TE_CYS-44_MDTI_APHN_CY15_Checklist_v1_20140224.xls

Instructions

A. Section level – The highest level of the criteria are the “Sections”. Child Development Centers (CDC), Family Child Care (FCC), School Age Centers (SAC) and Youth Program (YP) criteria are divided into three sections, 1) General Management (Section A), 2) Facilities, Health, Safety and Risk Management (Section B) and 3) Programming (Section C).

B. Subsection level – The sections are further categorized into “Subsections.” Example: A.1 Resource Management and Administration is a Subsection under General Management Section A.

C. Criteria level – Each subsection has multiple “Criteria.” The number varies from one subsection to the next. The criteria represent the overall program standards which have been determined by Office of the Secretary of Defense (OSD) to demonstrate “quality” across programs.

Example A.1.a. The program has implemented the fee policy in accordance with current DoD guidance.

There is at least one criteria under each sub-section and as many as 8. Each criteria is followed by the intent statement.

D. Component level – The “Component” level is new for CY15 and is the new term for the compliance item being inspected. The component level compliance items show how the program meets the criteria. The following is an example of one component under Criteria A.1.a. shown above:

Example A.1.a.1 Fees are determined by total family income (TFI).

There is at least one component under each criteria and up to twenty-six, depending on the number of components needed to demonstrate compliance with the criteria. Each component is followed by Guidance, which explains what is observed, reviewed or done by the inspector in order to determine if the program is in compliance with that component. There will also be some Components which have a Notes section that explain the percentage of files, or additional information needed to be consistent in determining compliance with the Component.

FCC APHN

§ 1791. Funding for military child care § 1793. Parent fees § 1797. Early childhood education program § 1791. Funding for military child care - It is the policy of Congress that the amount of appropriated funds available during a fiscal year for operating expenses for military child development centers and programs shall be not less than the amount of child care fee receipts that are estimated to be received by the Department of Defense during that fiscal year.

§ 1793. Parent fees - (a) IN GENERAL.—The Secretary of Defense shall prescribe regulations establishing fees to be charged parents for the attendance of children at military child development centers. Those regulations shall be uniform for the military departments and shall require that, in the case of children who attend the centers on a regular basis, the fees shall be based on family income.

(b) LOCAL WAIVER AUTHORITY.—The Secretary of Defense may provide authority to installation commanders, on a case-by-case basis, to establish fees for attendance of children at child development centers at rates lower than those prescribed under subsection (a) if the rates prescribed under subsection (a) are not competitive with rates at local non-military child development centers.

DoDI 6060.3 4.2.10

AR 608-10 , 4–5.

AR 608–10, 4–31c; 4-8a(2)

AR 608-75

DoDI 6060.2 Encl 8 OS11 & HS2AR 608–10 • 15 July 1997 pg. 5

AR 215-1; 8-25c(5)

r. Establish guidance and operating procedures to provide services for children with special needs in accordance with Reference (d).

(1) Require procedures for reviewing and making reasonable accommodation of children with special needs that do not fundamentally alter the nature of the program.

(2) Consider the needs of the child, the disability, and the environment of group care in child development facilities or home-based care, staffing needs and training requirements, and the resources of the program.

(3) Include CDPs as part of the multidisciplinary Inclusion Action Team that supports families of children with special needs.

r. Establish guidance and operating procedures to provide services for children with special needs in accordance with Reference (d).

(1) Require procedures for reviewing and making reasonable accommodation of children with special needs that do not fundamentally alter the nature of the program.

(2) Consider the needs of the child, the disability, and the environment of group care in child development facilities or home-based care, staffing needs and training requirements, and the resources of the program.

(3) Include CDPs as part of the multidisciplinary Inclusion Action Team that supports families of children with special needs. 9.A.12 The program establishes procedures for providing services to children with special needs. DoDI 6060.2 4.8;

DoDI 6060.3 4.2.9 DoDI 6060.4 E2.1.4 AR 608-18 1-25c.

DODI 6060.2, January 19, 1993 (1.3)

AR 608-75 1-25

Caring for Our Children 3.5.0.1

(2) Under those regulations, the Secretary shall require that each child care employee complete the training program not later than six months after the date on which the employee is employed as a child care employee.

(3) The training program established under this subsection shall cover, at a minimum, training in the following:

(A) Early childhood development.

(B) Activities and disciplinary techniques appropriate to children of different ages.

(C) Child abuse prevention and detection.

(D) Cardiopulmonary resuscitation and other emergency medical procedures.

(b) TRAINING AND CURRICULUM SPECIALISTS.—(1) The Secretary of Defense shall require that at least one employee at each military child development center be a specialist in training and curriculum development. The Secretary shall ensure that such employees have appropriate credentials and experience.

(2) The duties of such employees shall include the following:

(A) Special teaching activities at the center.

(B) Daily oversight and instruction of other child care employees at the center.

(C) Daily assistance in the preparation of lesson plans.

(D) Assistance in the center’s child abuse prevention and detection program.

(E) Advising the director of the center on the performance of other child care employees.

(c) COMPETITIVE RATES OF PAY—For the purpose of providing military child development centers with a qualified and stable civilian workforce, employees at a military installation who are directly involved in providing child care and are paid from no appropriated funds—

(1) in the case of entry-level employees, shall be paid at rates of pay competitive with the rates of pay paid to other entry-level employees at that installation who are drawn from the same labor pool; and

Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs., Section 4. PERSONNEL., and Section 6. VOLUNTEERS 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs. Unless otherwise noted, the requirements in this section apply to all DoD-operated CDPs.

content for" a. - f." not listed...

g. Immunizations. (4) Civilian employees (including specified regular volunteers) and FCC providers shall obtain appropriate immunization against communicable diseases in accordance with recommendations from the ACIP. The requirement for appropriate immunization is a condition of continued employment or active participation in the program or organization.

(a) This requirement is waived if a current immunization, a protective titer, or a medical exemption is approved and documented. A waiver for an immunization exemption may also be granted for religious reasons. Philosophical exemptions are not permitted.

(b) The DoD Component must provide guidance on the waiver process. The DoD Component must approve all waivers and documentation of the waiver kept on file.

(c) During a documented outbreak of a contagious disease, staff with a waiver will be excluded from the program for their protection and the safety of the other children and staff until the contagious period is over.

4. PERSONNEL. Installation-based CDP personnel and FCC providers shall meet the following requirements:

a. CDC Directors. CDC directors shall have at a minimum:

(1) A baccalaureate degree in child development, ECE, home economics (early childhood emphasis), elementary education, special education, or other degree appropriate to the position filled from an accredited college; or

(2) A combination of education and experiences, which provide knowledge comparable to that normally acquired through the successful completion of the 4-year course of study in a child-related field.

b. SAC Directors. Directors shall have at a minimum:

(1) A baccalaureate degree in a field of child or youth development, such as youth recreation, physical education, elementary education, secondary education, child development, psychology, social work, or other degree appropriate to the position filled from an accredited college; or

(2) A combination of education and experiences, which provide knowledge comparable to that normally acquired through the successful completion of the 4-year course of study in a child development or youth-related field.

c. Training and Curriculum Specialists. Each program within the CDP shall employ at least one training and curriculum specialist. Training and curriculum specialists shall have at a minimum:

(1) A baccalaureate degree with a major course of study directly related to child or youth development, ECE, or an equivalent field of study from an accredited college, or a combination of education and experiences, which provide knowledge comparable to that normally acquired through the successful completion of the 4-year course of study in the field of child or youth development or ECE.

(2) Knowledge of early childhood or youth education principles, concepts, and techniques to develop, interpret, monitor, and evaluate the execution of curriculum and age-appropriate activities.

(3) Knowledge of adult learning techniques and strategies and experience training adult learners.

(4) Ability to support DoD certification, accreditation, and staff credentialing (Child Development Associate (CDA), Associate of Arts (AA) Degree) by ensuring that required training is administered and successfully accomplished to meet statutory and program requirements.

d. FCC Administrators. FCC administrators shall have at a minimum:

(1) A baccalaureate degree with a major course of study directly related to child or youth development, family studies, or an equivalent field of study from an accredited university; or

(2) A combination of education and experiences, which provide knowledge comparable to that normally acquired through the successful completion of the 4-year course of study in the field of child or youth development or family studies.

e. CDP Direct Care Personnel, Support Staff, and FCC Providers. CDP direct care personnel and support staff, as a condition of employment, and FCC providers shall, as a condition of participation:

(1) Be at least 18 years of age.

(2) Hold a high school diploma or equivalent.

(3) Read, speak, and write English.

(4) Successfully pass a pre-employment physical, maintain current immunizations and be physically and behaviorally capable of performing the duties of the job.

6. VOLUNTEERS. All volunteers shall be screened, trained, and supervised in accordance with Reference (f), DoDI 1100.21 (Reference (v)), and DoD Component implementing guidance, as appropriate to their role. Volunteers may not be alone with children and are not counted in the staff ratio. All regularly scheduled volunteers shall be trained in: Required documentation is maintained in personnel files. AR 608-10, 3–18 ( m), 2–14., C–19. (18); Chapter 2 , Section III , 2–14.

AR 215-3, Chapter 16

AR 608-10 4-25; AR 215-3

B FACILITY, HEALTH, SAFETY AND RISK MANAGEMENT PUBLIC LAW 104–106—FEB. 10, 1996,

§ 1794. Child abuse prevention and safety at facilities

AAP states:

1. Infants should be placed on their backs to sleep unless documented medical exception. Placards on cribs with photos of infants to identify if the infant can/cannot turn over.

2. Babies placed on firm surface to sleep.

3. Keep soft objects and loose bedding out of the crib/sleep area. Pacifiers only allowed if not attached to clip or necklace.

4. Mobiles hanging above the crib are allowed until the child starts to pull up. No toys or equipment are allowed in crib.

NOTE: Medical/health equipment needed for Special Needs children can be granted local exception to policy by local APHN

ACTIONS TO TAKE:

1. Infant immediately placed on back.

2. Place infant on firm sleep surface.

3. Remove soft object/loose bedding from crib.

4. Unclip/detach pacifiers fastened with a clip or necklace.

5. Remove mobiles from above crib if child can pull up. Remove any toys/equipment from crib (w/exception of those approved for children with special needs). DoDI 6060.2 Encl 8 HS12

AR 608-10 C-33

Sudden Infant Death Syndrome (SIDS) Memo 15 Jul 09

§ 1794. Child abuse prevention and safety at facilities

DoDI 6060.3 4.2 DoDI 6060.4 E4.7.1

DoDI 6060.3 E2.1.3; 4.2.6 DoDI 6060.4 E2.1.13; E3.1.2.3

AR 608-10 5-37

OPORD 13-153 Annex A

Caring for Our Children 3.2.2.1

Caring for Our Children 3.2.2.2

Caring for Our Children 3.2.3.4

ACTIONS TO TAKE:

1. Staff do not administer medications, including OTC, until authorized provider prescription, labeled by pharmacy/in original container, is obtained.

2. Contact parent to provide needed information immediately as medication cannot be given without the required authorization. AR 608-10 4-32; C-101; C-202 CYSS Memo "Health Practices in Child and Youth Settings" dated August 2005 Section 5 para 4;

CYSS Memo "Medication and Care Giving Health Practices in Child Development Services" dated July 1994

2-8. Medication-Administration.

ACTIONS TO TAKE:

1. Remove meds from reach of children

2. Remove prescription and OTC meds not in original container

3. Remove any meds without child resistant caps

4. Set up organized means to maintain meds

5. Store at the proper temperature

6. Contact parents for #2 and #3 AR 608-10 4-32x Army Child & Youth Services Policy Clarification May 2007 "Questions and Answers"

1. Rescue medications are stored in child's classroom/activity room, secured out of the reach of children but not locked (i.e., fanny pack with medication in zip-tied child-proof pocket.

2. Children/youth requiring rescue meds are not allowed to participate in the program without their rescue medication and MAP being on site.

3. Rescue meds accompany the child/youth outside, on field trips and during emergency evacuations. The standard is met if medication is easily within reach of staff hung by the exit door adjacent to the playground.

4. Rescue medications are stored within the facility with the child/youth to ensure immediate access.

5. At least one staff working with the child/youth is trained to administer the rescue medication.

ACTIONS TO TAKE:

1. Store meds appropriately

2. Deny care if medication and MAP not in place/current

3. Ensure medications accompany children/youth

4. Ensure provider/staff has immediate access to medications

5. Ensure at least one trained staff working with child/youth. AR 608-10 4-32x Army Child & Youth Services Policy Clarification May 2007 "Questions and Answers"

Army Child & Youth Services Policy Clarification May 2007 "Questions and Answers"

AR 608-10 4-14 C-106

Caring for Our Children 3.2.1.4

AR 608-10 C-99

(1) All records shall be updated at least annually and kept on file. Any child not enrolled in a school system where proof of currency of vaccination is required must provide proof of currency.

(2) Children enrolled in a local public school system and volunteer sports coaches are excluded from this requirement.

(3) A waiver for an immunization exemption may be granted for medical or religious reasons. Philosophical exemptions are not permitted. The DoD Component must provide guidance on the waiver process.

(a) A statement from the child’s health care provider is required if an immunization may not be administered because of a medical condition. The statement must document the reason why the child is exempt.

(b) If an immunization is not administered because of a parent’s religious beliefs, the parent must provide a written statement stating that he or she objects to the vaccination based upon religious beliefs.

(c) During a documented outbreak of a contagious disease that has a vaccine, the child who is attending the program under an immunization waiver for that vaccine, will be excluded from the program for his or her protection and the safety of the other children and staff until the contagious period is over. CDCs maintain equipment to support a healthy environment DoDI 6060.2 4.6.1 DoDI 6060.3 4.2 DoDI 6060.4 E4.7.1

DoDI 6060.3 E3.6.1 DoDI 6060.4 E4.13.1

Army Child & Youth Services Policy Clarification May 2007 "Questions and Answers"

&LCY15 APHN FCC MDTI Checklist&CPage &P of &N&RVersion 1 2/24/14

CDC APHN

§ 1791. Funding for military child care § 1793. Parent fees § 1797. Early childhood education program § 1791. Funding for military child care - It is the policy of Congress that the amount of appropriated funds available during a fiscal year for operating expenses for military child development centers and programs shall be not less than the amount of child care fee receipts that are estimated to be received by the Department of Defense during that fiscal year.

§ 1793. Parent fees - (a) IN GENERAL.—The Secretary of Defense shall prescribe regulations establishing fees to be charged parents for the attendance of children at military child development centers. Those regulations shall be uniform for the military departments and shall require that, in the case of children who attend the centers on a regular basis, the fees shall be based on family income.

(b) LOCAL WAIVER AUTHORITY.—The Secretary of Defense may provide authority to installation commanders, on a case-by-case basis, to establish fees for attendance of children at child development centers at rates lower than those prescribed under subsection (a) if the rates prescribed under subsection (a) are not competitive with rates at local non-military child development centers.

DoDI 6060.3 4.2.10

AR 608-10 , 4–5.

AR 608–10, 4–31c; 4-8a(2)

AR 608-75

DoDI 6060.2 Encl 8 OS11 & HS2AR 608–10 • 15 July 1997 pg. 5

AR 215-1; 8-25c(5)

r. Establish guidance and operating procedures to provide services for children with special needs in accordance with Reference (d).

(1) Require procedures for reviewing and making reasonable accommodation of children with special needs that do not fundamentally alter the nature of the program.

(2) Consider the needs of the child, the disability, and the environment of group care in child development facilities or home-based care, staffing needs and training requirements, and the resources of the program.

(3) Include CDPs as part of the multidisciplinary Inclusion Action Team that supports families of children with special needs.

r. Establish guidance and operating procedures to provide services for children with special needs in accordance with Reference (d).

(1) Require procedures for reviewing and making reasonable accommodation of children with special needs that do not fundamentally alter the nature of the program.

(2) Consider the needs of the child, the disability, and the environment of group care in child development facilities or home-based care, staffing needs and training requirements, and the resources of the program.

(3) Include CDPs as part of the multidisciplinary Inclusion Action Team that supports families of children with special needs. 9.A.12 The program establishes procedures for providing services to children with special needs. DoDI 6060.2 4.8;

DoDI 6060.3 4.2.9 DoDI 6060.4 E2.1.4 AR 608-18 1-25c.

DODI 6060.2, January 19, 1993 (1.3)

AR 608-75 1-25

Caring for Our Children 3.5.0.1

(2) Under those regulations, the Secretary shall require that each child care employee complete the training program not later than six months after the date on which the employee is employed as a child care employee.

(3) The training program established under this subsection shall cover, at a minimum, training in the following:

(A) Early childhood development.

(B) Activities and disciplinary techniques appropriate to children of different ages.

(C) Child abuse prevention and detection.

(D) Cardiopulmonary resuscitation and other emergency medical procedures.

(b) TRAINING AND CURRICULUM SPECIALISTS.—(1) The Secretary of Defense shall require that at least one employee at each military child development center be a specialist in training and curriculum development. The Secretary shall ensure that such employees have appropriate credentials and experience.

(2) The duties of such employees shall include the following:

(A) Special teaching activities at the center.

(B) Daily oversight and instruction of other child care employees at the center.

(C) Daily assistance in the preparation of lesson plans.

(D) Assistance in the center’s child abuse prevention and detection program.

(E) Advising the director of the center on the performance of other child care employees.

(c) COMPETITIVE RATES OF PAY—For the purpose of providing military child development centers with a qualified and stable civilian workforce, employees at a military installation who are directly involved in providing child care and are paid from no appropriated funds—

(1) in the case of entry-level employees, shall be paid at rates of pay competitive with the rates of pay paid to other entry-level employees at that installation who are drawn from the same labor pool; and

Section 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs., Section 4. PERSONNEL., and Section 6. VOLUNTEERS 3. ADMINISTRATION, FUNDING, AND OVERSIGHT OF MILITARY-OPERATED CDPs. Unless otherwise noted, the requirements in this section apply to all DoD-operated CDPs.

content for" a. - f." not listed...

g. Immunizations. (4) Civilian employees (including specified regular volunteers) and FCC providers shall obtain appropriate immunization against communicable diseases in accordance with recommendations from the ACIP. The requirement for appropriate immunization is a condition of continued employment or active participation in the program or organization.

(a) This requirement is waived if a current immunization, a protective titer, or a medical exemption is approved and documented. A waiver for an immunization exemption may also be granted for religious reasons. Philosophical exemptions are not permitted.

(b) The DoD Component must provide guidance on the waiver process. The DoD Component must approve all waivers and documentation of the waiver kept on file.

(c) During a documented outbreak of a contagious disease, staff with a waiver will be excluded from the program for their protection and the safety of the other children and staff until the contagious period is over.

4. PERSONNEL. Installation-based CDP personnel and FCC providers shall meet the following requirements:

a. CDC Directors. CDC directors shall have at a minimum:

(1) A baccalaureate degree in child development, ECE, home economics (early childhood emphasis), elementary education, special education, or other degree appropriate to the position filled from an accredited college; or

(2) A combination of education and experiences, which provide knowledge comparable to that normally acquired through the successful completion of the 4-year course of study in a child-related field.

b. SAC Directors.