Attachment 3 - PWS same as Word Version.pdf

i DPW Fort Rucker August 2025 Cantonment Grounds Contract

CANTONMENT GROUND MAINTENANCE SERVICES

PERFORMANCE WORK STATEMENT (PWS)

Fort Rucker, Alabama

August 2025

Ft. Rucker, Al. Cantonment Grounds Maintenance Services Enterprise-wide Performance Work Statement (PWS)

(ISR 404 – Grounds Maintenance Services) (U) ii

Cantonment Grounds Contract

Table of Contents

1.0 General

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance (PoP)

1.6 Traffic Flow

1.7 Restoration of Real Property Damage

1.8 General Information

1.8.1 Place of Performance

1.8.2 Recognized Holidays

1.8.3 Hours of Operation

1.8.4 Installation Closures

1.8.5 Emergency Delays

1.8.6 Unforeseen Closures of Service Areas

1.8.7 Type of Contract

1.8.8 Security Requirements and Training

1.8.9 Local Health Protection Conditions

1.8.10 Key Control

1.8.11 Lost Keys

1.8.12 Prohibited use of Government provided keys or key cards

1.8.13 Post Award Conference/Periodic Progress Meetings

1.9 Government Roles and Responsibilities

1.9.1 Contracting Officer (KO)

1.9.2 Contracting Officer’s Representative (COR)

1.9.3 COR Authority

1.9.4 COR or Designated Government Representative Functions

1.10 Specific Contractor Requirements, Roles and Responsibilities

1.10.1 U.S. Residency

1.10.2 Contractor Hiring Restrictions

1.10.3 Contractor Identification

1.10.4 Standards of Conduct

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1.10.5 Contractor Key Personnel

1.10.6 Project Manager (PM) and Alternate

1.10.7 Quality Control Manager (QCM)

1.10.8 Quality Control Inspectors (QCI)

1.10.9 Phase In /Phase Out Period

1.11 Emergency Services

1.11.1 Emergency Medical Treatment

1.11.2 Accident Reporting

1.12 Safety, Environment and OSHA

1.12.1 Safety

1.12.2 Safety Plan

1.12.3 Spill Plan

1.13 Environmental Compliance

1.13.1 Safety Data Sheets (SDS)

1.14 Work Control

1.14.1 Allowable Work Hours

1.14.2 Work Schedule

1.14.3 Schedule Work

1.14.4 Status Reports

1.14.5 Coordination With customers:

2.0 Definitions and Acronyms

2.1 Definitions

2.2 ACRONYMS

3.0 Government Furnished Property, Equipment and Services

3.1 Property

3.2 Equipment

3.3 Services

3.4 Utilities

3.5 Materials

4.0 Contractor Furnished Items and Services

4.1 General:

4.2 Contractor Vehicles

4.3 Identification of Contractor Vehicles and Trailers

4.4 Contractor Facilities

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4.5 Contractor Equipment and Tools

4.6 Permits

5.0 Specific Tasks for Grounds Maintenance

5.1 General

5.2 Description of Services

5.2.1 Scope

5.2.2 Service High Visibility Areas – TE 8.2 to TE 8.4 (Improved Grounds – Areas A, B and C)

5.2.2.1 DoDD School On Red Cloud

5.2.3 Mowing

5.2.4 Edging

5.2.5 Trimming

5.2.6 Fertilizing and Liming

5.2.7 Weed Control

5.2.8 Remove Debris, Leaves, and Litter

5.2.9 Tree Pruning – Crepe Myrtle

5.2.10 Hedge and Shrub Maintenance

5.2.11 New Ammo Storage Point (ASP) Area

5.2.12 Special Services

5.2.12.1 Special Event Services

5.3 Service Common Areas – TE 8.5 (Semi-Improved Grounds)

5.3.1 Trimming, See paragraph 5.2.5 Trimming, above

5.3.2 Remove Debris, Leaves and Litter, See paragraph 5.2.8 Remove debris, Leaves and litter, above

5.3.3 Herbicide Application to Railroad Rights-Of-Way

5.4 Service Unimproved Areas – TE 8.6 (Unimproved Grounds)

5.4.1 Mowing Unimproved Areas:

5.4.2 Perimeter Fence Line / Cable Barrier, Old Landfill’s and Lake Tholocco Dam Maintenance

5.4.3 Remove Debris, Leaves and Litter, See paragraph 5.2.8 Remove debris, Leaves and litter, above

5.5 Other Special Services

5.5.1 Special Equipment Requirements

6.0 Applicable Publications (Current Editions)

6.1 Regulations, Publications, Manuals, Local Policies and Procedures v

7.0 Mandatory Records and Report Forms

8.0 Attachment/Technical Exhibits (TEs)

8.1 Technical Exhibit (TE-1) – Performance Requirements Summary

8.2 Technical Exhibit (TE-2) – Historical Service Frequencies, Grounds Maintenance Inventory and Grounds Maintenance Services - Area A

8.3 Technical Exhibit (TE-3) – Historical Service Frequencies, Grounds Maintenance Inventory and Grounds Maintenance Services - Area B

8.4 Technical Exhibit (TE-4) – Historical Service Frequencies, Grounds Maintenance Inventory and Grounds Maintenance Services - Area C

8.5 Technical Exhibit (TE-5) – Historical Service Frequencies, Grounds Maintenance Inventory and Grounds Maintenance Services – Semi-Improved

8.6 Technical Exhibit (TE-6) – Historical Service Frequencies, Grounds Maintenance Inventory and Grounds Maintenance Services - Unimproved

8.7 Technical Exhibit (TE-7) – Historical Temperature and rainfall data

8.8 Technical Exhibit (TE-8) – Deliverables Schedule

8.9 Technical Exhibit (TE-9) – Approved Herbicides

8.10 Technical Exhibit (TE-10) – Work Capability Levels

8.11 Technical Exhibit (TE-11) - General Locations of Internal Fencing and Cable Barriers, Cantonment Grounds Maintenance Contract

8.12 Technical Exhibit (TE-12) - Example Payment Calculations When RESD is Used.

1.0 General.

This is a non-personal services contract to provide Grounds maintenance Services for the U.S. Army Garrison Ft. Rucker, Al.

• The Government will not exercise any supervision or control over the contract service providers.

• The Contractor shall perform to the standards specified in this Performance Work Statement (PWS).

• Contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

• The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to complete the requirements as outlined and defined in this PWS.

1.1 Description of Services/Introduction.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform all grounds maintenance service tasks and frequencies as described and defined in this Performance Work Statement (PWS), Part 5 Specific Tasks and Part 8 Attachment/Technical Exhibits.

• The Contractor shall perform to the standards in this contract.

1.2 Background.

The Mission of the U.S. Army Aviation Center of Excellence (AVCOE) and Fort Rucker, a Training and Doctrine Command (TRADOC) Installation, is to train military, civilian, and international personnel in aviation and leadership skills; to develop the doctrine, training, leader development, organization, material, and soldiers for Army Aviation’s future war fighting requirements; manage available resources effectively and efficiently; and provide facilities and services in a safe environment with a superior quality of life.

Fort Rucker is located on gently rolling terrain with elevations averaging between 200 and 300 feet above mean sea level. Average monthly temperature ranges from 52 Fº to 79 Fº, with an overall average temperature of 67 Fº. The extreme temperatures range from an average low of 40 Fº in the winter to an average high of 91 Fº in the summer. The average annual precipitation is 52.6 inches.

Attachment 3, “Historical Temperature and Rain Fall Data – Cairns AAF” is a listing of the historical temperature and rainfall data from 2000 to 12 DEC 2024.

Hurricane season for Fort Rucker and the rest of the Gulf Coast lasts from June through November each year, with the peak being mid-September. Between the years 1900 to 2022, approximately eleven (11) hurricanes have made a direct hit in Alabama. Out of these eleven (11) hurricanes, three (3) were Category 3 or higher.

Fort Rucker consists of approximately 91 square miles within Dale and Coffee counties in southeast Alabama. The nearest civilian community is Daleville, which is adjacent to the cantonment area on the southern boundary of the Installation. Fort Rucker is accessible by ground (via Highway 123, Highway 27, Highway 84, Highway 85, Highway 134, Highway 231, Highway 248, Highway 249, Andrews Avenue and Rucker Blvd), and by air (via Dothan Airport). Freight access is also available via railway.

Fort Rucker consists of 63,038 acres (57,772 acres within the Fort Rucker boundaries, 3,600 acres owned outside the Installation, and 1,666 acres leased outside the Installation). There are approximately 863 buildings and 120 training and testing facilities located on Fort Rucker.

Fort Rucker supports a daytime population of about 13,885, including about 5,800 people in uniform, 7,600 civilian and contract employees, and about 3,300 military Family member residents. Approximately 6,500 students attend training, education, and professional development courses at the Installation each year.

The installation supports more than 67,000 active-duty dependents and retired military personnel and dependents.

1.3 Objectives.

The Contractor shall ensure all work accomplished as fulfillment of this PWS meets all applicable Federal, State, and local laws, regulations, directives, and other requirements (LOR) (See Definitions & Acronyms, 2.2 Acronyms --- Legal and Other Requirements) to include, but not limited to the documents in Part 6 Applicable Publications.

1.4 Scope.

The Contractor shall inspect, service and maintain grounds of Fort Rucker, Al.

The work shall include scheduling and performance of mowing and trimming; leaf and debris removal; hedge, and shrub pruning, and fertilization; policing of areas;

and other associated work as directed by the Contracting Officer’s Representative (COR) or Alternate Contracting Officer’s Representative (ACOR).

The Contractor shall provide all work necessary to maintain the grounds to the standards specified herein.

• The Contractor shall provide for shrub and tree preservation and protection during all grounds maintenance activities as specified by this

PWS.

1.5 Period of Performance (PoP).

The period of performance shall be for one (1) Base Year of 12 months and FOUR (4) 12-month option years. The Period of Performance reads as follows:

Phase-in Period DATE TBD Base Year DATE TBD Option Year I DATE TBD Option Year II DATE TBD Option Year III DATE TBD Option Year IV DATE TBD Option Year V DATE TBD Option Year VI DATE TBD

1.6 Traffic Flow.

The Contractor shall maintain the free flow of vehicular and pedestrian traffic while conducting grounds maintenance service tasks.

1.7 Restoration of Real Property Damage.

Any damage to Government Real Property by the Contractor’s operations shall be restored to the original state at no additional cost to the Government (e.g., structural damage, damage to landscape or fencing, et al).

1.8 General Information.

1.8.1 Place of Performance

The work to be performed under this contract will be performed at Fort Rucker, Al., at the locations listed in TE 8.2 to TE 8.6, Service Frequencies, Grounds Maintenance Inventory and Grounds Maintenance Services.

1.8.2 Recognized Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.8.3 Hours of Operation.

Normal hours of operation are between the hours of 0700 – 1600, Monday through Friday, excluding Federal holidays or when the Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

• Work performed outside of these times and/or days must be pre-approved by the KO or COR.

• The Contractor shall coordinate with COR to establish a schedule to conduct business if services are required outside of normal hours of operation.

• The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when Government facilities are not closed for the above reasons.

1.8.4 Installation Closures.

When an unforeseen installation closure occurs on a regularly scheduled day of work, the Contractor shall reschedule the work to be performed the following day unless the following day is a Saturday, Sunday, a recognized Federal holiday, and when routine work is not scheduled for that day; or reschedule the work for the next business day following the closure.

1.8.4.1 Days of No Scheduled Activities (DONSA).

The installation has historically granted military personnel (Enlisted and Officers) DONSA, for example, the Friday after Thanksgiving, in addition to the listed Federal holidays above.

• DONSA are not considered a day of excused absence for the Government civilian work force or Contractor employees.

• If a DONSA affects scheduled contract work or access to facilities, the work in affected facilities may be rescheduled to compensate for the DONSA.

• However, announced DONSA or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas or uninterrupted performance of work (i.e. training facility and area maintenance and supply inventories).

• The Contractor shall vary work schedules to take full advantage of such opportunities by planning maintenance that is better accomplished when personnel are not using facilities during those times.

1.8.5 Emergency Delays.

• If the Contractor determines unsafe weather conditions or work environment is cause for an interruption of services, the Contractor shall notify the COR (2) hours prior to curtailing operations (See Deliverables Schedule, TE 8.8 Deliverables 01).

o The Contractor shall obtain COR approval to resume operations.

• The Contractor shall coordinate with the DPW designated representative(s) in preparation for and during emergency operations situations such as inclement weather, flood, active shooter, fire, or other emergency situations.

1.8.5.1 National Defense Emergency.

In the event of a National Defense Emergency affecting Fort Rucker, the Fort Rucker POC will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and Fort Rucker POC that National Defense Emergency conditions are no longer in effect.

1.8.6 Unforeseen Closures of Service Areas.

When an unforeseen closure occurs on a regularly scheduled day of work (i.e., severe weather, training holiday, day of mourning, etc.).

• The Contractor shall reschedule the service on any day satisfactory to the customer and minimizes impact on the Contractor’s normal work schedule.

1.8.7 Type of Contract.

The government will award a FIRM FIXED PRICE (FFP) contract with some “As Required” CLIN’s.

1.8.8 Security Requirements and Training.

1.8.8.1 Access and General Protection/Security Policy and Procedures.

Contractor and all associated sub-contractor’s employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

• Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

• In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

• In the event of a National Defense Emergency affecting Fort Rucker, the COR will immediately notify the contract POC. At that time, the contractor shall take immediate steps to cease all activities on the installation(s) and will cause all personnel to leave the installation(s) property until notice is given by the installation and the COR POC that the National Defense Emergency conditions are no longer in effect.

1.8.8.2 Physical Security.

At the close of each work period, the contractor shall ensure government facilities, equipment, and materials are secured.

1.8.8.3 Security Training.

1.8.8.3.1 Anti-Terrorism (AT) Level I Training.

IAW Department of Defense Instruction (DoDI) 2000.16, Vol. 1 DoD Antiterrorism Standards and Army Regulation (AR) 525-13 Antiterrorism, all Contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete Antiterrorism (AT) Level I awareness training within 30 calendar days after contract start date.

• The Contractor shall submit certificates of completion for each affected contract employee and subcontractor employee to the KO or COR within 30 calendar days after completion of training by all employees and subcontractor personnel on a recurring annual basis.

• AT Level I awareness training is available at the following site:

http://jko.jten.mil (See Deliverables Schedule, TE 8.8 Deliverables 02).

• If access to a computer is not available, the Government will provide AT Level I training to Contractor employees within 30 business days after contract start and maintain a copy of the attendance roster for one (1) year.

• Any Contractor hired after contract start will be required to receive AT Level I training within 30 calendar days either online or as provided by the Government.

http://jko.jten.mil/

• The Contractor must present the training certificate to the KO or designated Government representative/COR within 30 calendar days.

(See Deliverables Schedule, TE 8.8 Deliverables 03).

1.8.8.3.2 iWATCH Training.

The Contractor shall brief the local iWATCH program (training standards provided by the Installation Anti-Terrorism Officer (ATO)) to all its’ employees and associated subcontractors.

• This training is used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Fort Rucker Military Police and the COR.

• The Contractor shall complete the training within 30 calendar days after contract award and within 30 calendar days of new employees commencing performance and send to the KO or designated Government representative/COR via both electronic and paper copy within 30 calendar days of completion (See Deliverables Schedule, TE 8.8 Deliverables 04).

1.8.9 Local Health Protection Conditions

Contractor will comply with all national and DoD policies with regard to health protection issues including pandemic outbreaks.

• The Contractor shall comply with installation and higher headquarters policies aimed at mitigating the spread of dangerous communicable diseases.

1.8.10 Key Control.

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards.

• No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall develop procedures covering key control that shall be included in the QCP.

• Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.8.11 Lost Keys.

• No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall immediately report any occurrences of lost keys/key cards to the KO in the event keys, other than master keys are lost or duplicated.

• In the event a key is lost, the Contractor shall, upon direction of the KO, have the Government re-key or replace the affected lock or locks.

• When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

• In the event a master key is lost, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.8.12 Prohibited use of Government provided keys or key cards.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

• No keys issued to the Contractor by the Government shall be duplicated.

• The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.8.13 Post Award Conference/Periodic Progress Meetings.

The Contractor shall attend the post award conference convened by the Contracting Activity or Contract Administration Office as agreed upon and stated in the contract award document.

• When the KO, COR and DPW management meets with the Contractor to review the Contractor's performance, written minutes of meetings will be recorded by the Government and signed by the Requirements Authority (RA) and the KO.

• The written minutes will be distributed within five (5) business after the meeting.

• If any party does not concur with any portion of the minutes, the non-concurrence shall be provided in writing to the KO/COR within two (2) workdays following receipt of the minutes.

• Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination and cooperation between the Government and the Contractor.

1.9 Government Roles and Responsibilities.

1.9.1 Contracting Officer (KO).

The KO is the only person authorized to make any changes in any of the requirements listed on this PWS; notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the KO.

• In the event the Contractor makes any change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk and expense of the Contractor.

• All contract administration will be effected by the KO.

• Communications pertaining to contractual administrative matters shall be addressed to the KO.

• No changes in or deviations from the terms and conditions shall be effected without a written modification to the contract, executed by the KO authorizing such changes.

• The KO will approve all Deliverables and plans required in this PWS.

1.9.2 Contracting Officer’s Representative (COR).

The KO will appoint a COR during the performance of this requirement.

• Additional Government personnel may be designated to assist in contract oversight IAW AR 70-13 Management and Oversight of Service Acquisitions.

• Other surveillance personnel may be designated as COR and shall be trained and appointed IAW DoDI 5000.72, Department of Defense (DoD) Standard for Contracting Officer’s Representative (COR) Certification.

• The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems.

• The COR will perform IAW the responsibilities and duties identified in the appointment letter.

1.9.3 COR Authority.

A letter of designation will be issued to the COR by the KO.

• A copy of the letter will be sent to the Contractor.

• The letter of designation states the responsibilities and limitations of the

COR, especially with regard to changes in cost, price estimates, or changes in delivery dates.

• The COR is not authorized to change any of the terms and conditions with regard to cost, quantity, or schedule of the resulting order.

1.9.4 COR or Designated Government Representative Functions.

The COR or designated Government representative shall monitor all technical aspects of the contract and assists in contract administration.

• The COR or designated Government representative is authorized to perform the following functions:

o assure the Contractor performs the technical requirements of the contract.

o perform inspections necessary in connection with contract performance.

o maintain written and oral communications with the Contractor concerning technical aspects of the contract.

o issue written interpretations of technical requirements.

o monitor, document, and report Contractor's performance and notify both the KO and Contractor of any deficiencies.

o coordinate availability of Government-Furnished Property and provides direction or assistance for site entry requests of Contractor personnel.

o Provide the contractor information regarding the DoD 3Rs (Recognize, Retreat, Report) Explosives Safety Education Program. More information at: https://www.denix.osd.mil/uxo/.

1.10 Specific Contractor Requirements, Roles and Responsibilities.

1.10.1 U.S. Residency.

All Contractor employees shall be legal U.S. residents.

• The Contractor shall immediately remove any employee that is not a legal

U.S. resident.

• The Contractor personnel shall be able to communicate clearly in the

English language.

1.10.2 Contractor Hiring Restrictions.

The Contractor shall not hire or subcontract with off-duty or former Government employees whose employment would result in a conflict of interest as defined in DOD 5500.7-R Joint Ethics Regulation 30 August 1993, to include change dated 17 November 2011.

1.10.3 Contractor Identification.

The Contractor shall ensure that personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees.

• The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

• Contractor owned/leased vehicles and trailers shall be clearly identified.

1.10.4 Standards of Conduct.

Contractor personnel’s conduct shall not reflect discredit upon the Government.

The Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

• The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

• The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner.

• The Contractor shall remove, from the job site, any employee for reasons of misconduct or security.

• The Contractor shall ensure employee conduct complies with 41 USC §423, Procurement Integrity.

• The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

• The removal of such a person shall not relieve the Contractor of the requirement to provide personnel to perform adequate and timely service.

1.10.5 Contractor Key Personnel.

Contractor shall provide a resume of key personnel, who will be designated in writing, to the KO within one week of the contract award (See Deliverables Schedule, TE 8.8 Deliverables 05).

These key personnel shall be available during normal duty hours.

These individuals designated as key personnel shall be able to understand, speak, read, and write the English language.

The following contractor personnel are considered key personnel by the Government:

1. Project Manager (PM)

2. Quality Control Manager (QCM)

3. Quality Control Inspector (QCI)

1.10.6 Project Manager (PM) and Alternate.

The Contractor shall provide a PM who is responsible for the performance of the work.

• The PM shall have five (5) years of experience in grounds maintenance management or a contract similar in scope and breadth to this solicitation.

• The PM shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

• The name and contact information of the PM shall be provided to the KO and shall be present and on-site, and available during normal duty hours.

• In the circumstances when the PM is not available, the Contractor shall designate in writing an alternate who can perform the same duties during the absence.

1.10.7 Quality Control Manager (QCM).

The Contractor shall designate a full time QCM on site during normal duty hours.

• As a minimum, the QCM shall have at least two (2) years of documented relative grounds maintenance services experience and shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

1.10.8 Quality Control Inspectors (QCI).

The Contractor shall designate QCI personnel sufficient to monitor Contract work to assure compliance with Government requirements.

• QCIs shall have two (2) years of documented experience in quality control of grounds maintenance.

• Depending on the size of the contract, the QCM may also serve as the

QCI.

1.10.9 Phase In /Phase Out Period.

The Contractor shall prepare and submit (within ten (10) business days after contract award), a Phase In/Phase Out Plan to be implemented by the Contractor (See Deliverables Schedule, TE 8.8 Deliverables 06).

• The Contractor shall provide sufficient experienced personnel during the phase-in and phase-out period to ensure that the services are maintained at the required level of proficiency.

• During the phase-in, the Contractor shall observe all operations pertinent to the requirements of the PWS.

• The Contractor shall commence all operations required by this PWS by the end of phase in period.

• On the initial day of performance, the Contractor shall provide a work force which is fully qualified and capable of performing all work required under this contract.

• During the ten (10) business day transition period immediately prior to the end of the previous contract, the Contractor shall permit the successor Contractor (and the successor Contractor's employees) to observe and become familiar with any and all operations under the contract.

• The Contractor shall fully cooperate with the successor Contractor during Phase Out and the Government so as not to interfere with future work or duties.

1.11 Emergency Services.

1.11.1 Emergency Medical Treatment.

The Contractor or their employees shall immediately notify their supervisor of any incident requiring immediate emergency medical treatment.

• The Government may provide 911 emergency support ambulance service if available.

• If injuries incurred while an employee is performing work under this contract, the contractor shall verbally notify the KO/COR no later than (NLT) two (2) hours after an emergency medical event, followed by a documented summary of events (See Deliverables Schedule, TE 8.8 Deliverables 07).

• The Contractor shall be responsible for the emergency medical treatment services for Contractor personnel.

• There are no emergency medical treatment facilities located on Fort Rucker.

1.11.2 Accident Reporting.

The Contractor shall comply with 29 CFR 1904, Operational Safety and Health Administration (OSHA) Recordkeeping for reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact.

• The Contractor shall provide a verbal report to the KO/COR within two (2) hours of each such occurrence (See Deliverables Schedule, TE 8.8 Deliverables 08).

• The contractor shall deliver a completed ENG Form 3394, United States Army Corps of Engineers Accident Investigation Report (or equivalent form), to the KO or designated Government representative/COR detailing the mishap within five (5) business days of occurrence, whenever the incident involves personal injury or damage to government property (See Deliverables Schedule, TE 8.8 Deliverable 09).

1.12 Safety, Environment and OSHA.

IAW para. 1.4 Scope, any apparent conflict between compliance (with such local, State, and Federal environmental and occupational safety laws, rules, and regulations) and the requirements of the contract shall be immediately brought to the attention of the KO and authorized representative(s) (i.e., Environmental Officer, Safety Officer and COR) verbally.

• The Contractor shall notify the KO and authorized representative(s) via email outlining the details for each said conflict such that a final resolution is derived (See Deliverables Schedule, TE 8.8 Deliverables 10).

• The Contractor shall be liable for all fines, penalties, and costs that result from violations of, or failure to comply with para. 1.4 Scope.

1.12.1 Safety.

The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract.

• The Contractor shall comply with 29 CFR Parts 1910 and 1925 and DODI 6055.07, Mishap Notification, Investigation, Reporting, and Record Keeping.

• The contractor shall investigate and report mishaps that occur as a result of a Government contractor’s operation in which there is reported damage to DoD property or injury or occupational illness to DoD personnel.

• All unsafe acts or conditions fostered by the Contractor or Contractor personnel may be grounds for the KO to halt any and all Contractor performance until such unsafe conditions are corrected.

• The Contractor shall take due caution not to endanger personnel during performance of this contract.

• All Contractor employees shall wear a reflective vest or suitable substitute while working during darkness hours.

• Contractor shall be responsible for any injury to any Contractor’s representative, or others, as well as for any damage to any personal or public property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

• Upon discovery of a serious hazard such as, but not limited to, fire, or fuel spill, the Contractor shall immediately notify the COR/KO and designated authorized representatives verbally followed up with an email notification within one (1) hour (See Deliverables Schedule, TE 8.8 Deliverable 11).

• As prescribed in FAR 52.222-41, the Contractor or subcontractor shall not permit any part of the services called for by this contract to be performed in buildings or surroundings or under working conditions provided by or under the control or supervision of the Contractor or subcontractor which are unsanitary, hazardous, or dangerous to the health or safety of the service employees.

• At all times, the contractor shall comply with the standards issued by the Secretary of Labor at 29 CFR Parts 1910 and 1925.

• The Contractor shall establish all required workplace safety programs sufficient to meet requirements in the aforementioned standards.

• As prescribed in 246.371(a), DFARS 252.246-7003 Notification of Potential Safety Issues, the contractor shall notify the COR as soon as practicable, but not later than 72 hours after discovering or acquiring credible information concerning potential safety issues. (See Deliverables Schedule, TE 8.8 Deliverable 12)

1.12.2 Safety Plan.

• The Contractor shall develop and implement a safety plan, to include an Accident Prevention Plan (APP), Activity Hazard Analysis (AHA), and fire and emergency action plan, for its employees.

• Plans will include an analysis of all significant hazards to life, limb, and property inherent in work performance and a plan for controlling hazards.

• The Contractor shall submit the safety plan to the KO/COR for review and acceptance within thirty (30) business days after contract award (See Deliverables Schedule, TE 8.8 Deliverable 13).

• Revisions shall be submitted to the KO/COR five (5) business days prior to the effective date of change (See Deliverables Schedule, TE 8.8 Deliverable 14).

• The contractor shall ensure employees hired to perform grounds maintenance are provided information regarding the DoD 3Rs (Recognize, Retreat, Report) Explosives Safety Education Program. More information at: https://www.denix.osd.mil/uxo/.

1.12.3 Spill Plan.

The Contractor shall comply with the Fort Rucker’s Spill Prevention Control and Countermeasure Plan and environmental work instructions located at https://fortRucker-env.com.

• The contractor shall submit a Site-Specific Spill Plan (AVCOE Form 2719) to the KO for approval within thirty (30) days of contract award IAW Fort

Rucker's Installation Spill Contingency Plan (See Deliverables Schedule, TE 8.8 Deliverable 15).

• The Contractor shall notify the COR/ACOR IMMEDIATELY if the Contractor spills or releases any hazardous substances, i.e., substances listed in 40 CFR 302, Designation, Reportable Quantities, and Notification (See Deliverables Schedule, TE 8.8 Deliverable 16).

• If any hazardous material gets on the ground, in a drain or in a waterway it must IMMEDIATELY be reported by dialing 911 and by calling, Fort Rucker DPW-ENRD, 334-255-1657 (See Deliverables Schedule, TE 8.8 Deliverable 17).

• The contractor performing this work must have on hand (at the project site) SDS’s for any chemicals used as part of this project.

1.13 Environmental Compliance.

The contractor shall implement the following environmental objectives in accordance with FAR 23.4; FAR 23.7; FAR 52.223-1 through 52.223-5; and based on EPA-issued guidance) to include:

• Maximize the utilization of environmentally preferable products;

• Maximize the utilization of bio-based products. See USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201;

• Maximize the reutilization of nonhazardous and recovered materials;

• Promote recycling and other cost-effective waste reduction;

• Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal);

• Promote energy-efficiency and water conservation.

1.13.1 Safety Data Sheets (SDS).

For materials that have Safety Data Sheets (SDS) associated with them, the Contractor shall submit the SDS to the KO or designated Government representative/COR for approval five (5) business days after contract award (See Deliverables Schedule, TE 8.8 Deliverable 18).

• The Contractor shall adhere to all applicable requirements of the Installation Hazardous Waste Management Plan (HWMP) and work instructions;

• The Contractor shall provide all materials, labor, training, transportation, and equipment for the handling and storage of hazardous materials or toxic materials.

• The SDS includes information such as the properties of each chemical;

the physical, health, and environmental health hazards; protective http://www.biopreferred.gov/ measures; and safety precautions for handling, storing, and transporting the chemical. This information shall be communicated to personnel IAW

29 CFR 1910.1200.

1.14 Work Control.

The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements with regard to the established time limits and quality standards.

1.14.1 Allowable Work Hours.

All work shall be performed during regular working hours specified in paragraph

1.8.3 unless prior approval is granted by the COR/KO.

1.14.2 Work Schedule.

The Contractor shall arrange work to prevent interference with the normal occurrence of Government business. In those cases where some interference is unavoidable, the Contractor shall make every effort to minimize the impact of the interference and its effects.

1.14.3 Schedule Work.

Proposed work schedules shall be submitted for approval to the KO and COR monthly, at least five (5) working days prior to the start of the schedule month, and shall indicate the proposed date of accomplishment of all required services by location (See Deliverables Schedule, TE 8.8 Deliverable 19).

• The KO and COR shall be notified at least two (2) working days in advance of any changes to the scheduled date of any work requirements. (See Deliverables Schedule, TE 8.8 Deliverable 20)

1.14.4 Status Reports.

The Contractor shall prepare and provide, prior to 0900 on a daily basis, status reports for all mowing services required by the contract. (See Deliverables Schedule, TE 8.8 Deliverable 21) The status reports shall be current (as of close of business the previous workday) and shall contain, at a minimum;

• the date the report was prepared;

• which areas (or portions of areas) were completed on the previous workday

(by number and/or designation, as applicable);

• which areas (or portions of areas) have been completed in this cycle to date

(by number and/or designation, as applicable);

• whether the Contractor is ahead or behind schedule and the amount thereof;

• and a statement by the Quality Control Manager verifying the accuracy of the report.

1.14.5 Coordination With customers:

Contractor shall coordinate with appropriate “points of contact (POC)” at least one (1) day prior to schedule cutting to ensure that locked areas are accessible for cutting per approved schedules.

• DPW will provide a listing of POC’s, along with phone numbers, to the Contractor at post award meeting.

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms.

2.1 Definitions.

Acceptable Quality Level (AQL).

The AQL is the maximum percent defective (or the number of defects per hundred units) that, for purposes of sampling inspection can be considered satisfactory.

Child, Youth and School Services (CYS).

Overarching naming convention for Child Development Center (CDC); Youth Activity Center; and School Age Services (SAS) is Child, Youth and School, Services (CYS); shall be used when referencing all programs.

Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor Acquired Property (CAP).

Property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Contracting Officer (KO).

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note:

The only individual who can legally bind the Government.

Contracting Officer’s Representative (COR).

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

Deficient Service.

A service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable.

Objective evidence that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Equipment.

A tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

Government Furnished Property (GFP).

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract.

Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification.

Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property.

All property owned or leased by the Government. Government property includes both Government- furnished property and Contractor-acquired property.

Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Government Project Manager.

The DPW Project Engineer/Technician/COR assigned to manage this PWS.

Legal and Other Requirements.

Applicable Federal, State, local, DoD and Army laws, codes, regulations and other requirements.

Loss of Government Property.

Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to: Items that cannot be found after a reasonable search. Theft Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair. Contractor shall prepare damage reports monthly and submit to COR.

Material.

Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

Non-Personal Services.

The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

Non personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

Performance Requirements Summary (PRS).

Identifies the key service outputs of the Contractor.

Physical Security.

Actions that prevent the loss or damage of Government property.

Property.

All tangible property, both real and personal.

Property Records.

Records created and maintained by the Contractor in support of its stewardship responsibilities for the management of Government property.

Provide.

To furnish, as in Government-furnished property, or to acquire, as in Contractor-acquired property.

Quality Assurance.

The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP).

An organized document written by the Government specifying the surveillance methodology used for surveillance of Contractor performance.

Quality Control.

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Real Property.

See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

Sensitive Property.

Property potentially dangerous to the public safety or security if stolen, lost, or misplaced, or that shall be subject to exceptional physical security, protection, control, and accountability. Examples include weapons, ammunition, explosives, controlled substances, radioactive materials, hazardous materials or wastes, or precious metals.

Spill Plan.

A plan designed to identify steps to prevent a discharge of one or more hazardous substances that adversely impact, or threaten to adversely impact, human health, welfare or the environment and requires an immediate response.

Subcontractor.

One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Wide Area Work Flow (WAWF).

A secure web system for electronic invoicing, receipt, and acceptance. WAWF allows Government vendors to submit and track invoices and receipt/acceptance documents over the web and allows Government personnel to process those invoices in a real-time, paperless environment.

Work Day.

The number of hours per day the Contractor provides services in accordance with the contract.

Work Week.

Monday through Friday, unless specified otherwise (Installation specific or as defined by the Collective Bargaining Agreement).

2.2 ACRONYMS.

ACC Army Contracting Command ACS Army Community Service ACOR Alternate Contracting Officer's Representative ANSI American National Standards Institute AQL Acceptable Quality Level AR Army Regulation ATO Anti-Terrorism Officer CAP Contractor Acquired Property CDC Child Development Center CFE Contractor Furnished Equipment CFM Contractor Furnished Material CFP Contractor Furnished Property CFR Code of Federal Regulations CLIN Contract Line Item Number CLS Common Levels of Support COR Contracting Officer’s Representative CPARS Contractor Performance Assessment Reporting System DA Department of the Army

DES Directorate of Emergency Services DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DOL Department of Labor DPW Directorate of Public Works ENV Environmental FAR Federal Acquisition Regulation FIPS Federal Information Processing Standards FPCON Force Protection Condition GFE Government-Furnished Equipment GFM Government-Furnished Material GFP Government-Furnished Property GOV Government HQDA Headquarters Department of the Army HSPD Homeland Security Presidential Directive HWMP Hazardous Waste Management Plan IAW In Accordance With IMCOM Installation Management Command KO Contracting Officer LOR Legal and Other Requirements N/A Not Applicable NLT Not Later Than OCI Organizational Conflict of Interest OPSEC Operational Security OSHA Occupational Safety and Health Administration PAM Pamphlet PIEE Procurement Integrated Enterprise Environment PM Project Manager POC Point of Contact PoP Period of Performance PRS Performance Requirements Summary PUB Publication PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan RCRA Resource Conservation and Recovery Act SAM System for Award Management SDS Safety Data Sheets SPM Surveillance and Performance Monitoring SSP Service Support Program

TARP Threat Awareness and Reporting Program TE Technical Exhibit U.S.C. United States Code WAWF Wide Area Workflow WD Wage Determination YC Youth Centers

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 Government Furnished Property, Equipment and Services.

3.1 Property.

There is no Government-furnished material (GFM), property (GFP) or equipment (GFE) provided under this contract.

3.2 Equipment.

There is no Government-furnished equipment provided under this contract.

3.3 Services.

Police and fire protection shall be…