Attachment 16 Section LM_ RFP Amendment 002 23 Sept 2020 .pdf

Section L - Instructions, Conditions and Notices to Bidders

SECTION L

GENERAL INSTRUCTIONS AND INFORMATION

This section provides general guidance, as well as specific instructions on format and content, for preparing proposals. The Offeror’s proposal must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and may eliminate the Offeror from further consideration for award. It is the Offeror's responsibility to ensure the completeness of the proposal submitted. Evaluation of a proposal will be conducted solely on the basis of the information contained within it and the Government will not assume that an Offeror possesses any capabilities not specified.

Inconsistencies among the parts of each proposal shall be explained. Any unexplained inconsistency may raise a fundamental question of the Offeror's understanding of the requirement and/or ability to perform. Offerors are advised that their proposals are presumed to represent their best efforts and must complete responses to this Request for Proposal (RFP). Proposals that simply reiterate the contents of this RFP, or contain only superficial responses, may be considered unacceptable. Evidence of experience, capability, and qualifications that clearly demonstrate and support the Offeror’s claims are essential. The absence of such evidence will adversely influence the evaluation of the proposal. Instructions contained herein, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. Elaborate brochures, multi-media functions, or other presentations beyond those sufficient to present a complete, effective response to the solicitation are unnecessary and are not desired.

These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

POINT OF CONTACT

All questions, concerns, or clarifications shall be addressed to the Procuring Contracting Officer (PCO) listed below as the sole point of contact for this acquisition. All inquiries must be made in writing and submitted electronically to the Contract Specialist with a copy to the PCO.

The SUBJECT LINE shall be “W9124P-20-R-0007 ISS QUESTION”. Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up electronically with the points of contact listed below:

Contract Specialist:

Justin Doan Email: justin.m.doan.civ@mail.mil

Procuring Contracting Officer:

Courtney R. Hawkins Email: courtney.r.hawkins5.civ@mail.mil mailto:courtney.r.hawkins5.civ@mail.mil

PROPOSAL CLARITY

Proposals shall be clear, concise, and include sufficient detail enabling effective evaluation to substantiate the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but shall provide convincing rationale to address how the Offeror intends to meet the requirements. The Government will consider statements and phrases such as “standard procedures will be employed” or “well known techniques will be used", etc. unacceptable. Offerors are advised to assume that the Government has no prior knowledge of the Offeror’s capabilities or experience. The Government intends for award to be made on the basis of the initial offers received, without discussions, however, if the Contracting Officer determines that discussions are needed, discussions will be conducted with Offerors whose proposals have been determined (based on evaluations) to be within the competitive range. The basis of evaluation is anticipated to be made upon the information presented in each Offeror’s proposal, however, the Government reserves the right to utilize data provided by the offeror in its proposal, and data obtained from other sources, including data in Government files, CPARS, and data obtained through interviews with personnel familiar with the Offeror and its recent and relevant specialized experience under Federal, State or Local government or commercial contracts for same or similar services as compared to the current requirements of this RFP.

RESTRICTIONS ON DISCLOSURE AND USE OF PROPOSAL

A proposal may include data, such as technical designs or concepts, financial data, or management plans that the Offeror does not want disclosed to the public for any reason, or used by the Government for any purpose other than proposal evaluation and contract award. If the Offeror wishes to restrict the proposal, the Offeror shall mark it in accordance with FAR 52.215-1(e).

DISPOSITION OF PROPOSALS

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the “original” copy of all proposals and supplemental documents provided. Unless the Offeror requests otherwise, at the completion of this acquisition the Government will destroy all extra copies of proposals and additional documents submitted.

POST AWARD NOTICES & DEBRIEFINGS

Post-award notices and debriefings will be conducted in accordance with FAR 15.506. The PCO will notify unsuccessful Offerors in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing in accordance with FAR 15.505 or 15.506 as applicable.

RESTRICTIONS OF CONTACTS

Concurrent with the release of this RFP, appropriate offices will be advised that a source selection action is in progress for the proposed award and that contact by participating Offerors on the subject of this RFP is inappropriate. Recipients of this RFP shall not attempt contact with other parties apart from the PCO and Contract Specialist identified herein.

PROPOSAL FORMAT AND PREPARATION INSTRUCTIONS

The Offeror shall prepare the proposal as set forth in Table 1 and these instructions. The titles and contents of the volumes shall be in accordance with Table 1. “Original” designates paper/printed submission. In the event that Final Proposal Revisions are required, the Offer shall clearly indicate the revision number within the Volume Name.

(Revision X with X indicating the number of the revision.) Offers will consist of four (4) separate proposal volumes: Specialized Experience, Technical Approach, Cost/Price and Contract Administrative as depicted in Table 1 below.

1. PROPOSAL FILES

a) Each proposal volume shall be submitted in original hard copy and electronic DVD- R/CD format in accordance with Table 1 and these instructions. All Hardcopies shall be submitted in separate envelopes or wrappers for each volume. Each envelope or wrapper shall contain a three-ring loose-leaf binder. Electronic DVD- R/CD submittals shall be compressed (zipped) into one file entitled “W9124P-20- R-0007 zip” using WinZip version 6.2 or later, or as separate uploads in their native format, i.e. doc, xls, ppt, etc. USB flash drives are not permitted.

b) Each paragraph shall be single spaced and separated by at least one blank line.

Standard 12-point minimum with Arial or New Times Roman fonts are required.

Tables and illustrations may use a reduced font size no less than 8- point and may be produced in landscape mode.

c) Tables and graphic illustrations may be submitted on 11x17 folded pages in landscape page layout. Pages that exceed the required page limitations will not be evaluated. The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations & acronyms do not count against page count limitations.

A complete proposal shall consist of the following:

Table 1

Volume Title Printed Copy Digital Copies Maximum Pages

I Factor 1 Specialized Experience 1 Original 1 25

II Factor 2 Technical Approach 1 Original +3 copies

1 200

III Factor 3 Cost/Price 1 Original 1 No page limit

IV Contract Administrative 1 Original 1 No page limit

NOTE: Pages that exceed the required page limitations will not be evaluated.

Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

2. PROPOSAL FORMAT & PACKAGING

a) Format. Each volume shall be clearly identified and shall begin at the top of each page. Each volume shall contain a table of contents to delineate the subparagraphs within that volume. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and Request for Proposal (RFP) number in the header and/or footer. Tab indexing shall be used to identify sections.

Tabs/indexes will not count against the page limitations for the respective volume.

Each paragraph shall be single spaced and separated by at least one blank line.

Standard 12-point minimum with Arial or New Times Roman fonts are required.

Tables and illustrations may use a reduced font size no less than 8- point and may be produced in landscape mode. Tables and graphic illustrations may be submitted on 11x17 folded pages in landscape page layout. Pages that exceed the required page limitations will not be evaluated. The cover letter, title page, table of contents, table of figures, list of tables and glossary of abbreviations & acronyms do not count against page count limitations. All documents shall use the following page setup parameters:

Margins – Top, Bottom, Left, Right – 1” Gutter – 0” From Edge – Header, Footer 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

b) Packaging

Hard Copy Binding: Each hardcopy volume shall be submitted in four separate envelopes or wrappers. Each separately bound volume shall be labeled in standard three-ring, loose leaf binders, and clearly identified on the front and side. The binders should permit the volume to lie flat when open, and allow for easy removal and replacement of pages. Staples shall not be used. A cover sheet should be bound in each binder, clearly marked as to volume number, title, copy number, RFP number and the Offeror's name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Offeror Bid or Proposal Information and Source Selection Information.

Electronic Media: Electronic proposals shall be submitted on one (1) electronic DVD- R/CD. Files shall be compressed (zipped) into one file entitled proposal zip using WinZip version 6.2 or later, or as separate uploads in shall be in read-only, 100% searchable PDF file format. Self-extracting exe files are not acceptable. Cost/Price (Volume 3) shall be submitted in the format specified in “Volume 3 – Cost/Price (Factor 3)” below. These file formats shall be exact duplicates of the paper copies and in compliance with page number restrictions. USB flash drives are not permitted. In the case of an identified dispute or variation in content, the electronic submitted proposal shall be deemed and treated as the official version for all purposes. The DVD-R/CD case and the DVD-R/CD itself must be labeled as to the Offeror and numbered sequentially in the required number of copies.

SUBMISSION DETAILS

Proposals are due 3:00 p.m. Central Standard Time (CST) on 30 September 2020 and shall be submitted in accordance with the instructions herein. Late proposals may be rejected from consideration IAW FAR 15.208. It is the Offeror’s responsibility to confirm the Government has received the proposal.

Electronic submissions via email or facsimile will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

All proposals delivered in response to this RFP whether Regular mail/Express Carrier/Hand Carried shall reflect the following in the address label:

RFP Number: W9124P-20-R-0007 “TO BE DELIVERED UNOPENED TO THE CONTRACTING OFFICER,” and The volume copy numbers contained in the each box.

Army Contracting Command-Redstone ATTN: Courtney R. Hawkins Sparkman Complex Bldg 5303 Martin Road Redstone Arsenal, AL 35898

Contactless Hand Carried Delivery Instructions:

A Government representative will be available to retrieve hand delivered proposals on following dates and times:

September 28th from 2:00 p.m. Central Standard Time (CST) to 3:00 Central Standard Time (CST) and September 30th 2:00 p.m. Central Standard Time (CST) to 3:00 Central Standard Time (CST). For accountability purposes, those that are submitting proposals via hand delivery shall send notification via email to courtney.r.hawkins5.civ@mail.mil and justin.m.doan.civ@mail.mil no less than 24 hours prior to the applicable drop off date and time. The lobby of John Sparkman Complex Building 5300 will be the meeting location for hand delivered proposals. Once the Government has taken receipt of the proposal, a signature from both parties will be required for proof of time stamp and receipt of proposal.

VOLUME I- SPECIALIZED EXPERIENCE (Factor 1)

Volume 1 must be clearly marked “VOLUME 1 – Specialized Experience, RFP W9124P-20-R-0007.” This volume shall include the Offeror's recent and relevant Specialized Experience, focusing on and targeting performance that is relevant and directly relates to the ISS work being procured under this solicitation and as defined in Section M, and it shall not exceed 25 pages. The Offeror shall provide a narrative describing completed contracts or relevant on-going contracts, as defined below, that demonstrates specific specialized experience that is relevant to the ISS tasks required of the Performance Work Statement (PWS). The submittal shall include rationale supporting the Offeror’s assertion of relevance and how it was determined that the work performed was similar in nature, size, scope and complexity to the work specified by this solicitation.

The Offeror agrees by proposal submission that all aspects of the PWS will be performed;

however, for evaluation purposes, the Government has identified specific critical performance elements which must be addressed in the offeror’s proposal narrative as follows:

The Offeror shall demonstrate recent, relevant experience of performing operations, maintenance, or support services under previous contracts. The following types of contracts shall be submitted:

(1) At least one contract that is greater than $20,000,000 of executed work in a single year,

(2) At least one contract that describes the Offeror’s experience in Heating, Ventilation, and Air Conditioning (HVAC) systems and HVAC controls for a minimum of 4,000,000 square feet (SF),

(3) At least one contract with a detailed description of the Offeror’s experience in managing a service contract with simultaneous, time sensitive responses to service calls of a minimum magnitude of 18,000 calls per year or preventative maintenance services for 16,000 pieces of equipment,

(4) At least one contract that involves a central utility plant complex of at least 4 buildings in excess of 500,000 SF, and

(5) The Offeror’s experience in at least three of the following specialized areas found on Redstone Arsenal: (a) RDT&E facilities, (b) test facilities, (c) elevator(s),

(d) fire alarm and sprinkler system(s), (e) hazardous material management,(f) environmental testing and laboratory operations, or (g) high pressure boiler(s).

The specialized experience referred to in this section must have been performed by either the prime offeror, joint venture member, or major subcontractors proposed to perform 10% or greater significant aspects of the anticipated ISS contract based on the total proposed price. Contracts are not limited to Government contracts. The Government may contact the listed points of contact for verification purposes. In addition to the narrative, the offeror shall provide the following information for each contract referenced:

Summary Page describing the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner.

Organization Structure Change History Many companies have acquired, been acquired by, or otherwise merged with other companies, and /or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past contracts or between conclusion of recent past contracts and this source selection. As a result, it is sometimes difficult to determine what specialized experience is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. As part of this explanation, show how these changes impact the relevance of any projects you identify for Specialized Experience evaluation.

Consent Letter executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of Specialized Experience information.

Client Authorization Letter for each contract identified the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

Contract Descriptions. This section shall include the following information in the following format.

a) Contractor/Subcontractor name and place of performance, CAGE Code and DUNS Number. If the work was performed as a subcontractor, provide the name of the prime contractor and Point of Contact (POC) within the prime contractor organization (name, and current address, e-mail address, and telephone and fax numbers).

b) Contract Number and, in the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

Include Contract Type (Firm Fixed Price (FFP), Cost Reimbursement (CR), Time & Material (T&M), etc.). In the case of Indefinite Delivery contracts, indicate specific type (Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc.).

c) Offerors shall include the current address, name of Procuring Contracting Officer’s and or Technical Representative along with e-mail address, telephone and fax numbers for the Government or commercial contract.

d) Awarded price/cost AND final obligated price/cost at project completion.

e) Contract Performance Assessment Reporting System (CPARS) interim and/or final rating(s).

A contract is considered relevant in terms of:

Relevant efforts are defined as services/efforts that are the same as or similar to the ISS effort described in the PWS (as compared to North American Industry Classification System (NAICS) code 561210).

Recent (completed within the past 3 years of the date of this RFP or on-going contracts, in which at least 12 months of performance has been completed. A “completed contract” is defined as a contract in which 12 months of services or more have been performed and all options (or IDIQ labor hours) have been exercised.

A relevant on-going contract is a multiple year contract where an initial period of 12 months or more of services have been completed and the Government has exercised the next option or ordered additional hours (on an IDIQ contract).

Scope and complexity to this effort. The offeror shall demonstrate specific specialized experience that is relevant to the performance of the PWS as outlined above. The Government will evaluate whether the offeror’s team has the necessary breadth and depth of experience in providing similar services as required by the PWS.

VOLUME 2- TECHNICAL APPROACH (Factor 2).

Volume 2 must be clearly marked “VOLUME 2– TECHNICAL APPROACH, RFP W9124P- 20-R-0007.” The Technical Approach Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror’s proposal. The Offeror’s responses will be evaluated against the Factors and Subfactors defined in Section M, Evaluation Factors for Award. Offeror’s are cautioned that “parroting” of the technical requirements or the PWS with a statement of intent to perform does not reflect an understanding of the requirement or the capability to perform.

Statements that the offeror understands, can, or will comply with the PWS and phrases such as, “standard procedures will be employed” or “well known techniques will be used” etc, will be considered unacceptable. Offeror’s are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Offerors shall assume that the Government has no prior knowledge of their technical capabilities and past experience, and will base its evaluation on the information presented in the Offeror’s proposal. Offerors are advised not to individually address each PWS paragraph in their technical approach. The resources (labor mix and utilization, equipment and materials) shall be detailed to indicate each functional (CLS) area.

TECHNICAL APPROACH VOLUME ORGANIZATION

The Technical Approach Volume shall be organized according to the following general outline:

-Table of Contents -List of Tables and Drawings

Section 1 Subfactor 1: Technical Suitability Section 2 Subfactor 2: Preventative Maintenance Section 3 Subfactor 3: Management Capability

-Cross Reference Matrix -Glossary/Acronyms

1) Section 1- Subfactor 1 Technical Suitability

The Offeror shall describe its technical approach to provide non personal services for the overall ISS program. Offerors shall identify processes, methods, facilities, equipment, tools and/or technique(s) associated with the proposed approach to be utilized in the performance of the resultant contract. Offerors shall specifically address aspects of their technical approach believed to enhance the efficiency and effectiveness of the ISS program and ability to deliver high value, efficient, timely, and reliable services.

The Offeror shall provide information to substantiate proposed work processes and over all technical approach to accomplish the technical PWS requirements to include resources labor mix and utilization, equipment and materials. The Offeror shall demonstrate utilization of General Fund Enterprise Business System (GFEBS) as the Government’s system of record within each proposed performance element of Subfactor 1, Technical Suitability. The Offeror shall describe how the proposed technical approach will be implemented inclusive of the approach for maximizing workforce utilization to minimize costs. The successful Offeror’s proposed technical approach will become part of the resultant contract and will be utilized in the evaluation of the contract performance.

Offerors shall include the following performance elements, which will not be separately rated but will contribute to the overall sub-factor rating:

Element #1 Overall Technical Approach: The Offerors shall describe its overall technical approach to accomplish the requirements of this effort. The Offeror shall describe its approach to establish and operate program management, supply management, work process management, scheduling, and engineering services to accomplish the following:

- Implementing and maintaining policies and procedures for an effective environmental program, to include mitigation efforts in the event of noncompliance.

Offerors shall demonstrate awareness and understanding of environmental compliance and pollution prevention requirements in daily operating procedures, such as hazardous waste management, operator/worker certification requirements, and materials identification/notification. Offerors shall describe their technical approach to staff and maintain lab operations, including collection, sampling, and analysis requirements, for this effort and support of the Utility Contractor.

Additionally, Offerors shall include any special performance areas, such as hazardous waste minimization and inspection of restoration areas to be implemented for the purpose of more effective and/or potential cost savings opportunities.

- Operation and management of Heating and Cooling utility services and construction and demolition landfill.

- Receipt, scheduling, performance, completion, and close out of Demand

Maintenance Orders (DMO), Preventative Maintenance Orders (PMO), Operational Work Orders (OWO), Project Work Orders (PWO), and Urgent Project Work Orders (UPWO) in accordance with overarching the PWS. The Offeror shall describe their proposed process from service order receipt, prioritization, shop assignment, GFEBS recording, work execution and close out in GFEBS. The Offeror shall also address GFEBS use for property and supply management in his technical approach. Offerors shall include details of project estimating processes. Priority 1, 2, and 3 DMOs shall include rationale for craft/ labor type determination, i.e. Service Contract Act (SCA), Collective Bargaining Agreement (CBA), or Davis Bacon Act (DBA), and the process required when the work will exceed 32 man-hours. All proposed processes must comply with DFARS 222.402.70.

Element #2 Resources: The Offeror shall demonstrate its application of personnel, equipment, supply and material resources for completing the work required in each of the functional areas while assuring consistent nomenclature, frequency, and accountability for reporting and categorizing the equipment associated with each shop. Offerors shall utilize the staffing plan provided in Section J, Attachment 7 to delineate all staff/labor categories to perform the required services in each Common Level of Service (CLS) contained in the PWS with clear identification and explanation of their methodology for accommodating fluctuating workloads and explain any proposed cross-utilization of personnel. Offerors shall describe the methodology to be used for additions and subtractions from the total Government Furnished materials inventory, how the materials will be costed to each project, and how the material inventory will be replenished. The Offeror shall describe the resources required to perform all DMO, UPWO, PWO, OWO, and PMO tasks described in the PWS inclusive of labor mix and utilization, equipment and materials. The Offeror shall explain the methods, if any, for cross-utilization of personnel and/or equipment between shops. The Offeror shall provide a description of equipment maintenance, repair, and servicing system to ensure availability of equipment for both scheduled and unscheduled requirements.

Element #3 Integration: The Offeror shall address their technical capability in detail on how they will integrate the overall technical approach, resources, and software utilization (GFEBS, BUILDER, PAVER, etc.) to accomplish the requirements of this effort. The Offeror should also address any efficiencies and cost benefits for their program. Offerors shall demonstrate thorough knowledge of GFEBS and describe their technical approach for GFEBS integration and utilization in the tracking and management of work and material/ supplies and other CLS defined in the PWS. Offerors shall describe their technical approach to ensure integration and update of GFEBS nomenclature with BUILDER and PAVER programs are comparable at a minimum, although direct compatibility is preferred, and is updated in the PM program. Offerors shall describe implementation and utilization of inventory and management software utilization for supply management operations and property accountability to receive distribute, and restock material. Address how BUILDER and PAVER equipment and items will be updated for additions and subtractions.

2) Section 2, Subfactor 2-Preventative Maintenance

The Offeror shall describe its technical approach to accomplish the defined Preventative Maintenance Program (PMP) requirements of the PWS. The proposed Preventative Maintenance Plan shall describe the Offeror’s methodology and work process to evaluate equipment for implementation of a PMP in GFEBS within 90 days of contract start. The proposed PMP shall schedule, perform, complete and close out PMOs in GFEBS for all equipment and facilities located on Redstone Arsenal Installation inclusive of labor mix and utilization, equipment and materials. Additionally, the PMP shall ensure consistent nomenclature, frequency, and accountability for reporting and categorizing equipment.

The Offeror shall demonstrate their application of personnel, equipment and material resources for completing the work required for implementing the PMP. The Offeror shall demonstrate its capability to provide program flexibilities including capabilities for expanding and contracting the program as the total PM inventory changes. The Offeror shall address their PMP in detail on how they will integrate their resources for meeting the PMP requirements in the PWS. The Offeror shall describe its strategy for long range functionality of the preventative maintenance program. The Offeror should also address any efficiencies and cost benefits for the PMP.

3) Section 3, Subfactor 3-Management Capability

The Offeror shall describe its proposed approach and/or procedures to accomplish management, planning, organizing and controlling each functional area of the PWS and human resources. The Offeror’s proposal shall sufficiently describe the organizational structure and staffing to enable evaluators to fully understand the structure, staffing, and key aspects of the management approach and methodology. Matrix, charts or other graphics are suitable for this subfactor. All proposed personnel must be consistent with the labor categories addressed in Cost/Price Volume; however, do not include rates or pricing information in Technical Approach Volume. Offerors are advised regarding termination of Executive Order 13897 of 31 October 2019 “Improving Federal Contractor

Operations. In accordance with Executive Order 13897, Offerors are NOT mandated to provide personnel currently employed under the existing ISS Contract, W9124P-19-C- 0014 right-of-first refusal for employment openings/positions for which they are qualified.

The Management Capability evaluation considers the Offeror’s proposal as it relates to the following elements, which will not be separately rated but will contribute to the overall sub-factor rating.

Element #1: Management Structure and Plan: The General Management Structure and Plan shall include the areas of overall administration and internal personnel management.

The Offeror shall explain in detail the Management techniques or procedures to be utilized to accomplish planning, organizing and controlling each functional area. The Offeror shall submit an organizational chart that depicts each organizational element (i.e., Management/Division/Branch/Team). The organizational chart shall include a narrative that identifies what work each element is responsible for managing and accomplishing;

where decision making authority lies within the organization; and describe the work performed by teaming partners. The Offeror shall also identify those individuals designated as key personnel, specifically the following: Program Manager, Facilities Services Manager, and GFEBS PM Coordinator Lead. The Offeror shall provide a resume indicating qualifications, levels of specific experience, education requirements, necessary certifications, registration and licensing requirements for these key personnel. The offeror shall describe in detail the authority which will be granted to the Program Manager to act independently and make important decisions at the project level. Indicate type and extent of support to be provided by corporate activities to satisfy the proposal. The Offeror shall describe and explain its proposed interface (vertical and horizontal communication) between on-site project management and off-site corporate management to accomplish the mission. Additionally, it shall describe and explain its interface with the Government (corporate, project teams, Government project managers, contracting officials, inspectors, and users) to ensure smooth mission accomplishment and cooperation with all team members.

Element # 2: Contract Administration & Human Resources: The Offeror shall describe their Human Resources Management approach to initially staff the contract and to assure full staffing during contract performance to minimize hiring lag. The Offeror shall address attrition/voluntary separation/loss of employees. This shall include how the offeror will staff its workforce to ensure ALL functions of the contract continue through a situation that involves loss of employees (expected & unexpected). The offeror shall address their process for the potential increases or decreases in capability levels.

The offeror shall describe in detail the proposed financial accounting system which, at a minimum, will be utilized to ensure control, accountability and reporting of financial information required by the PWS, to include tracking provisions incorporated into the proposed organization for interaction and liaison between various task groups and Government organizations and person shall be identified. The offeror shall include their methodology for maximizing workforce utilization to minimize costs for all types and priorities of work. In addition, Offerors shall clearly identify and explain their methodology for accommodating fluctuating workloads and explain any proposed cross-utilization of personnel.

The Offeror shall describe the proposed system for acquiring services, equipment and supplies to satisfy contract requirements. Detail the manner in which the firm will obtain competition to establish fair and reasonable prices to the Government and describe the controls employed to assure timeliness, quality and accountability of all procurement efforts.

The Offeror shall describe to what extent subcontracting will be used to satisfy requirements of the PWS. Provide a detailed description of all teaming/subcontracting arrangements (e.g., formal or informal joint-venture, traditional prime-sub relationship, and/or other formal or informal team arrangement) to include identification of the lead contractor and the roles/responsibilities of all participants. Identify any foreseen risks associated with the proposed teaming/subcontract arrangement(s) and address how those risks will be mitigated to ensure successful contract performance. The Offeror shall further describe its approach for managing these team members/ subcontractors. Offerors shall describe the Project Manager’s level of control and coordination with subcontractor management to ensure timeliness and quality of all subcontracted efforts and how this will be coordinated. The proposed subcontracting support shall be identified by functional areas depicted in the PWS, and shall include contract type, scope and competition in selection of subcontractors.

Element #3 Employee Relations, Safety and Quality Control Plans: The Offeror shall describe management and employment relations programs. The labor relations program should be fully addressed, including labor and union relations policies, employee dismissal, performance appraisals, counseling sessions, etc. The offeror shall address how they will assure that union negotiations will be conducted such that results are fair reasonable and in the best interest of the Government and Offeror. The Offeror shall describe special employee support programs, such as Equal Employment Opportunity, Drug and Alcohol Control, employee benefits, leave and vacation programs, sick leave, profit sharing or other incentive and benefits programs. The Offeror shall describe a complete and comprehensive safety program and organization to support the total work effort. The offeror shall describe the proposed personnel training program to provide a trained effective work force, including initial training, sustainment training, and new equipment and systems training. The Offeror shall address how their workforce will be educated and trained on their processes, approach, and PWS requirements. The Offeror submit a quality control plan describing their approach to monitoring performance. The proposed quality control plan of the successful offeror may be used to develop the final quality assurance surveillance plan the government will use to monitor their performance.

Element# 4 Transition Plan and Property Control: The Offeror shall provide a proposed transition plan for seamless assumption of all PWS requirements, and transition tasks as set forth in Technical Exhibit 7 with minimal impact to on-going ISS activities within 60 days after contract award. The offeror shall identify transition support required from the Government, and the out-going contractor. Offerors shall identify any aspects that present potential risks to a successful transition/phase in and discuss the actions that will be taken to mitigate or eliminate those risks. Additionally, Offerors shall include a summary of its approach to the property control plans required to ensure PWS and FAR 52.245-11 compliance with respect to accountability for and performing an annual 100% inventory of Government Furnished Property.

VOLUME 3 – COST/PRICE (Factor 3)

Volume 3 must be clearly marked “VOLUME 3 – Cost/Price Proposal, RFP W9124P-20- R-0007.” The Cost/ Price volume shall be submitted as one hard copy in binder and one electronic DVD-R/DVD-R/CD. If there are discrepancies between the hard copy and the electronic copy, the electronic copy prevails. Files contained on the Volume 3 Cost/Price DVD-R may not be password protected. The Cost/Price Volume shall contain a spreadsheet of the estimated cost of performing the work and any associated fees/profit along with a Cost/Price Volume proposal supporting narrative. The offeror shall ensure that the supporting proposal narrative describes the basis and rationale of all proposed costs proposed on the CPFF CLINs in sufficient detail to ensure that a cost realism analysis can be performed.

The electronic spreadsheet files (workbooks) shall be submitted in a Microsoft (MS) Excel compatible format and include all formulas, functions, macros, computations, or equations used to compute the proposed amounts. Electronic links are only permissible within the Cost/Price Volume. If files contain links, the links must be intact and maintained through all revisions. The offeror shall not include in the Excel spreadsheets pivot tables and shall not include cell references to data or files which are not included in the Cost/Price Volume.

For each workbook, all rows, columns, cells and worksheets are to be visible. Do not include zero height/zero width rows/columns in worksheets.

The Cost/Price Volume proposal narratives, including any Basis of Estimate (BOE) sheets provided, shall be provided in files which are MS Excel or MS Word compatible. Do not submit BOEs as pictures. Do not provide text or spreadsheets used as supporting rationale within a BOE as a picture.

The prime offeror and all major subcontractors shall submit an un-sanitized proposal to the Contracting Officer and its cognizant Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA) offices no later than the proposal due date. Additionally, the prime offeror is required to fill out Attachment 10, CAGE Code and Cognizant DCMA/DCAA Information Matrix, for themselves and all proposed major subcontractors to include the DCMA and DCAA Point of Contacts’ (POCs’) email addresses and telephone numbers. The prime offeror shall ensure that all DCMA/DCAA information is current and that the correct POC information is provided. Subcontractors are defined as members of an offeror’s overall team who are expected to perform on the proposed effort. Major subcontractors are defined as members of an offeror’s overall team who are expected to perform 10 percent or greater of the total proposed CPFF price.

Provide a Table of Contents showing each file submitted as part of the Cost/Price Volume with a short description of the contents of the file. Hyperlink each of these entries in the Table of Contents to the respective files. If discrepancies are identified between the electronic proposal and the hard copy proposal, the electronic proposal shall prevail.

(a) Compliance. Failure to comply with the RFP requirements for Cost/Price information may result in an adverse assessment of an offeror’s proposal and reduce or eliminate its chance of being selected for award. Offerors shall ensure that the information presented in this volume is consistent and correlates with the information contained in the other proposal volumes. Also, the offeror shall ensure that the information submitted in this volume is consistent with and fully supports the amounts set forth in the SF33 and continuation sheets.

(b) General Instructions. In accordance with FAR 15.402 and 15.403-1, certified cost or pricing data are not required based on the fact that adequate competition is expected for this procurement. Information other than certified cost or pricing data is required to be submitted to support the cost realism analysis of the CPFF CLINs. The information may be provided in the contractor’s own format but must be sufficient for the Government to perform its analysis. Information submitted shall be prepared following the instruction in FAR 15.403-5. If after receipt of proposals the Contracting Officer determines that there is insufficient information available to determine price reasonableness and none of the exceptions at FAR 15.403-1 apply, the offeror may be required to submit cost or pricing data. Additionally, in the event that adequate competition does not exist, the Contracting Officer may incorporate FAR 52.215-20 entitled, “Requirements for Cost/Price or Pricing Data or Information Other Than Cost or Pricing Data,” into the solicitation and request a Certificate of Current Cost or Pricing Data.

All prices and costs must be in U.S. dollars only, including the amounts for the prime offeror and any potential subcontractors. If the basis for the proposal is in any other currency, the offeror shall state the exchange rate(s) being used to convert any currency to U.S. dollars.

There are no page limitations for this volume. Proposal information included in this volume which is not directly related to Cost/Price will be disregarded. In addition to the information requested below, the Government reserves the right to request additional or more detailed information to support an evaluation of reasonableness and realism.

(c) Cost/Price Proposal Assumptions. The offeror shall use the following assumptions when proposing its proposed prices.

(1) Period Of Performance: The offeror shall assume an award date of 1 April 2021 for proposal purposes and a period of performance as defined below:

Phase-in/out Period 1 April 2021 to 31 May 2021

5-Year Base 1 June 2021 to 31 May 2026 Option Period 1 1 June 2026 to 31 May 2027 Option Period 2 1 June 2027 to 31 May 2028 Option Period 3 1 June2028 to 31 May 2029 Option Period 4 1 June 2029 to 31 May 2030 Option Period 5 1 June 2030 to 31 May 2031

(2) Government Furnished Property: The offeror shall prepare its proposal based on the use of Government Furnished Property as stated in the RFP, Section 7.4 Government Furnished Items and provided as Technical Exhibit 50.

(3) Business System Status: The offeror shall provide the most current compliance status and date of adequacy/inadequacy determination for the following business systems: Purchasing System and Accounting System. For every major subcontractor (any team member performing 10 percent or greater of the total proposed CPFF price), the offeror shall also provide the most current compliance status and date of adequacy/inadequacy determination of its Purchasing System and Accounting System.

If DCAA has not audited the offeror’s and/or major subcontractor’s Accounting System; DCMA has not approved the Accounting Systems; or DCAA has not determined adequacy, the offeror and major subcontractor, shall indicate that by completing the Pre-award Survey of Prospective Contractor Accounting System Checklist under RFP Attachment 11. In order for the Army Contracting Command- Redstone to proceed with a request for a DCAA pre-award accounting system survey, completion of the Pre-award Survey of Prospective Contractor Accounting System Checklist, included as RFP Attachment 11, is required. Any known/cited Accounting System deficiencies shall be identified. The Contracting Officer may forward the Pre-award Survey of Prospective Contractor Accounting System Checklist requesting an Accounting System audit or follow up audit from DCAA.

(4) Service Contract Labor Standards (SCLS)/ Davis-Bacon Act (DBA) Wage Determination (WD) and Collective Bargaining Agreements (CBAs): Pursuant to the SCLS (formerly known as the Service Contract Act (SCA) of 1965), the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits for the applicable locations will be made part of any resulting contract. The Government has incorporated the current applicable SCLS (SCA) / DBA WD as outlined in Attachment 12 and the current applicable CBAs as outlined in Attachment 13 of this RFP.

(5) Service Contract Labor Standards (SCLS) and Collective Bargaining Agreement (CBA): Pursuant to the SCLS (formerly known as the Service Contract Act of 1965), the determination by the Secretary of Labor as to the applicable minimum monetary wage and fringe benefits for the applicable locations will be made part of any resulting contract. For proposal purposes only, the Government has incorporated the applicable Wage Determination as outlined in Attachment 12.

The prime offeror shall complete the SCLS /DBA WD and CBA Information worksheets provided at Attachment 8 to show the crosswalk of the offeror’s proposed contract labor categories to the SCLS (SCA), DBA, and CBA categories. The offeror shall show in Attachment 8 that its proposed costs are compliant with the terms of the SCLS (SCA), DBA, and CBAs for use in the Government’s (1) CPFF cost realism evaluation and (2) evaluation of FFP price/labor rate adjustments during contract performance in accordance with FAR 52.222-43 SCLS Pricing Adjustment.

The prime offeror shall complete the SCLS/ DBA WD tab of Attachment 8 to identify the offeror’s proposed base labor rates, Health and Welfare (H&W) rates and leave policy for any proposed labor categories that are subject to the SCLS

(SCA) and are proposed as part of the offeror’s proposal. The prime offeror shall also identify the offeror’s proposed DBA base labor rates and fringe rates for any proposed labor categories that are subject to the DBA Construction rates at Attachment 12. The DBA rates will be used in estimating the hourly rate for the PWO work in CLIN 0017.

The prime offeror shall complete the CBA tabs of Attachment 8 to identify the offeror’s proposed base labor rates, shift differentials, H&W rates, pension plan contribution, and leave policy for any proposed labor categories that are subject to the CBAs and are proposed as part of the offeror’s proposal.

The SCLS (SCA)/ DBA WD and/or CBA rates represent what is required to accomplish the requirements of the PWS and Attachments 1 through 6.

Subsequent Option Years shall include adjustments in accordance with the offeror’s normal business practices; however, FFP price/labor rates shall be adjusted during contract performance in accordance with FAR 52.222-43 SCLS Pricing Adjustment.

Offerors are advised regarding termination of Executive Order 13897 of 31 October 2019 “Improving Federal Contractor Operations”. In accordance with Executive Order 13897, Offerors are NOT mandated to provide personnel currently employed under the existing ISS Contract, W9124P-19-C-0014 right-of-first refusal for employment openings/positions for which they are qualified.

However, the CBA for existing ISS Contract employees will also be pertinent for any Offeror intending to utilize any personnel from the existing contract.

(6) Cost/Price Formulation: The prime offeror shall provide a completed Attachment

9 Pricing Matrix, proposing Fully Burdened Labor Rate (FBLRs) by labor category in the FFP CLIN 0017 Labor Rate Table and Direct Material and ODC Coefficients for every Base Period and Option Period. Additionally, the prime offeror shall propose a price for all CLINs and Sub-CLINs including Option CLINs, in the CLIN Pricing worksheet at Attachment 9 of the solicitation, in accordance with the PWS.

The offeror shall utilize the Not-To-Exceed amount for CLIN 0017 when completing the Attachment 9 CLIN Pricing worksheet.

(i) FFP CLINs

The offeror shall provide the prime and subcontractor labor categories and labor hours, prime labor rates, subcontract rates, indirect rates/factors, ODC, direct material and proposed profit used to calculate the proposed FFPs by CLIN and the CLIN 0017 Labor Rate Table and Coefficients. Direct labor hours and rates shall be delineated by labor category by CLIN, sub-CLIN, for the prime and each subcontractor. All proposed costs shall be delineated by contract year (Base Periods 1 through 5 and Option Periods 1 through 5). For CLIN 0013 Sub-CLINs identified in the Attachment 9 Pricing Matrix, prices shall include all material costs (i.e. bench stock, repair parts, etc.).

a. FFP CLIN 0017 Labor Rate Table The offeror shall complete the FFP CLIN 0017 Labor Rate Table in Attachment 9, proposing a Fully Burdened Labor Rate (FBLR) for every labor category identified and for every Base Year Period (1 through 5) and Option Period. The offeror may propose in the FFP CLIN 0017 Labor Rate Table any additional labor categories needed for supervision, lead positions, and support staff required for the accomplishment of the work that is not captured on any other CLINs or included in the offeror’s proposed indirect rates. FBLRs by labor category shall include the offeror’s proposed base labor rates with any applicable indirect rate(s)/burden(s) and profit. The FBLRs shall be blended (prime/subcontract) labor rates and will be utilized when proposing on any future PWOs under CLIN 0017.