SITE VISIT AGENDA MINUTES ROSTER - Small Arms Range.pdf

SITE VISIT AGENDA

Time and Date: Thursday August 12, 2021; 9:30 AM (CST).

Place: MS ANG 172nd Airlift Wing, Building 116 Conference Rm

141 Military Drive; Flowood, MS 39047

Contract Officer (KO): Donna Phillips Contract Specialist (CS): Lisa Anguizola COR: Maj Wesley Roberts

Project: W9127Q-21-B-0001 - Small Arms Range, #LRXQ159097 Bid Due Date 09/09/2021 @ 1:00 PM PoP: 365 DAYS

MEETING AGENDA:

1. Introductions and General Outline.

Introduction of attendees Roster

2. Administrative and Technical Requirements. (Agenda items marked in red were discussed) A. Proposal

PROPOSAL PACKAGE MUST INCLUDE ALL ITEMS IN THE IFB to be considered responsive to this requirement. Failure to submit complete proposal package will result in offering being removed from further consideration in this effort. (see solicitation page 6, section 00010, paragraph 4.)

Bids are due 09/09/2021 and award is intended NLT 09/20/2021. September 30th is federal government year end. Government has no intention of postponing the bid opening in order to accommodate the year end process. Be sure to plan ahead and ask relevant questions early in the process.

B. Bonds Requirements – Will be required as follows

i. Payment Bond – ARE REQIRED After award

ii. Performance Bond – ARE REQIRED After award

iii. Bid Bond – IS REQUIRED with proposal and shall be in the amount of 20 percent of the bid price or $3M, whichever is less, for total of all CLINs; signed & notarized Bid Bond must be included in bid package

C. Request for Information/Questions:

All RFI requests must be in WRITING and sent only to the Contracting Officer & Specialist for this project: Maj Donna Phillips & Lisa Anguizola.

Be sure email subject lines clearly identifies which project the questions are concerning.

RFI - W9127Q-21-B-0001 - Small Arms Range, #LRXQ159097

DO NOT send RFIs to technicians, A&Es, COR or any other parties that may be involved in these projects. Questions sent to other than Contracting personnel identified, will go unanswered.

D. Award for this contract should be the week of September 20, 2021. The anticipated Notice to Proceed and Pre-Construction Meeting will be held within 30 days following official award, E. Manpower Reporting – Required for ALL Service Contracts

i. CMRA – Contract Manpower Reporting; No longer required for construction contracts.

ii. Subcontractor Reporting – Per 52.204-10—Reporting for 1st tier subcontracting >

$25,000. KTR is responsible for subcontractors' work and for paying subs

F. Access & Security Clearance - After award, KTR shall provide “Entry Authorization List (EAL)”, Individual Access Affidavit for background check & security clearance will be required. Base specific security forms (per individual), and SF 1413 Subcontractors Acknowledgement form to KO and COR NLT 10 days prior to facility access, usually at or just after the Precon Meeting.

AT Level 1 (valid for 1 year) completion certificates are required; email to COR prior to facility access.

Reviewed security clearance process. Submission of access affidavit, security clearance, and employee badging. See section 01000 subsection 17. Security Requirements for details for access requirements for contract employees.

G. Labor Relations.

i. Davis-Bacon Act. most current version at time of award will be incorporated in the contract. DBA - MS20200053 last modified 04/02/2021 RANKIN 04-02-2021

ii. Payroll and Payroll Records and Submission will be required.

Payroll records must be submitted electronically, monthly (usually with pay application) but must be written in a weekly format. “No Work” weeks for any prime or subcontractor, should also be documented indicating such

H. Other Issues.

i. Permits and Responsibilities – Contractor’s responsibility Permits for this project:

DIG PERMIT will be required & coordinated locally with the Government COR No other permits are expected for this project

ii. Work Hours – Regular hours of operations are 7:00 AM to 4:30 PM, Monday thru Friday, with every other Monday off.

Though military is off every other Monday, contractor may continue operations provided security is on hand for admission & military personnel are available for emergency notification. Permissions for weekend/holiday operations are granted on an individual basis as needed.

I. Technical Details and Walk-Thru

Q/A - Discussions

EMAILS / COMMUNICATIONS - RFIs PG 8. REPEAT… Only send email communications or phone calls to Maj Donna Phillips and Lisa Anguizola. DO NOT send or call the Civil Engineers or A&E Team in this will only delay or may not get a response to your query.

INSURANCE –Insurance is required for this project should you be awarded. See PG 55, SEC 01000

1.0. for details

UTILITIES – Water and Electric are provided by the Government as they can be at this location. See FAR 52.236-14, PG 47 of Solicitation. Other utilities are the contractors expense including portable restrooms.

SITE SUPERVISOR is required for this project and shall be on site at all times there are contractor personnel on site. Site Supervisor serves as the liaison between contractor and the Governemnt, specifically the project Contracting Officer Representative (COR)

MEETINGS & PROGRESS – Anticipate no less than monthly contractor driven progress meetings.

Other meetings may be required and will be determined as needed.

NOTE: Some companies have had issue downloading the specs & drawings from SAM.gov. If they are not SAM registered, they will not be able to access. In most cases these companies are to be subcontractors to the prime who provides the proposal. Thus the sub should get the information they need for this project from their intended prime contractor. Page 8, section 5.6 of the solicitation details this issue.

5.6. For security reasons, all technical and engineering data related to this solicitation will be distributed using the Contract Opportunities (https://sam.gov/content/home) system. Plans and specifications are locked on SAM.gov and require Contractors to request explicit access from the Contracting Officer OR export controlled access through DLA. See complete instructions on SAM.gov. SAM.gov is a web-based dissemination tool designed to safeguard acquisition-related information for all Federal agencies.

Interested bidders/offerors must register with SAM.gov before accessing the system.

DISCUSSED – LAYDOWN AREA. Though the project area is small overall, there is some space to allow as a laydown area. After award, the Government will designate a secondary area nearby as contractor’s laydown area based on need.

DISCUSSED - Pylons RFI to be submitted Fence Panels RFI to be submitted

SOIL REPORTS, if not available in the specifications, they are available upon request. Part of this area and nearby are classified as wetlands and must be protected accordingly. However, per the specifications, no work scheduled should compromise these areas.

SITE PICTURES – SMALL ARMS RANGE LOT

SOUTHEAST CORNER of PROPERTY SOUTHWEST CORNER of PROPERTY

NORTHEAST CORNER of PROPERTY NORTHWEST CORNER of PROPERTY

LOOKING BACK TO NORTHWEST CORNER-AMMUNITIONS DRIVE/GATE