ANSWERED 2.6 Questions.pdf

Cantonment Solicitation - W9124G25RA009

Questions and Answers:

Doc/Page Topic/Section Question Answer General Current Contract

Pricing

What is the current total and annual contract value, inclusive of all modifications?

W9124G-21-C-0002 Base Plus 4, $6,621,317.81

Bid Schedule NA The bid schedule does not include a 6-month option. Should the bid schedule be update?

No the 6-month pricing due to the utilization of the FAR 52.217-8 is subject to the time it is utilized.

Bid schedule is updated to include more information

Wage determination 2015-4631

NA

The Wage Determination does not appear to include a minimum federal wage. The federal minimum wage is currently $17,75. The laborer rate on Revision 31 is $15.19 below the minimum federal wage. Can the government please confirm if offerors should use the Executive Order 14026 minimum wage of $17.75, or the Laborer, Grounds Maintenance rate of $15.19?

Executive Order 14236 revoked Executive Order 14026, see U.S. Department of Labor. Therefore, we will use the SCA wage determination rates for this example.

Section L- Instructions, Conditions and Notice to Bidders L.1.

Set aside Economically Disadvantage Women- Owned Business

Do offerors need to be certified by Small Business Administration as Economically Disadvantaged Woman-Owner Small Business concerns, or is a self-certification process sufficient? According to CFR 127.200, A concern must be certified as a EDWOSB pursuant to $12.300 in order to be awarded a EDWOSB set aside contract.

Your registration must show as certified on SAM.gov

Attachment 2 Bid Schedule NA

The Bid Schedule quantities, specifically CLINs 0002-0009, state “1 Job”: however , CLINS 0010-0013 state “100 Jobs”?

As an example, should CLIN 0002- Improved Grounds A be 26 jobs to match the Historical Frequencies on Technical Exhibit 8.2 or are the 26 Jobs included in the 1 Job on the Bid Schedule? To further illustrate this questions, CLIN 0007- Pruning Shrubs states “1 Job”: however the PWS states this services should be performed twice in May and September.

The contract writing system utilized for this prefers the unit “job” if the measure is 1 then the frequency described by the PWS, be is twice yearly or 26 cuts are included in the 1. For the 100 Jobs, in the description you should see “acre”.

This unit of measure for CLIN 0010-0013 was acre but for the system it is labeled as job.

Attachment 3 PWS 1.5 Period of Performance

Attachment 2- PWS 1.5 states Period of Performance (POP) has a 4 Options Years and then later in the same section that it has 6 Options Years. The bid schedule also shows a base year and 6 option years. Which is correct?

Base Plus 6

The PWS shows a 6 year term but says base plus 4. Is it 4 or 6 years?

Base Plus 6

Attachment 3 PWS 1.10.5- 1.10.8

Key Personnel Attachment 3 PWS 1.10.5-1.10.8 states that the contractor must employ a Project Manager, Quality Control Manager, and Quality Control Inspector. Can one employee fill all three roles? Alternatively, can one employee fill the role as Project Manager/ Quality Control Manager and another Quality Control Inspector, or must there be three distinct individuals filing these roles?

1. No.

2. No.

3. Management decision if ALL the QCM and QCI requirements can be met with one person that is acceptable.

Attachment 3 PWWS Laydown Area Will the government provide a laydown area for storing and staging equipment, employee parking, connex boxes, and an office trailer?

No.

See PWS Section 3, Government Furnished Property, Equipment and Services and PWS Section 4 Contractor Furnished Items and Services, Section 4.1 General, Section 4.3.1 and Section 4.4 Contractor Facilities.

Man-hour Matrix Attachment 6

Attachment -1 Instructions to Offerors and Evaluation Criteria

Technical Subfactor 3 references a man-hour matric format in RFP Attachment 6; however, Attachment 6 was the past performance questionnaire. Can the government please provide a copy of the required man-hour matric?

Please see PWS Modification 1 dated FEB 26 and TE 8.13 Labor Matrix Form.

Volume I- Summary and Miscellaneous Data

Representation and Certifications

If the offeror has completed all Representations and Certifications in SAM.gov, will a copy of their SAM.gov registration page suffice in lie of manually submitting duplicate copies of the Representations and Certifications? Since this information is already maintained and accessible in the government’s system of record, accepting the SAM.gov registration page would reduce the administrative burden ensuring the Government has access to current, accurate information.

SAM.gov Representations and Certifications are pulled for every company submitting a proposal by government personnel based on company information provided. This is an opportunity to provide a copy yourself and/or provide any additional certification.

Attachment 1 Instruction to Offerors and Evaluation Criteria

Page Count Are cover Pages, Cover Letters, Resumes, Table of Contents, Compliance Matric, and Glossary included in page counts?

yes

Attachment- 1 Instruction to Offerors and Evaluation Criteria

Past Performance Information

Please reconsider allowing teaming partners to submit more than one past performance example from a single major subcontractor who will perform a substantial portion of the work (as explained in the proposal). Since the FAR and SBA rules permit a subcontractor to perform up to 49% of the work, meaningful consideration of multiple examples from that major subcontractor is fair and reasonable to fully demonstrate their capabilities and past performance.

See 0MB Memorandum, July 10, 2014 "Making Better Use of Contractor Performance Information" (recommending

Three past performance examples will be allowed from a subcontractor, only if they are to be a partner for the bidding contractor.

agencies request "information about subcontractors and contractor team arrangements. Request that prime contractors provide past performance information on subcontractors and contractor team arrangements." "This will give the source selection official a complete view and better understanding of the prime contractor, subcontractors and contractor team arrangement's performance capabilities.");

OFPP BEST PRACTICES for COLLECTING AND USING CURRENT AND PAST PERFORMANCE INFORMATION (Recommending CP ARS list major subcontractors: "Listing these firms allows them to cite the contract for past performance purposes in proposals for future work either as prime contractors or as subcontractors or other partners. Source selection teams may review the assessment to determine the ratings given for the work for which these firms were responsible."

Allowing more than one example from the major subcontractor ensures the Government receives a complete picture of the teaming partners' capabilities and past performance track record. This is also in line with FAR and SBA regulations.

General NA Can you please provide us with the incumbent and total contract award details?

W9124G-21-C-0002 Base Plus 4, $6,621,317.81

PWS 5.3.3 Spraying PWS 5.3.3 is there a train schedule so we can program our spraying around it?

The use of this rail line is very limited and isolated. If there is ever a conflict the Government will work closely with the contractor on a schedule.

PWS 1.10.8 Staffing PWS 1.10.8 states that a QCM may also serve as a QCI depending on the size of the contract. Does this contract qualify for that scenario?

Management decision if ALL the QCM and QCI requirements can be met with one person that is

What is the maximum volume of fuel the contractor can transport on site?

Contractor shall follow all DOT and OSHA regulations for the quantity and type of fuel being transported.

Does the contractor have access to purchasing fuel on site?

No

Can equipment like tractors or wide area mowers be left on base over night or do they have to be removed daily?

See PWS Section 4.3.1.

In isolated instances, such as equipment failure at the end of a workday, a waiver may be approved by the COR to this requirement.

TE 8.2 Referencing (Technical Exhibit 8.2) -Are the 26 frequencies the expectation or is it possible that Improved grounds would need cut at a higher frequency to stay within standards?

The 26 cuttings, IAW with the schedule, are the FFP requirements. Any additional requirements would be cut under the

EMERGENCY AND SPECIAL

EVENTS GRASS CUTTING

CLIN.

Is the contractor subject to any equipment restrictions for the “New Ammo Storage Points”?

See PWS MOD 1 Section

5.2.11 New Ammos Storage

Poinr (ASP Area). Sloped sides, and tops of the ammo storage bunkers shall be “hand cut”.

Does the contractor have the ability to transport all equipment and personnel through all access points into and offsite?

Yes, if the vehicles and trailers meet all state and federal regulations.

PWS 5.3.3.4 Storage and Disposal

Referencing to (5.3.3.4 Storage and disposal) PWS- What amount of herbicide does the government consider to be “Working stocks of herbicide” when transporting on site?

The amount to accomplish the task at hand.

Does the contractor have the ability to utilize 2-way radios or cellphones for internal communication while on site?

1. Cell phones are

2. 2-way radio approval will depend on the frequency being used.

What areas require the contractor to obtain permits, licenses, or have an escort for access to perform work?

None. Contractor does have to “Sign In” at the ASP to gain access.

1. Referring to (1.10.8) PWS -Does the government believe the size the of this contract will allow the QCM to also serve as the QCI?

Management decision if ALL the QCM and QCI requirements can be met with one person that is acceptable.

2. Is the contractor permitted to stage vehicles and equipment onsite or on the government leased offsite property?

No.

See PWS Section 3, Government Furnished Property, Equipment and Services and PWS Section 4 Contractor Furnished Items and Services, Section 4.1 General.

3. Does the current contractor stage any equipment on government owned/leased property either onsite or offsite?

No.

4. What are the most common grasses in Improved high visual areas?

centipede grass

5. How dense are the improved areas with obstacles and are they mostly accessible for WAM? (12 Foot Mower).

Contractor decision.

6. Are there any wetland, ditch lines or substantial incline areas such as the Tholocco Dam that will require specialty equipment?

There are a few sloped areas that may require equipment that has the ability of cutting sloped areas. Area near BLDG 1453, BLDG 750 and Ech, Buckhorn and Beaver Lake recreation areas. There may be other areas that the contractor will need to make that determination.

7. Are there areas which require specialty equipment?

There are a few sloped areas that may require equipment that has the ability of cutting sloped areas. Area near BLDG 1453, BLDG 750 and Ech, Buckhorn and Beaver Lake recreation areas. There may be other areas that the contractor will need to make that determination.

8. What is the size and scope of “New Ammo

Storage Point”?

See TE-8.3, Area B, New ASP Area map.

9. Is the grass currently mowed to contract standards?

Current contractor has mowed the grass IAW the current contract standards. Current contract has NO scheduled grass cutting during the months of December through February.

10. PWS 1.10.9 Phase In/Phase Out Period. During the phase in period will the incumbent be performing the work and the new Contractor observing only or is the expectation that both contractors will be performing work?

1. Yes. Depending on when the contract is awarded, actual work may or may not be scheduled.

2. No.

Have there been any changes made from the last contract?

This is a new requirement, and the contractor shall bid based on what is in this solicitation.

What was the outgoing contract award amount?

Including all options.

MICC

In Section L6.2 Volume II Factor 1 Technical Approach Subfactor 1 Program Management on Page 3, there is reference to the Program Manager’s physical location and how he may reside out of town. Page 12 of the Performance Work Statement (PWS) states that the PM “shall be present and on-site, and available during normal duty hours”. Can the Government clarify which is correct?

The following has been updated to reflect - a.

Subfactor 1: Program Management page 3 of Attachment 1 – Instructions to Offerors and Evaluation Criteria.

Attachment 1 – Instructions to Offerors and Evaluation Criteria Section

L6.2 Volume II Factor 1 Technical Approach Subfactor 7 Herbicide Application to Railroad Rights-of- Way

Considering the size of this solicitation’s Herbicide Requirement, can the Herbicide Project Manager and Herbicide Applicator be the same person? Can that person also be the Project Manager?

1. Yes.

2. Yes.

Contingent upon meeting PWS Section 5.3.3.2, Certification Of Applicator Personnel, AND FULFILLING ALL

Project Manager responsibilities.

Attachment 3 – Performance Work Statement (PWS) Section

5.2.4 Edging

This section and others throughout the PWS refer to the borrow site for disposing of yard waste and natural debris. Will the Contractor have key access to this borrow site during all normal duty hours?

Yes.

Attachment 3 – PWS Section 5.2.11 New Ammo Storage Point (ASP) Area

Will the Contractor be required to bring the “clear zone” of 20 feet out from the ASP perimeter fence into contract specifications or will this zone be cleared out prior to contract start?

Once a clear zone has been established, the contractor is responsible for maintaining

it. This area has been maintained to current contract standards.

Attachment 3 – PWS Section 5.2.11 New Ammo Storage Point (ASP) Area

Can the Contractor utilize riding equipment or slope mowers to maintain the eleven (11) grass covered ammo storage bunkers as long as care is taken to avoid damage to the terrain?

See PWS MOD 1 Section

5.2.11 New Amos Storage

Poinr (ASP Area). Slopped sides, and tops of the ammo storage bunkers shall be “hand cut”.

Technical Exhibit (TE) 8.6, Technical Exhibit (TE) 8.10, and PWS Section 5.4 Service Unimproved Areas

TE 8.6 lists the Unimproved Areas (Perimeter Fence, Damn, Landfills) as being serviced 3 times per year. TE 8.10 references 2 times per year or 24 inches in height, whichever comes later. The PWS references these areas are to maintained in accordance with both TE 8.6 and TE 8.10. Can the Government clarify which TE is to be followed?

TE-8.6 govern.

Technical Exhibits (TE) 8.2- 8.4, Technical Exhibit (TE) 8.10, and PWS Section 5.2.3 Mowing

TEs 8.2 – 8.4 reference specific quantities for servicing the High Visibility/Improved grounds areas. TE 8.10 references grass height of 6 inches or a 14-day interval, whichever comes later.

PWS Section 5.2.3 references these areas are to be maintained in accordance with TEs 8.2 – 8.4 and TE 8.10. Can the Government clarify which TE is to be followed?

TE-8.2, TE-8.3, TE-8.4

Governs.

Technical Exhibit (TE) 8.5, Technical Exhibit (TE) 8.10, and PWS Section 5.3 Service Common Areas (Semi Improved Grounds)

TE 8.5 references servicing the Semi Improved areas 4 times yearly. TE 8.10 refences grass height of 10 inches or a 21-day interval, whichever comes later. PWS Section 5.3 references these areas are to be maintained in accordance with TE 8.5 and TE 8.10. Can the Government clarify which TE is to be followed?

TE-8.5 Govern.

Attachment - 1 Instruction to Offerors and Evaluation Criteria UPDATE 1.14.26

L.6.3 volume II - Factor 2 - Past Performance Proposal references a PPI Sheet as Attachment 7; however, there is no Attachment 7.

Can the government please post the PPI Sheet?

This is a typo in the instructions to offerors which has been corrected.

The PII is attachment 6