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Instructions
| CY15 CHILD, YOUTH & SCHOOL (CYS) SERVICES GARRISON MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CHECKLIST INSTRUCTIONS |
| 1. The instructions below are intended to briefly explain the checklists found on the Excel spreadsheets for this MDTI Checklist for Environmental Health/Preventive Med. These checklists should be used by the inspector to ensure all criteria are inspected as Met or Not Met. Use of N/A or Not Observed should only be used in extenuating circumstances for that facility or program. |
| 2. The following is an explanation of the structure of the CY15 inspection criteria |
A. Section level – The highest level of the criteria are the “Sections”. Child Development Centers (CDC), Family Child Care (FCC), School Age Centers (SAC) and Youth Program (YP) criteria are divided into three sections, 1) General Management (Section A), 2) Facilities, Health, Safety and Risk Management (Section B) and 3) Programming (Section C).
B. Subsection level – The sections are further categorized into “Subsections.” Example: A.1 Resource Management and Administration is a Subsection under General Management Section A.
C. Criteria level – Each subsection has multiple “Criteria.” The number varies from one subsection to the next. The criteria represent the overall program standards which have been determined by Office of the Secretary of Defense (OSD) to demonstrate “quality” across programs.
Example A.1.a. The program has implemented the fee policy in accordance with current DoD guidance.
There is at least one criteria under each sub-section and as many as 8. Each criteria is followed by the intent statement.
D. Component level – The “Component” level is new for CY15 and is the new term for the compliance item being inspected. The component level compliance items show how the program meets the criteria. The following is an example of one component under Criteria A.1.a. shown above:
Example A.1.a.1 Fees are determined by total family income (TFI).
There is at least one component under each criteria and up to twenty-six, depending on the number of components needed to demonstrate compliance with the criteria. Each component is followed by Guidance, which explains what is observed, reviewed or done by the inspector in order to determine if the program is in compliance with that component. There will also be some Components which have a Notes section that explain the percentage of files, or additional information needed to be consistent in determining compliance with the Component.
| 3. The MDTI Checklist for the inspector is divided into four checklists -- Family Child Care (FCC), Child Development Center (CDC), School Age Center (SAC) and Youth Program (YP). Each component should be evaluated as to whether it is met or not met. If not met, it will go on the Corrective Action Report (CAR) as a finding. The Guidance section will assist the inspector to know what to look for in determining compliance. The Notes section will also assist if there are records to review. |
| 4. Until an electronic version of the CAR is developed based on the new criteria, a CAR form is found on AKO at https://www.us.army.mil/suite/files/44298680 and can be filled in by the inspector until one is developed which will be more automatic. |
| 5. Items identified with a red background in the number cell are the immediate fix deficiencies that must be corrected as soon as identified. The remaining items are a 45 day fix time. Items which are repeats from previous inspections should be designated as repeats. |
| 6. The other inspector checklists are uploaded onto the AKO site under 01 Inspections folder/MDTI folder: https://www.us.army.mil/suite/files/44298680 |
| NOTE: The term "personnel" refers to staff, FCC providers, contractors, volunteers and others identified in the Secretary of the Army Directive. |
FCC Cmd Rep
| CY15 COMMAND REPRESENTATIVE FAMILY CHILD CARE (FCC) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA | |||||
| CRITERIA NUMBER | FCC CRITERIA HOME INSPECTED_______________________ DATE INSPECTED_________ INSPECTOR________________ | MET | NOT MET | N/A | NOT OBS. |
| B | FACILITY, HEALTH, SAFETY AND RISK MANAGEMENT | PUBLIC LAW 104–106—FEB. 10, 1996, |
Military Child Care Act (MCCA)
| B.2 | PUBLIC LAW 104–106—FEB. 10, 1996, | |
| § 1794. Child abuse prevention and safety at facilities | (e) INSPECTIONS.—The Secretary of Defense shall require that each military child development center be inspected not less often than four times a year. Each such inspection shall be unannounced. At least one inspection a year shall be carried out by a representative of the installation served by the center, and one inspection a year shall be carried out by a representative of the major command under which that installation operates. | |
| (f) REMEDIES FOR VIOLATIONS.—(2) In the case of a violation that is not life threatening, the commander of the major command under which the installation concerned operates may waive the requirement that the violation be remedied immediately for a period of up to 90 days beginning on the date of the discovery of the violation. If the violation is not remedied as of the end of that 90-day period, the military child development center shall be closed until the violation is remedied. The Secretary of the military department concerned may waive the preceding sentence and authorize the center to remain open in a case in which the violation cannot reasonably be remedied within that 90-day period or in which major facility reconstruction is required. | OVERSIGHT AND INSPECTIONS | |
| B.2.a | DoDI 6060.02 (DRAFT), ENCLOSURE 3, | |
| Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs | 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs. |
d. Oversight
(1) DoD Certification Inspection. Installation-operated CDPs in which care is provided for 10 or more child care hours per week on a regular basis shall be certified to operate through inspections occurring no fewer than four (4) times a year. Inspections must be unannounced, and parent and staff feedback shall be solicited as part of the inspection process.
(a) Three local inspections and one higher headquarters inspection shall be conducted to verify compliance with this Instruction and DoD Component implementing guidance. Local inspection teams are led by a representative of the installation commander, Defense Agency Director, or Defense Field Activity Director, and a multidisciplinary team, to include human resource, fire, health, and safety proponents, with expertise and authority to verify compliance with this Instruction.
1. Local inspections include an annual comprehensive health and sanitation inspections, annual comprehensive fire and safety inspections, and a multidisciplinary inspection whose team that includes parent representation. Community representation on the team by appropriate professionals is highly encouraged.
2. DoD Component inspection teams inspecting CDPs serving children birth through 12 shall include staff possessing:
a. A baccalaureate degree in child development, early childhood education (ECE), home economics (early childhood emphasis), elementary education, special education, or other degree appropriate to the position filled from an accredited college;
b. Knowledge of child and youth development programs; or demonstrate compliance with this Instruction shall receive DD Form 2636. Certificates shall be displayed in a prominent location in the CDP.
5. Inspection results shall be made available to parents. Results from inspections of CDC programs shall be available online.
6. Periodic, unannounced inspections shall be made by the ODASD(MC&FP) to ensure compliance with the requirements in this Instruction.
7. In response to each inspection, a corrective action plan with appropriate timelines shall be developed to address any deficiencies identified during inspection.
c. A combination of education and experience that provide knowledge comparable to that normally acquired through the successful completion of a 4-year degree (experience must include at least 3 years of full-time teaching or management experience with children of the appropriate age group).
3. Parents shall be interviewed as part of the DoD Component inspection. Additional inspections shall be conducted in response to program complaints in accordance with section 2 of Enclosure 2.
| 4. Results of DoD Component inspections shall be provided by the DoD Component to the ODASD(MC&FP) through OFP/CY. CDPs whose inspection results | Programs meet the requirements of Public Law 104–106 governing the number and types of required inspections. | DODI 6060.2, January 19, 1993; E3.4. Operational Oversight | ||||
| Intent: To ensure continuous oversight and program improvement. | ||||||
| B.2.a.1 | N/A | An unannounced Multidisciplinary Team Inspection (MDTI) is conducted annually by the Garrison by all required inspectors. | ||||
| Guidance: Review documentation of most recent MDTI to ensure it was conducted annually. Must be at least 30 days apart from comprehensive inspections. For FCC home, the inspection by fire and health can count as their required annual inspection if within 60 days of certification anniversary. CARs shared with the agency's higher headquarters are authorized (i.e. MEDCOM, CHRA, etc.) | P. L. 104-106 Feb 10, 1996, Section 1794 |
AR 608-10 C–2. Compliance item 1 , 2–2. (3) 2–20. (10)
| B.2.a.2 | N/A | The MDTI team includes at least one Child, Youth & School Services parent. | |
| Guidance: Review the members of the most recent MDTI team to ensure at least one parent served on the team. | DoDI 6060.2 E3.4.3 |
AR 608–10 • 15 July 1997, 2–32. , C–21. Compliance item 20 (4), (d) B.2.b 10.B.04 Programs ensure all violations are corrected and corrective action reports are forwarded as required. MCCA PUBLIC LAW 104–106—FEB. 10, 1996, DoDI 6060.2 E3.4.6.1 608-10 C–2. Compliance item 1. (7)
| Intent: To ensure all deficiencies are corrected IAW most current DoDI. | |||
| B.2.b.1 | None | All non life-threatening deficiencies identified during the unannounced Army Headquarters Inspection have been corrected within 90 days and remain corrected . | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations for FY13 Higher Headquarters inspection. | P. L. 104-106 Feb 10, 1996, Section 1794 |
608-10 C–21. Compliance item 20. (9), C–22. Compliance item 21.
DoDI 6060.2 E3.4.6.1
| B.2.b.2 | 5.A.02 | All deficiencies identified during the MDTI inspection are corrected within specified timelines. | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations. NOTE: If the MDTI timeline for corrective actions has not been completed, the installation would have credit for conducting the MDTI, but the deficiencies would need to be corrected by the end of the headquarters timeline for corrective action. | P. L. 104-106 Feb 10, 1996, Section 1794 |
608-10 C–21. Compliance item 20. (9), C–22. Compliance item 21, 2–6.
C. PROGRAMMING PUBLIC LAW 104–106—FEB. 10, 1996,
§ 1795. Parent partnerships with child development centers
| C.1 | PUBLIC LAW 104–106—FEB. 10, 1996, | |
| § 1795. Parent partnerships with child development centers | (a) PARENT BOARDS.—The Secretary of Defense shall require that there be established at each military child development center a board of parents, to be composed of parents of children attending the center. The board shall meet periodically with staff of the center and the commander of the installation served by the center for the purpose of discussing problems and concerns. The board, together with the staff of the center, shall be responsible for coordinating the parent participation program described in subsection (b). |
(b) PARENT PARTICIPATION PROGRAMS.—The Secretary of Defense shall require the establishment of a parent participation program at each military child development center. As part of such program, the Secretary of Defense may establish fees for attendance of children at such a center, in the case of parents
| who participate in the parent participation program at that center, at rates lower than the rates that otherwise apply. | PARENT INVOLVEMENT, PARTICIPATION AND COMMUNICATION | |
| C.1.a | DoDI 6060.02 (DRAFT), ENCLOSURE 3, PROCEDURES. | |
| Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs. | e. Parent Board. In accordance with sections 1783 and 1795 of Reference (f), each CDP shall establish a Parent Board to discuss problems and concerns and to provide recommendations for improving CDPs. The Board, with the staff of the program, is responsible for coordinating a parent participation program. |
(1) The Board shall be composed only of parents of children enrolled in the installation CDP facilities that are Military Service members, retired Military Service members, or spouses or same-sex domestic partners of Military Service members or retired Military Service members, and chaired by such a parent.
(2) The Board shall meet periodically with the staff of the program and the installation commander, Defense Agency Director, or DoD Field Activity Director to discuss problems and concerns. Board recommendations shall be forwarded to the installation commander Defense Agency Director, or DoD Field Activity Director review and disposition. These recommendations are reviewed during the DoD certification inspection.
(3) The Board shall coordinate a parent participation program with CDP staff to ensure parents are involved in CDP planning and evaluation. In accordance with Reference (f), parents participating in such program may be eligible for child care fees at a rate lower than the rate that otherwise applies. The program provides information to include operating policies and procedures, program philosophy, educational materials, and opportunities for parent participation. DoDI 6060.2 4.5 -CDC ECE/SAC: MCCA Sec 1795 (a) & (b)
| Intent: To ensure parents are informed about program operations and are encouraged to be active participants in the programs. | ||
| C.1.a.7 | 1.A.03 | The Garrison Commander or Command Representative attends at least one PAC meeting each year and the Board Chair forwards |
recommendations through the program director to the Garrison Commander.
Guidance: Review documentation that the minutes or issues are forwarded to the Garrison Commander or designee for review and Garrison Commander or Command Representative attends at least one meeting a year. If Garrison has more than one PAC, GC attends at least one and is notified of concerns of other PACS. MCCA P.L. Section 1795 DoDI 6060.2, E3.1.7. General Policy
&LCY15 Command Rep FCC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14
CDC Cmd Rep
| CY15 COMMAND REPRESENTATIVE CHILD DEVELOPMENT CENTER (CDC) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA | |||||
| CRITERIA NUMBER | CDC CRITERIA CDC NAME/BLDG #________________________ DATE INSPECTED_____________ INSPECTOR________________ | MET | NOT MET | N/A | NOT OBS. |
| B | FACILITY, HEALTH, SAFETY AND RISK MANAGEMENT | PUBLIC LAW 104–106—FEB. 10, 1996, |
Military Child Care Act (MCCA)
| B.2 | PUBLIC LAW 104–106—FEB. 10, 1996, | |
| § 1794. Child abuse prevention and safety at facilities | (e) INSPECTIONS.—The Secretary of Defense shall require that each military child development center be inspected not less often than four times a year. Each such inspection shall be unannounced. At least one inspection a year shall be carried out by a representative of the installation served by the center, and one inspection a year shall be carried out by a representative of the major command under which that installation operates. | |
| (f) REMEDIES FOR VIOLATIONS.—(2) In the case of a violation that is not life threatening, the commander of the major command under which the installation concerned operates may waive the requirement that the violation be remedied immediately for a period of up to 90 days beginning on the date of the discovery of the violation. If the violation is not remedied as of the end of that 90-day period, the military child development center shall be closed until the violation is remedied. The Secretary of the military department concerned may waive the preceding sentence and authorize the center to remain open in a case in which the violation cannot reasonably be remedied within that 90-day period or in which major facility reconstruction is required. | OVERSIGHT AND INSPECTIONS | |
| B.2.a | DoDI 6060.02 (DRAFT), ENCLOSURE 3, | |
| Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs | 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs. |
d. Oversight
(1) DoD Certification Inspection. Installation-operated CDPs in which care is provided for 10 or more child care hours per week on a regular basis shall be certified to operate through inspections occurring no fewer than four (4) times a year. Inspections must be unannounced, and parent and staff feedback shall be solicited as part of the inspection process.
(a) Three local inspections and one higher headquarters inspection shall be conducted to verify compliance with this Instruction and DoD Component implementing guidance. Local inspection teams are led by a representative of the installation commander, Defense Agency Director, or Defense Field Activity Director, and a multidisciplinary team, to include human resource, fire, health, and safety proponents, with expertise and authority to verify compliance with this Instruction.
1. Local inspections include an annual comprehensive health and sanitation inspections, annual comprehensive fire and safety inspections, and a multidisciplinary inspection whose team that includes parent representation. Community representation on the team by appropriate professionals is highly encouraged.
2. DoD Component inspection teams inspecting CDPs serving children birth through 12 shall include staff possessing:
a. A baccalaureate degree in child development, early childhood education (ECE), home economics (early childhood emphasis), elementary education, special education, or other degree appropriate to the position filled from an accredited college;
b. Knowledge of child and youth development programs; or demonstrate compliance with this Instruction shall receive DD Form 2636. Certificates shall be displayed in a prominent location in the CDP.
5. Inspection results shall be made available to parents. Results from inspections of CDC programs shall be available online.
6. Periodic, unannounced inspections shall be made by the ODASD(MC&FP) to ensure compliance with the requirements in this Instruction.
7. In response to each inspection, a corrective action plan with appropriate timelines shall be developed to address any deficiencies identified during inspection.
c. A combination of education and experience that provide knowledge comparable to that normally acquired through the successful completion of a 4-year degree (experience must include at least 3 years of full-time teaching or management experience with children of the appropriate age group).
3. Parents shall be interviewed as part of the DoD Component inspection. Additional inspections shall be conducted in response to program complaints in accordance with section 2 of Enclosure 2.
| 4. Results of DoD Component inspections shall be provided by the DoD Component to the ODASD(MC&FP) through OFP/CY. CDPs whose inspection results | Programs meet the requirements of Public Law 104–106 governing the number and types of required inspections. | DODI 6060.2, January 19, 1993; E3.4. Operational Oversight | ||||
| Intent: To ensure continuous oversight and program improvement. | ||||||
| B.2.a.1 | N/A | An unannounced Multidisciplinary Team Inspection (MDTI) is conducted annually by the Garrison by all required inspectors. | ||||
| Guidance: Review documentation of most recent MDTI to ensure it was conducted annually. Must be at least 30 days apart from comprehensive inspections. For FCC home, the inspection by fire and health can count as their required annual inspection if within 60 days of certification anniversary. CARs shared with the agency's higher headquarters are authorized (i.e. MEDCOM, CHRA, etc.) | P. L. 104-106 Feb 10, 1996, Section 1794 |
AR 608-10 C–2. Compliance item 1 , 2–2. (3) 2–20. (10)
| B.2.a.2 | N/A | The MDTI team includes at least one Child, Youth & School Services parent. | |
| Guidance: Review the members of the most recent MDTI team to ensure at least one parent served on the team. | DoDI 6060.2 E3.4.3 |
AR 608–10 • 15 July 1997, 2–32. , C–21. Compliance item 20 (4), (d)
| B.2.a.3 | 8.A.06 | Documentation is available that an unannounced comprehensive fire, safety and facility inspection has been completed annually. | |
| Guidance: Review Service documentation to ensure fire, facility and safety SMEs conducted a comprehensive inspection within the last 12 months. The Fire/Safety/Facility comprehensive must be at least 30 days apart from MDTI and Health/Sanitation Comprehensive. CARs shared with the agency's higher headquarters are authorized (i.e. IMCOM Fire, Safety, Public Works). | P. L. 104-106 Feb 10, 1996, Section 1794 |
DoDI 6060.2, E3.4.2.2 AR 608–10 • 15 July 1997, 2–32.C–21. Compliance item 20 (4), (d)
| B.2.a.4 | None | Documentation is available that an unannounced comprehensive health and sanitation inspection has been completed annually. | |
| Guidance: Review Service documentation to ensure health and sanitation SMEs conducted a comprehensive inspection within the last 12 months. The Health/Sanitation comprehensive must be at least 30 days apart from MDTI and Fire/Safety/Facility Comprehensive. CARs shared with the agency's higher headquarters are authorized (i.e. PHC). | P. L. 104-106 Feb 10, 1996, Section 1794 |
DoDI 6060.2, E3.4.2.1 AR 608-10 C–2. Compliance item 1. (7) B.2.b 10.B.04 Programs ensure all violations are corrected and corrective action reports are forwarded as required. MCCA PUBLIC LAW 104–106—FEB. 10, 1996, DoDI 6060.2 E3.4.6.1 AR 608-10 C–2. Compliance item 1. (7)
| Intent: To ensure all deficiencies are corrected IAW most current DoDI. | |||
| B.2.b.1 | None | All non life-threatening deficiencies identified during the unannounced Army Headquarters Inspection have been corrected within 90 days and remain corrected . | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations for FY13 Higher Headquarters inspection. | P. L. 104-106 Feb 10, 1996, Section 1794 |
AR 608-10 C–21. # 20. (9), C–22. #21.
DoDI 6060.2 E3.4.6.1
| B.2.b.2 | 5.A.02 | All deficiencies identified during the MDTI inspection are corrected within specified timelines. | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations. NOTE: If the MDTI timeline for corrective actions has not been completed, the installation would have credit for conducting the MDTI, but the deficiencies would need to be corrected by the end of the headquarters timeline for corrective action. | P. L. 104-106 Feb 10, 1996, Section 1794 |
608-10 C–21. Compliance item 20. (9), C–22. Compliance item 21, 2–6
| B.2.b.3 | None | Documentation is available that deficiencies noted on the most recent comprehensive fire/safety/facility inspection are corrected within the specified timelines. | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver/extension/equivalency is on file and ensure a system is in place to address repeat violations. | P. L. 104-106 Feb 10, 1996, Section 1794 |
AR 608-10 C–21. Compliance item 20. (9), C–22. Compliance item 21, 2–6
| B.2.b.4 | None | Documentation is available that deficiencies noted on the most recent comprehensive health and sanitation inspection are corrected within the specified timelines. | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations. | P. L. 104-106 Feb 10, 1996, Section 1794 |
608-10 C–21. Compliance item 20. (9), C–22. Compliance item 21 , Section X, 5–53.
C. PROGRAMMING PUBLIC LAW 104–106—FEB. 10, 1996,
§ 1795. Parent partnerships with child development centers
| C.1 | PUBLIC LAW 104–106—FEB. 10, 1996, | |
| § 1795. Parent partnerships with child development centers | (a) PARENT BOARDS.—The Secretary of Defense shall require that there be established at each military child development center a board of parents, to be composed of parents of children attending the center. The board shall meet periodically with staff of the center and the commander of the installation served by the center for the purpose of discussing problems and concerns. The board, together with the staff of the center, shall be responsible for coordinating the parent participation program described in subsection (b). |
(b) PARENT PARTICIPATION PROGRAMS.—The Secretary of Defense shall require the establishment of a parent participation program at each military child development center. As part of such program, the Secretary of Defense may establish fees for attendance of children at such a center, in the case of parents
| who participate in the parent participation program at that center, at rates lower than the rates that otherwise apply. | PARENT INVOLVEMENT, PARTICIPATION AND COMMUNICATION | |
| C.1.a | DoDI 6060.02 (DRAFT), ENCLOSURE 3, PROCEDURES. | |
| Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs. | e. Parent Board. In accordance with sections 1783 and 1795 of Reference (f), each CDP shall establish a Parent Board to discuss problems and concerns and to provide recommendations for improving CDPs. The Board, with the staff of the program, is responsible for coordinating a parent participation program. |
(1) The Board shall be composed only of parents of children enrolled in the installation CDP facilities that are Military Service members, retired Military Service members, or spouses or same-sex domestic partners of Military Service members or retired Military Service members, and chaired by such a parent.
(2) The Board shall meet periodically with the staff of the program and the installation commander, Defense Agency Director, or DoD Field Activity Director to discuss problems and concerns. Board recommendations shall be forwarded to the installation commander Defense Agency Director, or DoD Field Activity Director review and disposition. These recommendations are reviewed during the DoD certification inspection.
(3) The Board shall coordinate a parent participation program with CDP staff to ensure parents are involved in CDP planning and evaluation. In accordance with Reference (f), parents participating in such program may be eligible for child care fees at a rate lower than the rate that otherwise applies. The program provides information to include operating policies and procedures, program philosophy, educational materials, and opportunities for parent participation. DoDI 6060.2 4.5 -CDC ECE/SAC: MCCA Sec 1795 (a) & (b)
| Intent: To ensure parents are informed about program operations and are encouraged to be active participants in the programs. | ||
| C.1.a.7 | 1.A.03 | The Garrison Commander or Command Representative attends at least one PAC meeting each year and the Board Chair forwards |
recommendations through the program director to the Garrison Commander.
Guidance: Review documentation that the minutes or issues are forwarded to the Garrison Commander or designee for review and Garrison Commander or Command Representative attends at least one meeting a year. If Garrison has more than one PAC, GC attends at least one and is notified of concerns of other PACS. DoDI 6060.2, E3.1.7. General Policy
&LCY15 Command Rep CDC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14
SAC Cmd Rep
| CY15 COMMAND REPRESENTATIVE SCHOOL AGE CENTER (SAC) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA | |||||
| CRITERIA NUMBER | SAC CRITERIA SAC NAME/BLDG #________________________ DATE INSPECTED_____________ INSPECTOR________________ | MET | NOT MET | N/A | NOT OBS. |
| B | FACILITY, HEALTH, SAFETY AND RISK MANAGEMENT | PUBLIC LAW 104–106—FEB. 10, 1996, |
Military Child Care Act (MCCA)
| B.2 | PUBLIC LAW 104–106—FEB. 10, 1996, | |
| § 1794. Child abuse prevention and safety at facilities | (e) INSPECTIONS.—The Secretary of Defense shall require that each military child development center be inspected not less often than four times a year. Each such inspection shall be unannounced. At least one inspection a year shall be carried out by a representative of the installation served by the center, and one inspection a year shall be carried out by a representative of the major command under which that installation operates. | |
| (f) REMEDIES FOR VIOLATIONS.—(2) In the case of a violation that is not life threatening, the commander of the major command under which the installation concerned operates may waive the requirement that the violation be remedied immediately for a period of up to 90 days beginning on the date of the discovery of the violation. If the violation is not remedied as of the end of that 90-day period, the military child development center shall be closed until the violation is remedied. The Secretary of the military department concerned may waive the preceding sentence and authorize the center to remain open in a case in which the violation cannot reasonably be remedied within that 90-day period or in which major facility reconstruction is required. | OVERSIGHT AND INSPECTIONS | |
| B.2.a | DoDI 6060.02 (DRAFT), ENCLOSURE 3, | |
| Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs | 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs. |
d. Oversight
(1) DoD Certification Inspection. Installation-operated CDPs in which care is provided for 10 or more child care hours per week on a regular basis shall be certified to operate through inspections occurring no fewer than four (4) times a year. Inspections must be unannounced, and parent and staff feedback shall be solicited as part of the inspection process.
(a) Three local inspections and one higher headquarters inspection shall be conducted to verify compliance with this Instruction and DoD Component implementing guidance. Local inspection teams are led by a representative of the installation commander, Defense Agency Director, or Defense Field Activity Director, and a multidisciplinary team, to include human resource, fire, health, and safety proponents, with expertise and authority to verify compliance with this Instruction.
1. Local inspections include an annual comprehensive health and sanitation inspections, annual comprehensive fire and safety inspections, and a multidisciplinary inspection whose team that includes parent representation. Community representation on the team by appropriate professionals is highly encouraged.
2. DoD Component inspection teams inspecting CDPs serving children birth through 12 shall include staff possessing:
a. A baccalaureate degree in child development, early childhood education (ECE), home economics (early childhood emphasis), elementary education, special education, or other degree appropriate to the position filled from an accredited college;
b. Knowledge of child and youth development programs; or demonstrate compliance with this Instruction shall receive DD Form 2636. Certificates shall be displayed in a prominent location in the CDP.
5. Inspection results shall be made available to parents. Results from inspections of CDC programs shall be available online.
6. Periodic, unannounced inspections shall be made by the ODASD(MC&FP) to ensure compliance with the requirements in this Instruction.
7. In response to each inspection, a corrective action plan with appropriate timelines shall be developed to address any deficiencies identified during inspection.
c. A combination of education and experience that provide knowledge comparable to that normally acquired through the successful completion of a 4-year degree (experience must include at least 3 years of full-time teaching or management experience with children of the appropriate age group).
3. Parents shall be interviewed as part of the DoD Component inspection. Additional inspections shall be conducted in response to program complaints in accordance with section 2 of Enclosure 2.
| 4. Results of DoD Component inspections shall be provided by the DoD Component to the ODASD(MC&FP) through OFP/CY. CDPs whose inspection results | Programs meet the requirements of Public Law 104–106 governing the number and types of required inspections. | DODI 6060.2, January 19, 1993; E3.4. Operational Oversight | ||||
| Intent: To ensure continuous oversight and program improvement. | ||||||
| B.2.a.1 | N/A | An unannounced Multidisciplinary Team Inspection (MDTI) is conducted annually by the Garrison by all required inspectors. | ||||
| Guidance: Review documentation of most recent MDTI to ensure it was conducted annually. Must be at least 30 days apart from comprehensive inspections. For FCC home, the inspection by fire and health can count as their required annual inspection if within 60 days of certification anniversary. CARs shared with the agency's higher headquarters are authorized (i.e. MEDCOM, CHRA, etc.) | P. L. 104-106 Feb 10, 1996, Section 1794 |
DoDI 6060.3, E.3 AR 608-10 C–2. Compliance item 1 , 2–2. (3) 2–20. (10)
| B.2.a.2 | N/A | The MDTI team includes at least one Child, Youth & School Services parent. | |
| Guidance: Review the members of the most recent MDTI team to ensure at least one parent served on the team. | AR 608–10 • 15 July 1997, 2–32. , C–21. |
DoDI 6060.3, E3.5.2 Compliance item 20 (4), (d)
| B.2.a.3 | 8.A.06 | Documentation is available that an unannounced comprehensive fire, safety and facility inspection has been completed annually. | |
| Guidance: Review Service documentation to ensure fire, facility and safety SMEs conducted a comprehensive inspection within the last 12 months. The Fire/Safety/Facility comprehensive must be at least 30 days apart from MDTI and Health/Sanitation Comprehensive. CARs shared with the agency's higher headquarters are authorized (i.e. IMCOM Fire, Safety, Public Works). | P. L. 104-106 Feb 10, 1996, Section 1794 |
DoDI 6060.3, E3.5.2 AR 608–10 • 15 July 1997, 2–32.C–21. Compliance item 20 (4), (d)
| B.2.a.4 | None | Documentation is available that an unannounced comprehensive health and sanitation inspection has been completed annually. | |
| Guidance: Review Service documentation to ensure health and sanitation SMEs conducted a comprehensive inspection within the last 12 months. The Health/Sanitation comprehensive must be at least 30 days apart from MDTI and Fire/Safety/Facility Comprehensive. CARs shared with the agency's higher headquarters are authorized (i.e. PHC). | P. L. 104-106 Feb 10, 1996, Section 1794 |
DoDI 6060.3, E3.5.2 AR 608-10 C–2. Compliance item 1. (7) B.2.b 10.B.04 Programs ensure all violations are corrected and corrective action reports are forwarded as required. MCCA PUBLIC LAW 104–106—FEB. 10, 1996, DoDI 6060.3, E3.5.6 608-10 C–2. Compliance item 1. (7)
| Intent: To ensure all deficiencies are corrected IAW most current DoDI. | |||
| B.2.b.1 | None | All non life-threatening deficiencies identified during the unannounced Army Headquarters Inspection have been corrected within 90 days and remain corrected . | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations for FY13 Higher Headquarters inspection. | P. L. 104-106 Feb 10, 1996, Section 1794 |
DoDI 6060.3, E3.5.6 608-10 C–21. Compliance item 20. (9), C–22. Compliance item 21.
| B.2.b.2 | 5.A.02 | All deficiencies identified during the MDTI inspection are corrected within specified timelines. | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations. NOTE: If the MDTI timeline for corrective actions has not been completed, the installation would have credit for conducting the MDTI, but the deficiencies would need to be corrected by the end of the headquarters timeline for corrective action. | P. L. 104-106 Feb 10, 1996, Section 1794 |
DoDI 6060.3, E3.5.6 608-10 C–21. Compliance item 20. (9), C–22. Compliance item 21, 2–6.
| B.2.b.3 | None | Documentation is available that deficiencies noted on the most recent comprehensive fire/safety/facility inspection are corrected within the specified timelines. | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver/extension/equivalency is on file and ensure a system is in place to address repeat violations. | P. L. 104-106 Feb 10, 1996, Section 1794 |
DoDI 6060.3, E3.5.6 AR 608-10 C–21. Compliance item 20. (9), C–22. Compliance item 21, 2–6
| B.2.b.4 | None | Documentation is available that deficiencies noted on the most recent comprehensive health and sanitation inspection are corrected within the specified timelines. | |
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations. | P. L. 104-106 Feb 10, 1996, Section 1794 |
DoDI 6060.3, E3.5.6 608-10 C–21. Compliance item 20. (9), C–22. Compliance item 21 , 5–53.
C. PROGRAMMING PUBLIC LAW 104–106—FEB. 10, 1996,
§ 1795. Parent partnerships with child development centers
| C.1 | PUBLIC LAW 104–106—FEB. 10, 1996, | |
| § 1795. Parent partnerships with child development centers | (a) PARENT BOARDS.—The Secretary of Defense shall require that there be established at each military child development center a board of parents, to be composed of parents of children attending the center. The board shall meet periodically with staff of the center and the commander of the installation served by the center for the purpose of discussing problems and concerns. The board, together with the staff of the center, shall be responsible for coordinating the parent participation program described in subsection (b). |
(b) PARENT PARTICIPATION PROGRAMS.—The Secretary of Defense shall require the establishment of a parent participation program at each military child development center. As part of such program, the Secretary of Defense may establish fees for attendance of children at such a center, in the case of parents
| who participate in the parent participation program at that center, at rates lower than the rates that otherwise apply. | PARENT INVOLVEMENT, PARTICIPATION AND COMMUNICATION | |
| C.1.a | DoDI 6060.02 (DRAFT), ENCLOSURE 3, PROCEDURES. | |
| Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs. | e. Parent Board. In accordance with sections 1783 and 1795 of Reference (f), each CDP shall establish a Parent Board to discuss problems and concerns and to provide recommendations for improving CDPs. The Board, with the staff of the program, is responsible for coordinating a parent participation program. |
(1) The Board shall be composed only of parents of children enrolled in the installation CDP facilities that are Military Service members, retired Military Service members, or spouses or same-sex domestic partners of Military Service members or retired Military Service members, and chaired by such a parent.
(2) The Board shall meet periodically with the staff of the program and the installation commander, Defense Agency Director, or DoD Field Activity Director to discuss problems and concerns. Board recommendations shall be forwarded to the installation commander Defense Agency Director, or DoD Field Activity Director review and disposition. These recommendations are reviewed during the DoD certification inspection.
(3) The Board shall coordinate a parent participation program with CDP staff to ensure parents are involved in CDP planning and evaluation. In accordance with Reference (f), parents participating in such program may be eligible for child care fees at a rate lower than the rate that otherwise applies. The program provides information to include operating policies and procedures, program philosophy, educational materials, and opportunities for parent participation. DoDI 6060.2 4.5 -CDC ECE/SAC: MCCA Sec 1795 (a) & (b)
| Intent: To ensure parents are informed about program operations and are encouraged to be active participants in the programs. | ||
| C.1.a.7 | 1.A.03 | The Garrison Commander or Command Representative attends at least one PAC meeting each year and the Board Chair forwards |
recommendations through the program director to the Garrison Commander.
Guidance: Review documentation that the minutes or issues are forwarded to the Garrison Commander or designee for review and Garrison Commander or Command Representative attends at least one meeting a year. If Garrison has more than one PAC, GC attends at least one and is notified of concerns of other PACS. DoDI 6060.2, E3.1.7. General Policy
&LCY15 Command Rep SAC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14
YP Cmd Rep
| CY15 COMMAND REPRESENTATIVE YOUTH PROGRAM (YP) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA | |||||
| CRITERIA NUMBER | YP CRITERIA YP NAME/BLDG #________________________ DATE INSPECTED_____________ INSPECTOR________________ | MET | NOT MET | N/A | NOT OBS. |
| B | FACILITY, HEALTH, SAFETY AND RISK MANAGEMENT | PUBLIC LAW 104–106—FEB. 10, 1996, |
§ 1794.
| B.2 | PUBLIC LAW 104–106—FEB. 10, 1996, | |
| § 1794. Child abuse prevention and safety at facilities | (e) INSPECTIONS.—The Secretary of Defense shall require that each military child development center be inspected not less often than four times a year. Each such inspection shall be unannounced. At least one inspection a year shall be carried out by a representative of the installation served by the center, and one inspection a year shall be carried out by a representative of the major command under which that installation operates. | |
| (f) REMEDIES FOR VIOLATIONS.—(2) In the case of a violation that is not life threatening, the commander of the major command under which the installation concerned operates may waive the requirement that the violation be remedied immediately for a period of up to 90 days beginning on the date of the discovery of the violation. If the violation is not remedied as of the end of that 90-day period, the military child development center shall be closed until the violation is remedied. The Secretary of the military department concerned may waive the preceding sentence and authorize the center to remain open in a case in which the violation cannot reasonably be remedied within that 90-day period or in which major facility reconstruction is required. | OVERSIGHT AND INSPECTIONS | |
| B.2.a | DoDI 6060.02 (DRAFT), ENCLOSURE 3, | |
| Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs | 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs. |
d. Oversight
(1) DoD Certification Inspection. Installation-operated CDPs in which care is provided for 10 or more child care hours per week on a regular basis shall be certified to operate through inspections occurring no fewer than four (4) times a year. Inspections must be unannounced, and parent and staff feedback shall be solicited as part of the inspection process.
(a) Three local inspections and one higher headquarters inspection shall be conducted to verify compliance with this Instruction and DoD Component implementing guidance. Local inspection teams are led by a representative of the installation commander, Defense Agency Director, or Defense Field Activity Director, and a multidisciplinary team, to include human resource, fire, health, and safety proponents, with expertise and authority to verify compliance with this Instruction.
1. Local inspections include an annual comprehensive health and sanitation inspections, annual comprehensive fire and safety inspections, and a multidisciplinary inspection whose team that includes parent representation. Community representation on the team by appropriate professionals is highly encouraged.
2. DoD Component inspection teams inspecting CDPs serving children birth through 12 shall include staff possessing:
a. A baccalaureate degree in child development, early childhood education (ECE), home economics (early childhood emphasis), elementary education, special education, or other degree appropriate to the position filled from an accredited college;
b. Knowledge of child and youth development programs; or demonstrate compliance with this Instruction shall receive DD Form 2636. Certificates shall be displayed in a prominent location in the CDP.
5. Inspection results shall be made available to parents. Results from inspections of CDC programs shall be available online.
6. Periodic, unannounced inspections shall be made by the ODASD(MC&FP) to ensure compliance with the requirements in this Instruction.
7. In response to each inspection, a corrective action plan with appropriate timelines shall be developed to address any deficiencies identified during inspection.
c. A combination of education and experience that provide knowledge comparable to that normally acquired through the successful completion of a 4-year degree (experience must include at least 3 years of full-time teaching or management experience with children of the appropriate age group).
3. Parents shall be interviewed as part of the DoD Component inspection. Additional inspections shall be conducted in response to program complaints in accordance with section 2 of Enclosure 2.
| 4. Results of DoD Component inspections shall be provided by the DoD Component to the ODASD(MC&FP) through OFP/CY. CDPs whose inspection results | Programs meet the requirements of Public Law 104–106 governing the number and types of required inspections. | DODI 6060.4 E4.9.1.2, E4.9.1.1 | ||||
| Intent: To ensure continuous oversight and program improvement. | ||||||
| B.2.a.1 | N/A | An unannounced Multidisciplinary Team Inspection (MDTI) is conducted annually by the Garrison by all required inspectors. | ||||
| Guidance: Review documentation of most recent MDTI to ensure it was conducted annually. Must be at least 30 days apart from comprehensive inspections. For FCC home, the inspection by fire and health can count as their required annual inspection if within 60 days of certification anniversary. CARs shared with the agency's higher headquarters are authorized (i.e. MEDCOM, CHRA, etc.) | DODI 6060.4 E4.9.1.2, E4.9.1.1 | |||||
| B.2.a.2 | N/A | The MDTI team includes at least one Child, Youth & School Services parent. | ||||
| Guidance: Review the members of the most recent MDTI team to ensure at least one parent served on the team. | DODI 6060.4 E4.9.1.2, E4.9.1.1 | |||||
| B.2.a.3 | 8.A.06 | Documentation is available that an unannounced comprehensive fire, safety and facility inspection has been completed annually. | ||||
| Guidance: Review Service documentation to ensure fire, facility and safety SMEs conducted a comprehensive inspection within the last 12 months. The Fire/Safety/Facility comprehensive must be at least 30 days apart from MDTI and Health/Sanitation Comprehensive. CARs shared with the agency's higher headquarters are authorized (i.e. IMCOM Fire, Safety, Public Works). | DODI 6060.4 E4.9.2 | |||||
| B.2.a.4 | None | Documentation is available that an unannounced comprehensive health and sanitation inspection has been completed annually. | ||||
| Guidance: Review Service documentation to ensure health and sanitation SMEs conducted a comprehensive inspection within the last 12 months. The Health/Sanitation comprehensive must be at least 30 days apart from MDTI and Fire/Safety/Facility Comprehensive. CARs shared with the agency's higher headquarters are authorized (i.e. PHC). | DoDI 6060.4 E4.9.3 | |||||
| B.2.b | 10.B.04 | Programs ensure all violations are corrected and corrective action reports are forwarded as required. | DoDI 6060.4 E4.9.2 | |||
| Intent: To ensure all deficiencies are corrected IAW most current DoDI. | ||||||
| B.2.b.1 | None | All non life-threatening deficiencies identified during the unannounced Army Headquarters Inspection have been corrected within 90 days and remain corrected . | ||||
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations for FY13 Higher Headquarters inspection. | DoDI 6060.4 E4.9.2 | |||||
| B.2.b.2 | 5.A.02 | All deficiencies identified during the MDTI inspection are corrected within specified timelines. | ||||
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations. NOTE: If the MDTI timeline for corrective actions has not been completed, the installation would have credit for conducting the MDTI, but the deficiencies would need to be corrected by the end of the headquarters timeline for corrective action. | DoDI 6060.4 E4.9.2 | |||||
| B.2.b.3 | None | Documentation is available that deficiencies noted on the most recent comprehensive fire/safety/facility inspection are corrected within the specified timelines. | ||||
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver/extension/equivalency is on file and ensure a system is in place to address repeat violations. | DoDI 6060.4 E4.9.2 | |||||
| B.2.b.4 | None | Documentation is available that deficiencies noted on the most recent comprehensive health and sanitation inspection are corrected within the specified timelines. | ||||
| Guidance: Validate corrective action report to ensure deficiencies were corrected or an approved waiver, extension or equivalency is on file and ensure a system is in place to address repeat violations. | DoDI 6060.4 E4.9.2 | |||||
| C. | PROGRAMMING | PUBLIC LAW 104–106—FEB. 10, 1996, |
§ 1795.
| C.1 | PUBLIC LAW 104–106—FEB. 10, 1996, |
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