TE_CYS-41_MDTI_Parent_CY15_Checklist_v1_20140224.xls

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Instructions

CY15 CHILD, YOUTH & SCHOOL (CYS) SERVICES GARRISON MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CHECKLIST INSTRUCTIONS
1. The instructions below are intended to briefly explain the checklists found on the Excel spreadsheets for this MDTI Checklist for Parents. These checklists should be used by the inspector to ensure all criteria are inspected as Met or Not Met. Use of N/A or Not Observed should only be used in extenuating circumstances for that facility or program.
2. The following is an explanation of the structure of the CY15 inspection criteria

A. Section level – The highest level of the criteria are the “Sections”. Child Development Centers (CDC), Family Child Care (FCC), School Age Centers (SAC) and Youth Program (YP) criteria are divided into three sections, 1) General Management (Section A), 2) Facilities, Health, Safety and Risk Management (Section B) and 3) Programming (Section C).

B. Subsection level – The sections are further categorized into “Subsections.” Example: A.1 Resource Management and Administration is a Subsection under General Management Section A.

C. Criteria level – Each subsection has multiple “Criteria.” The number varies from one subsection to the next. The criteria represent the overall program standards which have been determined by Office of the Secretary of Defense (OSD) to demonstrate “quality” across programs.

Example A.1.a. The program has implemented the fee policy in accordance with current DoD guidance.

There is at least one criteria under each sub-section and as many as 8. Each criteria is followed by the intent statement.

D. Component level – The “Component” level is new for CY15 and is the new term for the compliance item being inspected. The component level compliance items show how the program meets the criteria. The following is an example of one component under Criteria A.1.a. shown above:

Example A.1.a.1 Fees are determined by total family income (TFI).

There is at least one component under each criteria and up to twenty-six, depending on the number of components needed to demonstrate compliance with the criteria. Each component is followed by Guidance, which explains what is observed, reviewed or done by the inspector in order to determine if the program is in compliance with that component. There will also be some Components which have a Notes section that explain the percentage of files, or additional information needed to be consistent in determining compliance with the Component.

3. The MDTI Checklist for the inspector is divided into four checklists -- Family Child Care (FCC), Child Development Center (CDC), School Age Center (SAC) and Youth Program (YP). Each component should be evaluated as to whether it is met or not met. If not met, it will go on the Corrective Action Report (CAR) as a finding. The Guidance section will assist the inspector to know what to look for in determining compliance. The Notes section will also assist if there are records to review.
4. Until an electronic version of the CAR is developed based on the new criteria, a CAR form is found on AKO at https://www.us.army.mil/suite/files/44298680 and can be filled in by the inspector until one is developed which will be more automatic.
5. Items identified with a red background in the number cell are the immediate fix deficiencies that must be corrected as soon as identified. The remaining items are a 45 day fix time. Items which are repeats from previous inspections should be designated as repeats.
6. The other inspector checklists are uploaded onto the AKO site under 01 Inspections folder/MDTI folder: https://www.us.army.mil/suite/files/44298680
NOTE: The term "personnel" refers to staff, FCC providers, contractors, volunteers and others identified in the Secretary of the Army Directive.

FCC Parent

CY15 PARENT FAMILY CHILD CARE (FCC) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CHECKLIST
CRITERIA NUMBERFCC CRITERIA HOME INSPECTED_______________________ DATE INSPECTED_________ INSPECTOR________________METNOT METN/ANOT OBS.
C.PROGRAMMING
C.1PUBLIC LAW 104–106—FEB. 10, 1996,
§ 1795. Parent partnerships with child development centers(a) PARENT BOARDS.—The Secretary of Defense shall require that there be established at each military child development center a board of parents, to be composed of parents of children attending the center. The board shall meet periodically with staff of the center and the commander of the installation served by the center for the purpose of discussing problems and concerns. The board, together with the staff of the center, shall be responsible for coordinating the parent participation program described in subsection (b).

(b) PARENT PARTICIPATION PROGRAMS.—The Secretary of Defense shall require the establishment of a parent participation program at each military child development center. As part of such program, the Secretary of Defense may establish fees for attendance of children at such a center, in the case of parents

who participate in the parent participation program at that center, at rates lower than the rates that otherwise apply.PARENT INVOLVEMENT, PARTICIPATION AND COMMUNICATION
C.1.aDoDI 6060.02 (DRAFT), ENCLOSURE 3, PROCEDURES.
Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs.e. Parent Board. In accordance with sections 1783 and 1795 of Reference (f), each CDP shall establish a Parent Board to discuss problems and concerns and to provide recommendations for improving CDPs. The Board, with the staff of the program, is responsible for coordinating a parent participation program.

(1) The Board shall be composed only of parents of children enrolled in the installation CDP facilities that are Military Service members, retired Military Service members, or spouses or same-sex domestic partners of Military Service members or retired Military Service members, and chaired by such a parent.

(2) The Board shall meet periodically with the staff of the program and the installation commander, Defense Agency Director, or DoD Field Activity Director to discuss problems and concerns. Board recommendations shall be forwarded to the installation commander Defense Agency Director, or DoD Field Activity Director review and disposition. These recommendations are reviewed during the DoD certification inspection.

(3) The Board shall coordinate a parent participation program with CDP staff to ensure parents are involved in CDP planning and evaluation. In accordance with Reference (f), parents participating in such program may be eligible for child care fees at a rate lower than the rate that otherwise applies.The program provides information to include operating policies and procedures, program philosophy, educational materials, and opportunities for parent participation.PUBLIC LAW 104–106—FEB. 10, 1996, § 1795.
Intent: To ensure parents are informed about program operations and are encouraged to be active participants in the programs.
C.1.a.17.A.11A parent orientation program is part of the child's/youth's enrollment process.
Guidance: May be observed at P&OS while observing staff enrolling parents, at the program as parents receive orientation, or a schedule of orientation times. Look for evidence FCC parents are offered the opportunity for an orientation.AR 608-10, 4-7(7d)
C.1.a.21.A.05The Parent Handbook is available for parents and includes written policies, procedures, program philosophy, Open Door Policy, written guidance on how to address concerns, and opportunities to share their culture, heritage and home language.
Guidance: Review parent handbook to ensure all information is included.DoDI 6060.2, E.4.5
C.1.a.310.A.01Parents are informed of curriculum/programming and policy changes through the use of a variety of media i.e. newsletters, bulletin boards, social media, etc.
Guidance: May be observed in parent handbook, parent bulletin board, or e-mail, for example.DoDI 6060.2, E.4.5
C.1.a.41.A.01Parent Central provides information and referrals to families about family support programs, education and health issues.
Guidance: Parent Central Services provides community resource information to families such as referrals to ACS, Health Services, school, KIT program, SNAP/IAT etc. on and off post. May be observed during parent enrollment, or may be on a tracking sheet. May need to interview on the process. Should see evidence of all three types of information/referrals -- family support, education and health.DoDI 6060.02 E3.1.5, E.2.1.29
C.1.a.67.C.05The Parent Board is chaired by a parent, meets quarterly, and provides an opportunity for parents to meet and discuss the Child and/or Youth Program. The board, with the advice of the program staff, is responsible for developing and overseeing the implementation of the parent participation program in accordance with Section 1506(a) of the Military Child Care Act of 1989.
Guidance: Review minutes of board meetings . Review documentation of a Parent Participation Plan which includes, at a minimum, parent training, events, and other opportunities for parent participation. Review minutes to ensure meetings are scheduled at least once a quarter over the past 12 months. Review list of board members to ensure chaired by a parent.DoDI 6060.02 E3.1.5, E.2.1.29

AR 608-10, 3-23

C.1.a.8NoneParents are encouraged to participate in the Parent Participation Program.
Guidance: Review evidence that parents are encouraged to participate in program activities. Evidence may include social media, flyers, notices of meetings, pictures of events, program newsletters, etc. Consideration is given to working parents and those with little time. The Parent Participation Program follows the guidance in the CYS Services Parent Participation Program Guide.DoDI 6060.02 E2.1.30

&LCY15 Parent FCC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14

CDC Parent

CY15 PARENT CHILD DEVELOPENT CENTER (CDC) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA
CRITERIA NUMBERCDC CRITERIA CDC NAME/BLDG #________________________ DATE INSPECTED_____________ INSPECTOR________________METNOT METN/ANOT OBS.
C.PROGRAMMING
C.1PUBLIC LAW 104–106—FEB. 10, 1996,
§ 1795. Parent partnerships with child development centers(a) PARENT BOARDS.—The Secretary of Defense shall require that there be established at each military child development center a board of parents, to be composed of parents of children attending the center. The board shall meet periodically with staff of the center and the commander of the installation served by the center for the purpose of discussing problems and concerns. The board, together with the staff of the center, shall be responsible for coordinating the parent participation program described in subsection (b).

(b) PARENT PARTICIPATION PROGRAMS.—The Secretary of Defense shall require the establishment of a parent participation program at each military child development center. As part of such program, the Secretary of Defense may establish fees for attendance of children at such a center, in the case of parents

who participate in the parent participation program at that center, at rates lower than the rates that otherwise apply.PARENT INVOLVEMENT, PARTICIPATION AND COMMUNICATION
C.1.aDoDI 6060.02 (DRAFT), ENCLOSURE 3, PROCEDURES.
Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs.e. Parent Board. In accordance with sections 1783 and 1795 of Reference (f), each CDP shall establish a Parent Board to discuss problems and concerns and to provide recommendations for improving CDPs. The Board, with the staff of the program, is responsible for coordinating a parent participation program.

(1) The Board shall be composed only of parents of children enrolled in the installation CDP facilities that are Military Service members, retired Military Service members, or spouses or same-sex domestic partners of Military Service members or retired Military Service members, and chaired by such a parent.

(2) The Board shall meet periodically with the staff of the program and the installation commander, Defense Agency Director, or DoD Field Activity Director to discuss problems and concerns. Board recommendations shall be forwarded to the installation commander Defense Agency Director, or DoD Field Activity Director review and disposition. These recommendations are reviewed during the DoD certification inspection.

(3) The Board shall coordinate a parent participation program with CDP staff to ensure parents are involved in CDP planning and evaluation. In accordance with Reference (f), parents participating in such program may be eligible for child care fees at a rate lower than the rate that otherwise applies.The program provides information to include operating policies and procedures, program philosophy, educational materials, and opportunities for parent participation.PUBLIC LAW 104–106—FEB. 10, 1996, § 1795.
Intent: To ensure parents are informed about program operations and are encouraged to be active participants in the programs.
C.1.a.17.A.11A parent orientation program is part of the child's/youth's enrollment process.
Guidance: May be observed at P&OS while observing staff enrolling parents, at the program as parents receive orientation, or a schedule of orientation times.NAEYC 7.A.11

AR 608-10, 4-7 (d)

C.1.a.21.A.05The Parent Handbook is available for parents and includes written policies, procedures, program philosophy, Open Door Policy, written guidance on how to address concerns, and opportunities to share their culture, heritage and home language.
Guidance: Review parent handbook to ensure all information needed.DoDI 6060.2, E.4.5
C.1.a.310.A.01Parents are informed of curriculum/programming and policy changes through the use of a variety of media i.e. newsletters, bulletin boards, social media, etc.
Guidance: May be observed in parent handbook, parent bulletin board, or e-mail, for example.DoDI 6060.2, E.4.5
C.1.a.41.A.01Parent Central provides information and referrals to families about family support programs, education and health issues.
Guidance: Parent Central Services provides community resource information to families such as referrals to ACS, Health Services, school, KIT program, SNAP/IAT etc. on and off post. May be observed during parent enrollment, or may be on a tracking sheet. May need to interview on the process. Should see evidence of all three types of information/referrals -- family support, education and health.DoDI 6060.02 E3.1.5, E.2.1.29
C.1.a.67.C.05The Parent Board is chaired by a parent, meets quarterly, and provides an opportunity for parents to meet and discuss the Child and/or Youth Program. The board, with the advice of the program staff, is responsible for developing and overseeing the implementation of the parent participation program in accordance with Section 1506(a) of the Military Child Care Act of 1989.
Guidance: Review minutes of board meetings . Review documentation of a Parent Participation Plan which includes, at a minimum, parent training, events, and other opportunities for parent participation. Review minutes to ensure meetings are scheduled at least once a quarter over the past 12 months. Review list of board members to ensure chaired by a parent.DoDI 6060.02 E3.1.5, E.2.1.29

AR 608-10, 3-23

C.1.a.8NoneParents are encouraged to participate in the Parent Participation Program.
Guidance: Review evidence that parents are encouraged to participate in program activities. Evidence may include social media, flyers, notices of meetings, pictures of events, program newsletters, etc. Consideration is given to working parents and those with little time. The Parent Participation Program follows the guidance in the CYS Services Parent Participation Program Guide.DoDI 6060.02 E2.1.30

&LCY15 Parent CDC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14

SAC Parent

CY15 PARENT SCHOOL AGE CENTER (SAC) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA
CRITERIA NUMBERSAC CRITERIA SAC NAME/BLDG #________________________ DATE INSPECTED_____________ INSPECTOR________________METNOT METN/ANOT OBS.
C.PROGRAMMING
C.1PUBLIC LAW 104–106—FEB. 10, 1996,
§ 1795. Parent partnerships with child development centers(a) PARENT BOARDS.—The Secretary of Defense shall require that there be established at each military child development center a board of parents, to be composed of parents of children attending the center. The board shall meet periodically with staff of the center and the commander of the installation served by the center for the purpose of discussing problems and concerns. The board, together with the staff of the center, shall be responsible for coordinating the parent participation program described in subsection (b).

(b) PARENT PARTICIPATION PROGRAMS.—The Secretary of Defense shall require the establishment of a parent participation program at each military child development center. As part of such program, the Secretary of Defense may establish fees for attendance of children at such a center, in the case of parents

who participate in the parent participation program at that center, at rates lower than the rates that otherwise apply.PARENT INVOLVEMENT, PARTICIPATION AND COMMUNICATION
C.1.aDoDI 6060.02 (DRAFT), ENCLOSURE 3, PROCEDURES.
Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs.e. Parent Board. In accordance with sections 1783 and 1795 of Reference (f), each CDP shall establish a Parent Board to discuss problems and concerns and to provide recommendations for improving CDPs. The Board, with the staff of the program, is responsible for coordinating a parent participation program.

(1) The Board shall be composed only of parents of children enrolled in the installation CDP facilities that are Military Service members, retired Military Service members, or spouses or same-sex domestic partners of Military Service members or retired Military Service members, and chaired by such a parent.

(2) The Board shall meet periodically with the staff of the program and the installation commander, Defense Agency Director, or DoD Field Activity Director to discuss problems and concerns. Board recommendations shall be forwarded to the installation commander Defense Agency Director, or DoD Field Activity Director review and disposition. These recommendations are reviewed during the DoD certification inspection.

(3) The Board shall coordinate a parent participation program with CDP staff to ensure parents are involved in CDP planning and evaluation. In accordance with Reference (f), parents participating in such program may be eligible for child care fees at a rate lower than the rate that otherwise applies.The program provides information to include operating policies and procedures, program philosophy, educational materials, and opportunities for parent participation.PUBLIC LAW 104–106—FEB. 10, 1996, § 1795.
Intent: To ensure parents are informed about program operations and are encouraged to be active participants in the programs.
C.1.a.17.A.11A parent orientation program is part of the child's/youth's enrollment process.
Guidance: May be observed at P&OS while observing staff enrolling parents, at the program as parents receive orientation, or a schedule of orientation times.AR 608-10, 4-7(d)
C.1.a.21.A.05The Parent Handbook is available for parents and includes written policies, procedures, program philosophy, Open Door Policy, written guidance on how to address concerns, and opportunities to share their culture, heritage and home language.
Guidance: Review parent handbook to ensure all information needed.PL 104-106, Sec 17197
C.1.a.310.A.01Parents are informed of curriculum/programming and policy changes through the use of a variety of media i.e. newsletters, bulletin boards, social media, etc.
Guidance: May be observed in parent handbook, parent bulletin board, or e-mail, for example.DoDI 6060.2, E.4.5
C.1.a.41.A.01Parent Central provides information and referrals to families about family support programs, education and health issues.
Guidance: Parent Central Services provides community resource information to families such as referrals to ACS, Health Services, school, KIT program, SNAP/IAT etc. on and off post. May be observed during parent enrollment, or may be on a tracking sheet. May need to interview on the process. Should see evidence of all three types of information/referrals -- family support, education and health.DoDI 6060.02 E3.1.5, E.2.1.29
C.1.a.67.C.05The Parent Board is chaired by a parent, meets quarterly, and provides an opportunity for parents to meet and discuss the Child and/or Youth Program. The board, with the advice of the program staff, is responsible for developing and overseeing the implementation of the parent participation program in accordance with Section 1506(a) of the Military Child Care Act of 1989.
Guidance: Review minutes of board meetings . Review documentation of a Parent Participation Plan which includes, at a minimum, parent training, events, and other opportunities for parent participation. Review minutes to ensure meetings are scheduled at least once a quarter over the past 12 months. Review list of board members to ensure chaired by a parent.DoDI 6060.02 E3.1.5, E.2.1.29

AR 608-10, 3-23

C.1.a.8NoneParents are encouraged to participate in the Parent Participation Program.
Guidance: Review evidence that parents are encouraged to participate in program activities. Evidence may include social media, flyers, notices of meetings, pictures of events, program newsletters, etc. Consideration is given to working parents and those with little time. The Parent Participation Program follows the guidance in the CYS Services Parent Participation Program Guide.DoDI 6060.02 E2.1.30

&LCY15 Parent SAC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14

YP Parent

CY15 PARENT YOUTH PROGRAM (YP) CHILD, YOUTH & SCHOOL (CYS) SERVICES MULTI-DISCIPLINARY TEAM INSPECTION (MDTI) CRITERIA
CRITERIA NUMBERYP CRITERIA YP NAME/BLDG #________________________ DATE INSPECTED_____________ INSPECTOR________________METNOT METN/ANOT OBS.
C.PROGRAMMING
C.1PUBLIC LAW 104–106—FEB. 10, 1996,
§ 1795. Parent partnerships with child development centers(a) PARENT BOARDS.—The Secretary of Defense shall require that there be established at each military child development center a board of parents, to be composed of parents of children attending the center. The board shall meet periodically with staff of the center and the commander of the installation served by the center for the purpose of discussing problems and concerns. The board, together with the staff of the center, shall be responsible for coordinating the parent participation program described in subsection (b).

(b) PARENT PARTICIPATION PROGRAMS.—The Secretary of Defense shall require the establishment of a parent participation program at each military child development center. As part of such program, the Secretary of Defense may establish fees for attendance of children at such a center, in the case of parents

who participate in the parent participation program at that center, at rates lower than the rates that otherwise apply.PARENT INVOLVEMENT, PARTICIPATION AND COMMUNICATION
C.1.aDoDI 6060.02 (DRAFT), ENCLOSURE 3, PROCEDURES.
Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs.e. Parent Board. In accordance with sections 1783 and 1795 of Reference (f), each CDP shall establish a Parent Board to discuss problems and concerns and to provide recommendations for improving CDPs. The Board, with the staff of the program, is responsible for coordinating a parent participation program.

(1) The Board shall be composed only of parents of children enrolled in the installation CDP facilities that are Military Service members, retired Military Service members, or spouses or same-sex domestic partners of Military Service members or retired Military Service members, and chaired by such a parent.

(2) The Board shall meet periodically with the staff of the program and the installation commander, Defense Agency Director, or DoD Field Activity Director to discuss problems and concerns. Board recommendations shall be forwarded to the installation commander Defense Agency Director, or DoD Field Activity Director review and disposition. These recommendations are reviewed during the DoD certification inspection.

(3) The Board shall coordinate a parent participation program with CDP staff to ensure parents are involved in CDP planning and evaluation. In accordance with Reference (f), parents participating in such program may be eligible for child care fees at a rate lower than the rate that otherwise applies.The program provides information to include operating policies and procedures, program philosophy, educational materials, and opportunities for parent participation.PUBLIC LAW 104–106—FEB. 10, 1996, § 1795.
Intent: To ensure parents are informed about program operations and are encouraged to be active participants in the programs.
C.1.a.17.A.11A parent orientation program is part of the child's/youth's enrollment process.
Guidance: May be observed at P&OS while observing staff enrolling parents, at the program as parents receive orientation, or a schedule of orientation times. Look for evidence MST parents are offered the opportunity for an orientation.CYSS Operations Manual (2-14), Ch. 3 (Parent Central)
C.1.a.21.A.05The Parent Handbook is available for parents and includes written policies, procedures, program philosophy, Open Door Policy, written guidance on how to address concerns, and opportunities to share their culture, heritage and home language.
Guidance: Review parent handbook to ensure all information needed.DoDI 6060.4, E3.1.2.9
C.1.a.310.A.01Parents are informed of curriculum/programming and policy changes through the use of a variety of media i.e. newsletters, bulletin boards, social media, etc.
Guidance: May be observed in parent handbook, parent bulletin board, or e-mail, for example.DoDI 6060.4 E3.1.3, 4.10.1.2, 4.10.1.5
C.1.a.41.A.01Parent Central provides information and referrals to families about family support programs, education and health issues.
Guidance: Parent Central Services provides community resource information to families such as referrals to ACS, Health Services, school, KIT program, SNAP/IAT etc. on and off post. May be observed during parent enrollment, or may be on a tracking sheet. May need to interview on the process. Should see evidence of all three types of information/referrals -- family support, education and health.DoDI 6060.4 E4.11
C.1.a.67.C.05The Parent Board is chaired by a parent, meets quarterly, and provides an opportunity for parents to meet and discuss the Child and/or Youth Program. The board, with the advice of the program staff, is responsible for developing and overseeing the implementation of the parent participation program in accordance with Section 1506(a) of the Military Child Care Act of 1989.
Guidance: Review minutes of board meetings . Review documentation of a Parent Participation Plan which includes, at a minimum, parent training, events, and other opportunities for parent participation. Review minutes to ensure meetings are scheduled at least once a quarter over the past 12 months. Review list of board members to ensure chaired by a parent.DoDI 6060.4 E4.11 & E3.1.2.9
C.1.a.8NoneParents are encouraged to participate in the Parent Participation Program.
Guidance: Middle School Teens Parent Participation Opportunities include Family members offering voluntary services for: 1. Special events (e.g., field trips, parties, etc); 2. Special project (e.g., boy/girl scout badge, family life or home economics class project); 3. Offering Special skills or service as a part of the curriculum (e.g., mariachi dancing, obi tying, job skills).DoDI 6060.4 E4.11 & E3.1.2.9

&LCY15 Parent YP MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14

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