TE_CYS-35_MDTI_Facility_CY15_Checklist_v1_20140224.xls
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TE_CYS-35_MDTI Facility CY15 Checklist v1 20140224.xls
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Instructions
| CY15 CHILD, YOUTH & SCHOOL (CYS) SERVICES GARRISON MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CHECKLIST INSTRUCTIONS |
| 1. The instructions below are intended to briefly explain the checklists found on the Excel spreadsheets for this MDTI Checklist for Facilities. These checklists should be used by the inspector to ensure all criteria are inspected as Met or Not Met. Use of N/A or Not Observed should only be used in extenuating circumstances for that facility or program. Not that there is not a Facility checklist for FCC. |
| 2. The following is an explanation of the structure of the CY15 inspection criteria |
A. Section level – The highest level of the criteria are the “Sections”. Child Development Centers (CDC), Family Child Care (FCC), School Age Centers (SAC) and Youth Program (YP) criteria are divided into three sections, 1) General Management (Section A), 2) Facilities, Health, Safety and Risk Management (Section B) and 3) Programming (Section C).
B. Subsection level – The sections are further categorized into “Subsections.” Example: A.1 Resource Management and Administration is a Subsection under General Management Section A.
C. Criteria level – Each subsection has multiple “Criteria.” The number varies from one subsection to the next. The criteria represent the overall program standards which have been determined by Office of the Secretary of Defense (OSD) to demonstrate “quality” across programs.
Example A.1.a. The program has implemented the fee policy in accordance with current DoD guidance.
There is at least one criteria under each sub-section and as many as 8. Each criteria is followed by the intent statement.
D. Component level – The “Component” level is new for CY15 and is the new term for the compliance item being inspected. The component level compliance items show how the program meets the criteria. The following is an example of one component under Criteria A.1.a. shown above:
Example A.1.a.1 Fees are determined by total family income (TFI).
There is at least one component under each criteria and up to twenty-six, depending on the number of components needed to demonstrate compliance with the criteria. Each component is followed by Guidance, which explains what is observed, reviewed or done by the inspector in order to determine if the program is in compliance with that component. There will also be some Components which have a Notes section that explain the percentage of files, or additional information needed to be consistent in determining compliance with the Component.
| 3. The MDTI Checklist for the inspector is divided into four checklists -- Family Child Care (FCC), Child Development Center (CDC), School Age Center (SAC) and Youth Program (YP). Each component should be evaluated as to whether it is met or not met. If not met, it will go on the Corrective Action Report (CAR) as a finding. The Guidance section will assist the inspector to know what to look for in determining compliance. The Notes section will also assist if there are records to review. |
| 4. Until an electronic version of the CAR is developed based on the new criteria, a CAR form is found on AKO at https://www.us.army.mil/suite/files/44298680 and can be filled in by the inspector until one is developed which will be more automatic. |
| 5. Items identified with a red background in the number cell are the immediate fix deficiencies that must be corrected as soon as identified. The remaining items are a 45 day fix time. Items which are repeats from previous inspections should be designated as repeats. |
| 6. The other inspector checklists are uploaded onto the AKO site under 01 Inspections folder/MDTI folder: https://www.us.army.mil/suite/files/44298680 |
| NOTE: The term "personnel" refers to staff, FCC providers, contractors, volunteers and others identified in the Secretary of the Army Directive. |
CDC Facility
| CY15 FACILITY CHILD DEVELOPMENT CENTER (CDC) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA | |||||
| CRITERIA NUMBER | CDC CRITERIA CDC NAME/BLDG #________________________ DATE INSPECTED_____________ INSPECTOR________________ | MET | NOT MET | N/A | NOT OBS. |
| B | FACILITY, HEALTH, SAFETY AND RISK MANAGEMENT | PUBLIC LAW 104–106—FEB. 10, 1996, |
§ 1794. Child abuse prevention and safety at facilities
| B.3 | PUBLIC LAW 104–106—FEB. 10, 1996, | |||||||
| § 1794. Child abuse prevention and safety at facilities | (d) SAFETY REGULATIONS.—The Secretary of Defense shall prescribe regulations on safety and operating procedures at military child development centers. Those regulations shall apply uniformly among the military departments. | FACILITY | ||||||
| B.3.a | DoDI 6060.02 (DRAFT), | |||||||
| Section 4. POLICY | e. Promote the cognitive, social, emotional, cultural, language and physical development of children through programs and services that recognize differences in children and encourage self-confidence, curiosity, creativity, self-discipline, and resiliency. | The facility's indoor environment meets space and operational requirements. | DoDI 6060.2 E4.1 | |||||
| Intent: To ensure the indoor facility is designed to support program operations. | ||||||||
| B.3.a.1 | 9.C.01 | Environmental and communication systems are in working order. | ||||||
| Guidance: For HQ: Check cameras are working and show rotating views of areas and if temperature in rooms shows within range. | ||||||||
| For MDTI and Facility Comprehensive: Check all HVAC, cameras, lighting, intercom (communication system)s, water temp, etc. | AR 608-10: 5-42 and C-45.a(2); C-146.c; C-48.a(4); I C-46.a(11) and 4-33.b(3) and C-48 ; | |||||||
| B.3.a.2 | None | Storage space is organized. Items are not stored within 18 inches from the ceiling IAW fire standards. Sprinkler heads are not obstructed to allow proper flow. | ||||||
| Guidance: Program materials and supply rooms are organized and not cluttered. | AR 608-10 Section C-57;a.(9); B59a.(4); C-60.a(5); | |||||||
| B.3.a.3 | None | Individual space is provided for each child's/youth's belongings. | ||||||
| Guidance: Adequate storage is available for children to store their belongings in an easily accessible location that can be easily monitored. | AR 608-10 Section 5-22.e.; C-50; C-57; C-58 | |||||||
| B.3.a.4 | 9.A.02 | Toilets, drinking water, and hand-washing facilities are easily accessible to children. | ||||||
| Guidance: Facilities are appropriately sized or safely adapted for the children present. | AR 608-10 Section 5-30b(2); C-61.a(2); C-146; C50; C-57; C-58 | |||||||
| B.3.a.5 | 5.B.06 & 9.C.05 | The facility includes an adult restroom, a space for staff to take a break, a place for staff belongings, and an area for planning and training. | ||||||
| Guidance: Verify that at least one adult restroom is available in the facility. The break space does not necessarily have to be a designated room but can be a shared space for staff away from children. Storage should be inaccessible to children and provide secure storage for personal items. Space does not necessarily have to be a designated room but can be a shared space for staff away from children. | AR 608-10 Section 5-32 and C-57. |
Army CDC Standard, Room-By-Room Descriptions, Spaces 8, 11 and 21.
| B.3.a.6 | 5.B.09 | .Each facility has a centrally controlled access point to ensure that only authorized people have access to the facility and exterior doors, with the exception of the front entrance and kitchen door. Doors not opening onto fenced areas are alarmed. | ||||
| Guidance: Observe an adult staff is present at the main entrance/front desk area during all hours of service. A building entrance is designated to provide a controlled access point for patrons. For facilities open after 8 p.m. there might be door bells, intrusion alarms to access areas. Check the necessary doors to ensure alarms are functionally properly. | AR 608-10 C–56.(1); 2-26a; | |||||
| B.3.a.7 | DoDI 6060.02 (DRAFT), | |||||
| Section 4. POLICY | f. Employ qualified direct program staff whose progression from entry level to positions of greater responsibility is determined by training, education, experience, and competency. Ensure that civilian employees maintain their achieved position and salary as they move within the military child care system. | It is possible to view into each room used for care through a window or vision panel. All window/vision panels should be clear of obstructions so can see into and out. | ||||
| Guidance: Confirm windows or vision panels are in place for rooms used for care. For Youth Centers built before 2008, outside windows may be too high to view in and building may not meet standard to lower windows. | AR 608-10 C–69. Compliance item 4 |
DoDI 6060.4 E4.7.1.
| B.3.a.8 | 9.C.02 | Closets, storerooms, etc are not completely darkened, or they are kept locked during the hours of operation. | |
| Guidance: Check closets, storage rooms, etc for viewing panels or locked doors. | DoDI 6060.2 E4.5.2.3 |
AR 608-10 C-146
| B.3.a.9 | Rooms are not completely darkened while children are present. | |
| Guidance: You can see across the room and/or see on the cameras. | DoDI 6060.2 E4.5.2.3 |
AR 608-10 C-147
| B.3.b | 9.C.02 | The facility's outdoor environment meets space and operational requirements. | DoDI 6060.2 E4.1.1 | |||
| Intent: To ensure a safe and high quality outdoor learning environment. | ||||||
| B.3.b.1 | DoDI 6060.02 (DRAFT), | |||||
| Section 4. POLICY | e. Promote the cognitive, social, emotional, cultural, language and physical development of children through programs and services that recognize differences in children and encourage self-confidence, curiosity, creativity, self-discipline, and resiliency. | The outdoor environment includes a balance of sun and shade. | ||||
| Guidance: The play area should provide areas of sun and shade. Shade may include manmade or natural elements. Shade in the outdoor play area is a requirement. | AR 608-10 Section 5-23 and C-63. | |||||
| B.3.b.2 | 5.A.07 | Playgrounds are enclosed by a fence. | ||||
| Guidance: Refer to Army requirements. | 1. AR 608-10 Section 5-23 and C-63; 2.AR 608-10 Section 5-23e.(3) and Army CDC Standard Room-by-Room Descriptions, Space 34. | |||||
| B.3.b.3 | The outdoor environment includes a variety of surfaces. | |||||
| Guidance: More than one type of surface (e.g., resilient surfaces, grass, etc.) must be present. | AR 608-10 Section 5-23 and C-63. |
&LCY15 Facility CDC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14
SAC Facility
| CY15 FACILITY SCHOOL AGE CENTER (SAC) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA | |||||
| CRITERIA NUMBER | SAC CRITERIA SAC NAME/BLDG #________________________ DATE INSPECTED_____________ INSPECTOR________________ | MET | NOT MET | N/A | NOT OBS. |
| B | FACILITY, HEALTH, SAFETY AND RISK MANAGEMENT | PUBLIC LAW 104–106—FEB. 10, 1996, |
§ 1794. Child abuse prevention and safety at facilities
| B.3 | PUBLIC LAW 104–106—FEB. 10, 1996, | |||||||
| § 1794. Child abuse prevention and safety at facilities | (d) SAFETY REGULATIONS.—The Secretary of Defense shall prescribe regulations on safety and operating procedures at military child development centers. Those regulations shall apply uniformly among the military departments. | FACILITY | ||||||
| B.3.a | DoDI 6060.02 (DRAFT), | |||||||
| Section 4. POLICY | e. Promote the cognitive, social, emotional, cultural, language and physical development of children through programs and services that recognize differences in children and encourage self-confidence, curiosity, creativity, self-discipline, and resiliency. | The facility's indoor environment meets space and operational requirements. | DoDI 6060.3 E3.1 | |||||
| Intent: To ensure the indoor facility is designed to support program operations. | ||||||||
| B.3.a.1 | 9.C.01 | Environmental and communication systems are in working order. | ||||||
| Guidance: For HQ: Check cameras are working and show rotating views of areas and if temperature in rooms shows within range. | ||||||||
| For MDTI and Facility Comprehensive: Check all HVAC, cameras, lighting, intercom (communication system)s, water temp, etc. | AR 608-10 5-30,b(1) and C-58.a(1). | |||||||
| B.3.a.2 | None | Storage space is organized. Items are not stored within 18 inches from the ceiling IAW fire standards. Sprinkler heads are not obstructed to allow proper flow. | ||||||
| Guidance: Program materials and supply rooms are organized and not cluttered. | AR 608-10 Section C-57;a.(9); B59a.(4); C-60.a(5); | |||||||
| B.3.a.3 | None | Individual space is provided for each child's/youth's belongings. | ||||||
| Guidance: Adequate storage is available for children to store their belongings in an easily accessible location that can be easily monitored. | AR 608-10 Section 5-22.e.; C-50; C-57; C-58; Army SAS Standard, Room-By-Room Descriptions, Space 12 | |||||||
| B.3.a.4 | 9.A.02 | Toilets, drinking water, and hand-washing facilities are easily accessible to children. | ||||||
| Guidance: Facilities are appropriately sized or safely adapted for the children present. | AR 608-10 Section 5-30b(2); C-61.a(2); C-146; C50; C-57; C-58 | |||||||
| B.3.a.5 | 5.B.06 & 9.C.05 | The facility includes an adult restroom, a space for staff to take a break, a place for staff belongings, and an area for planning and training. | ||||||
| Guidance: Verify that at least one adult restroom is available in the facility. The break space does not necessarily have to be a designated room but can be a shared space for staff away from children. Storage should be inaccessible to children and provide secure storage for personal items. Space does not necessarily have to be a designated room but can be a shared space for staff away from children. | AR 608-10 Section 5-32 and C-57. | |||||||
| B.3.a.6 | 5.B.09 | .Each facility has a centrally controlled access point to ensure that only authorized people have access to the facility and exterior doors, with the exception of the front entrance and kitchen door. Doors not opening onto fenced areas are alarmed. | ||||||
| Guidance: Observe an adult staff is present at the main entrance/front desk area during all hours of service. A building entrance is designated to provide a controlled access point for patrons. For facilities open after 8 p.m. there might be door bells, intrusion alarms to access areas. Check the necessary doors to ensure alarms are functionally properly. | AR 608-10 C–56.(1); 2-26a; | |||||||
| B.3.a.7 | DoDI 6060.02 (DRAFT), | |||||||
| Section 4. POLICY | f. Employ qualified direct program staff whose progression from entry level to positions of greater responsibility is determined by training, education, experience, and competency. Ensure that civilian employees maintain their achieved position and salary as they move within the military child care system. | It is possible to view into each room used for care through a window or vision panel. All window/vision panels should be clear of obstructions so can see into and out. | ||||||
| Guidance: Confirm windows or vision panels are in place for rooms used for care. For Youth Centers built before 2008, outside windows may be too high to view in and building may not meet standard to lower windows. | AR 608-10 C–69. Compliance item 4 | |||||||
| B.3.a.8 | 9.C.02 | Closets, storerooms, etc are not completely darkened, or they are kept locked during the hours of operation. | ||||||
| Guidance: Check closets, storage rooms, etc for viewing panels or locked doors. | DoDI 6060.2 E4.5.2.3 |
AR 608-10 C-146
| B.3.a.9 | Rooms are not completely darkened while children are present. | |
| Guidance: You can see across the room and/or see on the cameras. | DoDI 6060.2 E4.5.2.3 |
AR 608-10 C-147
| B.3.a.12 | There are separate male and female bathrooms for children. | ||
| Guidance: Toilet areas have visually screened airport style. Applicable only for facilities built after 2004. | AR 608-10 Section 5-31b and C-61a(8)©.. | ||
| B.3.a.13 | There are separate multi-unit restrooms for staff and visitors or a system to ensure that adults and children/youth do not use the bathrooms at the same time as children/youth in SAC/MST. | ||
| Guidance: Can be a separate restroom for staff/teens/visitors or a signage system | AR 608-10 Section 5-32 and C-57. | ||
| B.3.b | 9.C.02 | The facility's outdoor environment meets space and operational requirements. | DoDI 6060.2 E4.1.1 |
DoDI 6060.3 E3.2.2
| Intent: To ensure a safe and high quality outdoor learning environment. | ||
| B.3.b.4 | Space is provided outdoors for rigorous physical activity accessible to children/youth, including a hard surface area for SAC facilities built after 2004 and MST facilities built after 2008. | |
| Guidance: Youth Centers have areas outside for youth to use as a play area and a hard surface usually used for basketball and other activities. | DoDI 6060.3 E3.2.2 |
&LCY15 Facility SAC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14
YP Facility
| CY15 FACILITY YOUTH PROGRAMS (YP) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA | |||||
| CRITERIA NUMBER | YP CRITERIA YP NAME/BLDG #________________________ DATE INSPECTED_____________ INSPECTOR________________ | MET | NOT MET | N/A | NOT OBS. |
| B | FACILITY, HEALTH, SAFETY AND RISK MANAGEMENT | PUBLIC LAW 104–106—FEB. 10, 1996, |
§ 1794. Child abuse prevention and safety at facilities
| B.3 | PUBLIC LAW 104–106—FEB. 10, 1996, | ||||||
| § 1794. Child abuse prevention and safety at facilities | (d) SAFETY REGULATIONS.—The Secretary of Defense shall prescribe regulations on safety and operating procedures at military child development centers. Those regulations shall apply uniformly among the military departments. | FACILITY | |||||
| B.3.a | DoDI 6060.02 (DRAFT), | ||||||
| Section 4. POLICY | e. Promote the cognitive, social, emotional, cultural, language and physical development of children through programs and services that recognize differences in children and encourage self-confidence, curiosity, creativity, self-discipline, and resiliency. | The facility's indoor environment meets space and operational requirements. | DoDI 6060.4 E4.7 | ||||
| Intent: To ensure the indoor facility is designed to support program operations. | |||||||
| B.3.a.1 | 9.C.01 | Environmental and communication systems are in working order. | |||||
| Guidance: For HQ: Check cameras are working and show rotating views of areas and if temperature in rooms shows within range. | |||||||
| For MDTI and Facility Comprehensive: Check all HVAC, cameras, lighting, intercom (communication system)s, water temp, etc. | DoDI 6060.4 E3.1.2.12 & E3.1.2.11 |
Youth Program Handbook, Ch. 6
| B.3.a.2 | None | Storage space is organized. Items are not stored within 18 inches from the ceiling IAW fire standards. Sprinkler heads are not obstructed to allow proper flow. | |
| Guidance: Program materials and supply rooms are organized and not cluttered. | DoDI 6060.4 E3.1.2.12 & E3.1.2.11 |
Youth Program Handbook, Ch. 6
| B.3.a.3 | None | Individual space is provided for each child's/youth's belongings. | |
| Guidance: Adequate storage is available for children to store their belongings in an easily accessible location that can be easily monitored. | DoDI 6060.4 E3.1.2.12 & E3.1.2.11 |
Youth Program Handbook, Ch. 6
| B.3.a.4 | 9.A.02 | Toilets, drinking water, and hand-washing facilities are easily accessible to children. | |
| Guidance: Facilities are appropriately sized or safely adapted for the children present. | DoDI 6060.4 E3.1.2.12 & E3.1.2.11 |
Youth Program Handbook, Ch. 6
| B.3.a.5 | 5.B.06 & 9.C.05 | The facility includes an adult restroom, a space for staff to take a break, a place for staff belongings, and an area for planning and training. | |
| Guidance: Verify that at least one adult restroom is available in the facility. The break space does not necessarily have to be a designated room but can be a shared space for staff away from children. Storage should be inaccessible to children and provide secure storage for personal items. Space does not necessarily have to be a designated room but can be a shared space for staff away from children. | DoDI 6060.4 E3.1.2.12 & E3.1.2.11 |
Youth Program Handbook, Ch. 6
| B.3.a.6 | 5.B.09 | .Each facility has a centrally controlled access point to ensure that only authorized people have access to the facility and exterior doors, with the exception of the front entrance and kitchen door. Doors not opening onto fenced areas are alarmed. | |
| Guidance: Observe an adult staff is present at the main entrance/front desk area during all hours of service. A building entrance is designated to provide a controlled access point for patrons. For facilities open after 8 p.m. there might be door bells, intrusion alarms to access areas. Check the necessary doors to ensure alarms are functionally properly. | DoDI 6060.4 E3.1.2.12 & E3.1.2.11 |
Youth Program Handbook, Ch. 6
| B.3.a.7 | DoDI 6060.02 (DRAFT), | |||||
| Section 4. POLICY | f. Employ qualified direct program staff whose progression from entry level to positions of greater responsibility is determined by training, education, experience, and competency. Ensure that civilian employees maintain their achieved position and salary as they move within the military child care system. | It is possible to view into each room used for care through a window or vision panel. All window/vision panels should be clear of obstructions so can see into and out. | ||||
| Guidance: Confirm windows or vision panels are in place for rooms used for care. For Youth Centers built before 2008, outside windows may be too high to view in and building may not meet standard to lower windows. | DoDI 6060.4 E4.7.1. | |||||
| B.3.a.8 | 9.C.02 | Closets, storerooms, etc are not completely darkened, or they are kept locked during the hours of operation. | ||||
| Guidance: Check closets, storage rooms, etc for viewing panels or locked doors. | DoDI 6060.4 E4.7.1 | |||||
| B.3.a.9 | Rooms are not completely darkened while children are present. | |||||
| Guidance: You can see across the room and/or see on the cameras. | DoDI 6060.4 E4.7.1 | |||||
| B.3.a.12 | There are separate male and female bathrooms for children. | |||||
| Guidance: Toilet areas have visually screened airport style. Applicable only for facilities built after 2004. | DoDI 6060.4 E3.1.2.12 & E3.1.2.11 |
Youth Program Handbook, Ch. 6
| B.3.a.13 | There are separate multi-unit restrooms for staff and visitors or a system to ensure that adults and children/youth do not use the bathrooms at the same time as children/youth in SAC/MST. | |
| Guidance: Can be a separate restroom for staff/teens/visitors or a signage system | DoDI 6060.4 E3.1.2.12 & E3.1.2.11 |
Youth Program Handbook, Ch. 6
| B.3.b | 9.C.02 | The facility's outdoor environment meets space and operational requirements. | DoDI 6060.4 E4.7.3 |
| Intent: To ensure a safe and high quality outdoor learning environment. | |||
| B.3.b.4 | Space is provided outdoors for rigorous physical activity accessible to children/youth, including a hard surface area for SAC facilities built after 2004 and MST facilities built after 2008. | ||
| Guidance: Youth Centers have areas outside for youth to use as a play area and a hard surface usually used for basketball and other activities. | DoDI 6060.4 E4.7.3 |
&LCY15 Facility YP MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14
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