TE-AO-001_IMCOM_Suppl_to_AR_95-2.pdf

Department of the Army Headquarters, United States Army Installation Management Command 2405 Gun Shed Road Fort Sam Houston, Texas 78234-1223 1 February 2013

*IMCOM Supplement 1 to AR 95-2

Aviation

Airspace, Airfields/Heliports, Flight Activities, Air Traffic Control and Navigational Aids

MICHAEL FERRITE

Lieutenant General, USA Commanding

Summary. This supplement provides guidance regarding IMCOM airfield operations and augments guidance prescribed in AR 95-2.

Applicability. This supplement applies to a" IMCOM garrisons (including users/tenant units/etc.) and prescribes basic procedures and policy guidance in establishing responsibility for airspace, flight and air traffic control activities and managing and maintaining Army airfields, heliports and other landing areas falling under IMCOM's management authority.

Supplementation. Supplementation is prohibited.

Suggested Improvements. The proponent of this regulation is the Headquarters Insta"ation Management Command, G3 Airfield Operations Division (IMOP-A). Users may send comments and suggested improvements on DA Form 2028 (Recommended Changes to Publications and Blank Forms) directly to the Commander, IMCOM (IMHR A), 2405 Gun Shed Road, Fort Sam Houston, Texas 78234-1223.

Distribution. This regulation is available only on the IMCOM Enterprise Publishing Portal (https://www.us.army.millsuite/page/624389).

Army Regulation 95-2, dated 10 April 2007 to include Rapid Action Revision (16 Oct 08) is supplemented as follows:

Page 2, paragraph 1-14.c.(5). Add the following:

See appendix I of this supplement for the IMCOM Airfield Quality Assurance Program.

Page 3, paragraph 1-19. Add subparagraph c.

c. The G3 Airfield Operations Division will assemble an airfield support work group (or subcommittee) at least once a year or as required to address issues that span at least two HQ directorates. The focus will be on issues that have installation management wide impact. See Appendix J of this supplement.

Page 4, paragraph 1-20.a(5). Add subparagraph (a) - (b):

(a) Staff will submit all airfield-related documents requiring approval/coordination above the garrison commander level by this or other regulations/policies through the region director (attention chief of operations), as applicable and HQ IMCOM CG (attention G3 Airfield Operations Division). IMCOM DRGs will submit inputs directly to HQ IMCOM.

The following instances require notification of HQ IMCOM through the region (as applicable) in writing (not all inclusive):

• Designing projects or committing funds to airfield or heliport projects or modifications that impact airfield capacity or operational capability. These modifications include proposed additions, removals, or demolition of runways, taxiways, parking aprons or major construction. HQ IMCOM G3 Airfield Operations Division and US Army Corps of Engineers (USACE) Transportation Systems Center (TSC) must review major or global maintenance and repair pavement projects when plans and specifications are complete. Projects include, but are not limited to, milling, overlay, surface treatment and crack or joint sealing.

• Hiring additional personnel above the table of distribution and allowance authorizations.

• Expanding or restructuring operations, such as adding positions to air traffic control (ATC) facilities.

• Accepting or acquiring new missions.

• Purchasing navigational aids (NAVAIDs) or other major ATC equipment or systems, especially those that may become part of the National Airspace System

(NAS).

• Waivers to airfield/airspace criteria per UFC 3-260-01, Appendix B.

• Joint-use leases/agreements (to include renewals).

• Airfield construction projects, in addition coordinate proposals with HQ IMCOM

Public Works, MILCON/MPRP Branch) and USACE TSC prior to committing funds.

(b) IMCOM Airfield Operations Division will staff the documents to HQ USAASA and/or other agencies as required.

Page 4, paragraph 1-20. Add subparagraph d:

d. Prepare for and support the IMCOM Airfield QAE program (See Appendix I)

Page 4, paragraph 1-21. Add the following:

Prepare for and support the IMCOM Airfield QAE program (See appendix I).

IMCOM Suppl1 to AR 95-2. 1 February 2013 2

Page 8, paragraph 3-9.b. Add the following:

Coordinate all actions through IMCOM lAW para 1-20.a(5)(a).

Page 8, paragraph 3-9.c. Add the following:

Forward copies, with input, to IMCOM lAW para 1-20.a(5)(a) for review after coordination with the DAR and ATC coordinator.

Page 16, paragraph 6-2. Add the following:

Garrisons will provide National Agreement (NAT)-127 estimates to IMCOM regions (or equivalent) by 15 Jul. Regions will provide annual NAT -127 estimates to IMCOM HQ lAW para 1-20.a(5)(a) by 1 Aug.

Page 17, paragraph 6-6. Add subparagraphs a through c.(2):

a. Identify changes in TERPS obstacle data.

b. Conduct and document an annual TERPS review and forward through IMCOM lAW para 1-20.a(5)(a) to the Commander, USAASA.

c. Document the annual review in the airfield operations board minutes by the following dates:

(1) IMCOM-Pacific and IMCOM-Central forward reviews by 30 Jun.

(2) IMCOM-Atlantic forward reviews by 31 Dec.

Page 24, paragraph new 8-5. Add subparagraphs a through h:

a. Helicopter landing strips documented on the Assistant Chief of Staff for Installation Management (ACSIM) Real Property Inventory List (RPIL) are under the garrison DPTMS for management authority and garrison DPW for sustainment, renovation and modernization (SRM) requirements.

b. Garrison commanders will develop and implement policy and guidance regarding management, operations, inspections and SRM for helipads or helicopter landing strips/lanes listed in the RPIL.

c. The garrison commander must review and approve DA Form 5895-R, ATC Facilities Requests submitted for construction of a control tower building or establishment of a GCA, AIC or NAVAID. A facility request must also be submitted to establish control tower service at locations with an existing (but not operating) control tower building or to replace an existing NAVAID facility. The review or approval must be documented in a memorandum, which will be sent through IMCOM lAW Para 1-20.a(5)(a) of this supplement.

d. ATC facilities requests submitted by the garrison must contain the following information:

(1) Weather data.

(a) Days of IFR for a one-year period

(b) Number of days in previous year when weather was below minimums (precision and non-precision).

(2) Traffic count. Copies of the tower monthly traffic record from DA Form 3479-6-R (ATC Facility and Personnel Status Report) for the past 12 months must be included.

(a) Total IFR operations and military and non-military operations for past year.

(b) Total VFR operations and military and non-military operations for past year.

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 3

(3) Copies of alllFR approaches.

(4) Locally-assigned aircraft information, including type, number assigned, armed services branch (such as US Army (USA), US Air Force (USAF) or US Navy (USN)) and IFR equipment onboard.

(5) Type and number of routinely operated transient aircraft and major affiliation (USA, USAF, USN, Department of Homeland Security, civil or commercial).

(6) Facility hours of operations, funding sources, anticipated manpower requirements and airspace information center requests must be coordinated with range control.

(7) Other factors, such as additional data or justification for the requested facility. For example, mission impact without the requested facility or explanation of existing facility's mission needs.

(8) Supporting documentation from the senior commander explaining specific missions that are at risk without the requested facility.

(9) Garrisons may submit pictures or diagrams to support requests.

e. Facility requests that are reviewed and receive a recommendation of approval by CG, IMCOM will be forwarded to ATSCOM for assessment. Facility requests that do not receive approval will be returned to the garrison.

f. After receiving ATSCOM's recommendation, HQ IMCOM G3 Airfield Operations Division will staff the request within IMCOM· HQ. Based on ATSCOM's recommendation and staff comments, CG IMCOM will either recommend validation or return the action to the garrison. Forward actions with the CG's recommendation of approval to US Army Aeronautical Services Agency for a determination on validation. USAASA returns its determination to the garrison through command channels.

Page 25, paragraph 9-3.c. Add the following:

The Eighth US Army ATC Coordinator may schedule flight checks directly with the Federal Aviation Administration (FAA).

Page 33, paragraph 10-11.c. Add subparagraphs d through d.(7):

d. Submit joint use agreements/leases (to include renewals) to IMCOM lAW para 1- 20.a(5)(a). Include a joint-use security plan addressing the following issues in the package:

(1) Separation of military and civilian activities.

(2) Protocol for screening arriving or departing personnel and cargo.

(3) Civil Aircraft Landing Permits (CALPs).

(4) Army aircraft landing authorization numbers.

(5) Prior permission required.

(6) Physical security.

(7) Force protection.

Page 35, paragraph 10-17 .c. Add the following:

Copies of approved CALP forms are sent through IMCOM lAW para 1-20.a.(5) to Commander USAASA.

Page 44, paragraph 13-2.c.(6). Add subparagraphs (a) through (c):

(a) Airfield division chiefs maintain documentation of the last conducted review.

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 4

(b) Provide draft copies of new or revised MOAs, LOAs and LOPs lAW para 1-20.a(5) for review prior to finalization, particularly agreements between garrisons and outside agencies such as the FAA, Navy and Air Force.

(c) Provide copies of final documents to IMCOM lAW para 1-20.a(5).

Page 44, paragraph 13-2.c.(8). Add the following:

Coordinate with provost marshal/fire chief to determine the airfield's aircraft rescue and fire-fighting (ARFF) vehicle/extinguishing agent availability requirements lAW NFPA

403. To aid in quickly determining when reduced ARFF capabilities exist, recommend working with the fire chief to create an agent flow requirement table for (See Appendix K in this supplement) the type of aircraft supported.

Page 44, paragraph 13-2.c.(9). Add subparagraphs (a) and (b):

(a) When the airfield is open, conduct a daily airfield inspection.

(b) Throughout the day conduct checks as required locally. An airfield check is not a substitute for the required daily airfield inspection. Conduct checks to evaluate airfield lighting at night and to detect Foreign Object Damage prior to opening the airfield and throughout the day. Other checks may be required after large aircraft departures, snow and ice condition reporting, bird/wildlife control, construction oversight, spot checks of f1ightline drivers, etc.

Page 44, paragraph 13-2.c.(16) Add the following and subparagraphs (a) through (e):

Coordinate with DPW and the environmental division. The plan will be a separate document and signed by the garrison commander since several organizations on the garrison must be tasked to support the plan. Include the following in the plan: (See sample bird/wildlife hazard plan at IMCOM Airfield Operations Website:

https:/Iwww.us.army.mil/suite/page/635309)

(a) Responsibilities of agencies/functions that support the plan.

(b) Procedures and responsibilities to identify, disperse and depredate (as necessary), bird/wildlife activity.

(c) Procedures and responsible agencies required to rapidly disseminate information on concentration of bird/wildlife activities/movements on or near the airfield to ATC, aircrews, bird/wildlife dispersal agency and others as appropriate.

(d) Procedures and responsible agent for accessing and using measures to control/disperse bird/wildlife from the airfield as rapidly as possible. Effective tools for dispersal may include propane cannons, pyrotechnics, bioacoustics, trapping and controlled hunting. Coordinate methods used with the environmental division. These actions may also be accomplished by a contractor or with the US Department of Agriculture (USDA). Include procedures/methods to be used when the contractor/USDA is not available.

(e) Identify local birds and wildlife that are known to exist on the airfield or in surrounding areas. Include a list of attractants for each and best methods of removal.

Page 44-45, paragraph 13-2.c.(17). Add the following:

Airfield waivers to unified facilities criteria do not include operational waivers, which must be approved by the mission commander.

IMCOM Suppl1 to AR 95-2. 1 February 2013 5

Page 45, paragraph 13-2.c.(17). Add subparagraphs (c) through (f):

(c) Submit airfield waiver request according to UFC 3-260-01, Appendix B, section 1.

See para 1-20.a.(5) for staffing through IMCOM. Include the additional support documents, such as:

• DA Form 7632, Certificate of Risk Acceptance, page 1 and 2 (locally developed form is acceptable). Include a description of each risk level associated with the noncompliant condition and what mitigation actions will be taken. See DA PAM 385-30 for guidance.

• Short/long term plan (master plan) associated with request, as applicable.

• Composite risk management risk levels and mitigation actions. See FM 5-19 for guidance.

• Pictures, diagrams and charts that clearly illustrate the current condition.

(d) In coordination with DPW, submit airfield/airspace waivers for new facilities during the design phase. Do not begin solicitation of the contract for construction until the waiver approval has been obtained.

(e) Airfield managers will identify and document all facilities, equipment, objects and conditions on the airfield built to previous criteria and not requiring a waiver. Submit the document(s) to HQ IMCOM Airfield Operations Division for validation. Include the following information in a consolidated document(s):

• Type of facility/equipment.

• Original Army mission supported (e.g. C-17, C-12, CH-47, etc.) and/or current use.

• Year built.

• Current UFC criteria required and description of violation. (e.g., runway lateral clearance, 500 ft. requirement, Taxiway B is 400 ft. from centerline/100 ft.

violation ).

• Previous design criteria used (regulation number, criteria and date if known).

• Description of risk level (severity/probability) associated with the noncompliant condition and what mitigation actions are taken. (See FM 5-19)

• A picture and map of the facility/objectlmarking/lighting.

• Plan to remove/relocate or correct waived item.

• Estimated cost to remove/relocate or correct condition.

• Supporting documentation that confirms when the facility was built or a previous determination (in writing) was made.

• Indication if a DA Form 7632, Certificate of Risk Acceptance, was used to document acceptance of installation/operational risk decisions.

(f) Airfield managers will ensure when the existing airfield infrastructure is modified or reconstructed, construction will conform to current criteria. If unable to meet current criteria after modification/reconstruction, all facilities are required to have a waiver through appropriate channels. Waiver will be approved prior to new construction.

Page 45, paragraph 13-2.c(18). Add subparagraphs (f) and (g):

(f) Coordinate with DPW on development and compliance with construction phasing plan.

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 6

(g) Attend and participate in project construction meetings from preconstruction to project completion.

Page 45, paragraph 13-2.c.(27). Add the following:

Airfield safety program manager (ASPM) develops, manages and implements an airfield safety program lAW IMCOM Regulation 385-90.

Page 45, paragraph 13-2.c. Add subparagraphs (28) through (32):

(28) Provide a secondary crash alarm system (SCAS) to notify secondary response agencies not included on the primary crash alarm system. Include a method of contacting all agencies simultaneously. Additional guidance can be found in FM 3- 04.300, AR 420-1 and PAM 385-90.

(29) Each facility within an airfield division maintains a read information file (RIF), which includes information relevant to airfield and air traffic operations. The airfield division chief/manager or designated representative determines the relevant RIF content.

Recommended information includes schedules, new information about facility operations, minutes of AOB, aviation safety council, etc.

(30) Establish procedures in airfield operations manual (AOM) or SOP of the daily items or issues that must be documented on DA Form 1594 (Daily Staff Journal or Duty Officer's Log). The forms must be maintained for one year.

(31) Develop a continuity book or other method to track and monitor construction projects, work orders on the airfield, or that affect airfield operations. Documents must be maintained for one year after completion/cancellation. Include a prioritized, up-to date listing of all open and ongoing airfield projects and service orders.

(a) Date submitted.

(b) Description of work.

(c) Airfield operation division priority number. Airfield projects will include the DPTMS and garrison priority number.

(d) Cost estimate of work.

(e) Risk Assessment Code (RAC) lAW DA PAM 385-10 (if any).

(f) Estimated start/completion date/FY.

(g) Point of contact in DPW, environmental, etc.

(h) Closure date (as applicable).

(32) Submit requests for approval to conduct non-aviation use of the airfield with a copy of a risk analysis (DA Form 7566, CRM Worksheet) addressing safety hazards and damage control mitigation procedures to the GC.

(a) A GC will provide written approval or disapproval. Written approvals will list the time period authorized and instructions for open/closing airfield and safety and damage mitigation.

(b) A requester is responsible for safety and damage liability for non-aviation related events. Include a memorandum acknowledging a requester's awareness of liability with the request to the GC.

Page 45, paragraph 13-3. Add the following:

The airfield operations manual (AOM) is used as a source document to support operating instructions, ready reference files, checklists and other airfield-related

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 7 policies/procedures/processes. The airfield division chief or manager will include all applicable topics contained in this document, FM 3-04.300 and AR 95-2 in the AOM.

Appendix L in this supplement includes a consolidated list of required items. Additional airfield-related topics may be included.

Note: The AOM should not contain duplicates of separate official documents, such as local regulations, letters of agreement, operation letters or established plans/programs (i.e., flightline driving program, safety program, training programs, etc.). These documents may be used for referencing specific procedures. The AOM must reference these specific directives/documents when addressing applicable subject areas.

Page 45, paragraph 13-3a.(1). Add subparagraphs (a) through (c):

(a) Maintain training records on all personnel. Retain documentation of completed training in the individual's training records for the duration of the individual's assignment.

(b) A master training record will be developed that includes all required training for each function/task. Develop appropriate lesson plans for each task performed. All assigned personnel must be certified and complete the required training.

(c) All personnel must accomplish and document new or revised training requirements in the master plan and in their training records.

Page 46, paragraph 13-3.g. Add subparagraphs (5) and (6).

(5) Prioritize, monitor and coordinate snow removal operations to facilitate aircraft arrivals/departures as required.

(6) Determine and report runway surface conditions and runway conditions Readings.

Page 46, paragraph 13-3.1. Add subparagraphs (1) through (3)(g):

(1) Program Management. The airfield division chief or manager must develop a f1ightline driving training program and written test. The program policy and procedures will be included in the AOM or a separate document. The policy and procedures will include the following:

(a) The airfield staff position responsible for the flightline driving training program and the position's responsibilities.

(b) Procedures for issuing certifications and licenses to personnel required to operate a vehicle on the f1ightline. Personnel must have the certification and license accessible while operating a vehicle on the flightline.

(c) Violation consequences. Airfield division chief/manager has the authority to revoke flightline driving privileges during runway incursions or movement-area violations. NOTE: Remedial flightline driving training and re-testing is required prior to reissuing a flightline driving certificate and license after a driver's privileges have been revoked.

(d) Escort procedures and training requirements.

(e) A detailed airfield diagram of runways, taxiways and aprons (ramps), aircraft and vehicle movement areas, control tower visual and radio blind areas, VFR and instrument hold lines and critical areas for protection of NAVAIDs.

(f) Definitions, descriptions for entering and exiting the movement areas, including two-way radio communications with the ATC tower. Provide specific training for

IMCOM Suppl1 to AR 95-2. 1 February 2013 8 runway entry/exit to include associated signs/markings, ATC phraseology, crossing points, runway incursion definition and prevention training.

(g) Vehicle-lighting and marking requirements.

(h) ATC light gun signals.

(i) Airfield signage, lighting and markings and where they are located.

U) Vehicle speed limits on taxiways, runways, aprons (ramps) and areas within the vicinity of the aircraft.

(k) Vehicle operations around aircraft.

(I) Foreign Object Debris identification, reporting and responsibilities.

(m) Obstacle clearances.

(n) Jet blast hazards.

(2) Training and testing. Use Appendix M, IMCOM Flightline Driving Training and Certification Record, to record the training and certification of flightline driving. The FDTPM will maintain a copy of the documentation. Use the following guidelines to manage the program:

(a) Establish procedures to conduct annual quality control of unit programs to ensure compliance with local policy/procedures.

(b) Document, investigate and report all runway incursions. Maintain records for a period of two years. Report a summary of the incursion during the next AOB.

(c) Ensure the date of publication/distribution is on all training and testing material to ensure the information is current.

(d) Test all personnel on the airfield layout to ensure they know the location of runways, taxiways and aprons.

(e) Flightline experience (operating vehicles or aircraft) or being flightline qualified at another installation is not an acceptable substitute for completion of local flightline drivers training and testing requirements.

(3) Individuals being escorted by airfield management or other flightline-qualified drivers will receive abbreviated flightline drivers training. Testing is not required.

However, they must obtain a briefing on the importance of remaining in a confined area and not driving on the airfield without escort.

Page 46, paragraph 13-3.m. Add the following:

Complete and document an annual quality assurance (QA) self-inspection using the IMCOM Quality Assurance Evaluation (QAE) checklist. Airfield operations chief through DPTMS should coordinate with DPW, aircraft refueling and environmental to participate in the self-inspection and provide a results summary. Brief the self inspection results during the next airfield operations board (AOB). Maintain two years of self-inspection results for tracking and trend analysis until the next IMCOM QAE inspection.

Page 47, paragraph 13-3.r. Add subparagraphs (3) through (8):

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 9

(3) Designate, in writing, an airfield physical security officer for each airfield lAW AR 190-51. Responsibilities of the physical security officer are defined in AR 190-13.

Note: All AAFs and AHPs are designated as restricted areas.

(4) All airfields are mission essential and vulnerable areas, according to AR 190-13, thus a formal physical security inspection (PSI) is needed to conduct a security risk analysis of the airfield/heliport (normally every 24 months). Based on the results (risk levell, II or III), the airfield manager implements required physical protective measures as outlined in AR 190-51. Based on the security risk level, assigned aviation units are responsible for conducting checks of aircraft every four hours (risk level I), one hour (risk level II), or have continuous surveillance (risk level III). The airfield manager will establish policy for the security responsibility of transient aircraft.

(5) Fences are required around airfields with security risk level II and III aircraft.

However, for airfields with security risk level I aircraft, Airfield Manager will evaluate and document the need for a fence based on unique security, wildlife control and airfield risk. Provide personnel and vehicle gates to control ingress/egress to the restricted area. Fences are also required around airfield facilities (air traffic control facilities, navigational aids, etc.) outside the airfield perimeter fence. Access to generators supporting airfield facilities must also be controlled.

(6) Flight operations (also known as base operations) personnel may have surveillance capability of the airfield, aircraft parking areas and airfield operations controlled airfield access gates with security cameras (closed circuit television) and/or intrusion detection systems to maintain surveillance of airfield activities and access control.

(7) Airfield operations has overall responsibility for all airfield access gates. However, access control and security responsibilities of specific gates may be delegated to other organizations as needed. In these cases, memorandums of agreement (MOAs) are required between airfield operations and each delegated organization. The MOA will identify gate(s) and outline airfield security requirements and responsibilities. The MOA will also contain requirements for the delegated organization to appoint an access gate key control point of contact and ensure airfield operations has access to all gates and current keys for locks. Combination locks are not authorized on airfield gates.

(8) For joint-use airfields: The airfield manager will establish an agreement with the civil airport manager addressing each organization's responsibilities, procedures and points of contact for security issues.

Page 47, paragraph 13-3.5. Add the following:

Include local or seasonal wildlife/bird hazards, restrictions, cautions, nearby migration routes and wildlife/bird watch condition code definitions as appropriate.

Page 47, paragraph 13-3.u. Add the following:

Ensure all runway/taxiway/apron lighting circuits are turned off within closed construction areas. For additional guidance on marking and lighting construction areas, use ETL 04-2.

Page 47, paragraph 13-3. Add subparagraphs v, wand x:

v. Quick reaction checklists: Flight operations will have a quick reaction checklist binder containing checklists for contingency/emergency actions as listed in the AOM

IMCOM Suppl1 to AR 95-2. 1 February 2013 10 requirements list in Appendix L (21) in this supplement. Checklists should be dated, list references and be comprehensive. The checklists must have detailed operating instructions, required actions, notification requirements, etc., so airfield operations specialists can complete all necessary actions without referring to other directives.

w. Movement area violations: Movement area violations will be investigated, documented and tracked. A runway incursion is a movement area violation, but will be tracked separately. A report of the incident will be maintained on file for two years. The driver's flightline driving privileges will be suspended until the investigation is completed.

At a minimum, the individual's commander and supervisor will be notified and additional training provided. Suspension actions will be based on local policy. The incident and the actions taken to prevent a reoccurrence will be briefed at the next AOB. To identify and track trends, obtain the following information on the runway incursion incident:

(1) Organization individual assigned.

(2) Type of work assigned and reason on airfield.

(3) Category (pedestrian/vehicle driver/aircraft/ATC error)

(4) Flightline driver training completed? Yes/No

(5) Date of training.

(6) Reason for runway incursion (statement or interview).

(7) Narration of the event (who, what, when, where, why).

x. Develop procedures to follow when aircraft operations are permitted while ATe and/or airfield operations functions are not available. Maintain a documented risk assessmenUcomposite risk management (CRM) for the type of aircraft activities allowed during this period. Ensure procedures/considerations include:

(1) Type of aircraft operations allowed.

(2) Type/number of aircraft/units allowed to land/takeoff on runways.

(3) Notification/approval process to conduct aircraft operations.

(4) Flight activity schedule dissemination. (F and ES, EOC, stand-by, etc.)

(5) Criteria used to determine when/what aircraft operations require ATC/airfield operations functions. Include who makes this determination and who is the approval authority.

(6) Procedures to follow in the event of an aircraft accidenUairfield accidenUincident.

Include notification requirements.

(7) Procedures to conduct airfield checks if required during this period?

(8) Procedures/authority to close/suspend aircraft operations during this period?

(9) Procedures for NOTAM actions.

(10) Based on risk assessment include other procedures to account for local operations.

(11) Possible pattern restrictions (one-in, one-out; practice approaches, etc.)

(12) Possible restrictions (number/type aircraft, units, weather minimums, specific runway usage, etc .. )

Page 48, paragraph 13-7. Add subparagraphs a. through a.(7)(e):

a. Submit airshow requests lAW para 1-20.a.(5). Include the following prior to the event:

(1) Airshow name, dates, times and a summary of main events and all aerial demonstrations.

(2) Forms/documents:

(a) Include CALPs (DO Form 2400, 2401 and 2402) and/or insurance policy.

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 11

(b) Legal Review of support provided by the installation lAW DODD 5410.18, DOOI5410.19, DOD 5500.7R, AR 360-1 and AR 58-1.

(c) Certificate of Insurance showing coverage and limits of liability by vendors.

(d) Public Affairs review of community relations policy DOD 5410-18 and DOD

5410-19.

(3) A list of civil aircraft used in static displays and those included in aerial performances and demonstrations.

(4) Points of contact and phone numbers of key players coordinating airshow.

(5) Copy of request to FAA to issue the appropriate authorizations and complete preliminary inspections of all FAA-required licenses and registrations, including FAA Form 7711-2 (Application for Certificate of Waiver or Authorization) with an estimated approval date. Send final approved documents when received.

(6) Funding sources for the airshow, including civilian, community sponsorships and partnerships.

(7) Develop a plan and address the following safety issues:

(a) Risk and threat assessment.

(b) Operational guidelines and accident prevention measures.

(c) Airspace coordination.

(d) Emergency response plan.

(e) Emergency response training, drills and meetings.

Page 48, paragraph 13-8. Add the following:

Include the procedures for airfield operations personnel to accomplish airfield inspections and checks in the AOM. Include identification and reporting of hazardous and noncompliant conditions, corrective/ risk management actions, possible control options (NOTAM/closure etc.), documentation and tracking of deficiencies.

Page 48, paragraph 13-8.b. Add the following:

Develop procedures for the airfield inspector to identify the number and percentage of lights that can be out for each lighting system (MALSR, PAPI, REILS, etc.) before the system will be rendered unusable and/or NOTAM action is required. (See Mil Handbook 1023/4)

Page 48, paragraph 13-8. Add subparagraphs h through i:

h. Identifying, reporting, documenting and mitigating noncompliant or unsafe conditions.

i. How and when to conduct airfield inspections/checks.

Page 48, paragraph New 13-11. Add subparagraphs 13-11 - 13-11.e.(3):

13-11. Airfield Operations Board (AOB) Each garrison will hold a quarterly AOB. The quarterly AOB provides a forum for discussing, updating and tracking airfield activities to resolve outstanding issues at the appropriate level of authority.

a. The airfield division chief or manager

(1) Schedules AOBs.

(2) Prepares and distributes agendas.

IMCOM Suppl1 to AR 95-2 • 1 February 2013 12

(3) Records and distributes AOB meeting minutes. GC or Deputy GC (chairperson) signs minutes. Distribute minutes to IMCOM lAW para 1-20.a(5)(a).

(4) Follow-up on outstanding airfield issues.

b. Membership

(1) A GC or Deputy GC is the chairperson.

(2) DPTMS.

(a) Directorate of Emergency Services (DES), (Fire and Emergency Services, Physical Security and Antiterrorism).

(b) Airfield Safety Office.

(c) Airfield Operations.

(d) ATC and ATC maintenance.

(e) Air Traffic and Airspace (AT&A).

(f) Garrison DPW. (environmental, pavement engineer and community planner)

(3) Other highly recommended attendees (Non-IMCOM)

(a) Combat aviation brigade standardization and safety.

(b) Range operations division.

(c) Representation from each flying organization.

0) Weather, FAA, or host nation ATC facilities.

(k) Aero club manager.

(I) Garrison safety representative

(4) The chairperson may invite others to attend the AOB meetings as appropriate.

c. Agenda. The AOB meeting agenda will address the following:

(1) Airspace, ATC and flight procedures.

(2) Military, FAA and host nation concerns.

(3) Airfield management and ATC staffing issues.

(4) NAVAIDs and airfield operations communication equipment.

(5) Airfield/airspace waivers.

(6) Status of deteriorating airfield and runway conditions. (Include associated hazard log information, such as risk determination).

(7) Current and future airfield construction projects.

(8) Aircraft parking and physical security plans.

(9) Buildings, hangars and support equipment.

(10) Flightline driving training program, include descriptions of runway incursions, movement-area violations and trends. Provide a summary of runway incursions that includes the number of current year and previous year runway incursions. Highlight and discuss trends as appropriate.

(11) Terminal Instrument Procedures (TERPS).

(12) Garrison support of airfield concerns, including

(a) Weather.

(b) Safety.

(c) Physical security and antiterrorism.

(d) Fire and emergency services.

(e) Public works.

(f) Environmental (bird/wildlife control, hazardous waste management, secondary containment, etc.).

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 13

(13) Status of the airfield pavement evaluation and airfield obstruction survey (i.e.

date of current and next evaluation/survey, estimated cost, etc.)

(14) Results of annual airfield inspection (i.e., summary of noncompliant conditions and corrective actions taken, estimated date of correction, etc.). Brief once a year.

(15) Status of corrective actions for open discrepancies and findings identified during previous airfield QAE and ATC evaluations.

(16) Brief the issues and trends relating to airfield operations role in the bird/wildlife hazard management program. Include major areas such as problems encountered with garrison support, funding issues, migration seasons, bird/wildlife trends identified during airfield inspections/checks and trends.

d. Minutes. Distribute minutes to board members, commanders of represented installation agencies and HQ IMCOM/region within 20 workdays after AOB.

e. Combining Meetings. AOB meetings may be combined with airfield safety council (AFSC) meetings if the following conditions are met:

(1) A GC or deputy GC chairs the meeting.

(2) Agenda items for both committees are addressed and separated within the minutes.

(3) Meeting title and minutes indicate a combined AOB and AFSC meeting.

Page 59, paragraph 16-1.c(8). Add subparagraphs (a) through (c):

(a) Review local airfield data in each new FLIP edition for consistency with information published in other FLIPs (e.g., approach plates, enroute supplement, area planning, etc.), local garrison publications (e.g., AOM, plans) and flight planning room displays.

(b) Initiate NOTAM action for FLIP entries found incorrect until correctly published.

(c) Develop procedures to check the flight planning room for accuracy, currency and availability of materials (e.g., FLIPs, charts, forms, etc.).

Page 94, Appendix I. Add New Appendix I:

Appendix I: IMCOM Airfield Quality Assurance Evaluation Program 1-1. IMCOM Airfield Operations Division will conduct airfield/heliport quality assurance evaluation (QAE) program on alllMCOM garrisons if they have functional responsibility for airfields/heliports. QAEs will be conducted at each airfield every 30 to 36 months.

1-2. Purpose. The IMCOM Airfield QAE Program:

a. Evaluates the ability of IMCOM airfields/heliports to safely and effectively meet the standards and operational requirements of AR 95-2 Airspace, Airfields/Heliports, Flight Activities, Air Traffic Control and Navigational Aids; FM 3-04.300, Airfield and Flight Operations Procedures; and TC 3-04.81 Air Traffic Services Facility Operations, Training, Maintenance and Standardization. In addition, the QAE evaluates other applicable regulatory requirements included in Department of Defense (DOD), Occupational Safety and Health Administration (OSHA), National Fire Protection Association (NFPA), Federal Aviation Administration (FAA) and Environmental Protection Agency (EPA) regulations.

b. Provides garrison commanders (GC), senior commanders (SC) and the IMCOM leadership a complete picture of the operation and maintenance of their airfields.

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 14

c. Provides airfield management and senior leadership the ability to maximize operations while mitigating risks using risk management processes.

d. Evaluates the quality of facilities, service and support provided by the IMCOM airfield staff to the garrison, flying units and airfield users.

1-3. Objectives.

a. Evaluate from an operational viewpoint, airfield and heliport functions, infrastructure and flight services for safety, security, adequacy and compatibility.

b. Evaluate local procedures and practices to comply with regulatory guidance.

c. Resolve deficiencies at garrison levels.

d. Identify negative trends and oversee corrective actions.

e. Provide garrisons the means for self-evaluation and improvement.

f. Identify positive trends and successful practices for benchmark and cross feed.

g. Assess the interface between airfield operations and garrison support functions including

(1) Aircraft refueling.

(2) Physical security and antiterrorism.

(3) Department of Public Works.

(4) Environmental, logistics and training and range operations.

1-4. Responsibilities.

a. HQ IMCOM, G3 Airfield Operations Division:

(1) Is responsible for the IMCOM Airfield QAE program.

(2) Provides annual budget requirements to support QAE program. Coordinates with IMCOM G8 to obtain cross-organizational funding for non-airfield operations division team members.

(3) Develops, maintains, coordinates and updates functional checklist.

(4) Publishes annual/tri-annual trends and analysis report.

(5) Determines the functional areas to evaluate for each airfield QAE and assembles appropriate number of team members.

(6) Develops and coordinates the airfield QAE schedule within IMCOM, region chief of operations, garrison airfield division chief or manager, DOL and ATSCOM staff.

(7) Advises GCs at least 60 days prior to conducting an airfield QAE.

(8) Staffs the final QAE report.

(9) Prepares for airfield QAEs:

(a) Is the primary liaison with the region and garrison prior to the travel day.

(b) Coordinates administrative and logistical details concerning itinerary, team makeup, inbrief/outbrief times, dress, TDY funding, etc., with all team members.

(c) Submits QAE approval documents through appropriate channels and makes them available to team members for submission of travel request.

b. Airfield QAE team chief

(1) Is the primary QAE liaison with garrison from travel day through submission of final QAE report.

(2) Compiles and submits draft report to QAE manager for staffing within one week after QAE.

IMCOM Suppl1 to AR 95-2 • 1 February 2013 15

(3) Contacts chief, airfield division daily to provide status of evaluation. Keeps the team informed of where they need to be and when they need to be there.

(4) Gathers all information relating to contentious issues that may cross evaluation areas and make the appropriate decision.

(5) Briefs the airfield division chief/airfield manager daily of the preliminary results of the evaluation. As required, brief GC and DPTMS chief of known discrepancies or other findings of significance.

(6) Can subjectively upgrade or downgrade based on trends, recurring deficiencies, get-well plans and/or external factors.

c. Team members' responsibilities:

(1) Evaluates the garrison function against the most current QAE checklist.

(2) Keeps the team chief informed of any issues related to the QAE to include disagreements between the garrison and the evaluators, safety concerns, the status of the evaluation, etc.

(3) Sends all final discrepancies/findings/observations/commendable to the team chief and to QAE program manager prior to the designated time.

(4) Inform the QAE team chief of meetings or additional taskings not related to the QAE. Although the goal is for all team members to concentrate on the QAE and not be hindered by home station work, there may be times when this is unavoidable.

(5) Provided a daily summary of findings to team chief.

d. Team composition.

(1) Airfield QAE team are normally composed of subject matter experts from HQ IMCOM, US Army Petroleum Center (USAPC), Army Environmental Command, regional offices and garrisons. The team is composed of the following members:

(a) Team chief.

(b) Airfield operations and services evaluator. *

(c) Airfield facilities and criteria evaluator. *

(d) Airfield safety evaluator.

(e) Aircraft Refueling evaluator

(f) Public works evaluator.

(g) Environmental evaluator.

(h) Airfield services evaluator. *

(i) Other evaluators may be added, such as fire and emergency services, air traffic control (ATC), ATC maintenance, etc.

* These positions may be combined with other functions.

1-5. Evaluation scheduling.

a. To the maximum extent possible, QAEs will be scheduled in coordination with Forces Command (FORSCOM)/ATSCOM Aviation Resource Management Survey (ARMS) evaluations. The schedule will be coordinated with IMCOM Fire and Emergency Services functional. Evaluation interval adjustments will depend on prior commitments, funding, needs of the Army and HQ IMCOM.

b. QAE program manager will coordinate and issue an operational order (OPORD) to notify regions, GCs and airfield division chiefs or managers of upcoming evaluations. A

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 16 follow-up notification memorandum will be sent 60 days prior to the evaluation. The notification will include the evaluation dates and team requirements, command special interest items and a request for local items requiring specific attention. GCs and airfield division chiefs or managers will acknowledge receipt and advise HQ IMCOM G3 Airfield Operations Division of requested scheduling changes or requirements that cannot be met.

c. Staff assistance visits (SA V) can be conducted by the IMCOM region another garrison airfield division member or HQ IMCOM. The determination to conduct an SAV should be based on operational requirements, available funds and previous assessment results.

1-6. Conducting evaluations.

a. IMCOM evaluators will use all applicable policies, guidance and checklists.

Evaluators may use interviews, questionnaires, inspections, testing, observation or administrative reviews to evaluate.

b. The GC will provide an electronic copy of the following documents to HQ IMCOM G3 Airfield Operations Division 15 calendar days prior to the QAE;

(1) Airfield operations manual (AOM).

(2) Airfield operations board (AOB) minutes of last two meetings.

(3) Status of previous IMCOM airfield QAE findings.

(4) Special interest items the garrison would like the team to evaluate.

1-7. Briefings.

a. Team inbrief: The team chief will present an inbrief to the GC and selected staff prior to the start of the evaluation. At a minimum the in-brief will include team composition, functional areas to be evaluated, command special interest items, the evaluation schedule and estimated duration.

b. Team outbrief: The team chief will outbrief the GC or designated representative.

(1) The outbrief will include the number of discrepancies, findings, observations, commendable and special interest items. It also includes recommendations for correcting deficiencies and reporting requirements.

(2) Include the percentage of satisfactory/unsatisfactory checklist items for each functional area and an overall assessment.

c. Daily briefings: The team chief will brief the airfield division chief/airfield manager daily on the progress of the QAE.

(1) The functional evaluators will brief their counterparts on all identified or potential deficiencies each day.

(2) If warranted, the GC or qesignated representative and DPTMS chief will be immediately briefed on items rated as a discrepancy that have or potential to have a safety or mission impact.

1-8. Evaluation checklist.

a. An airfield QAE checklist will be developed for each functional area evaluated. The checklist will include only those items mandated by a DOD/Army regulation. The checklist will be reviewed annually for accuracy and changed as needed prior to the beginning of the new fiscal year. The checklist will be available to region and garrison

IMCOM Suppl 1 to AR 95-2 • 1 February 2013 17 personnel on the Army Knowledge Online website:

(https://www.us.army.mil/suite/files/30515456).

b. Functional area readiness must be documented in the checklist as one of the following:

(1) Commendable: Exceptional work exceeding the standard or implementing a program that would save resources.

(2) Satisfactory: A procedure or practice that complies with DOD/Army regulatory requirements.

(3) Satisfactory with comment: A procedure or practice that complies with DOD/Army regulatory requirements, but could be improved by alternative methods or technique.

(4) Finding: An unsatisfactory procedure or practice that does not comply with DOD/Army regulatory requirements in a functional area checklist.

(5) Off-Checklist Finding: A deficiency identified during an evaluation that indicates an item was found unsatisfactory for compliance with DOD/Army regulatory requirement but does not correspond directly to a question in the functional area checklist.

(6) Discrepancy: A deficiency identified during an evaluation indicating a functional area checklist item was found unsatisfactory for compliance with DOD/Army regulatory requirement and indicates an actual or potential inability to support the garrison mission or an adverse effect to safety. NOTE: A discrepancy may be a system deficiency and may include compilation of multiple checklist items.

(7) Special Interest Item: An item or issue not addressed in the IMCOM QAE Program but designated by the Commanding General and Deputy Commanding General, HQ IMCOM; region director or commander; chief, operations division; chief, training mission support; or a GC or senior commander to be assessed and addressed during the airfield QAE. A special interest item can be directly related to airfield operations or functions.

c. Cause code. A root cause code (Table I-B.c) will be determined and provided to the team chief. The root cause will not be included in the final report and will be used solely for HQ IMCOM trend and analysis purposes. The determination of the root cause of deficiencies should include discussions with the functional expert(s) associated with the discrepancy/finding. Knowing the root causes of deficiencies should prevent recurrences at the garrison level and throughout DA and IMCOM. Ultimately the results will lead to improved training, procedures and policies. If the root cause is unknown, the evaluator will state "unknown."

Table I-B.c. Root Cause Codes

1. - Inadequate Supervision:

1.a - Experience: Error committed despite adequate training and guidance.

1.b - Training: Insufficient supervisor training.

1.c - Lack of attention-to-detail.

1.d - Supervisor aware, but delayed action.

1.e - Supervisor aware, but ignored established guidance.

2. - Funding Shortage

3. - Training shortfall:

3.a - Training course/guidance not available or inadequate.

3.b - On-the-job training inadequate.

4. - Inexperienced/unqualified personnel.

IMCOM Suppl1 to AR 95-2 • 1 February 2013 18

5. - Aware, but assumed risk associated with noncompliance with guidance.

6. - Manning inadequate to accomplish task or mission:

6.a - Insufficient number of assigned personnel.

6.b - Insufficient personnel with appropriate Position Certifications.

7. - No/inadequate guidance prevented/precluded task accomplishment.

8. - Incorrect guidance prevented/precluded task accomplishment.

9. - Outdated/ guidance prevented/precluded task accomplishment.

10. - Equipment reliability:

1 O.a - Attributed to equipment defect or design flaw.

1 O.b - Attributed to inadequate equipment maintenance.

11. -Inadequate/unavailable support.:

11.a - Garrison-level support.

11. b- HQ/region-Ievel support.

12. - Operations not conducted in a safe/efficient manner and error/unintended consequences attributed to:

12.a - Perceptual error.

12.b - Slip in attention or distraction.

12.c - Knowledge-based error.

12.d - Training.

13. - Explain in clear text.

14. - Unknown.

d. Checklist items that are not applicable to a particular airfield/heliport will be annotated "N/A".

1-9. Discrepancy/finding/satisfactory with comment format.

a. Problem statement: The discrepancy/finding statement must clearly state the deficiency. Include the governing regulation and paragraph. In addition, assign a cause code (See Table 7-11).