendments received. Any and all amendments must be acknowledged by the Offeror in accordance with the instructions on the Standard Form 30, Amendment of Solicitation.

g. Offerors are reminded that elaborate corporate marketing information, formatting, special reproduction techniques, and the like are not necessary. However, proposals shall completely and adequately address the requirements of this solicitation.

h. Failing to submit attachments or failing to properly complete the proposal, may result in rejection of the Offer without further evaluation. Therefore, Offerors are urged to follow instructions and contact the Contract Specialist if instructions are not understood.

3.7 Where to Submit – Proposals will be submitted in accordance with the solicitation.

Courtyard Wall & Roof Repair 15

CUI

4.0 FACTORS FOR EVALUATION

4.1 VOLUME I : Non-price FACTORS

Location Factor Number Description Relative Importance Vol. 1 TAB A FACTOR 1 Relevant Specialized

Experience Equally as Important as Factor 3.

Factors 1 and 3 are less important than Factor 2.

Vol. 1 TAB B FACTOR 2 Past Performance Most important non-price factor.

Vol. 1 TAB C FACTOR 3 Proposed Contract Duration, Phasing and Summary Schedule Equally as Important as Factor 1.

Factors 1 and 3 are less important than Factor 2.

4.2 VOLUME II : Small Business Participation

Location Factor Number Description Relative Importance

Vol. 2 TAB A FACTOR 4 Small Business Participation Plan Factor 4 is the least important non-price factor.

Vol. 2 TAB B FACTOR 4 Past Utilization of Small Business

4.3 VOLUME III : PRICE FACTOR

Location Factor Number Description Relative Importance

Vol. 3 TAB A FACTOR 5 Price (Standard Form 1442 and Contract Line-Item Schedule)

All non-price Factors (1-4), when combined, are approximately equal in importance to price.

Vol. 3 TAB B Bid Guarantee

Vol. 3 TAB C Self-Performed Work Vol. 3 TAB D Required Pre-Award Information Vol. 3 TAB E Representations & Certifications

All non-price factors, when combined, are approximately equal in importance to price.

4.4 VOLUME I : TAB A - FACTOR 1 – RELEVANT SPECIALIZED EXPERIENCE

SUBMISSION REQUIREMENTS FOR FACTOR 1

The Offeror will be evaluated on the relevancy of their specialized experience demonstrated in the submitted form, ATTACHMENT A3 – SPECIALIZED EXPERIENCE. The offeror should list their construction experience of similar project scope, complexity, and magnitude.

For the construction contractor experience - submit a minimum of two (2) projects but no more than three (3) projects. A minimum of one project shall be completed and turned over to the customer and the second shall be at least 75% physical work complete. All the submitted projects shall be recent construction experience which means that construction completion shall be no more than six (6) years

Courtyard Wall & Roof Repair 16

CUI

preceding the date of issuance of this solicitation.

If any firm has multiple divisions, limit the project examples to those performed by the division submitting the offer.

Firm, unequivocal, letters of commitment (Signed by both the Subcontractor and Offeror) are required in order for the Government to consider Subcontractor experience in the proposal evaluation. Other divisions within the Offeror’s company may be considered as subcontractors for the submitting division.

The projects submitted should include the following criteria. Projects do not have to include all of the criteria; however, projects that meet many or all of the criteria may be given a higher degree of relevancy. Projects should demonstrate a similar scope, complexity, and magnitude.

Similar scope is defined as Construction/Renovation of a similar office/administrative building, roof replacement, and architectural stone wall repairs.

Similar complexity is defined as the Construction/Renovation of a multi-story building that is at least 2,500 square foot, interior demolition and reconstruction of metal framed walls, drop ceilings, and door hardware for office, classroom, and administrative space over concrete deck floors, with office building utilities including lighting, power outlets, telecom, sanitary and potable water, fire suppression, HVAC systems and controls integration to a Building Maintenance System.

Similar magnitude is defined as projects with a construction cost of $8,000,000 and above. Offerors shall provide construction cost to each project submitted for consideration.

EVALUATION CRITERIA FOR FACTOR 1

The Government will consider the experience demonstrated by the projects in its evaluation. Proposals may be highly rated when the Offeror demonstrates extensive experience in all or nearly all of the aspects defining relevance as listed below. Where this experience includes the following, the proposal may be given additional consideration (the following list does not encompass all possible items for which additional consideration may be given):

• Projects demonstrating experience working at West Point, NY.

• Projects demonstrating experience performing work on federal government projects.

• The Offeror acted as a prime contractor in the majority of the example experiences.

• The majority of the example experiences are projects performed for the U.S. Army Corps of

Engineers.

• The majority of the experiences are projects performed within the last five years.

• The experiences demonstrate previous teaming experience between current proposal team members.

Where this experience includes the following, the proposal may be given a weakness (the following list does not encompass all possible weaknesses):

• Few or no projects are provided where the Offeror acted as Prime contractor.

• Example experiences where the Offeror or their proposed subcontractor were subcontractors and their role was minor in comparison to the whole project.

• Example projects were performed by a Division of the company other than the Division

Courtyard Wall & Roof Repair 17

CUI

submitting the offer.

• Example experiences are from proposed subcontractors in lieu of the Offeror.

• The example experiences do not demonstrate previous teaming experience between current proposal team members.

Table 1: RATING GUIDELINES FOR FACTOR 1

Technical Assessment Ratings Adjectival Rating Description Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

The government will not award to an Offeror that receives a Marginal or Unacceptable rating in this factor.

4.5 VOLUME I : TAB B – FACTOR 2 - PAST PERFORMANCE

SUBMISSION REQUIREMENTS FOR FACTOR 2

The Offeror will provide Past Performance information on the projects submitted under Factor 1 using the Past Performance Questionnaires included in the solicitation. Contractor Performance Assessment Reporting System (CPARS) shall be submitted for projects, when available. Your client should receive Form A2 with items 1 through 4 completed and the “Note” that appears on its reverse side as well as the “Adjective Rating and Definitions” that are used for the ratings in form. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ form, which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Contract Specialist prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Courtyard Wall & Roof Repair 18

Also include performance recognition documents received within the last five (5) years such as award fee determinations, customer letters of commendation, and any other forms of performance recognition.

The Government reserves the right to verify the past performance by reviewing the Construction Contractor (or Architect-Engineer) Performance Assessment Reporting System (CPARS), other DoD or Government appraisal systems or to interview commercial owners or references. The Government may check any or all cited references to verify supplied information. The relevant experience of key personnel proposed for this project will not be evaluated or considered under this factor.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

The source selection evaluation team will review this past performance information and determine the quality and usefulness as it applies to a performance competence assessment as described in the guidelines, below.

Less than satisfactory performance information may include, but is not limited to, the issuance of overall less than satisfactory final performance ratings and/or less than a satisfactory performance rating in one or more of the CPARS (or other rating) elements, the issuance of cure notices, terminations for default, or the requirement for excessive oversight in order to achieve satisfactory completion. A single example of less than satisfactory performance, if significant enough, may lead to a less than satisfactory rating for this factor. Likewise, multiple examples of less than satisfactory performance may lead to a less than satisfactory rating for this factor.

In conducting the performance competence assessment, the Government will consider the relevancy of the past performance information available (Table 2a).

In addition, the Offeror is required to provide any information on past projects (within the past five (5) years) that were terminated (for any reason) or in which they have been issued a CURE NOTICE and provide accompanying information as to the details for such action(s) with an explanation of why they were terminated or issued a cure notice.

EVALUATION CRITERIA FOR FACTOR 2

The SSEB will evaluate the risks associated with an Offeror’s likelihood of success in performing the requirements stated in the RFP based on the Offeror’s demonstrated performance on recent, relevant contracts. A performance confidence assessment rating will be assigned to each past performance (Table 2b).

NOTE: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown (or “neutral confidence”) past performance.

Table 2a

Courtyard Wall & Roof Repair 19

CUI

Past Performance Relevancy Ratings Rating Description Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Past Performance (Confidence Assessment Rating System)

Past Performance Risk Ratings assess the risks associated with an Offeror’s likelihood of success in performing the requirements stated in the RFP based on the Offeror’s demonstrated performance on recent, relevant contracts. Performance Confidence Assessment (Overall) Rating System:

Table 2b

Performance Confidence Assessments Rating Description Substantial Confidence Based on the Offeror’s recent/relevant performance record, the

Government has a high expectation that the Offeror will successfully perform the required effort.

Satisfactory Confidence Based on the Offeror’s recent/relevant performance record, the Government has a reasonable expectation that the Offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available or the Offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the Offeror’s recent/relevant performance record, the Government has a low expectation that the Offeror will successfully perform the required effort.

No Confidence Based on the Offeror’s recent/relevant performance record, the Government has no expectation that the Offeror will successfully perform the required effort.

4.6 VOLUME I : TAB C – FACTOR 3 – PROPOSED CONTRACT DURATION, PHASING, AND SUMMARY

SCHEDULE

SUBMISSION REQUIREMENTS FOR FACTOR 3

Courtyard Wall & Roof Repair 20

CUI

Submit a summary level schedule for the Bartlett Hall 4th Floor Conversion and Roof Repair project. The schedule must be task oriented, indicating number of calendar days, after notice to proceed, by which milestones are to be achieved. Schedule pages must be legible on 11x17 sheets of paper. This summary schedule will, after contract award, be replaced with a project schedule as required by Section 01 32 01.00 10: Project Schedule. The length of the schedule can match the proposed contract duration but not exceed it. If it is shorter than the proposed contract duration, it is binding. The schedule at a minimum must include the following activities.

a. Preconstruction Submittals

b. Onsite Mobilization

c. Site surveying and existing conditions field investigations and documentation

d. Shop drawing completion

e. Material and equipment fabrication and procurement

f. Material and equipment delivery to project site

g. Masonry demolition and re-work completion

h. Roof replacement with watertight completion

i. Interior Demolition completion

j. HVAC construction and start-up

k. Fire suppression installation and testing

l. Interior Construction

m. Fire Alarm installation and testing

n. Commissioning

o. Facility turnover to Government

p. Contract Closeout

Schedule submission must include the following for each activity: activity duration, early start, early finish, late start and late finish, float, predecessors, and successors. This information can be provided in table format or graphically.

Schedule must show inspection and turnover activities. The time to complete the project and turnover to the Government must consider the requirement for the Contractor's CQC completion inspection and the subsequent joint Contractor- Government turnover inspection.

Submit a narrative discussing the project’s critical path. The critical path must be shown on the summary level schedule. Discuss critical path activities that have the greatest risk to project delivery. Discuss how your schedule mitigates those risks and what measures you will take to ensure the project is delivered on time. Submit a narrative discussing submittal procedures and linkage of submittal register to scheduled activities. In the narrative, discuss how the schedule accounts for management of the submittal process and lead time is reflected in the submittal register to meet activity early start date. Discuss internal procedures for preventing late submittal submission to minimize time growth. Identify any constraints on the schedule presented (i.e. labor or material availability, weather, permits, etc.). Consider seasonal constraints for certain work activities (such as concrete placement or roofing). Identify the potential long lead material procurement items.

Describe the time control capabilities and systems to be used to plan the project and how the schedule will be used to manage construction from notice to proceed to completion. Discuss internal procedures for handling delays to minimize time growth.

The narrative and summary schedule must also discuss the preconstruction activities, long lead

Courtyard Wall & Roof Repair 21

CUI

material procurement durations, anticipated durations of utility shut-downs, anticipated closures of roadways and parking, and building commissioning activities.

EVALUATION CRITERIA FOR FACTOR 3

The Government will evaluate the strengths, weaknesses and any deficiencies in the narrative focused on logic, task duration and critical path. The Government will evaluate the firm’s understanding and the capability to execute the project as presented in the narrative required in the submission. Some additional specific evaluation considerations are listed below.

Schedule: The Government will evaluate the summary schedule for demolition and new construction.

The length of the schedule can match the proposed contract duration but not exceed it. If it is shorter than the proposed contract duration, it is binding. The Government will evaluate the schedule to assess the strength of understanding of the project scope, restrictions which must be considered in the schedule e.g., long lead items, etc. The Government will evaluate the strength of understanding of all elements required in the submission and the offeror's capability to schedule the complete project within the proposed contract duration and the realism of the schedule. A schedule that offers advantage(s) to the Government over one that merely indicates an adequate understanding of the scope, restrictions, major milestones and general understanding of the various events that can affect start and completion of construction may receive additional consideration.

Table 3: Rating Guidelines for Factor 3

Combined Technical/Risk Rating Method

The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, uncertainties, and deficiencies in determining technical ratings.

Technical Assessment Ratings Adjectival Rating Description Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

The government will not award to an Offeror that receives a Marginal or Unacceptable rating in this

Courtyard Wall & Roof Repair 22

CUI

factor.

4.7 VOLUME II : TABS A and B – FACTOR 4 SMALL BUSINESS PARTICIPATION PLAN and PAST

UTILIZATION OF SMALL BUSINESS

4.7.1 VOLUME II – FACTOR 4 – TAB A SMALL BUSINESS PARTICIPATION PLAN

IAW Defense FAR Supplement (DFARS) 215.304(c)(i), the extent to which Offerors identify and commit to small business performance of the contract shall be evaluated. Offerors shall submit a Small Business Participation Plan (SBPP) which specifies the Offeror’s level and degree of commitment to small business utilization/participation in performance of this requirement. An SBPP is required from all Offerors, including companies with commercial plans and comprehensive subcontracting plans.

All Offerors shall identify the extent to which Small Businesses (SBs), Veteran-Owned Small Businesses (VOSBs), Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), HUBZone Small Businesses, Small Disadvantaged Businesses (SDBs), and Woman-Owned Small Businesses (WOSBs) would be utilized in the performance of this proposed contract. For small businesses, as defined by the North American Industry Classification System (NAICS) Code applicable to this solicitation, the Offerors shall identify their own participation as a SB, VOSB, SDVOSB, HUBZONE SB, SDB, or WOSB and it will be considered in evaluating the Participation of Small Business Factor.

Address the following information in detail. Provide the names of SB, VOSB, SDVOSB, HUBZONE SB, SDB, and WOSB who would participate in the proposed contract, identifying specific type of services or supplies to be subcontracted by Small Businesses, and the estimated total dollars for such work.

Large business contractors may achieve the small business participation goals through subcontracting to small businesses. Small business contractors may achieve small business participation goals through their own performance/participation as a prime and also through a joint venture, teaming arrangement, and subcontracting to other small businesses. A small business prime is not required to subcontract to other small businesses in order to achieve the small business participation goals.

All Offerors (both large and small businesses) will be evaluated on the level of proposed participation of U.S. small businesses in the performance of acquisition (as small business prime Offerors or small business subcontractors) relative to the objectives and goals established herein.

4.7.1.1 Goal regarding the participation of Small Business concerns.

4.7.1.2 Application. This clause applies to all Offerors submitting proposals.

4.7.1.3 Goals. The U.S. Army Corps of Engineers considers the following goals for Small Business Participation, reasonable and achievable for the performance of the resultant contract:

i. Small Business (SB) Goal is 25% with a minimum expectation to meet or exceed each of the socio-economic goals listed in 4.7.1.4.

4.7.1.4 Socio-Economic Goals: The U.S. Army Corps of Engineers considers the following socio-economic goals for Small Business Participation, reasonable and achievable for the performance of the resultant contract:

i. 5% of total contract amount with those small business concerns owned and controlled by socially and economically disadvantaged individuals (SDB, including 8(a)).

Courtyard Wall & Roof Repair 23

CUI

ii. 15% of total contract amount with those small business concerns owned and controlled by women (WOSB).

iii. 1% of total contract amount with those small business concerns owned and controlled by Service- Disabled Veterans (SDVOSB).

iv. 1% of total contract amount with those small business concerns owned and controlled by HUBZones.

v. 1% of total contract amount with those small business concerns owned and controlled by Veterans (VOSB).

Note: Socio-Economic goal percentages listed are to be part of the total percentage submitted to meet or exceed the 25% small business goal identified in 4.7.1.3 (not in addition to).

Note: Offerors shall provide both the percentage and total dollars to be performed by small businesses and each subcategory (based on the total contract value). The Small Business Deputy will verify the total proposed price (not individual cost elements), and any subcontracting information with the Cost/Price team to ensure the dollar amounts are consistent with what is being proposed in the SBPP. If an Offeror does not use the value of their total acquisition to base their participation goals on it will result in a deficiency.

Note: If an Offeror is unable to meet the full RFP participation goals for any of the socioeconomic categories (e.g., HUBZone, WOSB, etc.), the Offeror must provide an explanation as to why the participation goal(s) cannot be met and/or what actions will be taken to increase the participation for any of the socioeconomic participation goal categories the Offeror is unable to meet.

Pursuant to DFARS PGI 215.304(c) the following elements will be considered in evaluating an

Offeror’s Participation Plan:

i. The extent to which such firms, as defined in FAR Part 19, are specifically identified in plans;

ii. The extent of commitment to use such firms (enforceable commitments will be weighted more heavily than non-enforceable ones);

iii. Identification of the complexity and variety of the work such firms are to perform;

iv. The extent to which the Offeror meets or exceeds the goals, as indicated herein in terms of percentage of the total value of the acquisition;

v. Past performance of the Offerors in complying with requirements of the clauses at FAR 52.219-8, Utilization of Small Business Concerns, and 52.219-9, Small Business Subcontracting Plan.

See Table in Section 4.7.3 for the Small Business ratings criteria.

4.7.2 VOLUME 2 – FACTOR 4 – TAB B - PAST UTILIZATION OF SMALL BUSINESS

4.7.2.1 Submission Requirements: Provide a description of the Offeror’s performance, over the past seven (7) calendar years, in complying with the requirements of FAR 52.219-8, Utilization of Small Business Concerns, including description and available documentation of the methods employed to promote small business utilization and the internal methods used to monitor such utilization. Factor 4, Small Business Participation Plan (TAB A), also required in the Source Selection phase, and the Subcontracting Plan required prior to award if requested by the Contracting Officer, are both separate and different requirements than Factor 4 (TAB B), Past Utilization of Small Business.

4.7.2.2 Past performance of the Offeror in complying with the requirements of the clauses at FAR 52.219-8, Utilization of Small Business Concerns, and, for all large business Offerors, FAR 52.219-9, Small

Courtyard Wall & Roof Repair 24

CUI

Business Subcontracting Plan (JUL 2013), based on the Offeror’s presentation of facts, details of efforts and successes in complying with the clause(s) on Federal contracts. Offerors must show documentation of reasonable efforts in complying with the clause for a “satisfactory” rating.

4.7.2.3 Offerors who are large, as defined by the North American Industry Classification System (NAICS) Code applicable to this solicitation, shall provide a description of their performance over the past seven

(7) calendar years in complying with the requirements of FAR 52.219-8, Utilization of Small Business Concerns, and/or FAR 52.219-9, Small Business Subcontracting Plan, including documentation of their accomplishment on prior contracts with any Federal Agency. For Large Business: Summary Subcontracting Report (SSR) system located at https://www.esrs.gov3. For Large and Small businesses:

provide descriptive information for all small business categories. Any information concerning long-term relationships with Small Business subcontractors, such as mentor-protégé relationships, should be provided. Contractors using the Electronic Subcontracting Reporting System (eSRS) with non-DoD agencies may submit a Summary Subcontracting Report (SSR) for plan type individual. The SSR is the former SF-295. USACE is using eSRS effective October 2008.

4.7.2.4 Large businesses that have never held a contract incorporating FAR 52.219-8 and/or FAR 52.219- 9 shall so state. Large Businesses may use company records to document Past Utilization of Small Business.

4.7.2.5 Small business utilization for each of the projects submitted under Factor 1 shall be included in this section. Submit all elements of Information in accordance with FAR Clause 52.219-9; paying special attention to the following:

i. Extent and type of work you subcontracted out.

ii. Type of firm subcontracted to (LB, SDVOSB, WOSB, etc.).

iii. Company subcontracted to.

iv. Subcontracted company’s address.

v. Subcontracted company’s SAM UEI (if available).

vi. Subcontracted company’s NAICS.

vii. Amount subcontracted to small business.

viii. Details of efforts and successes in complying with the clauses(s) of Federal contracts.

ix. Explanation for no prior performance information.

Courtyard Wall & Roof Repair 25

4.7.3 RATING GUIDELINES FOR FACTOR 5 - SMALL BUSINESS

TABLE 4

RATINGS DESCRIPTION

Outstanding Proposal indicates an exceptional approach and understanding of the small business objectives.

Good Proposal indicates an adequate approach and understanding of small business objectives.

Acceptable Proposal indicates an adequate approach and understanding of the small business objectives.

Marginal Proposal has not demonstrated an adequate approach and understanding of the small business objectives.

Unacceptable Proposal does not meet small business objectives.

The government will not award to an Offeror that receives a marginal or Unacceptable rating in this factor.

5.0 VOLUME III PRICE PROPOSAL

5.1 GENERAL

Submit the Pro Forma information in a separate envelope labeled: “Volume 2 – Pro Forma Requirements.”

5.2 TAB A – PRICE (STANDARD FORM 1442 AND CONTRACT LINE ITEM SCHEDULE)

Submission Requirements:

Submit the properly filled out and executed SF 1442, along with the CLIN Schedule, containing proposed line item and total pricing as well as the proposed contract duration. The base contract price plus option items will be the Total Evaluated Price (TEP). This price will be used for the purpose of tradeoff.

Evaluation Criteria Price will not be rated or scored but will be evaluated for fairness and reasonableness through the use of a price analysis by the Price Evaluation Board (PEB). The PEB will also check for appearance of unbalanced line-item prices. Offerors are cautioned to distribute direct costs, such as material, labor, equipment, subcontracts, etc. and to evenly distribute indirect costs, such as job overhead, home office overhead, bond, etc., to the appropriate contract line items. Both parties shall presume that field overhead costs through the proposed contract duration are inclusive in the offered price for the contract.

Supplemental Cost Breakdown. In the event that the government elects to hold discussions, the government may request a cost breakdown of the Contract Line Items in a sealed envelope marked “Cost Breakdown Information”, in Excel format. If required, the government will provide details for the preparation of the cost breakdown. This information is not an opportunity for an Offeror to revise its non-price or price proposal. If deemed necessary, the supplemental price breakdown information will be used to assist the government in performing the price evaluations described above.

Courtyard Wall & Roof Repair 26

The government reserves the right to accept other than the lowest priced offer or to reject all offers.

The government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001. If there is a lower priced, conforming offer(s), the Source Selection Authority must determine that the added value of a more expensive proposal (within an acceptable range) would justify award to that Offeror.

5.3 TAB B – BID GUARANTEE

Submission Requirements:

Submit the Bid Bond in accordance with the solicitation request for proposals. If the Offeror cannot provide a Bid Guarantee in accordance with FAR 52.228-1, the Offeror’s proposal may be rejected as ineligible for award.

Evaluation Requirements:

This item is not rated. The Government will review the Bid Bond for legal sufficiency. The Bond must be legally sufficient.

5.4 TAB C – SELF PERFORMED WORK

Submission Requirements:

The Firm shall confirm that it understands and that it shall perform the amount of work required to be self-performed, in accordance with the appropriate clause in Section 00 70 00 that applies to the contract performance.

Evaluation Requirements:

This item is not rated. In order to assure adequate interest in and supervision of all work, the Contractor shall be required to perform a significant part of the contract with its own forces. This public policy is expressed in various Statutes, as well as in the Federal Acquisition Regulation and in the Small Business Administration Code of Federal Regulations. The Firm must confirm that it understands the amount of work performed, based on the status of the firm, and that it will self-perform the required amount of work with its own forces. For purposes of these clauses, work that is performed off-site, such as factory fabrication or factory assembly of modules, or direct design work, may also be taken into account as self- performed work.

5.5 TAB D - REQUIRED PRE-AWARD INFORMATION

Submission Requirements:

Submit this information for the Source Selection Authority’s determination of Offeror responsibility, which includes, but is not limited to the following:

(1) A list of present commitments, including the dollar value thereof, and name of the organization under which the work is being performed. Include names and telephone numbers of personnel within each organization who are familiar with the prospective contractor’s performance.

(2) A certified statement listing; (1) each contract awarded within the preceding three month period exceeding $1,000,000.00 in value with a brief description of the contract; and (2) each contract awarded within the preceding three year period not already physically completed and exceeding $3,500,000.00 in value with a brief description of the contract.

(3) If the prospective contractor is a joint venture, each joint venture member will be required to submit the above defined certification.

Courtyard Wall & Roof Repair 27

One copy of the following information shall be provided:

(1) Proof of Financial Ability (Most recent financial statement covering assets and liabilities).

(2) Number of years the firm has been in business.

(3) Name, address and telephone number of firm’s bonding company.

(4) Information showing Offeror’s bond-ability for this project. Include the bond rate.

(5) Name, address and telephone numbers of two credit/trade references.

5.6 TAB E – REPRESENTATIONS & CERTIFICATIONS

Submission Requirements:

Confirm that the Offeror’s representations and certifications have been completed and also include hard copies under this Tab.

Evaluation Criteria:

The representations and certifications submitted under this tab and online will be reviewed to ensure the Offeror’s representations are consistent, accurate, and in accordance with regulation. It will not be rated.

In addition to the other proposal information, the Source Selection Authority shall use this information in making an affirmative responsibility determination for award to the Successful Offeror, in accordance with FAR Part 9.

Courtyard Wall & Roof Repair 28

CUI

VOLUME I – SECTION 00 22 10 ATTACHMENTS

FORM A1 – PROPOSAL DATA SHEET

1. Name of Solicitation:

2. Name of Firm:

Address:

Phone:

Fax:

E-mail:

DUNS # (used for accessing the Construction Contractor Appraisal Support System (CCASS) or A-E Contractor Administration Support System (ACASS) Database)

Also provide any other assigned number that identifies the member firm(s) in the ACASS or CCASS databases. If a separate DUNS has been created for a joint venture (J-V) it must also be submitted.

Provide a DUNS number for each company identified in any proposed Contractor-subcontractor association of firms. If the firm is a joint venture or contractor-subcontractor association of firms, list the individual firms and briefly describe the nature of the association. Provide DUNS for each. If the Offeror has never done work with the Government, provide the Tax ID number (TIN).

Firm 1:

Firm 2:

Firm 3:

Nature of Association:

3. AUTHORIZED NEGOTIATORS. FAR 52.215-11

The Offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this Request for Proposals (RFP).

[List names, titles, and telephone number of the authorized negotiator.]

Name of Person Authorized to Negotiate:

Negotiator's Address:

Negotiator's Telephone:

Negotiator’s E-mail:

Courtyard Wall & Roof Repair 29

CUI

FORM A2 – PAST PERFORMANCE QUESTIONNAIRE (PPQ)

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL

INFORMATION ON THIS FORM.

Courtyard Wall & Roof Repair 30

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub- element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to…