Attachment_N_Key_West_Technical_Q&A.xlsx
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- Full Food Services - Key West
- Solicitation number
- W9124J18R0026
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Attachment N - Technical Questions & Answers
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McCoy Q&A
| No. | Section No. | Subsection, Paragraph, or Bullet No. | Page No. | Question | NOTES |
| 1. | SF 1449 | Continuation Sheet | Pgs. 3-4 | We understand that you require the pricing to be submitted on the Attach G pricing Matrix. Are we still required to submit the Sections B (SF Continuation Sheets CLINs 0001 - 0004? | |
| Yes. Please see Addendum to 52.212-1, paragraph C.4.d. The CLINs/SubCLINs in the Pricing Matrix that have quantities identified are the applicable CLINs/SubCLINs utilized to price Section B CLINs. | |||||
| 2. | Attachment I | CBA | CBA requires 5 sick days. However, the Executive Order 13706 mandates 7 days (56 hrs) per year for federal contract employees. Will you be honoring the EO 13706's policy? | ||
| FAR 52.222-62, Paid Sick Leave Under Executive Order 13705 applies to this requirement. The Union and contractor will need to make the necessary adjustments to the CBA to reflect Executive Order 13706. | |||||
| 3. | Addendum 52.212-1 | Technical Volume | Pgs. 69-70 | For Subfactor 1 of the Technical Volume, can you clarify if you are requesting the current qualifications of individuals proposed for each position or qualifications that we will require when we hire the key personnel? | |
| You are confusing Key Personnel requirements of PWS 2.2.3. with key "positions" within your org structure. You are to propose your organizational structure to execute the contract, within your organization structure you need to identify to the Army your key "positions" within your org structure and what are the qualifications and authorty that resides with these positions. | |||||
| 4. | Addendum 52.212-1 | Past Performance Volume | Pg. 70 | What is the maximum number of Past Performance contracts that can be referenced in Past Performance Volume? | |
| The Government has not placed a limit on the number of Past Performance contracts that can be referenced. Each reference is limited to no more than 10 pages per reference. Past Performance references shall be relevant to the effort and recent (within three years of issuance of the solicitation) as specified within the solicitation. | |||||
| 5. | Addendum 52.212-1 | Proposal Preparation Instructions | Pg. 66 | Can you confirm if you are requesting 1 original copy of Volumes I – V and then 4 additional copies of Volumes I – V? | |
| The offeror’s proposal shall consist of one original copy and three additional copies for a total of four hard copies for Volumes I through V. | |||||
| 6. | PWS Section 2.2.3 | Pgs. 29-30 | The previous solicitation combined the Project Manager and Dining Facility Manager as one (1) position/role. The new one lists them as separate key positions. Please confirm you are now requiring two (2) FTE management positions for the contract. | ||
| No. It's the contractor's discretion to determine how the duties and responsibilities of the key personnel are staffed. | |||||
| 7. | Attachment G | Pricing Matrix | How does the government define a FTE on the PMO Staff tab of the Pricing Matrix (i.e. 2,080 hours a year)? | ||
| The FTE is based upon the offeror's productive manyear. | |||||
| 8. | Attachment I | CBA | The current CBA’s effective date is October 1, 2018 which forecasts that there will be new increased rate on October 1, 2019, resulting in the first 6 months of the base year falling under the current CBA and the second 6 months will fall under the new CBA rates. Will we be able to request for wage adjustment when the new CBA rates are negotiated in the middle of the contract year? | ||
| The Base IDIQ and subsequent task orders will be modified to incorporate the new CBA rates as they become effective (subject to the timely notification requirement stipulated in FAR 52.222-43(f)). Funding for each CLIN will also be adjusted at the task order level. | |||||
| 9. | Attachment G | Pricing Matrix | The total number of days of operations is 204 days as shown in the pricing matrix (adding the 3 bands). Could you please confirm that 204 days is the correct number of operating days including weekdays and weekends? Based on the historical workload, it looks like it has been operating more than 204 days per year (closer to 260 days per yr.). | ||
| The Pricing Matrix has been updated to reflect 255 days (based on FY18 AFMIS data). However, the actual number of days are subject to change based on the school's calendar. | |||||
| 10. | Attachment G | Pricing Matrix | The CLIN X0003DA says "Per meal rate above maximum head count band of 5,000". Should this be 500 not 5,000? | ||
| That is correct, it should be 500. The updated Pricing Matrix will be provided with the solicitation amendment. The List of Attachments will also be updated to reflect the revision date for the Pricing Matrix. | |||||
| 11. | At the current volume of $640K annually does the government expect the volume to stay fairly steady? | ||||
| The Government expects the volume to remain fairly steady. The estimated number of days of operation are based upon FY18 AFMIS headcount data; however, the actual number of days are subject to change based upon the school's calendar. The Program Ceiling for the five year ordering period is estimated at $5M and can be adjusted at time of award. The Program Ceiling allows the Government to issue task orders up to the amount specified should there be an increase in the amount of services required. | |||||
| 12. | Does the Government plan to utilized the facility for other units or special events e.g. Gold Star Kids, Wounded Warrior program which would increase the operating days over the projected 204? | ||||
| Yes. Upon notification by the COR and approval by the Contracting Officer. | |||||
| 13. | Attachment G | Pricing Matrix | How will you handle modifications to your band pricing CLINS if you exceed the most used CLIN prior to the end of the fiscal year? | ||
| The Government will issue Task Orders (utilizing the Unit Prices contained in the Pricing matrix) that will specify the performance period, the CLIN/SubCLINs, and the quantity being ordered ordered for each CLIN/SubCLIN). If the specific quantity ordered for each CLIN/SubCLIN under the Task Order changes then a modification to the Task Order will be issued to adjust the quantities. | |||||
| 14. | Attachment H | Staffing Matrix | Can you identify how you derived to the 204 operating days, to include 1/3 and 2/3 meal feeding CLINS? | ||
| See answer to question #9 above. | |||||
| 15. | If the facility is closed for a period of time how can the contractor recoup cost associated with re-opening the DFAC and preparing for first meal? | ||||
| IAW 3.1.1.4 Short and Long range Closure and opening of DFAC will be exercised on a separate CLIN via Task Order. | |||||
| 16. | SF1449 | Schedule of Supplies and Services | Pg. 3 | Requesting that the government please clarify what CLIN #2 means, Program Management & Admin. Does Item # 2 mean the Contractor’s G&A costs, does it mean the cost of the onsite management team specified by the PWS an onsite Project Manager and Dining Facility Manager, or does it mean something else? | |
| CLIN 0002 is the costs associated with Program Management and any other Administrative costs associated with providing Full Food Services. | |||||
| 17. | Attachment G | Pricing Matrix | Requesting clarification on Attachment G -Pricing Matrix, regarding Sub CLINS X003AA, X003BA, and X003CA. The description for all three Sub CLINS read 1-500 meals. Is this range of 1-500 meals per day, per meal period, or something else? | ||
| The range specified is Meals per Day. | |||||
| 18. | Does the Food Service Contractor pay the vendor for the cost of food, or does the government? If the Food Service Contractor does pay the vendor for the cost of food, then we will build that into our bid price. |
Under this arrangement does the contract provide for an annual price adjustment to pay for the annual increases to the cost of food? If so then what is the formula that we would follow to identify that extra cost?
| The Government pays for all ration ordering through AFMIS. | |||
| 19. | Supplemental Agreement – Currently there is a CBA with ITPE. In order to correctly calculate payroll expenses, please provide current employee information by Position ;Cook 11 , Cook 1 , Food Sanitation & Food Sanitation Specialist , Number of employees by categories and Hire dates | ||
| In accordance with FAR 52.222-41(n) this information will be provided to the successor Contractor. | |||
| 20. | RFP 3.1.2.4 Remote Site Feeding. Please supply A 10 forms for the past 12 months | ||
| The Government does not require remote site feeding for this location. See Amendment for revised PWS. | |||
| 21. | Requesting a Copy of the current 21 day menu cycle | ||
| Unit is currently transforming to Thor 3 Menu Standards. Special Operations Forces (SOF) dietitians are currently developing the menus. | |||
| 22. | Is the Food Service contractor required to use the Stores order system? | ||
| Yes, per current operation procedures developed for Key West. | |||
| 23. | Is the Food Service contractor required to use the Government Food vendors? | ||
| See answer to question #18 | |||
| 24. | Attachment G | Pricing Matrix | When the government wants us to propose a bid price for two meals a day, which two meals should we budget for? |
| Breakfast and Lunch (see Staffing Matrix) | |||
| 25. | Attachment G | Pricing Matrix | When the government wants us to propose a bid price for one meal a day, which meal should we budget for? |
| Breakfast (See Staffing matrix) | |||
| 26. | Since the government is requesting a bid price for 204 days a year, please share an estimate as to which weeks, or months we will be operational, serving meals. |
Of the 204 days a year that we will be operational, are any of these days on weekends, or Federal Holidays?
| The school schedule will be coordinated with the successor Contractor at the commencement of the succeeding contract. As part of the solicitation the Government has provide estimated workload and headcount data under Attachments F-F2. The headcount data is provided by day for the months that the DFAC was operations. Of the days estimated for a year some of those may be weekends and/or Federal Holidays depending on the school schedule. | |||
| 27. | Attachment G | Pricing Matrix | On the Government’s costing work sheet there is a line item that reads X0003DA, Per Meal Rate Above maximum head count band of 5000. What does this mean? |
| This is a typo, it is "above the maximum head count band of 500". The updated Pricing Matrix will be provided with the solicitation amendment. The List of Attachments will also be updated to reflect the revision date for the Pricing Matrix. The per meal rate subCLIN is included in the Pricing Matrix for offerors to propose a unit price if the bands are exceeded (meaning if more than 500 meals are served). | |||
| 28. | Attachment G | Pricing Matrix | Asking for clarification as the government references Building 500 in CLIN #3 and also references Building #271 in the Pricing Matrix? |
| This is a typo, it is "building 500". The updated Pricing Matrix will be provided with the solicitation amendment. The List of Attachments will also be updated to reflect the revision date for the Pricing Matrix. |
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