TE_CYS-38_MDTI_Program_Management_CY15_Checklist_v1_20140224.xls

Instructions

A. Section level – The highest level of the criteria are the “Sections”. Child Development Centers (CDC), Family Child Care (FCC), School Age Centers (SAC) and Youth Program (YP) criteria are divided into three sections, 1) General Management (Section A), 2) Facilities, Health, Safety and Risk Management (Section B) and 3) Programming (Section C).

B. Subsection level – The sections are further categorized into “Subsections.” Example: A.1 Resource Management and Administration is a Subsection under General Management Section A.

C. Criteria level – Each subsection has multiple “Criteria.” The number varies from one subsection to the next. The criteria represent the overall program standards which have been determined by Office of the Secretary of Defense (OSD) to demonstrate “quality” across programs.

Example A.1.a. The program has implemented the fee policy in accordance with current DoD guidance.

There is at least one criteria under each sub-section and as many as 8. Each criteria is followed by the intent statement.

D. Component level – The “Component” level is new for CY15 and is the new term for the compliance item being inspected. The component level compliance items show how the program meets the criteria. The following is an example of one component under Criteria A.1.a. shown above:

Example A.1.a.1 Fees are determined by total family income (TFI).

There is at least one component under each criteria and up to twenty-six, depending on the number of components needed to demonstrate compliance with the criteria. Each component is followed by Guidance, which explains what is observed, reviewed or done by the inspector in order to determine if the program is in compliance with that component. There will also be some Components which have a Notes section that explain the percentage of files, or additional information needed to be consistent in determining compliance with the Component.

FCC Prgm Mgmt

§ 1791. Funding for military child care § 1793. Parent fees § 1797. Early childhood education program § 1791. Funding for military child care - It is the policy of Congress that the amount of appropriated funds available during a fiscal year for operating expenses for military child development centers and programs shall be not less than the amount of child care fee receipts that are estimated to be received by the Department of Defense during that fiscal year.

§ 1793. Parent fees - (a) IN GENERAL.—The Secretary of Defense shall prescribe regulations establishing fees to be charged parents for the attendance of children at military child development centers. Those regulations shall be uniform for the military departments and shall require that, in the case of children who attend the centers on a regular basis, the fees shall be based on family income.

(b) LOCAL WAIVER AUTHORITY.—The Secretary of Defense may provide authority to installation commanders, on a case-by-case basis, to establish fees for attendance of children at child development centers at rates lower than those prescribed under subsection (a) if the rates prescribed under subsection (a) are not competitive with rates at local non-military child development centers.

a. Ensure that the CDPs support the mission readiness, family readiness, retention, and morale of the total force during peacetime, overseas contingency operations, periods of force structure change, relocation of military units, base realignment and closure, and other emergency situations (e.g., natural disasters and epidemics). Although child care supports working parents, it is not an entitlement and parents must pay their share of the cost of child care.

b. Reduce the stress of families who have the primary responsibility for the health, safety and well-being of their children and help them balance the competing demands of family life and the DoD mission. CDPs provide access and referral to available, affordable, quality programs and services that meet the basic needs of children, from birth through age 12, in a safe, healthy, and nurturing environment.

c. Conduct an annual internal certification process to ensure that all installation-operated CDPs are operating in accordance with all applicable Federal mandates and statutory requirements.

d. Provide child care to support the personnel and the mission of DoD. Eligibility is contingent on the status of the sponsor.

(1) Eligible patrons include:

(a) Active duty military personnel.

(b) DoD civilian employees paid from either appropriated funds (APF) or non-appropriated funds (NAF).

(c) Reserve Component military personnel on active duty or inactive duty training status.

(d) Combat related wounded warriors.

(e) Surviving spouses or same-sex domestic partners.

(f) Those acting in loco parentis for the dependent child of an otherwise eligible patron.

(g) Eligible employees of DoD contractors

Title XV of Public Law 101-189, "Military Child Care Act of 1989," November 29, 1989 (10 U.S.C. 113 note) Nov 1987, authorized by DoD Directive 8910.1 of Information Requirements," June 11, 1993, 608-10 Child eligibility criteria • 1–6, page 2

DODI 6060.2, January 19, 1993 pg. 3, 1–6. Child eligibility criteria (d), SEC. 568.

(3) Accreditation. Eligible CDP facilities (excluding FCC) shall be accredited by a DoD-approved national accrediting body. CDP oversight is a statutory requirement involving an external nationally recognized accreditation process and internal DoD Certification process.

(a) FCC providers shall be encouraged to seek accreditation from an appropriate national accrediting body.

r. Establish guidance and operating procedures to provide services for children with special needs in accordance with Reference (d).

(1) Require procedures for reviewing and making reasonable accommodation of children with special needs that do not fundamentally alter the nature of the program.

(2) Consider the needs of the child, the disability, and the environment of group care in child development facilities or home-based care, staffing needs and training requirements, and the resources of the program.

(3) Include CDPs as part of the multidisciplinary Inclusion Action Team that supports families of children with special needs.

r. Establish guidance and operating procedures to provide services for children with special needs in accordance with Reference (d).

(1) Require procedures for reviewing and making reasonable accommodation of children with special needs that do not fundamentally alter the nature of the program.

(2) Consider the needs of the child, the disability, and the environment of group care in child development facilities or home-based care, staffing needs and training requirements, and the resources of the program.

AR 608-18 1-25c.

AR 608-18 1-25c.

A.2 PUBLIC LAW 104–106—FEB. 10, 1996, § 1792. Child care employees (a) REQUIRED TRAINING.—(1) The Secretary of Defense shall prescribe regulations implementing, a training program for child care employees. Those regulations shall apply uniformly among the military departments. Subject to paragraph (2), satisfactory completion of the training program shall be a condition of employment of any person as a child care employee.

(2) Under those regulations, the Secretary shall require that each child care employee complete the training program not later than six months after the date on which the employee is employed as a child care employee.

(3) The training program established under this subsection shall cover, at a minimum, training in the following:

(A) Early childhood development.

(B) Activities and disciplinary techniques appropriate to children of different ages.

(C) Child abuse prevention and detection.

(D) Cardiopulmonary resuscitation and other emergency medical procedures.

(b) TRAINING AND CURRICULUM SPECIALISTS.—(1) The Secretary of Defense shall require that at least one employee at each military child development center be a specialist in training and curriculum development. The Secretary shall ensure that such employees have appropriate credentials and experience.

(2) The duties of such employees shall include the following:

(A) Special teaching activities at the center.

(B) Daily oversight and instruction of other child care employees at the center.

(C) Daily assistance in the preparation of lesson plans.

(D) Assistance in the center’s child abuse prevention and detection program.

(E) Advising the director of the center on the performance of other child care employees.

(c) COMPETITIVE RATES OF PAY—For the purpose of providing military child development centers with a qualified and stable civilian workforce, employees at a military installation who are directly involved in providing child care and are paid from no appropriated funds—

(1) in the case of entry-level employees, shall be paid at rates of pay competitive with the rates of pay paid to other entry-level employees at that installation who are drawn from the same labor pool; and

608-10 D–1. Section I;

608-10 , Part I. Installation/MACOM data, Appendix D, f. Part VI—Remarks, C–30. Compliance item 8

The following staffing requirements are met at all times, except during nap time (for CDC): (did not list ratios) During rest time, the staff-to-child ratios for children over 24 months of age may increase to twice the non-napping staff-to-child ratio. Sufficient staff are required to remain in the building during rest time to meet the non-napping ratios and be available to assist with emergencies.

AR 215-1; 8-25c(6)

The program has an accountability system in place. Each staff member has primary responsibility and accountability for a group of children. There is specific accountability for each child by one staff member. Systems are in place for accounting for children’s whereabouts, especially during periods of transition and emergencies.

D. Fire and Safety

1. Immediately determine why there is a mismatch between # signed in and number present and correct.

AR 608-10 C-147a(3)

ACTIONS TO TAKE:

1. Immediately determine whereabouts of, and safety of, children.

2. Determine where/how accountability system failed.

3. Conduct another spot check of accountability at another time during the inspection PUBLIC LAW 104-106 Section 1797 Secretary of the Army Directive 13-Nov-13

C. PROGRAMMING PUBLIC LAW 104–106—FEB. 10, 1996,

§ 1795. Parent partnerships with child development centers

(b) PARENT PARTICIPATION PROGRAMS.—The Secretary of Defense shall require the establishment of a parent participation program at each military child development center. As part of such program, the Secretary of Defense may establish fees for attendance of children at such a center, in the case of parents

(1) The Board shall be composed only of parents of children enrolled in the installation CDP facilities that are Military Service members, retired Military Service members, or spouses or same-sex domestic partners of Military Service members or retired Military Service members, and chaired by such a parent.

(2) The Board shall meet periodically with the staff of the program and the installation commander, Defense Agency Director, or DoD Field Activity Director to discuss problems and concerns. Board recommendations shall be forwarded to the installation commander Defense Agency Director, or DoD Field Activity Director review and disposition. These recommendations are reviewed during the DoD certification inspection.

&LCY15 Program Management FCC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14

CDC Prgm Mgmt

§ 1791. Funding for military child care § 1793. Parent fees § 1797. Early childhood education program § 1791. Funding for military child care - It is the policy of Congress that the amount of appropriated funds available during a fiscal year for operating expenses for military child development centers and programs shall be not less than the amount of child care fee receipts that are estimated to be received by the Department of Defense during that fiscal year.

§ 1793. Parent fees - (a) IN GENERAL.—The Secretary of Defense shall prescribe regulations establishing fees to be charged parents for the attendance of children at military child development centers. Those regulations shall be uniform for the military departments and shall require that, in the case of children who attend the centers on a regular basis, the fees shall be based on family income.

(b) LOCAL WAIVER AUTHORITY.—The Secretary of Defense may provide authority to installation commanders, on a case-by-case basis, to establish fees for attendance of children at child development centers at rates lower than those prescribed under subsection (a) if the rates prescribed under subsection (a) are not competitive with rates at local non-military child development centers.

a. Ensure that the CDPs support the mission readiness, family readiness, retention, and morale of the total force during peacetime, overseas contingency operations, periods of force structure change, relocation of military units, base realignment and closure, and other emergency situations (e.g., natural disasters and epidemics). Although child care supports working parents, it is not an entitlement and parents must pay their share of the cost of child care.

b. Reduce the stress of families who have the primary responsibility for the health, safety and well-being of their children and help them balance the competing demands of family life and the DoD mission. CDPs provide access and referral to available, affordable, quality programs and services that meet the basic needs of children, from birth through age 12, in a safe, healthy, and nurturing environment.

c. Conduct an annual internal certification process to ensure that all installation-operated CDPs are operating in accordance with all applicable Federal mandates and statutory requirements.

d. Provide child care to support the personnel and the mission of DoD. Eligibility is contingent on the status of the sponsor.

(1) Eligible patrons include:

(a) Active duty military personnel.

(b) DoD civilian employees paid from either appropriated funds (APF) or non-appropriated funds (NAF).

(c) Reserve Component military personnel on active duty or inactive duty training status.

(d) Combat related wounded warriors.

(e) Surviving spouses or same-sex domestic partners.

(f) Those acting in loco parentis for the dependent child of an otherwise eligible patron.

(g) Eligible employees of DoD contractors

Title XV of Public Law 101-189, "Military Child Care Act of 1989," November 29, 1989 (10 U.S.C. 113 note) Nov 1987, authorized by DoD Directive 8910.1 of Information Requirements," June 11, 1993, 608-10 Child eligibility criteria • 1–6, page 2

DODI 6060.2, January 19, 1993 pg. 3, 1–6. Child eligibility criteria (d), SEC. 568.

(3) Accreditation. Eligible CDP facilities (excluding FCC) shall be accredited by a DoD-approved national accrediting body. CDP oversight is a statutory requirement involving an external nationally recognized accreditation process and internal DoD Certification process.

(a) FCC providers shall be encouraged to seek accreditation from an appropriate national accrediting body.

r. Establish guidance and operating procedures to provide services for children with special needs in accordance with Reference (d).

(1) Require procedures for reviewing and making reasonable accommodation of children with special needs that do not fundamentally alter the nature of the program.

(2) Consider the needs of the child, the disability, and the environment of group care in child development facilities or home-based care, staffing needs and training requirements, and the resources of the program.

(3) Include CDPs as part of the multidisciplinary Inclusion Action Team that supports families of children with special needs.

r. Establish guidance and operating procedures to provide services for children with special needs in accordance with Reference (d).

(1) Require procedures for reviewing and making reasonable accommodation of children with special needs that do not fundamentally alter the nature of the program.

(2) Consider the needs of the child, the disability, and the environment of group care in child development facilities or home-based care, staffing needs and training requirements, and the resources of the program.

AR 608-18 1-25c.

AR 608-18 1-25c.

A.2 PUBLIC LAW 104–106—FEB. 10, 1996, § 1792. Child care employees (a) REQUIRED TRAINING.—(1) The Secretary of Defense shall prescribe regulations implementing, a training program for child care employees. Those regulations shall apply uniformly among the military departments. Subject to paragraph (2), satisfactory completion of the training program shall be a condition of employment of any person as a child care employee.

(2) Under those regulations, the Secretary shall require that each child care employee complete the training program not later than six months after the date on which the employee is employed as a child care employee.

(3) The training program established under this subsection shall cover, at a minimum, training in the following:

(A) Early childhood development.

(B) Activities and disciplinary techniques appropriate to children of different ages.

(C) Child abuse prevention and detection.

(D) Cardiopulmonary resuscitation and other emergency medical procedures.

(b) TRAINING AND CURRICULUM SPECIALISTS.—(1) The Secretary of Defense shall require that at least one employee at each military child development center be a specialist in training and curriculum development. The Secretary shall ensure that such employees have appropriate credentials and experience.

(2) The duties of such employees shall include the following:

(A) Special teaching activities at the center.

(B) Daily oversight and instruction of other child care employees at the center.

(C) Daily assistance in the preparation of lesson plans.

(D) Assistance in the center’s child abuse prevention and detection program.

(E) Advising the director of the center on the performance of other child care employees.

(c) COMPETITIVE RATES OF PAY—For the purpose of providing military child development centers with a qualified and stable civilian workforce, employees at a military installation who are directly involved in providing child care and are paid from no appropriated funds—

(1) in the case of entry-level employees, shall be paid at rates of pay competitive with the rates of pay paid to other entry-level employees at that installation who are drawn from the same labor pool; and