Attachment_2_-_IO_Submittal_Requirements_and_Format.pdf

INITIAL OUTFITTING

SUBMITTAL REQUIREMENTS & FORMAT

21 May 2015

I. PROJECT INFORMATION

A. TABLE OF CONTENTS

B. MASTER IO BUDGET (see Attachment 4)

C. Change Tracker

D. MASTER IO SCHEDULE

1. Design Submittals & Review Periods/Conferences

a. IO-T Activities IO-T User Interviews IO-T Key Meetings (noted under Project Management section) IO-T Review/Resolution Conferences IO-T Submittal Dates IO-T Review Periods (minimum 21 calendar days)

b. IO-C Activities Security oversight Procurement Dates to include lead times for products and ordering dates Transition periods (For new construction, the transition period is between the Beneficial Occupancy Date (BOD) and the Open for Business (OFB) date.

Delivery Dates (for furnishings, equipment, etc.)

Dates that the IO Contractor needs to access certain locations to install existing/new items prior to BOD.

Move and installation date / period for existing commodities Installation date/period for new commodities, including low voltage systems Move and installation date/period of NMW or other party items Testing/certification dates of installed equipment Last minute repair, modifications by on-site personnel to complete installation of new / reuse equipment Training Dates for user personnel to properly learn to use new equipment

Acceptance dates for all furnishings and equipment. (See Attachment:

Deliverable J, IO Acceptance.)

Cleaning of facility after installation of equipment and furnishings Coordinate excessing period and plan O&M Manual delivery date to medical facility manager Warehousing/storage period Warranty start dates for all installed equipment, after official acceptance date (See Attachment: Deliverable J, IO Acceptance.)

Reconfigure and reuse of existing commodities

E. PROJECT DESIGN ANALYSIS

1. Low Voltage / Resource Protection

2. Communications

3. Furniture / Furnishings

4. Medical Equipment / Case goods

5. Artwork

6. Signage / Way finding

F. MINUTES, BRIEFINGS & REPORTS

1. Departmental User Interview Meetings

2. Interview Meetings (BMET, Comm, Facility Management, etc).

3. Weekly Project Delivery Team meetings

4. Briefings

5. Reports (include Dr. Checks reports from previous reviews)

II. TRANSITION PLANNING

A. Transition Plan/Master Move Schedule (Attachment 5)

B. Storage/Warehousing Plan

C. Security Plan

D. Delivery/Installation Plan

E. Cleanup Plan

F. Training Schedule

G. Excessing Plan

H. Testing/Inspections/Acceptance Plan

III. COMPREHENSIVE INTERIOR LAYOUT

A. CIL/Furniture & Furnishing Boards

B. SIL/Finish Boards

C. Signage/Way finding Concept

IV. PUBLIC RELATIONS/MEDIA SUPPORT

A. Flyers/Newsletters Key Milestones

B. Ribbon Cutting Plan

C. Public Postings – Relocation Efforts

Note: all public media support must be coordinated with the Public Affairs Office.

V. MASTER ROOM CONTENTS – DEPT A

A. Departmental Budget

B. Departmental/Room Move Schedule (see Attachment 6)

1. Department/Room Relocation Schedule

2. De‐install/Reinstall/Reconfiguration of existing product

3. Training Schedule

C. Room x Room Lists (see Attachment 7)

1. Room 1: Room x Room List

2. Room 2: Room x Room List

3. Room 3: Room x Room List

4. Etc.

IMPORTANT: ALL commodities shall be listed on the Room x Room list. This includes any commodity related to Resource Protection, Communications, Furniture/Furnishings, Medical

Equipment/Case goods, Artwork, Signage/Way finding.

D. Departmental Product Information

1. Manufacturers Summary List

2. Cutsheets/Specifications

3. Roll‐up summary of total quantities per JSN

4. List of JSN changes

5. Order Data Sheets (CAT C)

E. Departmental Drawings/Placement Plans

VI. MASTER ROOM CONTENTS – DEPT B

Same format above

VII. MASTER ROOM CONTENTS – DEPT C

Same format above

VIII. MASTER ROOM CONTENTS – DEPT D

Same format above

IX. MASTER ROOM CONTENTS – DEPT E

Same format above

Note: Corrected final submittal is required. After review and completion of the resolution conference for the IO Submittal #1, IO Contractor shall provide complete electronic corrected CDs and complete corrected hard copies for any required changes to the Final Submittal.