A.07.24_W9127S16R6032_Amendment_01_Temecula.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

See Block 14 continuation Page for the summary of changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 25

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Aug-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9127S-16-R-6032

X 9B. DATED (SEE ITEM 11)

01-Aug-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Aug-2016

CODE

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

700 W. CAPITOL AVE, RM 7315

LITTLE ROCK AR 72201-3225

W9127S 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9127S-16-R-6032 Amendment 01

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

SUMMARY OF CHANGES IN AMENDMENT 01

The purpose of Amendment 01 is to make the following changes:

Extended the proposals due date/time to September 6, 2016 at 2 PM CT.

Updated Contract Line Items (CLINs) to reflect correct cell references in the Attachment 3 – Bid Schedule

Updated the Statement of Work as follows:

• Updated SOW paragraph 2.9.6 to detail IO Public Relations/Media Support quantities and schedule

• Added language to SOW paragraph 2.8 to clarify Storage pricing

• In SOW paragraph 3.3, deleted the requirement for the Medical Space/Equipment Planner to be a direct employee of the Prime Contractor

• Corrected government review period in SOW paragraph 2.3

• Deleted SOW paragraph 4.4 and 4.5

Updated Addendum to FAR 52.212-1, Instructions to Offers, as follows:

• Corrected addendum to allow the use of previously submitted PPQ information

• Clarified the electronic format of proposal Volumes I and II

• Corrected cell references in bidding instructions

Modified Attachment 1 – Responsibilities Matrix, as follows:

• Adds page to describe the Responsibility Matrix Overview

• Deletes “Basis of Bid %New vs. %Reuse” information because it added confusion

• Deletes “Criteria Reference” and “Planning Instructions” of Low Voltage Systems because it added confusion

• Corrects the Low Voltage Responsibility Matrix, line 13, to show Telephone System as CAT A

• Corrects the Low Voltage Responsibility Matrix, line 4, to show Access Control as CAT C

Modified Attachment 3 – Bid Schedule, as follows:

• On the “Commodities List” tab, replace specifications for JSN U0003

• All pricing tabs updated to include profit and overhead

• IO-C pricing tab updated to include Installation costs, Shipping costs, Training costs, Insurance costs, Cleaning costs, and Tax

Modified Attachment 24 – Cut Sheets, as follows:

• Adds cut sheets for JSNs U0003, U0004, U0008, U0009, U0010, U0011, U0031, U0032, and U5007;

• Modified cut sheets for F0415, M2600, and M8315_promed

Incorporate Attachment B, ProjNet Questions & Answers

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Aug-2016 12:00 PM to 06-Sep-2016 02:00 PM.

The following have been modified:

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

1. Submission of Offers. Submit signed and dated offer at or before the exact time specified in this solicitation.

Failure to provide all required documents or information may exclude the offeror(s) from further consideration. A paper/hard copy offer will be accepted at the address identified below. Only signed offers submitted on the SF 1449 will be accepted. Emailed and faxed proposals will not be considered.

Submit proposals to:

CONTRACTING DIVISION

USACE, LITTLE ROCK (W9127S)

ATTN: TRAPPER J. BALLARD

700 W. CAPITOL AVENUE, RM 7315

LITTLE ROCK AR 72201-3225

The Packaging:

The Proposals shall be marked:

“Proposals for Solicitation Number: W9127S-15-R-6032, Temecula IO, “DO NOT OPEN”

a. Electronic submissions via email or fax will not be accepted. Offers should be mailed through a commercial/Government carrier or hand carried.

b. This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted to the Federal Business Opportunities www.fbo.gov website. It is the responsibility of each Offeror to review the webpage for notice of amendments, updates, or changes to current information.

c. Questions and/or comments relative to these documents should be submitted via e-mail to the Contract Specialist who is the primary point of contact Mr. Trapper J. Ballard at trapper.j.ballard@usace.army.mil.

d. Technical inquiries and questions relating to proposal procedures are to be submitted via ProjNet at http://www.projnet.org/projnet . To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system. To self-register go to web page identified above please use the following directions:

Click BID tab select Bidder Inquiry, select agency USACE; enter Key for this solicitation listed below, and your e-mail address, click login.

Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

From this page you may view all proposal inquiries or add inquiry.

Offerors will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W9127S-15-R-6032 The Bidder Inquiry Key is: GP3P6Z-QKU5E7 The Review will be open from August 2 to August 22, 2016 http://www.fbo.gov/ mailto:trapper.j.ballard@usace.army.mil http://www.projnet.org/projnet

The Bidder Inquiry System will be unavailable for new inquires 10 calendar days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

Offerors are requested to review the solicitation in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of proposals

Oral explanations or instructions are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

As this is a competitive negotiation acquisition, there is no public bid opening and no information will be given out as to the number of Offerors or the results of the competition until an award is made.

2. General Instructions. These instructions are designed to provide general guidance for preparing proposals as well as providing specific instructions on proposal organization, format, and content. Offerors shall include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposals received without discussion. However, the Government reserves the right to request clarifications if the Contracting Officer later determines them to be necessary.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale prior to the close of the Solicitation.

b. The proposal must be presented in a manner that clearly addresses the requirements, as set forth in the

Statement of Work. Proposals that are overly verbose or include marketing material may distract from the evaluators’ ability to ascertain compliance with the solicitation.

3. Team/Team Member(s)/Teaming Partner(s). The Government will consider the offeror and all subcontractors a “team” when evidence of a signed Teaming Arrangement or Letter of Intent is provided. This RFP will refer to the offeror and all identified teaming subcontractors as a “team.” This RFP will refer to all identified teaming subcontractors as “team members” or “teaming partners.” The offeror shall identify any Team/Team Members in their Executive Summary and briefly describe how the Teaming Arrangement will be support this requirement.

4. Proposal Preparation Instructions. Offeror’s proposal will consist of two (2) separate volumes: Price and Technical.

Proposal Format. All pages of each offer must be appropriately numbered and identified with the solicitation number W9127S-15-R-6032 in the header and/or footer of each page. If the RFP page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

Electronic copies of the two (2) volumes shall be provided in the quantities indicated below. Volume I and Volume II shall be submitted on two (2) separate CD-ROMs. Page limitations are also annotated.

Volume Contents Format Number Of Copies Maximum Page Limit

Volume I

Price Proposal

• Executive Summary

• Signed SF 1449

• Price Schedule

• Cut sheets and/or specifications for equal commodities

• Attachment 3, Bid Schedule (filled in as required)

• Preaward Information

• Representations and

Certifications and Other Statements of Offerors

Adobe PDF for all documents.

MS Excel 2007 or

Later for Deliverable

Attachment 3

2 CD ROM

None

Volume II

Technical Proposal

Past

Performance

• Technical Approach

• Past Performance

Information

Adobe PDF

1 Original, 2 Copies,1 CD

ROM

• 10 page count for the technical approach only and shall be: 8.5 x 11 inch paper, 12 pt.

Font or larger.

• There is no page limitation for Tab B, Past Performance.

Volume Labels. All original volumes and copies will have cover sheets that identify volume number, title, copy number or “Original,” solicitation number, and Offeror’s name

What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side. The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

Page Limit Includes: All Appendices, Charts, Graphs, Diagrams, Tables, Photographs, Drawings, etc.

Page Limit Does Not Include: Title Page, Table of Contents, Lists of tables and drawings and/or Cross Reference Matrix’s, covers for Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, and section dividers. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

Copies. Each copy of the proposal volumes will be separately bound in a three-ring loose leaf binder that will permit the volume to lie flat when open. A cover sheet will be included inside each binder and may be placed on the front cover of each binder, but labels and other identifying data should NOT be placed in the outside spine of each binder. Document protectors shall not be used.

Proposal Labels. The exterior of the envelope or box containing proposal Volumes, either mailed or hand delivered, shall be labeled with Offeror’s name, title, solicitation number, and marked “ Package X of X” (with “X” indicating the number of packages) and “To be Delivered Unopened to the Contracting Officer.”

Electronic Copies.

a. All electronic copies of volumes shall be submitted on its own CD-ROM disk with a separate file for each volume.

b. Electronic Copies of Volume I will be submitted in Adobe PDF for all documents, and additionally in MS Excel 2007 or Later for Deliverable Attachment 3. Electronic Copies of Volume II will be submitted in Adobe PDF for all documents. Electronic Copies of Volumes I and II will be submitted using Microsoft Office Word 2007 or later version. Electronic Copies of Volume I will be submitted using Microsoft Office Excel 2007 or later. The electronic copies of the proposal will be an exact duplicate of the “original” paper proposal. The Government will not perform a word-by-word check of the “original” vs. the electronic copies. However, if discrepancies are identified between the electronic copies and the “original” paper proposal, the paper proposal shall prevail.

c. Sound or video (e.g. MPEG) files should not be embedded into the proposal files.

d. The CD-ROM and protective sleeve will be clearly marked as to volume number, Offeror's name, solicitation title, solicitation number, and marked as “Initial” or “Revision X,” with “X” indicating the number of the revision. Elaborate CD-ROM disk labels are not required or desired.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each.

No pricing information is to be presented in any part of the proposal outside of the Volume I.

Change Pages After Initial Proposal Submission. If the Government opens discussions and requests the offeror submit proposal revisions, during or after discussions, any changed pages that are submitted will be a different color from the original proposal pages, and will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line).

Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for ENs responses in the letters forwarding the ENs to the offeror.

a. Volume I – Price Proposal

TAB A – Executive Summary. Provide an executive summary that describes the significant attributes and theme of its proposal and introduces the contractor’s team. This should also include a contact list (with phone numbers, fax numbers, mailing addresses, e-mail addresses, etc.) to include personnel authorized to sign for and to negotiate on behalf of their company.

TAB B – Completed and Signed SF 1449 and acknowledgement of all amendments. The SF 1449 shall be submitted fully completed. The offeror is cautioned that the SF 1449 must contain a signature (electronic or handwritten) in block 30a. of the form. The contractor will acknowledge all amendments to the RFP in accordance with the instructions on the SF 1449 and with Addendum to FAR 52.212-1, Instruction to Offerors Commercial Items.

TAB C –Contract Pricing Schedule, to include all supporting data, to include the Tab for Other than Certified Cost and Pricing Data. The pricing schedule shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINs).

Please submit the following information to support your IO pricing and understanding:

CLIN 0001 – IO-T: To calculate pricing for Initial Outfitting Transition:

Reference SOW paragraphs 2.1 - 2.4. To calculate CLIN 0001, see Attachment 3 - Bid Schedule, tab "IO-T" and follow the instructions. Enter the TOTAL IO-T PRICE PROPOSAL from cell I32 E32 and place into SF 1449

CLIN 0001.

CLIN 0002 – Travel: To calculate pricing for Travel:

Reference SOW paragraph 2.6. This is the total Not to Exceed allowable cost for travel as detailed in Attachment 26

- Meetings and Travel Matrix. To calculate CLIN 0002, see Attachment 3 - Bid Schedule, tab "Travel" and follow the instructions. Enter the Travel Price from cell A3 and place into SF 1449 CLIN 0002.

CLIN 1003 1002 – IO-C: To calculate pricing for Initial Outfitting Commodities:

Reference SOW paragraphs 2.5. To calculate CLIN 1002, see Attachment 3 - Bid Schedule, tab "IO-C" and follow the instructions. Enter the TOTAL IO-C PRICE PROPOSAL from cell B35 A27 and place into SF 1449 CLIN 1003 1002.

CLIN 2004 2003 – Storage: To calculate pricing for Storage:

Reference SOW paragraphs 2.8. To calculate CLIN 20023 see Attachment 3 - Bid Schedule, tab "Storage" and follow the instructions. Enter the 1 month commodity storage price from cell C3 A3 and place into SF 1449 CLIN 1002 as the unit price.

CLIN 3005 3004 – POP Extension: To calculate pricing for period of performance extension:

Reference SOW paragraphs 2.7. To calculate CLIN 3004 see Attachment 3 - Bid Schedule, tab "POP Extension" and follow the instructions. Enter the 1 month POP Extension price from cell D24 A3 and place into SF 1449 CLIN 3004 as the unit price.

TAB D – This tab shall include the cut sheets or specifications of commodities that are being priced in the offerors proposal that are equal to the brand name commodity. If providing the brand name commodity, it is not necessary to provide a cut sheet or specifications.

TAB E – Pre Award Information (e.g. Bank and Supplier References). In accordance with FAR 9.103(a), “Purchases shall be made from, and contracts awarded to, responsible prospective contractors only.” So that the Government can make a determination of Contractor responsibility, a prospective contractor must meet the standards as set forth in FAR 9.104 that requires a contractor to have adequate financial resources to perform the contract or the ability to obtain them. As an aid in assessing responsibility, the offeror shall notify their banks/suppliers that the Corps of Engineers may be contracting them, and shall authorize the banks/suppliers to release the following information regarding the Offeror’s account. If a written authorization is required by the Offeror’s bank. Offeror’s shall provide that written authorization with their proposal. The following information shall be provided:

Name and Telephone Number of Bank’s Point of Contact Number of Years business has been conducted with each bank Types of open accounts (checking, savings, loans, etc.)

Balance of current accounts (the banks will provide a “range of figures” for this information such as medium five-figures range) Means by which loans are secured and if paid as agreed Point of Contact and Telephone Number for three (3) different Suppliers

Pre-award survey data will be used as it relates to the probability of the offeror successfully accomplishing the proposed effort. The Government will use pre-ward survey data provided by the Offeror and data obtained by other sources to perform this assessment.

TAB F - Representation, Certifications, and Other Statements of Offerors. The offeror will ensure that Representation, Certifications, and Other Statements are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

b. Volume II – Technical Proposal. The Technical proposal shall not exceed the specified page limits listed in the table above (10 page count). The Government will not review any information submitted in an appendix or attachment to the proposal in excess of the establish limits. The offeror shall comply with the page limitations.

The Offeror shall not submit verbatim sections of the solicitation or SOW as part of their technical proposal.

Offerors that do not meet these requirements may be subject to rejection. The Technical proposal shall not include any cost or price information.

(1) TAB A Table of Contents

(2) TAB B Glossary of Abbreviations and Acronyms

(3) TAB C Technical Approach- Company/Team Qualifications and Experience

(4) TAB D Past Performance

The Technical Proposal should include, at a minimum, the following information.

TAB C – Company/Team Qualifications and Experience.

Offerors shall demonstrate they have at least five (5) years of experience in the Initial Outfitting and Transition Planning of a medical facility by providing a narrative that reflects the Offeror’s overall understanding of the Initial Outfitting program requirement as required by the Statement of Work to include corporate experience that is relevant and specialized, as it relates to the Statement of Work in executing Initial Outfitting Work.

Offerors shall include at least three (3) 1- page project information sheets (included in the 10 page count) each for the prime and each major sub-contractor. Each page shall contain only one project. Offerors shall not include a listing of projects. Projects must be recent (completed or at least 50% complete within 3 years from the issue date of this RFP) and relevant (same or similar in nature of work: IO for medical facilities, size, and complexity to the services/products being procured under this solicitation) to be considered for evaluation. The following information shall be included on each project information sheet:

The team member submitting the project

Role/Description of responsibilities for the project

Project description to include at minimum customer, location, general scope, size, dollar value, percent complete or date completed and any problems encounter and how, those problems were overcome

Customer POC with telephone number

Offerors shall include a description of the relationship to each of its teaming members to include any major sub-contractors as well as the roles and responsibilities of each teaming member and major sub-contractor for which corporate experience is submitted for consideration.

Offerors shall provide a staffing matrix which identifies all personnel on their team and the qualifications that they propose in order to satisfy the minimum requirements of the Statement of Work.

TAB D – Past Performance. The Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 3 of all relevant (same or similar items) health-care/IO contracts of the Prime Contractor that are complete or at least 50% complete within the last 3 years. Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed Past Performance Questionnaires should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment A), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Mr. Trapper Ballard via email at trapper.j.ballard@usace.army.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from Offerors may submit utilizing previously submitted PPQ information in the past performance evaluation.

Offerors may provide details on past performance problems and corrective actions taken as a part of the proposal.

When an Offeror’s firm is divided into severable segments (e.g., division, group, unit) the Government will evaluate only the past performance of those segments of the firm that will actually perform the work. Additionally, if Offeror has no relevant past performance, information may be provided for key subcontractors.

The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

Recency Assessment. To be recent, the effort must be ongoing or must have been performed during the past three

(3) years from the date of issuance of this RFP. Information that fails the recency assessment will not be evaluated.

Relevancy Assessment. To be relevant, the effort must be similar to the nature of work, size, magnitude, complexity and scope to the work required by this RFP. The Government will conduct an in-depth evaluation of all recent performance information provided to determine if it is the same or similar in nature, size, and complexity to the services/products being procured under this RFP. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Relevant experience information that fails this condition will not be evaluated.

The Government reserves the right to obtain past performance data from other sources than those identified by the offeror in evaluating past performance. This includes, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

mailto:trapper.j.ballard@usace.army.mil

(End of Addendum)

STATEMENT OF WORK

STATEMENT OF WORK

NAVY TEMECULA OUTPATIENT CLINIC

TEMECULA, CA

SECTION 1 - OVERVIEW

1.1 Customer Overview

Navy Medicine West (NMW), Installation and Logistics (I&L M4) is responsible for the programming, planning, design, construction and initial outfitting (IO) of U.S. Navy medical treatment facilities located at Temecula Outpatient Clinic, CA. NMW is chartered with modernizing hospitals, clinics, medical office buildings, warehouses, vet clinics, and wellness centers to meet mission objectives. To meet the IO requirements, NMW/I&L M4 requires a contracting vehicle that utilizes experienced companies, suppliers and vendors who are able to rapidly respond to multiple requirements, meet constrained project schedules, and provide a variety of commodities, products and IO services - from planning through warranty. The contracting vehicle, of which this Statement of Work (SOW) is a part, enables the Navy to standardize execution, minimize acquisition lead-times and costs, work multiple projects concurrently and complete projects on schedule.

1.2 Project Overview

The Temecula Outpatient Clinic is a NMW project designed to place a DOD medical facility near the military dependent population off base, allowing for easier access to health care. This project is funded by TRICARE.

The Outpatient Clinic is in an approximately 22,339 SF leased space. The General Services Administration (GSA) is the construction agent, and will award a contract to perform tenant improvement construction. The Outpatient Clinic will contain Medical Home Port facilities for routine care, pharmacy, and a laboratory. As this is a new facility, there will only be minor re-used medical equipment, furniture, and/or records that will be transitioned from other facilities to the new facility. The Master Construction Schedule is subject to change. At this time, the anticipated Construction Start Date is November 2016, the anticipated Building Occupancy Date is August 2017, and the anticipated Open for Business Date is October 2017. IO-T and IO-C will be part of the contract award.

1.3 Scope of Initial Outfitting

Initial Outfitting (IO) is any commodity-related planning, transition, procurement, installation and warranting required outfitting of a new or newly renovated facility. IO Commodities may include artwork, furniture, fixtures, and equipment (FFE), casegoods, medical equipment and low voltage systems. Development of the IO requirements and IO integration into the project shall be accomplished concurrently with early design and into the tenant improvement construction of the Temecula Outpatient Clinic.

Initial Outfitting – Transition (IO-T) includes planning services, project management, public relations support, transition and move planning, inventory, space planning and development of commodities lists and requirements.

(IO-T) includes taking inventory of all existing systems and commodities requirements, conducting user interviews, then planning and developing the requirements for all new commodities. IO-T services also include managing the phasing and transition activities, relocation, space planning and public relations planning. Key deliverables for IO-T will be described later in this SOW. The IO-T process runs the entire span of the project, and does not end until the contract is complete. IO-T takes place first, but continues throughout the period of performance of the contract as IO contract requirements evolve from changes within the scope of this contract.

Initial Outfitting – Commodities (IO-C) includes the procurement, delivery, warehousing/ storage, installation, excessing, certification and warranting of all commodities planned during IO-T. IO-C includes ordering, purchasing, delivering, installing, certifying, training and warranting all commodities identified in the IO-T process as well as public relations materials and events. Commodities include, but are not limited to artwork, furniture/furnishings, casegoods, medical equipment and low voltage systems, such as resource protection and communications. Other IO-C deliverables include moving services, Operation and Maintenance (O&M) manuals, contractor supplied warehousing/storage, and public relations.

SECTION 2 - INITIAL OUTFITTING TASKS

2.1 Overview

The IO Contractor shall provide initial outfitting services and procurement for the IO-T and IO-C of the Temecula Outpatient Clinic. With most IO contracts, the requirements for both IO services, commodity purchase, and IO schedule dates often change. The IO Contractor must have adequate personnel available to handle considerable re-planning throughout the period of performance, considerable changes to the commodity list, and the purchase of additional commodities identified throughout the IO-T process.

2.2 IO Submittal #1

The IO Contractor shall provide an IO Submittal #1 in accordance with Attachment 2, IO Submittal Requirements and Format. IO Submittal #1 shall be delivered to the Government in accordance with the date established on the IO Master Schedule. Attachment 2, IO Submittal Requirements and Format, gives detailed specifications on the layout of the Submittal. SOW Paragraph 2.9 provide additional detail or requirements.

2.3 IO Corrected Final Submittal

After IO Submittal #1, the Government shall have 21 days four weeks for review, then will submit comments and corrections to the IO Contractor. The IO Contractor shall have two weeks to make the necessary corrections; the IO Contractor will then submit the Corrected Final Submittal in accordance with Attachment 2, IO Submittal Requirements and Format.

2.4 Initial Outfitting Changes

The Initial Outfitting process must be adaptable to changes throughout the period of performance. Changes may require the IO Contractor to resubmit all or part of Submittals, attend additional meetings or teleconferences, and plan additional commodities. The commodities list may change throughout the period of performance of the contract through identification of additional commodities needed, changes to specifications and designs, supporting commodities needed to make other commodities functional, and deletion of commodities. The IO Contractor shall include in their bid the personnel necessary to accomplish considerable replanning effort. IO Changes do not extend beyond the period of performance of the contract; Option CLINs for period of performance (POP) extensions will cover IO Changes beyond the current POP due to schedule changes.

2.5 Initial Outfitting Commodities

The IO Contractor is responsible for procurement, delivery, warehousing/ storage, installation, excessing, certification and warranting of all commodities planned during IO-T in accordance with Attachment 3, Bid Schedule. After acceptance, Navy Facility Management will work with the IO Contractor on warranty-related issues. IO Acceptance and Closeout Plan is provided in Attachment 15 – Acceptance and Closeout Plan. The commodities shall be warranted for not less than one year after acceptance, unless a longer warranty is specified.

Documentation on warranties will be turned over to Navy MTF Biomedical Engineering Division prior to the end of this contract and a copy of those warranties shall be provided via CD/DVD to the USACE contract specialist.

IO Contractor will take full responsibility to return the facility to the original or better condition as it was prior to IO Vendor occupancy, if any damage occurs to any area (i.e. floors, walls, elevators) of the facility. Thorough cleaning and drying of all areas is required prior to open for business. PLEASE NOTE: The building will be completely clean, to include floors waxed, by General Contractor at time of building turnover. The entire building must retain the same or higher level of space cleanliness (this includes all general spaces, to include but not limited to, loading dock, bathrooms, warehouse, etc.) as it was prior to IO contractor occupancy.

2.6 Travel

On-site meetings and tasks require travel. Travel must be proposed in accordance with the requirements of Attachment 26, Meeting & Travel Matrix. The IO Contractor shall propose travel and per diem costs for each IO contractor team member required to travel and the number of business days required to be on site. Proposed travel pricing shall consider economic fluctuations in travel costs; requests for equitable adjustment will not be considered simply because travel costs have fluctuated. Once awarded, travel requests must be approved by the COR prior to travel. After travel is completed, the IO Contractor shall invoice actual travel costs in accordance with the Joint Federal Travel Regulations. Receipts shall accompany all invoices.

2.7 Period of Performance Extensions (Option)

The Initial Outfitting process is subject to the construction schedule and other outside influences. If the BOD date slips beyond the period of performance of the contract in such a way that the IO Contractor cannot adequately complete IO-T and IO-C, then a POP extension may be warranted. The IO Contractor shall pre-price POP extensions with their proposal. The POP Extension shall include all pertinent IO-T and IO-C tasking required in this

SOW.

2.8 Initial Outfitting Storage (Option)

Moving, warehousing and installing of all new and re-use commodities is the responsibility of the IO Contractor.

While there is currently no storage requirement, the IO Contractor shall bid storage pricing as an option in the Bid Schedule (Attachment 3) in case storage is needed due to schedule change. Included in the pricing shall be any labor or materials required to store, load, unload, and move the commodities.

2.9 IO Supporting tasks

The following tasks either support the primary deliverables or otherwise further describe IO Contractor tasking:

2.9.1 Initial Outfitting Master Schedule

An Initial Outfitting Master Schedule shall be developed by the IO Contractor based on the projected construction schedule provided by the General Contractor and NMW. Attachment 2, IO Submittal Requirements and Format, gives detailed specifications on the IO Master Schedule. The IO Master Schedule shall be delivered to the Government within 30 days of Contract Award, and updated throughout the IO-T phase as changes arise.

Thereafter, the IO Master Schedule shall be updated and delivered as part of IO Submittal #1 and IO Corrected Final Submittal. After the Corrected Final Submittal, the IO Master Schedule shall be updated and delivered to the Government whenever the schedule changes.

2.9.2 IO Commodity Change Tracker

A Commodity Change Tracker shall be developed to document changes to the Commodity list. An example Commodity Change Tracker is included in Attachment 12. The IO Contractor shall deliver the Commodity Change Tracker as part of IO Submittal #1 and Corrected Final Submittal in accordance with Attachment 2, IO Submittal Requirements and Format. Thereafter, a Change Tracker may be submitted anytime there are changes to the Commodity List. The Commodity Change Tracker shall be submitted an approved in accordance with SOW paragraph 4.1, Change Management Protocol. Please note the Commodity Change Tracker shall be an unlocked (editable) Microsoft Office Excel spreadsheet.

2.9.3 Initial Outfitting Project Management

The IO Contractor shall provide Initial Outfitting Project Management services for this project and a Project Manager (IO-PM) to execute these services. Project management activities shall include, but are not limited to, facilitating the project while controlling resources, staffing, time, cost, quality, scope and risk for each project.

The IO-PM shall oversee and guide project initiation, planning, execution, and closing of the project. The IO-PM is responsible to ensure all deliverables are submitted per contract. The IO-PM shall be on site during all IO contractor led meetings, deliveries, installations and as needed.

The IO-PM shall lead the work to complete detailed inventory of all existing services impacted by the moves or transition.

The IO-PM will lead and direct the activities for each meeting described in this SOW.

The IO-PM shall maintain Quality Control for the IO project. The IO-PM shall ensure that all deliverables are provided in accordance with this scope of work.

2.9.4 Initial Outfitting Transition Planning

Transition Planning includes inventorying existing commodities, developing a plan for new and reuse commodities and creating transition plans. The IO Contractor shall provide Initial Outfitting Transition Planning services in support of submittals and project changes

2.9.5 Initial Outfitting Medical Space Planning

IO Contractor shall develop departmental floor plans as reflected on 100% design submittal showing work flow of all categories of all IO Commodities, and shall develop the reconfiguration requirements of existing product.

The IO Contactor shall plan and develop the requirements for all Medical Equipment cut sheets as outlined in Attachment 3, Bid Schedule, tab “Commodities List”. The IO Contractor shall coordinate and conduct departmental/user interviews, develop an existing inventory list, establish reuse and new requirements, and determine excess/disposition items. The IO Contractor shall ensure the NMW/I&L M4 standards and specifications are met. The IO Contractor shall ensure all medical equipment planning execution information is provided in each IO Submittal.

The IO Contractor shall coordinate all infrastructure/technical interfaces with the commodity vendors. All deliverables noted on Attachment 3 - Bid Schedule and furniture placement plan developed by the IO Contractor shall be reflected on the drawings. The IO Contractor shall provide a list of modifications to the USACE PM that may be required of the construction contract in order to accommodate all IO.

The IO Contractor shall provide a furnishings consultant and develop a Comprehensive Interior Layout (CIL) based upon the information provided the Government. No comprehensive interior design (CID), drawings, or specifications are available beyond what is included in this solicitation package. The IO Contractor will take the items detailed in the commodity list as a starting point for planning; throughout the IO-T process, additional detail may be available to aid planning and validate.

2.9.6 Initial Outfitting Public Relations / Media Support

The IO Contractor is responsible for keeping all staff and public informed of the project beginning, progress and completion. The IO Contractor shall develop public relations and media support plan in accordance with Attachment 2, IO Submittal Requirements and Format. During the IO-C phase, the IO Contractor shall provide all media, including but not limited to, newspaper, website, radio announcements, base newsletters, briefings for staff at key milestones for the project and public signs, flyers, posters and announcements in and around the medical facility. The IO Contractor is responsible for ribbon cutting ceremony planning and the procurement of supplies necessary for these events. All public postings and public relations plans shall be coordinated with the Naval Hospital Camp Pendleton Public Affairs Officer and the NMW HFPPO. Submittals will not be generic and must be for the intended project. Contractor will not create invitation list nor does contractor send out invitations. Contractor will contact local Protocol Office for any special requirements for location or for VIP’s. The extent of public outreach and media support for this project will be limited to the local area. Public outreach efforts must be employed to inform Naval Hospital Camp Pendleton, Temecula Outpatient Clinic staff and base stakeholders of IO related changes within the health clinic. Announcements and a ribbon cutting ceremony for the grand opening of the new Temecula Outpatient Clinic shall be conducted and coordinated through the MCB Camp Pendleton PAO.

During IO-T, the following shall be developed for each submittal:

Social media blasts (Face Book, Twitter, etc) Informative newsletters Press releases/ Base paper articles / E-newsletter Articles

Posters / Temporary Way-finding

Storyboards

Invitations

Ceremonial programs

Ribbon Cutting ceremony script

Ribbon Cutting ceremony equipment needed

Alternate Plan for inclement weather

Access letter for base

Develop schedule for events

During IO-C, the IO Contractor shall plan and present the following to NMW for approval, and procure all printed Public Affairs items below:

Social media blast- quantity 3, timeline for distribution TBD in IO Master Schedule

Information newsletters – quantity 200, timeline for distribution TBD in IO Master Schedule

Press releases- quantity 2, timeline for distribution TBD in IO Master Schedule

Base paper articles – quantity 2, timeline for distribution TBD in IO Master Schedule

E-newsletters- quantity 1, timeline for distribution TBD in IO Master Schedule

Posters- quantity 20 Size, quantity of each size, placement TBD

Temporary way finding- quantity 20 Size, quantity of each size, placement TBD

Storyboards- quantity 3 Size, quantity of each size, placement TBD

The following shall be procured by the IO Contractor for Ribbon Cutting:

Social media blast- quantity 3, timeline for distribution TBD in IO Master Schedule

Information newsletters – quantity 200, timeline for distribution TBD in IO Master Schedule

Press releases- quantity 2, timeline for distribution TBD in IO Master Schedule

Base paper articles – quantity 2, timeline for distribution TBD in IO Master Schedule

E-newsletters- quantity 1, timeline for distribution TBD in IO Master Schedule

Posters- quantity 20 Size, quantity of each size, placement

Temporary way finding- quantity 20 Size, quantity of each size

Storyboards- quantity 3 Size, quantity of each size, placement

Ribbon Cutting ceremony programs- quantity 200

Ribbon Cutting ceremony invitations – quantity 200, paper and electronic

Procurement of equipment needed for ribbon cutting ceremony – n/a list

A Red Zone conference call will be conducted 90 days prior to Ribbon Cutting ceremony to ensure all items are procured.

IO Contractor will contact local Protocol Office for any special requirements for Ribbon Cutting ceremony, including location and special considerations for VIP’s and guests.

IO Contractor is not allowed to procure any food items, liquids, ceremony dedications or gifts.

IO Contractor will not create invitation list nor issue any invitations for the ceremony.

2.9.7 Initial Outfitting Low Voltage

The IO Contractor shall provide a Low Voltage/Communications Consultant for this project. The Low Voltage / Communication Consultant shall plan and develop the requirements for all low voltage systems, including resource protection and communication systems, as outlined in Attachment 3, Bid Schedule and Attachment 1, Responsibility Matrix. This consultant shall schedule and coordinate departmental/user interviews, develop an existing inventory list, establish reuse and new requirements, and determine excess/disposition items. The Low Voltage /

Communication Consultant shall ensure the Unified Facilities Criteria (UFC) and NMW/I&L M4 standards and specifications are met.

2.9.8 Initial Outfitting Biomedical Equipment Technician

The IO Contractor shall provide the one biomedical equipment technician (BMET) for the project. The BMET shall be on site to perform operational checks/calibration/testing and safety checks for any newly procured or re-use equipment. Furnishings, tools and equipment for the BMET work shall be provided by the IO Contractor. The BMET shall provide medical equipment installation, repair and training services. Administrative space will NOT be provided for the BMET to work.

2.9.9 Initial Outfitting Artwork

The IO Contactor shall provide artwork in accordance with the Attachment 3, Bid Schedule, tab “Commodities List” and provide a certified artwork consultant. The artwork consultant shall validate all artwork requirements and verify with the User as to the placement of artwork. The IO Contractor shall coordinate and conduct departmental/user interviews, develop an existing inventory list, establish reuse and new requirements, and determine excess/disposition items. The artwork consultant shall ensure the NMW/I&L M4 standards and specifications are met.

An Artwork Placement Plan shall be developed to show the spatial relationship between the furniture and the artwork. The Artwork Placement Plan shall be drawn at 1:50 scale (or 1:100 scale for very large areas), and shall include an Artwork Illustration Sheet.

2.9.10 Initial Outfitting Quality Control

The IO Contractor shall develop and provide a Quality Control Plan (QCP) for this project. The QCP shall be submitted to the Government within 30 days of contract award.