Attachment_9_-_Comprehensive_Interior_Design_Specs.pdf

COMPREHENSIVE INTERIOR DESIGN (CID) – STATEMENT OF WORK

1) Comprehensive Interior Design (CID): The CID includes all products which are not permanently fixed to the structure. The contractor shall be responsible to Validate comprehensive interior design services to include, but not limited to, design planning, design packaging, and design review and oversight. The Contractor shall be required to work with, or oversee, the interior design during the entire life of a project. The Contractor will be responsible for the ongoing interaction between the interior designer and the Government to ensure the coordination throughout the entire project(s) life cycle. Each project will have its own unique parameters which will be managed by the Contractor. The Contractor shall coordinate and recommend furniture, to achieve a fully integrated workable and aesthetically acceptable interior design that complements the Structural Interior Design. The contractor shall recommend furniture arrangements, color schemes, styles and accessories, interior decorations to include plants. The Contractor will integrate architecture with interior design that take into account design for small spaces, and considers human factors and special needs in compliance with standards.

The Contractor will select interior finishes and materials and appropriate floor, window and wall coverings. The Contractor will also plan interior task lighting.

2) Interior Design Coordination: The Interior Designer will coordinate the design, procurement, and installation of the comprehensive interior design (CID). NMW will be the liaison (in conjunction with the HFO) to the A-E/Designer of Record and the Construction Contractor. He/she will Coordinate/conduct CID mockups as required and conduct Departmental interviews with the Government. He/she will work with appropriate offices to establish acceptable products, material, colors and finishes to include coordination with the NMW and A-E/Designer of Record and the Construction Contractor. The NMW will educate Government personnel on the CID process, criteria, stakeholders and players involved. They will brief and market CID packages to Government personnel in order to secure necessary approvals and work with appropriate contracting agencies to resolve problems and ensure on-time deliveries of materials and services required for the CID. NMW will monitor CID changes and coordinates with appropriate offices. NMW will create punch lists and ensure close-out on CID.

GENERAL PROJECT INFORMATION:

A. DESIGN CRITERIA:

The Comprehensive Interior Design (CID) package shall be in accordance with the instructions contained in this Scope of Work. In addition, the CID package shall be in accordance with the NMW Design Guide, and specific Major Command and individual Navy Base criteria publications, all of which include applicable design criteria. Applicable requirements shall be incorporated from recognized military and national standards including, but not limited to:

National Fire Codes Life Safety Codes (NFPA) Americans with Disabilities Act-Accessibility Guidelines for Buildings and Facilities (ADA) Architectural Barriers Act (ABA) Uniform Federal Accessibility Standards (UFAS) Occupational Safety and Health Standards (OSHA) Military Handbook 1191 http://www.hq.usace.army.mil/cemp/e/em/mxhtml/mx102.html Military Standard 1691 (can be found on the current version of Construction Criteria Base) http://www.ccb.org/html/home.html International Building Codes http://www.hq.usace.army.mil/cemp/e/em/mxhtml/mx102.html http://www.ccb.org/html/home.html

American Institute of Architects (AIA) – Guidelines for Design and Construction of Hospital and Health Care Facilities ER 1110-345-122 Engineering and Design - Interior Design http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-345-122/toc.htm

B. DESIGN EXCELLENCE:

Excellence in interior design is a primary goal for all military construction projects. Attention shall be given to economy of design including life cycle costs and functional requirements. It should be recognized that quality design does not imply added expense, and can often provide savings in operating, maintenance, and construction costs. Where practical, the use of recycled materials and environmentally friendly materials is encouraged.

C. FINISH, COLOR, and FURNISHING SELECTION:

All work shall be performed by a professionally registered designer in accordance with industry accepted design principles and shall comply with ER 1110-345-122 Engineering and Design - Interior Design. Careful consideration shall be given to the aesthetics, functionality, maintainability, safe ergonomics, and quality of each selection. General Service Agency (GSA) schedules will be used to specify all materials and furnishing designed as a part of the CID package.

D. COMPREHENSIVE INTERIOR DESIGN (CID):

1) DESIGN REQUIREMENTS:

The designer is to provide all services and information necessary for a complete and procurable furniture and equipment package for the facility. The designer shall insure that the Comprehensive Interior Design (CID) package and the building finishes or Structural Interior Design (SID) are complementary to one another and are in accordance with the appropriate plans.

Quality, function, aesthetics, comfort, maintenance and safety should be considered in the selection of furnishings, equipment, finishes and upholsteries.

Items to be covered in the CID package includes; furniture, equipment, plants and planters, and window treatments (i.e. draperies, curtains, special shades, etc.).

The CID package shall be designed in accordance with the Federal Acquisition Regulations (FAR), user requirements, and contracting office's procurement methodology, Coordination is required with the contracting office to insure that the CID package is procurable.

Communication, electrical, and mechanical requirements for the facility shall be considered and coordinated with the furniture and equipment layout. If the furniture requires installation of a utility (i.e. electrical and communication outlets integral to the furniture), this scope shall be addressed in the specifications so that all Mechanical Electrical Plumbing (MEP) can be incorporated into the Design-Build contract http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-345-122/toc.htm

As required by the user, new furniture shall match or complement existing. Coordinate specific requirements with NMW.

A site visit is required prior to developing the CID, to establish user requirements, and research new furniture to match existing.

2) SUBMITTAL REQUIREMENTS:

Submittal requirements for review and approval shall be presented in three ring binder format. All samples shall be large enough for review by the Interior Designer (minimum 8” x 10”) An electronic copy of the submittal on CDROM media will also be required for distribution. The narrative shall be in Microsoft Word and Drawings shall be provided in both AutoCAD and a PDF file.

Narrative

The narrative shall provide brief descriptions of project requirements, design intent, and procurement methodology.

Item Code Legend

A legend identifies all codes used throughout the package to define furniture items. (Example D07 - Desk, Double Pedestal)

Manufacturer’s Summary List

The Manufacturer’s Summary List is a list of all the manufacturers whose products are used in the Casegood package. For each manufacturer, provide the name, address, phone number, fax number, e-mail address/website and a point of contact.

Furniture and Equipment Placement Plans (See Example 11-1)

A Furniture and Equipment Placement Plan is a plan of one room showing each furniture and equipment component in the room. There will be one Furniture and Equipment Placement Plan for each room in the Composite Floor Plan that contains furniture and equipment. Furniture and Equipment Placement Plans are drawn at 1:50 (1/4” = 1’- 0”) if possible, or at 1:100 (1/8” = 1’- 0”) if the room or area illustrated is very large. Each Furniture and Equipment Placement Plan should include the following information:

The job name, project number, location, and date The footprint of the room The furniture and equipment The room name and number An Item number for each furniture and equipment item

Quantity of each product specified for the CID An individual AutoCAD layer (separate from all other layers) and separate line type shall be provided for EACH of the following:

A layer for all Cat C furniture and furnishings

A layer for systems furniture and modular casework A layer for any Cat E & F and OP equipment A layer for all Cat A equipment/contractor provided items (Note: this information is necessary for bidding purposes) A legend will be provided on the drawings explaining the different line types

Furniture Illustration Sheet (See Example 11-2)

Provide one Furniture Illustration Sheet for each item of furniture in the CID. The Furniture

Illustration Sheet should include all of the following information:

The job name, project number, location, and date A color photograph (from the product literature) of the product specified The furnishing item number which keys the product to the Composite Floor Plan and the

Furniture and Equipment Placement Plan The options specified if any Specification data on the finishes and fabric A comprehensive room-by-room furniture and equipment list of all items shall be provided. For example:

Item x, 4 each room 104/Commander’s Office Item x, 2 each room 103/ Receptionist

Furniture Illustration Sheets should be arranged in numerical order by furnishing item number.

The furnishing item numbers should begin with 001.

Itemized Furniture Cost Estimate (See Example 11-3)

The itemized furniture and equipment cost estimate lists all items and indicates quantities, unit costs and totals. It is organized according to UNICOR and GSA/FSC Group, Part, and Section of the FSC Schedules. Estimate sheets shall include item codes, item names, quantity per item, unit cost per item, and total cost per item. The cost estimate should also include a general contingency cost, installation cost, inflation cost listed as separate line items. Estimated freight charges that are not included in furniture and equipment cost should also be a separate line item. The list shall be; importable to or created in, a Microsoft Excel spreadsheet format, version 97 as a minimum.

Order Data Sheet (See Example 11-4)

The Order Data Sheets provide all information necessary to order the furniture and equipment specified in the CID. Only one item should be listed per data sheet. The sheets should be in numerical order. The Order Data Sheet should include the following information:

Furnishing item number

The job name, location, and date FSC Group, part, and section GSA Contract Number, Special Item Number (SIN), and contract expiration date Maximum Order Limitation Source and manufacturer’s name (Include ordering address, telephone number & fax number)

Product name Product model number or National Stock Number (NSN) Finish name and number Fabric name and number Dimensions Weight Description (Include manufacturing information, fabric content, finish application, etc.)

Justification (Example: “These guest chairs are coordinated to match the task seating at each workstation. The size of the guest chair is critical because of the limited space where they are to be placed. If this company is not selected, coordinate the newly proposed finishes with furniture item numbers #001, 002, 003.”)

Item location by room number Quantity per room Total quantity Unit price Total price Estimated freight charges (Note whether or not freight charges are included in the price of the

CID) Special instructions (if any) Provide a completed “Best Value Determination (BVD) Form”

Upholstery and Finish Binders and Boards

CID BINDERS: Boards for placement in a binder shall have actual specified samples of upholsteries and finishes, to include picture frame finishes, and will be coded for easy reference to the specific furniture and equipment item. Include a legend that lists all finishes and upholsteries. Boards shall be 8 ½” x 11” in size and shall be included in the furniture package binder. The samples size shall be large enough to cover 80% of the board (where applicable, obviously certain samples are not that large). The remaining 20% of the board will be used for the sample informational label.

CID BOARDS: Boards shall have actual specified samples of upholsteries, material and finishes

(to include picture frame finishes) and will be coded for easy reference to the specific furniture and equipment item. Include a legend that lists all finishes and upholsteries. Boards shall be 24” x 36” in size and shall be strong, durable and able to be wall hung. The sample sizes shall be a min of 3”x5”. Each board shall be labeled to reflect its corresponding department or functional area. Include the name of the project on each board.

Index

Submittals shall contain an index. The submittal shall be tabbed according to index headings.

Labels

Project name and location, submittal phase, and date shall be clearly labeled on the front of the project binder and the spine. Also, project name and location shall be provided on each sheet of the furniture and equipment package.

EXAMPLE 11-1: Furniture and Equipment Placement Plans

EXAMPLE 11-2: Furniture Illustration Sheets

Note: Provide description of castor types and cleaning instructions for textiles.

EXAMPLE 11-3: Itemized Furniture Cost Estimate

EXAMPLE 11-4: Order Data