RFP Questions Sets 1-15 and Clarifications 1-4 Amendment Clarifications 1-2 W9124P-20-R-0007 23 Sept 2020.xlsx
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- Solicitation number
- W9124P-20-R-0007
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This is a summary of a federal contract solicitation for installation support services at Redstone Arsenal in Huntsville, Alabama. The solicitation number is W9124P-20-R-0007 and is issued by the Army Contracting Command - Redstone Arsenal. The NAICS code is 561210 with a small business size standard of $41.5 million. The period of performance includes a 60-day phase-in period, a five-year base period, and five one-year option periods. The solicitation is set aside 100% for small businesses. The contractor will provide non-personal installation support services to over 80 Department of Defense and federal agency tenants employing 43,000 people at Redstone Arsenal. Services include operation and maintenance of 1,807 buildings, equipment, and systems across environmental services, landfill operations, facility and infrastructure maintenance, and engineering services. The contractor will procure material, supplies and labor for plant supervision, labor, chemical lab operation, hazardous material management, restoration, recycling, steam boiler operation, facilities, water, waste water, steam, gas, and electrical systems support.
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Set 1
| Question Number | Solicitation Document | Paragraph Number | Page Number | Question | Government Response |
| 1a | Attachment 16 Section L and M | Section M, FACTOR 1 –SPECIALIZED EXPERIENCE | Page 21 of 25 | Will the experience and past performance of parent or subsidiary companies be evaluated if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance? | As described in Section L, the experience of parent, subsidiary, or sister company will be considered consistent with the guidance provided for joint venture member, or major subcontractors, i.e, that the company from which the experience is being acquired will "perform 10% or greater significant aspects of the anticipated ISS contract based on the total proposed price." Also, consider the instructions for "Organization Structure Change History" as stated: "To facilitate this relevancy determination, include in this proposal volume a 'roadmap' describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any projects you identify for Technical Specialized Experience evaluation." |
| 1b | Attachment 16 Section L and M | Section M, FACTOR 1 –SPECIALIZED EXPERIENCE | Page 21 of 25 | Are there any additional requirements that an offeror must address in its proposal in order to utilize parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance? | |
| 1c | Attachment 16 Section L and M | Section M, FACTOR 1 –SPECIALIZED EXPERIENCE | Page 21 of 25 | Are there specific or special evaluation criteria for rating the experience and past performance of an offeror who utilizes parent or subsidiary company experience and past performance if the proposal shows that a sister company lending its experience and past performance has made a firm commitment to have a meaningful involvement in contract performance? | |
| 1d | Attachment 16 Section L and M | Section L, VOLUME I- SPECIALIZED EXPERIENCE (Factor 1) | Page 5 of 25 | Please confirm the specialized experience - |
(a) RDT&E facilities, test facilities, elevator(s),
(b) fire alarm and sprinkler system(s),
(c) hazardous material management or
(d) environmental testing and laboratory operations, or
(e) high pressure boiler(s) - will be evaluated amongst all contract references submitted and not within an individual contract reference. Yes, as described in Section L, "at least three of the following specialized areas found on Redstone Arsenal:
(a) RDT&E facilities, test facilities, elevator(s),
(b) fire alarm and sprinkler system(s),
(c) hazardous material management or
(d) environmental testing and laboratory operations, or
(e) high pressure boiler(s) can be any three areas from that list in any combination of contracts.
1e Attachment 16 Section L and M Section L, VOLUME I- SPECIALIZED EXPERIENCE (Factor 1) Page 5 of 25 Please confirm criteria 1-5 can be demonstrated on individual contract references in various combinations, as long as each criteria is met (i.e. criteria #1, #3, and one specialized area (#5) demonstrated on one contract; criteria #2, #4, and two specialized areas (#5) on one contract) Criteria numbers 1-4 must be met on one contract (i.e., minimum SF or dollar value must be met within a single contract), but a single contract may meet multiple criteria. Criteria 5 can be split where the three specialized areas are identified in any combination of contracts.
Set 2
| Question Number | Solicitation Document | Paragraph Number | RFP Page Number | Question | Government Response |
| 1 | RFP | Period of Performance | Page 2 | The PoP listed on page 2 of the “OFFICIAL_RELEASE_RFP_W9124P-20-R-0007_-_Solicitation” does not match the PoP listed in “Attachment_A_Overarching_PWS_rev8_29July2020”. Will the Government please correct or clarify the discrepancy? | The Government will correct the dates within the RFP to reflect those within the PWS. |
| 2 | Section L | Section L does not contain numbered references nor page numbers. | Will the Government consider including Section L numbering and page numbers that will allow offerors to easily identify proposal sections when requesting clarifications? | The Government will add page numbers to Section L. | |
| 3 | Section L | Volume 1 – Specialized Experience page count | Would the Government consider excluding the Summary Page, Organization Structure Change History, Consent Letter, and Client Authorization Letter from the page count for this volume? | In addition to the cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations & acronyms the Government will exclude the following from the page count: Summary Page, Organization Structure Change History, Consent Letter, and Client Authorization Letter. | |
| 4 | Attachment #1 – Engineering Services | Technical Exhibit #58 – IMCOM Facility Maintenance Guidancea | Will the Government please provide TE #58 – Facility Maintenance Guidance listed on page 9 of Attachment 1 400 Engineering Services. | References to TE #58 will be removed and replaced with TE #56 and TE provided. Attachment #1 and Overaching PWS Revised. | |
| 5 | Section L | Questions, Concern, Clarifications | Page 2 | On page 2 of Section L, the Government states that all questions, concerns and clarifications regarding this RFP should be submitted to the Contract Specialist and copied to the PCO. Is there a deadline, prior to the proposal due date, to submit questions, concerns or clarifications? | Per the Beta.sam notice W9124P-20-R-0007 the response dealine for submitting questions was 14 August 2020. Questions received after this date will be acknowledged via email reciept and submitted to the Contracting Officer for review. |
| 6 | Section L | Proposal Files | Section L states: “Tables and graphic illustrations may be submitted on 11x17 folded pages in landscape page layout.” | 11x17 are to be printed single sided. Only tables and graphics are permitted on 11x17 sheet. If an 11x17 is printed doubled sided, each side will be counted as 1 page. |
| Will the Government confirm? Only tables and graphics are permitted on 11x17 foldouts? And please confirm, if Offerors use 11x17 foldouts for tables and graphics, these 11x17s only count as one (1) page? | |||||
| 7 | Section L | Electronic Media | Page 4 | On page 4 of Section L, the RFP states: Electronic proposals shall be submitted on one (1) electronic CD. Files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in shall be in read-only, 100% searchable PDF file format.” | For VOL 1 and VOL 2, 100% searchable PDF format is accceptable. PLEASE NOTE- VOL 3 Cost and Price shall be submitted via MS Excel file and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. If the submission for VOL 3 Cost and Price is any other format besides Excel, it will not be evaluated. |
| Will the Government confirm? Offerors can bypass providing a compressed (zipped) file in lieu of providing separate in read-only, 100% pdf versions of all electronic deliverables? If so, Volume 3 – Cost/Price states that: The electronic spreadsheet files (workbooks) shall be submitted in a Microsoft (MS) Excel compatible format and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts.” Is the Government requesting Offerors provide the electronics spreadsheets in both pdf and MS Excel formats? | |||||
| 8 | SF33 | Original Signature | Page 18 | Page 18 of Section L states: An authorized official of the firm shall sign the SF 33 and all certifications requiring original signature. Will the Government accept electronic signatures (e-sign) from an authorized official in required signature blocks in pdf documents? | The Government will accept pen and Ink or electronic signature. FAR 4.101 Electronic commerce |
| 9 | Section L | Specialized Experience | “Will the Government please confirm that client authorization letters are only required for efforts performed for commercial customers?” | Yes | |
| 10 | Section L/ Overarching PWS | Key Personnel | There is a discrepancy between the Key personnel listed in Attachment 16 Section L and Attachment A Overarching PWS. | The Governmet will amend Section L to reflect the following: change "Facility Maintenance Manager" to "Facilities Services Manager." AND the title "Project Manager" will be changed to "Program Manager" in the PWS. Additionally, the Government confirms that the "Facilities Services Manager" shall be the the alternate "Program Manager" | |
| Attachment 16 Section L, Element #1: Management Structure and Plan states: “The Offeror shall also identify those individuals designated as key personnel, specifically the following: Project Manager and Alternate; Facility Maintenance Program Manager; and GFEBS Preventative Maintenance Lead.” |
Attachment A Overarching PWS (2.1.11.1.1) states: “The following personnel are considered key personnel by the Government: Program Manager, Facilities Services Manager, and GFEBS PM Coordinator Lead. The Facilities Services Manager shall be the Alternate Program Manager.”
| Will the Government clarify the titles of these positions, and confirm whether the Facility Maintenance Program Manager (Facility Services Manager) is required to serve as the Alternate Program Manager? | ||||
| 11 | SF33, Block 1 | DPAS Rating | Block 1 states this is a rated order and contains the DPAS Clause 52.211-15. A Rating Code must be included in Block 1 since the Clause has been included in the solicitation. Can the Government please provide a Rating or consider deleting the DPAS Clause? | DPAS Clause 52.211-15 will be removed. |
| 12 | Section A. | Contract Types | The anticipated contract type shows Cost Plus Fixed Fee-Level of Effort. FAR Part 16.102(b) states Contract types not described in this regulation shall not be used. CPFF-level of Effort is not a contract type listed in FAR 16. Will the Government consider changing this contract type to CPFF rather than CPFF/LOE? | The CLIN will remain CPFF-LOE. The acquisition plan and strategy for this hybrid contract requirement inclusive of the contract types and CLIN structure was approved by the Contracting Officer and Deputy Assistant Secretary of the Army (Procurement) (DASA(P)). |
| 13 | Section L/ Overarching PWS | Will the Government allow limited data to be electronically exported/imported from these systems to the other related systems through flat file transfers (or some other electronic transfer acceptable to the Government)? | We are not aware of an existing plug-in that will allow this action. | |
| 14 | Section H-3 | Special Contract Requirements | Paragraph 2. states No information other than that contained in an amendment. Should the word amendment be changed to modification or will this information only be contained in the pre-award document? If the information is contained after award, will the Government consider changing the word “amendment” to “modification”? | Amendment is related to Solicitation. After award, the term modification will be utilized. |
| 15 | Section H-14 | Mandatory Continuous Service | Section 1342 of Title 31 of the U.S. Code states that the Government cannot accept voluntary services from contractors unless it is for protection of property or safety of human life. Requiring mandatory voluntary services could be an Anti-Deficiency Act violation under this code. Will the Government consider deleting this Special Clause? | H-17 Mandatory Continuous Service will be in accordence with Section 1342 of title 31 of the United States Code, therefore H-17 will not be deleted. |
| 16 | Section I | Contract Clauses | FAR clauses 52.208 are used when vehicles are leased for Government use. This procurement will not be leasing vehicles for Government use. Will the Government consider deleting these clauses? | Contractor will not provide leased vehicles for the Governments use. Related clauses will be removed. |
| 17 | Section I | Contract Clauses | Clauses 52.230 refer to Cost Accounting Standards. This is an 8(a) procurement, Cost Accounting Standards are not applicable to small businesses. Will the Government consider deleting the 52.230 clauses? | Clause will be deleted |
| 18 | Section I | Contract Clauses | Clauses 52.245-9 and 52.246-20 are duplicated. Will the Government consider deleting the duplicated clauses? | Duplicate will be removed. |
| 19 | Section I | Contract Clauses | FAR Clauses 52.247 clauses are used for moving services. This procurement will not require moving services. Will the Government consider deleting these clauses? | Clause will be removed |
| 20 | Section K | Reps and Certs | The referenced Clause, 52.212-3 is used for Commercial Item procurements. If this requirement is for commercial items, then a SF1449 form should be used. Since this procurement is on a SF33, will the Government consider deleting the 52.212-3 clause and incorporating the proper Reps and Certs clause into the solicitation? If this is a Commercial Item procurement, will the Government consider deleting all references to Davis Bacon or construction requirements since construction is not considered a commercial item. | Clause 52.212-3 will be removed and replaced with the appropriate non- commercial clause. |
| 21 | Section L, Para 7 | Cost/price Formulation | This paragraph requires the Offeror to submit a completed SF1449. This requirement is on a SF33 not a SF1449. Will the Government consider deleting the reference to SF1449? This section references both SF33 as well as SF1449. Will the Government clarify which SF is correct? | All references to SF 1449 will be removed. |
| 22 | Section L | Vol 4, Contract Administration | Tab A refers the contractor to see Paragraph 10 of Section L if other data should be brought to the attention of the PCO. Paragraph 10 of Section L is not included in the solicitation. Will the Government please clarify this discrepancy? | Reference to Paragraph 10 will be removed. |
| 23 | 3.3 | Transition (Phase In/Phase out) | Will the government provide office space on site for a transition office with internet and phone accessibility? | The Government will provide on site office space provide with phone accessibility. Internet will not be provided. |
| 24 | Ref RFP, Section M; 4.; Cost/Price Factor | Total Evaluated Price (TEP) for the award purposes. | Will the Government clarify how the CLINs related to DMO ranges (6 x sub CLINS - 13) will be considered for the TEP evaluation? Will all sub CLIN DMO ranges be aggregated (added together) into the TEP $ number, or will the Government select one sub CLIN (specific DMO Range) for the purpose of establishing the TEP for the award? | All sub CLIN DMO ranges will be aggregated (added together) into the Total Evaluated Price amount. |
Set 3
| Question Number | RFP Section | RFP Paragraph Number | RFP Page Number | Question or Comment | Government Response |
| 25 | J Attachment 9 | Pricing Matrix | NA | Are the NTE (Not To Exceed) figures to be used as plug numbers, or are they a ceiling value? | Plug numbers |
| 26 | J Attachment 16 | Section L, Volume 3 Cost/Price, paragraph 6) | 14 of 25 | "Subsequent option years shall include escalation". This section addresses SCA and CBA rates. Since SCA rates are not escalated yearly by the Government, there is not a way to apply an accurate estimate. The CBA agreements expire before contract start, and again there is no way to estimate the correct amount of escalation. In addition, the use of the term "option years" implies there should be no escalation in the Base period. Will the Government (a) change the language to state "escalate Exempt labor for years 2 - 10," and (b) provide a directed rate of escalation? | It is not the Government’s intent for solicitation provision FAR 52.222-43 SCLS Pricing Adjustment as prescribed by FAR 22.1006(c)(1) to be a directive to offerors in regards to the CPFF CLINs. As such, the offeror shall ensure that any base labor rates proposed on the CPFF CLINs are realistic for the effort, and the offeror’s cost estimating practices are in accordance with the offeror’s established accounting practices for accumulating, allocating and recording costs to final cost objectives. All proposed escalation or lack of escalation shall be fully supported to show that it is realistic for the CPFF effort and in accordance with the offeror's normal buisness practices. |
In accordance with FAR 52.222-43, any proposed escalation shall not be proposed to cover increased costs for which an adjustment is provided under FAR 52.222-43 SCLS Pricing Adjustment. As such, any proposed escalation proposed on the FFP CLINs should be proposed to account for escalation proposed in accordance with the offeror's normal business practice and not for increased costs for which an adjustment is provided under FAR 52.222-43.
Section L's language has been revised to clarify the Government's intent.
| 27 | J Attachment 16 | Section L, Volume 1 Specialized Experience | 6 of 25 | This volume requires Consent Letters and Client Authorization letters. Will the Government exclude these letters from the 25-page limit for the volume so offerors have sufficient page count to fully address the other requirements of the volume? | Same as Set 2, Question #03 |
| 28 | J Attachment 16 | Section L, Volume 2 Technical Approach | 11 of 25 | Subfactor 3, Element #4 Transition Plan and Property Control refers to a 45-day transition period. Section A, Notes to Offerors shows a 60-day phase-in/transition period. Please confirm that the phase-in/transition period is 60 days. | Change the 45 days to 60 days within section L. |
| 29 | J Attachment 16 | Section L, 1. Proposal Files | 3 of 25 | Paragraph (c) states "Tables and graphic illustrations may be submitted on 11x17 folded pages in landscape page layout." Please confirm that each printed side of an 11x17 will count as 2 pages. | Same as Set 2, Question #06 |
| 30 | J Attachment 16 | Section L, 1. Proposal Files | 3 of 25 | Section L does not specify single-sided or double-sided printing. Section I includes FAR 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper. Please confirm (a) that proposals are to be printed double-sided on 8.5x11 paper, (b) with 11x17 pages printed either single-sided or double-sided depending on the best choice for document layout. | Same as Set 2, Question #06 |
| 31 | J Attachment 16 | Section L, 1. Proposal Files; 2. Proposal Format and Packaging; Volume 3 - Cost/Price | 3 of 25; 4 of 25; 11-12 of 25 | Paragraph 1.a) Proposal Files states "Electronic CD submittals shall be compressed (zipped) into one file entitled “W9124P-20-R-0007 zip” using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc." Paragraph 2. Proposal Format and Packaging, b) Packaging states "Electronic proposals shall be submitted on one (1) electronic CD. Files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in shall be in read-only, 100% searchable PDF file format...Cost/Price (Volume 3) shall be submitted in the format specified in “Volume 3 – Cost/Price (Factor 3)” below." The instructions for Volume 3 - Cost/Price state "The electronic spreadsheet files (workbooks) shall be submitted in a Microsoft (MS) Excel compatible format...The Cost/Price Volume proposal narratives, including any Basis of Estimate (BOE) sheets provided, shall be provided in files which are MS Excel or MS Word compatible...The offeror shall provide a completed Section B...Additionally, the prime offeror is required to fill out Attachment 10...Provide a Table of Contents..." Please confirm if it is the Government's intent that the electronic files containing the the narrative content of Volumes 1, 2, 3, and 4 shall each be consolidated and submitted in a single read-only, 100% searchable PDF file for each volume, with any electronic spreadsheet files required for each Volume submitted in a Microsoft Excel compatible format. | Same as Set 2, Question #07 |
| 32 | J Attachment 16 | Section L, 1. Proposal Files; 2. Proposal Format and Packaging | 3 of 25 | Paragraph 1.b) Proposal Files and Paragraph 2. Proposal Format and Packaging, a) Format both state "Each paragraph shall be single spaced and separated by at least one blank line." Please confirm that the blank line should be set at the same font size and spacing as the narrative text, i.e., in standard 12-point type with Arial or New Times Roman fonts. | The blank line should be set at the same font size and spacing as the narrative text, i.e., in standard 12-point type with Arial or New Times Roman fonts. |
| 33 | J Attachment 16 | Section L, 1. Proposal Files; 2. Proposal Format and Packaging | 3 of 25 | Paragraph 1.b) Proposal Files and Paragraph 2. Proposal Format and Packaging, a) Format both state "Standard 12-point minimum with Arial or New Times Roman fonts are required." Please clarify whether the use of Arial Narrow font is acceptable. | Per para 2. (a) - No, only "Arial" or "Times New Roman" fonts are acceptable. |
| 34 | J Attachment 16 | Section L, 1. Proposal Files; 2. Proposal Format and Packaging | 3 of 25 | Paragraph 1.b) Proposal Files and Paragraph 2. Proposal Format and Packaging, a) Format both state "The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations & acronyms do not count against page count limitations." Will the Government exclude the Cross-Reference Matrix required in Volume 2 - Technical Approach from the page count limitations? | No. |
| 35 | J Attachment 16 | Section L, 1. Proposal Files; 2. Proposal Format and Packaging | 3 of 25 | Paragraph 2. Proposal Format and Packaging, a) Format states "Tab indexing shall be used to identify sections. Tabs/indexes will not count against the page limitations for the respective volume." Please confirm that tabs should only include the titles of the proposal sections that the tabs are used to identify, and should not include any other text. | Correct, each tab is to include the titles of the proposal sections that the tabs are used to identify, and should not include any other text. |
| 36 | J Attachment 16 | Section L, Volume 4 – Contract Administrative | 19 of 25 | The instructions require the submittal of RFP Section G – Contract Administration Data. However, Section G was not provided with the RFP. Please confirm that offerors are not required to submit Section G with their proposals. | Correct. |
| 37 | J Attachment 16 | Section L, Volume 3 - Cost/Price | 13 of 25 | In paragraph (c) Cost/Price Proposal Assumptions, (1) Period of Performance, the dates for the Phase-In period and the 5-Year Base are different than the dates provided in Section A, Notes to Offerors. Please confirm that the dates provided in Section A, Notes to Offerors are correct. | See Set 2 Question #1 |
| 38 | RFP | Section I | 90 of 112 | Section I includes FAR 52.222-46 Evaluation Of Compensation For Professional Employees (FEB 1993). Please clarify (a) whether a Total Compensation Plan must be submitted with the proposal; (b) if it is required, the volume in which it should be placed; and (c) if the plan is excluded from the page count limitations. | (a) Clause FAR 52.222-46 will be deleted |
(b) N/A
(c) N/A 39 J Attachment 16 Section L, Volume 2 Technical Approach 11 of 25 Subfactor 3, Element #3 Employee Relations, Safety and Quality Control Plans states "The Offeror submit a quality control plan describing their approach to monitoring performance. The proposed quality control plan of the successful offeror may be used to develop the final quality assurance surveillance plan the government will use to monitor their performance." Please clarify (a) if this requirement is considered to be a draft of the plan required by CDRL 003 within 30 days of contract award, (b) if so, if the Government will provide the full text of the CDRL requirements to assist offerors in the development of this plan, and (c) if so, if the Government will exclude this draft plan from the page count limitations. (a) This should be a summary of the Safety Plan and Quality Control/Customer Satisfaction Plan describing their approach to monitoring performance.
(b) The Offeror is to submit their Quality Control/Customer Satisfaction Plan. No sample plan will be provided.
(c) No.
| 40 | J Attachment 17 | Technical Exhibits | All | The Technical Exhibit files A, B, C, and D only consist of a cover page titled "Technical Exhibits" with no additional content. Will the Government please provide the content for these files? | The Technical Exhibits are embeded with the PDF. |
| 41 | J Attachment 16 | Section L, Volume 2 Technical Approach | 11 of 25 | Subfactor 3, Element #3 Employee Relations, Safety and Quality Control Plans states "The Offeror shall describe a complete and comprehensive safety program and organization to support the total work effort." Will the Government please provide the full text of the CDRL 012 Safety Plan requirements to assist offerors in the development of this narrative? | See question #39. |
| 42 | RFP | Section B | 5 of 112 | The description of CLIN 0003 Program Management has changed from the Draft RFP and is now identical to CLIN 0004 Supply Operations. The identicial descriptions are also present in the option year CLINS (1003, 2003, 3003, 4003, and 5003). Will the Government please clarify what is the difference between CLINs 0003 and 0004? | CLIN 0003 and Option years 1003-1005 need to be ammended to the correct narritive. KO concur |
| 43 | J Attachment 16 | Section M, Volume 1 Specialized Experience | 7 of 25 and 22 of 25 | Section L and M both state “The offeror shall demonstrate specific specialized experience that is relevant to the performance of the PWS as outlined above. The Government will evaluate whether the offeror’s team has the necessary breadth and depth of experience in providing similar services as required by the PWS.” Will the Government please confirm that “the offeror” in the first sentence means “the offeror’s team” and not solely the Prime offeror? | See Questions #1a through #1c. |
| 44 | J Attachment 16 | Section M, Volume 1 Specialized Experience | 22 of 25 | Section M states “The Government will evaluate the referenced projects in terms of relevancy to the PWS performed as either the prime offeror, joint venture member, or major subcontractor that will perform significant aspects of the anticipated ISS contract.” Will the Government please confirm that the evaluation will determine whether the offeror’s team, and not solely the Prime offeror, demonstrates all areas of the Specialized Experience "critical performance elements" 1 through 5? | See Questions #1a through #1c. |
| 45 | J Attachment 12 | Wage Determinations | All | The Wage Determinations issued with the solicitation do not appear to be the most current versions. Will the Government please provide the most current Wage Determinations? | The Wage Determination is revised. |
| 46 | J Attachment 13 | Collective Bargaining Agreements (CBA) | All | The CBAs supplied in Attachment 13 expire in September 2020. Will the Government provide the new CBAs or associated Memorandum/Letter of Agreements that provide updated pay rates, health and welfare rates, and other applicable Union employee economic data? | The CBA in Attachment 13 is to be used for associated labor rates. |
| 47 | J Attachment 13 | Collective Bargaining Agreements (CBA) | All | Will the Government please provide seniority lists for the incumbent employees who are currently covered under the CBAs to assist offerors in calculating the productive hours? | The current workforce consists of 34.2% less than 5 years, 12.5% 5-10 years, 18.8% 10-15 years, 11.0% 15-20 years, and 23.5% greater than 20 years. |
| 48 | J Attachment 17 | Technical Exhibit #43 | All | Please identify where each boiler is located within each building/facility. | Garrison - Each boiler is located in the facility Equipment/Mechanical Room, in a separate shelter, or in its own building for central boilers. |
| 49 | J Attachment 1 | Section 2.4.3.7 | 8 of 24 | (a) Does the DMO workload provided in Technical Exhibit 02 represent just DMOs issued to the ISS contractor or does it include DMOs issued to stand alone contractors listed in PWS 2.4.3.7? (b) If combined, please separate those DMO issued to stand alone contractors. (c) If not combined, please provide anticipated DMO workload for stand alone contractors. | (a) Represents only the ISS Contract |
(b) See answer to (a)
(c) n/a 50 J Attachment 4 Section 2.6.3.1 12 of 16 (a) Please provide a map or identify UXO sites on RSA. (b) Who is responsible for UXO removal? (a) No maps are required for preparation of the Offeror's proposal.
(b) The Offeror is not responsible for removal of UXO.
| 51 | J Attachment A Overarching PWS | Section 7.1.2 | 62 | Why are the acronyms for DMO, PMO, PWO, and OWO omitted? | See Attachment 1 for descriptions. |
| 52 | J Attachment 4 | Section 1.2.2 | 1 | (a) Is emissions testing required on emergency generators? (b) If so, please identify those generators that meet the testing requirement in Technical Exhibit 19. | (a) Emissions testing is only required on 4 emergency generators. |
(b) These are located adjacent to Building 4410 in substation 21.
| 53 | J Attachment 6 | Section 2.4 | 4 | Please provide a copy of RSA's RCRA Part B Permit, and copies of any other environmental permits issued to RSA. | Permits are not required for preparation of the Offeror's proposal |
| 54 | Compilation of Industry Questions with Government Response - Final - 25 June 2020 | 1st Draft RFP Q's Tab | Q&A #30 | The Government's response lists Building # 4505 as a supported facility, but Technical Exhibit 14 does not list Building 4505. Will the Government please (a) confirm the building number is correct, and (b) update PWS 2.1e to reflect the dedicated SCA personnel assignments. | (a) Facility 4505 is correct. 4505 is not an FBI or MDA facility and is not listed in TE #14. |
(b) The SCA assignment is part of Tech EX 2 Workload Data and the PWS will remain unchanged.
55 Compilation of Industry Questions with Government Response - Final - 25 June 2020 1st Draft RFP Q's Tab Q&A #30 The Government's response lists Building # 5223 as a supported facility, but Technical Exhibit 3 does not list Building 5223. Will the Government please (a) confirm the building number is correct, and (b) update PWS 2.1e to reflect the dedicated SCA personnel assignments. (a) Building 5223 is a support building assigned to a Redstone Customer. Tech Ex 3 are buildings assigned to the ISS contractor.
(b) See response to Questiom 54(b).
56 Compilation of Industry Questions with Government Response - Final - 25 June 2020 1st Draft RFP Q's Tab Q&A #30 The Government's response lists Building # 5226 as a supported facility, but Technical Exhibit 3 does not list Building 5226. Will the Government please (a) confirm the building number is correct, and (b) update PWS 2.1e to reflect the dedicated SCA personnel assignments. (a) Building 5226 is a support building assigned to a Redstone Customer. Tech Ex 3 are buildings assigned to the ISS contractor.
(b) See response to Questiom 54(b).
| 57 | Compilation of Industry Questions with Government Response - Final - 25 June 2020 | 1st Draft RFP Q's Tab | Q&A #30 | The Government's response lists Building # 4091 as a supported facility, but Technical Exhibit 14 does not list Building 4901. Will the Government please (a) confirm the building number is correct, and (b) update PWS 2.1e to reflect the dedicated SCA personnel assignments. | (a) Building 4901 is a FBI ACCESS CNT FAC. See revised TE #14. |
| 58 | Compilation of Industry Questions with Government Response - Final - 25 June 2020 | 1st Draft RFP Q's Tab | Q&A #30 | The Government's response lists Building # 4908 as a supported facility, but Technical Exhibit 14 does not list Building 4908. Will the Government please (a) confirm the building number is correct, and (b) update PWS 2.1e to reflect the dedicated SCA personnel assignments. | (a) Building 4908 is a FBI Central Utility Plant (CUP) CNT FAC. See Revised TE #14 |
(b). See Question 54(b) 59 Compilation of Industry Questions with Government Response - Final - 25 June 2020 1st Draft RFP Q's Tab Q&A #30 The Government's response lists Building # 7014 as a supported facility, but Technical Exhibit 14 does not list Building 7014. Will the Government please (a) confirm the building number is correct, and (b) update PWS 2.1e to reflect the dedicated SCA personnel assignments. (a) Building 7014 is a FBI ACCESS CNT FAC. See revised TE #14.
(b) See Question 54(b) Round one of RFP this facility was left off Tech Ex 14, but it on Tech Ex 3 and The PWS will remain unchanged .
60 Compilation of Industry Questions with Government Response - Final - 25 June 2020 1st Draft RFP Q's Tab Q&A #30 The Government's response lists Building # 9000 as a supported facility, but Technical Exhibit 14 does not list Building 9000. Will the Government please (a) confirm the building number is correct, and (b) update PWS 2.1e to reflect the dedicated SCA personnel assignments. (a) Building 9000 is a FBI ACCESS CNT FAC. See revised TE #14.
(b) See response to Question 54(b).
61 Compilation of Industry Questions with Government Response - Final - 25 June 2020 1st Draft RFP Q's Tab Q&A #30 The Government's response lists Building # 9001 as a supported facility, but Technical Exhibit 14 does not list Building 9001. Will the Government please (a) confirm the building number is correct, and (b) update PWS 2.1e to reflect the dedicated SCA personnel assignments. (a) Building 9001 is a FBI ACCESS CNT FAC. See revised TE #14.
(b) See response to Question 54(b).
62 Compilation of Industry Questions with Government Response - Final - 25 June 2020 1st Draft RFP Q's Tab Q&A #30 The Government's response lists Building # 9002 as a supported facility, but Technical Exhibit 14 does not list Building 9002. Will the Government please (a) confirm the building number is correct, and (b) update PWS 2.1e to reflect the dedicated SCA personnel assignments. (a) Building 9002 is a FBI ACCESS CNT FAC. See revised TE #14.
(b) See response to Question 54(b).
| 63 | J Attachment 3 | 2.1 e. | 5 | Paragraph e states the dedicated SCA personnel are to perform DMO work duties for specified facilities as required and as defined in the PWS. | Are these SCA personnel restricted to performing DMOs, or can they provide OWO and PMO support in their work area assignments? | They are dedicated to the organization assigned and could augment OWO and PMO if available. |
| 64 | Compilation of Industry Questions with Government Response - Final - 25 June 2020 | OnsiteVirtual Vendor Questions Tab | Q&A #2 | Please confirm the 35 FTE referenced in the Government response are in addition to the DMO personnel that are priced in CLINs X013AA thru X013AF. | Yes. | |
| 65 | J Attachment 16 | Section L, Volume 2 Technical Approach | 10 of 25 | The instructions for Element #1: Management Structure and Plan state: "The Offeror shall also identify those individuals designated as key personnel, specifically the following: Project Manager and Alternate; Facility Maintenance Program Manager; and GFEBS Preventative Maintenance Lead." Paragraph 2.1.11.1.1 of the Overarching PWS states: "The following personnel are considered key personnel by the Government: Program Manager, Facilities Services Manager, and GFEBS PM Coordinator Lead." Will the Government please confirm that the key personnel position titles used in Overarching PWS Paragraph 2.1.11.1.1 are correct? | See Set 2, Question #10. | |
| 66 | J Attachment 17 | Technical Exhibit 2 | All | Technical Exhibit 2 for FY17 is missing data in column P, “UPWO Received”. Will the Government please provide the missing data? | See revised Technical Exhibit #02. | |
| 67 | J Attachment 16 | Section L, Volume 2 Technical Approach | 11 of 25 | Section L states "Offerors shall include property control plans required to ensure PWS and FAR 52.245-11 compliance with respect to accountability for Government Furnished Property." (a) Is this considered to be a draft of a Property Control Plan required after contract award? (b) If so, will the Government please provide the associated CRDL for this plan? (c) If this requirement is associated with the plan referenced in CDRL 023 which requires "Revisions to Existing Government Documents" to the "Existing Property Control Plan", will the Government please provide the full text of the CDRL requirements and the "Existing Property Control Plan" to assist offerors in the development of the plan required to be submitted in the proposal? (d) Will the Government exclude the Property Control Plan from the proposal page count limitations? | a. This considered to be a summary of the approach to the Property Control Plan that is required after contract award. |
b. See revised CDRL 023.
c. See revised PWS Paragraph 7.5.1.
d. Include a summary of the approach to the Property Control Plan, which will be counted towards the page limits.
| 68 | J Attachment A Overarching PWS | PWS 2.1.11.1.3, 2.4.1.8, and 2.4.2.21 | Various | Reference the following PWS requirements concerning personnel clearances and escort requirements: 2.1.11.1.3, 2.4.1.8, and 2.4.2.21. Will the Government please identify which contractor personnel beyond the key personnel are required to have a security clearance? | All dedicated technicians, locksmiths, and any other personnel that will be handling sensitive documents. |
| 69 | J Attachment 16 | Section L, Volume 3 Cost/Price | 15 of 25 | Section L states "The Offeror shall submit a completed SF 1449 Contract Line Item Number (CLIN) structure proposing a sum total, fully burdened, whole dollar unit price for each CLIN, while the Pricing Matrix (Section J, Attachment 9) will display the breakdown and summation of the lump sum for each CLIN." A SF 1449 was not provided with the RFP. Will the Government please provide the SF 1449? | See Set 2, Question #21. |
| 70 | RFP | Section I | 96 of 114 | Section I includes clauses 252.234-7001 and 252.234-7002 which relate to an Earned Value Management System (EVMS). Clause 252.234-7001 states "(a)(2) If the offeror proposes to use a system that has not been determined to be in compliance with the requirements of paragraph (a)(1) of this provision, the offeror shall submit a comprehensive plan for compliance with the guidelines in ANSI/EIA-748." Please clarify (a) whether a EVMS Plan must be submitted with the proposal by offerors who do not currently have an EVMS approved by a Cognizant Federal Agency (CFA); (b) if an EVMS Plan is required, the volume in which it should be placed; and (c) if the plan is excluded from the page count limitations. | EVMS is not required, references to this will be removed. |
| 71 | J Attachment A Overarching PWS | PWS 7.4 | 75 | The PWS makes no mention of the use of IUID technology in the inventory process. (a) Is IUID technology currently being used? (b) If so, approximately what percentage of the GFP inventory and which major categories of GFE /GFP are bar coded? (c) If used, is the IUID equipment Government furnished? | (a) No |
(b) N/A
(c) If this becomes a requirement in the future, the equipment will be Government furnished.
72 J Attachment 15 DD254 All Attachment 15 references 3 attachments to the DD254: ATTACHMENT # 1, (continuation sheet) for “Additional Guidance/Requirements"; ATTACHMENT # 2 “Protecting "Controlled Unclassified Information" (CUI) Information"; ATTACHMENT # 3 “Contractor Visits To Government Locations/Facilities.” These attachments are not provided with the DD254. Will the Government please provide the attachments? Yes
&"Arial,Regular"&9RFP Questions Installation Support Services for the US Army Garrison-Redstone W9124P-20-R-0007
&"Arial,Regular"&9Sunik, LLC &"Arial,Regular"&9&P &"Arial,Regular"&9 August 10, 2020
Set 4
| Question Number | RFP Section | RFP Paragraph Number | RFP Page Number | Question or Comment | Government Response |
| 73 | W9124P-20-R-0007 Solicitation Release 31 July 2020.pdf and Attachment A Overarching PWS rev8 29July2020.pdf | PWS paragraph 2.1.2.1 | page 8 | In Section A, Section B, and Section L, the solicitation says that the option periods start on April 1. However, in the Overarching PWS (Section 2.1.2.1), it says that option periods start on June 1. For proposal purposes, we should assume that option periods start on April 1, correct? | See Set 2, Question #1 |
| 74 | Attachment 16 Section L and M FINAL 31 July 2020.pdf |
Attachment A Overarching PWS rev8 29July2020.pdf Section L page 10
PWS page 11
| On the 10th page of Section L, the third paragraph says that “The Offeror shall also identify those individuals designated as key personnel, specifically the following: Project Manager and Alternate; Facility Maintenance Program Manager; and GFEBS Preventative Maintenance Lead.” In the Overarching PWS, paragraph 2.1.11.1.1 says that “The following personnel are considered key personnel by the Government: Program Manager, Facilities Services Manager, and GFEBS PM Coordinator Lead. The Facilities Services Manager shall be the Alternate Program Manager.” We assume that the “Facilities Services Manager” mentioned in the PWS is the same position as the “Facility Maintenance Program Manager” mentioned in Section L. Is that correct? | See Set 2, Question #10 | ||||
| 75 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | pages 3, 4, and 11 | The 4th page of Section L, the 2nd paragraph says that “electronic proposals shall be submitted on one (1) electronic CD.” Similarly, on the 3rd page of Section L, the 1st paragraph says that electronic proposal files should be “compressed (zipped) into one file entitled “W9124P-20-R-0007.zip” using WinZip version 6.2 or later, or as separate uploads in their native format, i.e., doc, xls, ppt, etc.” These requests for a single CD that contains the electronic files for the whole proposal appear to conflict with Table 1 (which suggests that separate electronic files for each proposal volume) and the bottom of the 11th page of Section L (which says that the electronic copy of Volume 3 should be submitted on its own DVD-R). Please clarify if the Army would like each volume’s electronic copy on its own CD/DVD, or whether offerors should provide only one CD/DVD that contains all of the electronic files for the whole proposal. | Each Volume should be provided on a separate CD/DVD. |
| 76 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | pages 3 and 4 | On the 3rd page of Section L, the 1st paragraph says that electronic proposal files should be “compressed (zipped) into one file entitled “W9124P-20-R-0007.zip” using WinZip version 6.2 or later.” Similarly, the 2nd paragraph on the 4th page of section L says that “Files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later.” Standard CDs and DVDs now have enough memory capacity to contain all of the electronic files this RFP requires without the need to compress/zip them. Since this requirement may make files more difficult to create and/or open, consider removing the requirement to provide compressed/zipped files. | 3rd page of Section L, 1st paragraph, also permits separate uploads. |
| 77 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | pages 3 and 4 | On the 4th page of Section L, it appears that offerors are to provide their proposals “in read-only, 100% searchable PDF file format.” However, on the 3rd page of Section L, it appears that offerors are to provide all files in their native format (i.e., doc, xls, ppt, etc.). Please consider clarifying that all electronic proposal files should be provided as read-only, searchable, PDF files except for the spreadsheet/worksheet files that need to be provided in their native Excel format (Attachments 7, 8, 9, 10, etc.). | See Set 2, Question #07. |
| 78 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | page 18 | On the 18th page of Section L, the 2nd paragraph in the instructions for Volume 4 includes a sentence that says: “See paragraph 10.0 of Section L – Instruction, Conditions and Notices to Offerors.” Where is this paragraph? | See Set 2, Question #22 |
| 79 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | page 6 | On the 6th page of Section L, the instructions for contract descriptions say to include CPARS interim or final ratings. Most CPARS evaluations are 3-4 pages in length and this volume is limited to 25 pages. Since the PCO is able to access contractor evaluations in CPARS electronically, is it acceptable to simply summarize the CPARS ratings in a few words (e.g., rated very good in quality, schedule, cost control; rated satisfactory in regulatory compliance; and rated exceptional in management)? | CPARS will not be counted towards the page limitataion. |
| 80 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | page 5 | On the 5th page of Section L, the 2nd paragraph in the instructions for Factor 1 describes at least four (4) different types of contract types that should be submitted (i.e., at least one contract with >$20M of executed work in a single year, at least one that describes experience in HVAC systems for a minimum of 4,000,000 SF, etc.). Please confirm that it is acceptable to satisfy more than one (1) requirement with each example contract. For example, if an offeror has three (3) recent contracts that cover all five (5) types, that this would be acceptable and that it is not necessary to provide five (5) separate example contracts, one (1) for each type. | See Set 1, Questions 1d & 1e. |
| 81 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | page 5 | On the 5th page of Section L, the 2nd paragraph of instructions for Factor 1 says that one of the types of contracts to be submitted is “(1) at least one contract that is greater than $20,000,000 of executed work in a single year.” This requirement is exceedingly difficult to meet, especially for 8(a) companies. Please consider revising this part of the sentence to require “(1) at least one contract that is greater than $15,000,000 of executed work in a single year.” | This factor will not be changed. The Government considered the specialized experience necessary for successful performance of the ISS effort. Any changes made to the evaluation factors will be made in a formal RFP Ammendment. |
| 82 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | page 5 | On the 5th page of Section L, the 2nd paragraph of instructions for Factor 1 says that one of the types of contracts to be submitted is “(3) at least one contract with a detailed description of the Offeror’s experience in managing a service contract with simultaneous, time sensitive responses to service calls of a minimum magnitude of 18,000 calls per year or preventative maintenance services for 16,000 pieces of equipment.” It will be extremely hard for offerors to provide example contracts that satisfy the minimum threshold of 18,000 (unscheduled) service calls per year or preventative maintenance services for 16,000 pieces of equipment. If a contract had more than 18,000 service calls and planned (preventative maintenance) orders combined, that would be more realistic. Please consider revising this part of the sentence to require “(3) at least one contract with a detailed description of the Offeror’s experience in managing a service contract with simultaneous, time sensitive responses to service calls of a minimum magnitude of 12,000 calls per year or preventative maintenance services for 1,200 pieces of equipment.” | See response to Question 81. |
| 83 | Attachment 165 Section L and M FINAL 31 July 2020.pdf | Section L | page 5 | On the 5th page of Section L, the 2nd paragraph of instructions for Factor 1 says that one of the types of contracts to be submitted is “(4) at least one contract that involves a central utility plant complex of at least 4 buildings in excess of 500,000 SF.” Is the requirement that the central utility plant supports 4+ buildings with a collective total of >500,000 SF? | Yes |
| 84 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | pages 12, 18, and 19 | On the 12th page of Section L, the 3rd paragraph says that the “offeror shall provide a completed Section B Supplies or Services and Prices/Cost/Prices.” On the 18th page of Section L, the first paragraph of instructions for Volume 4 says that offerors “are required to submit a completed SF 33 (Solicitation, Offer and Award) including acknowledgment of all Amendments, Section B, and Section K. All final monetary extensions shall be in whole dollars only (to include unit prices).” Also, the 19th page of Section L says that offerors should include Section B in Volume 4. Completed copies of Section B are required in both Volume III and Volume IV, correct? | |
| Yes | |||||
| 85 | Attachment 16 Section L and M FINAL 31 July 2020.pdf | Section L | Pages 12-18 | The instructions for Volume III require a variety of information from subcontractors (i.e., CAGE code; their DCMA POC’s name address, phone number, and email; their DCAA POC’s name, address, phone number, and email; a description of their most current compliance status and date of adequacy/inadequacy determination of their Purchasing System and Accounting System; a completed Attachment 11 Pre-award Survey of Prospective Contractor Accounting System Checklist; labor categories, labor hours, and labor rates; and ODCs). Each subcontractor would also need to submit an unsanitized proposal to the CO and their cognizant DCAA and DCMA offices no later than the proposal due date. This information does not seem relevant to fixed-price subcontractors. This information is only needed for cost-reimbursable subcontractors, correct? | Subcontractor submission requirements have been revised. Please see the amended Section L Cost/Price instructions. |
| 86 | Overarching PWS rev8 29July2020.pdf | PWS page 3, paragraph 1.2.11 |
PWS page 56, paragraph 7.1.2.28 In the Overarching PWS, paragraph 1.2.11 says that “The Contractor shall utilize GFEBS for work management and the capture of required data for maintenance, repair, cost, equipment, material, and resources management as it applies to the requirement of this PWS.” And paragraph 7.1.2.28 says that “GFEBS is the work management system that the Directorate of Public Works uses for all order types and projects. GFEBS is the work management system that the Directorate of Public Works uses for all order types and projects.” Questions:
a. Does GFEBS have a module for work control?
b. Does GEFBs…
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