W9124G22R0002 A0001 (FINAL).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to provide responses to Industry questions and make related revisions to the solicitation. Solicitation changes are as follow s:

1. Amendment 0001 Questions and Answ ers (Q&A) has been incorporated in response to industry questions.

2. Revisions have been made to Addendum to 52.212-1, Instructions to Offerors (see Volume I: Factor 1 – Technical Approach, Tab B:

Element 2 – Facility and Equipment Management on p. 6 of this amendment).

3. Revisions have been made to Addendum to 52.212- 2, Evaluation (see Section C – Evaluation Approach, Factor 1/Element 2: Facility and Equipment Management, (a) Facilities on p. 16 of this amendment).

4. Revisions are highlighted in red font and track changes.

5. The proposal due date remains unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 11-Mar-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124G22R0002

X 9B. DATED (SEE ITEM 11)

17-Feb-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

11-Mar-2022

CODE

MICC - FORT EUSTIS

705 WASHINGTON BLVD

FORT EUSTIS VA 23604

W911S0 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124G22R0002

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

AMENDMENT 0001 Q&A

Solicitation Section

Solicitation Page

Paragraph Question Response

W9124G22R0002 Solicitation

All non-specific

Will the Government clarify required location(s) of all services and facilities for this effort?

All required training facilities will be in locations that demonstrate Offeror’s ability to meet PWS requirements by the most efficient and effective means.The following sections of the solicitation have been revised to reflect this:

Addendum to 52.212-1, Instructions to Offerors and Addendum to 52.212- 2, Evaluation.

The following have been modified:

52.212-1 ADDENDUM

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

I. SUMMARY: This is a request for proposal utilizing the procedures of FAR 12 and 15. Responses to this solicitation are considered proposals. In this instances where the words “offer”, “Offeror”, and “proposal” are used, the reader should understand that the use of such words does not change the nature of this request for proposals. The resulting award will be a single award Firm-Fixed Price (FFP) contract. The periods of performance shall be twelve-month phase-in period, a one-year base period, seven (7) one-year option periods and the option to extend up to six months IAW 52.217-8.

A. PROPOSAL SUBMISSION REQUIREMENTS

(1) All Offerors are required to submit proposals by the Offer Due Date/Local Time identified in block 8 of the Standard Form (SF) 1449, Solicitation/Contract/Order for Commercial Items, or as amended under SF 30, Amendment of Solicitation/Modification to Contract, in accordance with the instructions provided below. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

Offerors shall demonstrate their capability, understanding, and willingness to satisfactorily perform all requirements as described in the Performance Work Statement (PWS) located in this solicitation. Capabilities may be demonstrated by either the Offeror’s corporate expertise and resources or by establishing contractor teaming arrangements. The proposal shall be valid for one hundred and eighty (180) calendar days from the Offer Due Date.

(2) The Offeror’s written proposal shall be organized as stated in Section B below.

(3) It is the Offeror’s responsibility to ensure that the entire proposal is submitted prior to the offer due date and time. Failure of an Offeror to submit its offer/proposal by the date and time deadline or in the manner specified in the solicitation may result in a determination that the Offeror is ineligible to be considered for award. Proposals, partial proposals and/or attachments submitted late may not be considered. Proposals will be handled in accordance with (IAW) FAR 15.207, Handling proposals and information. All late proposals will be handled IAW FAR 15.208, Submission, modification, revision, and withdrawal of proposals.

(4) Offerors shall submit proposals by email to and Ms. Drena J. McIntosh at drena.j.mcintosh.civ@army.mil and Ms. Anna M. Pham at anna.m.pham.civ@army.mil. Offerors are cautioned that e-mail transmission is not instantaneous. The Government recommends that you submit your proposal prior to the offer due date, thereby allowing enough time to ensure that the entire proposal is received on time so that it can be considered for award.

For electronic submissions, the default combined file size limit is 10 MB. Multiple emails may be sent when files exceed these limits. Offerors shall identify proposal submissions in the email subject line using the following example: RFP Number W9124G22R0002, offer due date/time, proposal submission 1 of 5.

(5) The point of contact (POC) responsible for supplying additional information and answering all inquiries is the Contracting Officer. Address all questions or concerns to the Contracting Officer, Ms. Drena J. McIntosh (drena.j.mcintosh.civ@army.mil) and Contract Specialist, Ms. Anna M. Pham (anna.m.pham.civ@army.mil). All questions regarding this solicitation shall be submitted in writing via email by February 24, 2022 at 10:00 AM Eastern Time (ET).. The email shall contain the solicitation number: W9124G22R0002, in the subject line.

Offerors shall submit all questions in one consolidated document, using the following format:

Solicitation Section Solicitation Page Paragraph Question Example: PWS 22 1.0 What does “car” mean?

All questions received by the due date for questions will be responded to electronically via solicitation amendment(s) and/or via the.sam.gov website (https://sam.gov/). Answers shall be posted without identification of the party (ies) that submitted the question(s).

(6) Offerors are required to meet all solicitation requirements. Proposals shall clearly and convincingly demonstrate that the Offeror has a thorough understanding of the entire requirement and associated risks, and has the resources necessary to meet the requirement. Statements that the Offeror understands, can, or will comply with the requirements, and statements paraphrasing the requirements or parts thereof without supporting information/narrative are considered inadequate and unsatisfactory. Mere reiteration of the requirement or standard reference material is discouraged and is considered inadequate and unsatisfactory. The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and/or solutions.

(7) Proposals will be evaluated using the criteria under FAR 52.212-2 Evaluation – Commercial Items.

Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government’s ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration. Offerors shall respond to the solicitation as posted. Offerors who alter the solicitation (except for completing appropriate fill-in blocks and certifications) may be considered non-compliant with the material requirements of the solicitation and ineligible for award.

(8) The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP as amended inclusive of the PWS and the proposed contract type.

(9) As set forth in FAR 52.212-2, Evaluation-Commercial Items, the Government intends to award a contract resulting from this solicitation to the responsible Offeror(s) whose proposal(s) represent(s) the best value after evaluation in accordance with the factors and elements in the solicitation; therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint. The Government intends to hold discussions IAW Defense Federal Acquisition Regulation Supplement (DFARS) 215.306(c)(1). However, the Government may choose to award contract without discussions.

When discussions are held, a competitive range determination will be made. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals IAW FAR Part 15.306(c)( 2).

(10) Debriefings. If a competitive range is established, the Contracting Officer will promptly notify Offerors of any decision to exclude them from the competitive range, whereupon the Offeror may request and receive a debriefing IAW FAR 15.505, Pre-award debriefing of Offerors. The Contracting Officer will notify unsuccessful Offerors who were included in the competitive range, but not selected for award IAW FAR 15.503(b), Post-award notices. Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring debriefing must make their request IAW the requirements of FAR 15.505, Preaward debriefing of offerors or 15.506, Post-award debriefing to offerors, as applicable.

(11) Proposals shall not contain classified information.

(12) If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing at the email address identified above and shall provide supporting rationale for its assessment.

(13) All exhibits and RFP attachments for this solicitation are available on the System for Award Management (SAM) web site at https://sam.gov/. The Government may revise this solicitation at any time by means of an Amendment. It is the Offeror’s responsibility to ensure it is accessing the https://sam.gov/ website to view potential amendments.

B. PROPOSAL CONTENT

The Offeror’s proposal shall consist of six (6) separate volumes. Proposals that do not follow the required volume content may be rejected as not in compliance with the material requirements of the solicitation and, thus, may be ineligible for award. This information shall be provided in the format below:

VOLUME

TITLE

PAGE LIMIT

I Evaluation Factor 1: Technical Approach (.Pdf format) TAB A – Element 1 (Training) TAB B – Element 2 (Facility and Equipment Management)

II Evaluation Factor 2: Staffing Approach (.Pdf format) Tab A – Key Personnel Plan (.Pdf format) Tab B - Continuation of Mission Essential Services/Continuity Plan (.Pdf format)

III Evaluation Factor 3: Past Performance (.Pdf format)

IV Evaluation Factor 4: Small Business Participation (.Pdf format)

V Evaluation Factor 5: Price Tab A - Pricing Worksheet (Attachment 3) (Microsoft Excel format) Tab B - Completed Contract Line Items (CLINs) for all years Tab C – Employee Total Compensation Pricing Sheet (Reference: FAR 52.222-46, Evaluation of Compensation for Professional Employees) (Attachment 4)

N/A

VI

General Tab A - Exceptions/Assumptions (.Pdf format) Tab B - Standard Form (SF) 1449 (.Pdf format) Tab C - Offeror Points of Contact & Other Information (.Pdf format) Tab D - Subcontractor Information (.Pdf format) Tab E - Organizational and Consultant Conflict of Interest (.Pdf format) Tab F - Management Information

N/A

(1) The Offeror shall submit its proposal in the formats and quantities identified herein.

(2) Each volume shall have a cover sheet clearly marked as to volume number, title, solicitation number, and the Offeror's name. File names should be “Company Name – Volume # - Initial” for the first submission. File name of later submissions (if necessary), shall be “Company Name – Volume # - Revision X’ with X indicating the number of the revision. Cover sheets will not be included in the page count.

(3) Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. This Index is for informational purposes only and will not be evaluated and will not be included in the page count.

(4) Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each. This glossary is for informational purposes only and will not be evaluated. The glossary will not be included in the page count.

(5) Cross-Reference Matrix. Each volume shall contain a cross-reference matrix to ensure that all requirements are addressed and easily accessible to the evaluators. The cross-reference matrix shall provide a single integrated index for the entire proposal. This matrix format shall cross-reference the proposal volumes and proposal paragraphs to the applicable Factor and PWS paragraph/RFP requirements. The format of the cross-reference matrix shall be identical for all volumes. The matrix is for informational purposes only and will not be evaluated. The matrix will not be included in the page count.

(6) The proposal shall not exceed the page limits stated above. If the page limits are exceeded, the pages in excess of the limit will be not be read nor evaluated. If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

(7) Page limitations include all appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

(8) Page limits do not include covers, resumes, indexes, matrixes, tables of contents, glossary(ies) of abbreviations and acronyms, title pages, Consent Letters authorizing the release of past performance information about each prime contractor, Commercial Client Authorization Letter, and cross-reference indices if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

(9) A page shall be an 8 1/2-inch X 11-inch sheet of paper. Letter size and spacing requirements for illustrations and tables must use a 12-pitch font and be single-spaced. The documents shall be formatted in a 12-pitch Arial font.

The Offeror shall not utilize compressed spacing. All text shall be single-spaced. The Offeror shall use 1- inch margins on the top and bottom and 3/4- inch side margins. The Offeror shall number each page in the standard “1 of 2, 2 of 2, etc.” format for clarity. In the event the Offeror creates an ambiguity in its numbering of pages, the Government shall exercise its own discretion relating to the page count.

C. PROPOSAL CONTENTS

VOLUME I: Factor 1 – Technical Approach.

In Volume I of its proposal, the Offeror shall demonstrate a clear understanding of the nature and scope of the required work and capability to perform the requirements specified in the Performance Work Statement (PWS) by addressing each element identified below.

(1) TAB A: Element 1 – Training. The Offeror shall describe its approach to deliver the training and training support services specified in the following task areas:

(a) Training/Instruction (ref PWS 5.1 and 5.2)

(b) Academic Development, to include courseware and presentation techniques (ref PWS 5.2.1)

(c) Student Administration and Evaluation (ref PWS 5.3 and PWS 5.9)

(2) TAB B: Element 2 – Facility and Equipment Management. The Offeror shall describe its plan to provide all facilities (hangar space and classrooms) and equipment (aircraft and simulators) needed to meet student loads and training requirements.

(a) Facilities. The Offeror shall address its plan to provide hangar space for all contractor-provided aircraft, and facilities to conduct classroom training and flight simulation. The Offeror’s plan must demonstrate the Offeror’s strategy and capability to ensure that the following criteria will be met:

All required facilities will be available and ready to commence all the PWS requirements on the first day of the contract’s base year period of performance.

Quantities (number of contractor-provided aircraft and simulators) and space (classrooms and hangars for contractor-provided aircraft) planned are adequate for the projected tasks. (ref PWS 1.1, 4.1 and 4.2.3)

All required training facilities will be in locations that demonstrate Offeror’s ability to meet PWS requirements by the most efficient and effective means located on Dothan Airport, Alabama.

(b) Equipment Management. The Offeror shall address its plan to provide all aircraft (except Government-provided C12U aircraft), and simulators required to execute the training in accordance with the PWS requirements.

The Offeror’s plan shall also specify the minimum number of Government-provided C-12Us that will be required per day (considering AM, PM, and Night flight training periods) to supplement the number of aircraft the Offeror will provide for training. The Government has 10 C-12Us available, and unless the Offeror states otherwise in its proposal, the Government will assume that the Offeror will require all 10 C- 12Us to supplement the aircraft to be provided by the Offeror (ref PWS 3.1).

VOLUME II: Factor 2 – Staffing Approach.

In Volume II of its proposal, the Offeror shall describe its methodology for hiring and retaining trained and highly qualified personnel capable of performing the PWS requirements. The Offeror’s proposal must address the following criteria:

(1) TAB A: Key Personnel Plan

The Offeror shall provide a plan that demonstrates the Offeror’s ability to hire and retain key personnel with a wide diversity of experience, education, and qualifications with proven expertise in their field to successfully meet the requirements (ref PWS 1.6);

The plan shall demonstrate a reasonable timeline for hiring, training, and replacement of personnel with adequate numbers of personnel; and

The plan shall address the Offeror’s method to ensure that all instructors maintain qualifications during the contract performance period and are fully qualified to teach subject courses specified in the PWS Section 5, “Specific Tasks”

(2) TAB B: Continuation of Mission Essential Contractor Services/Continuity Plan

The Offeror shall provide a written plan that describes the Offeror’s strategy and ability to handle surge/contingency operations, fluctuations in mission requirements, and delays due to weather and other unforeseen events in accordance with PWS 1.17.

Offeror shall address the required criteria for the continuity of essential services, as it shall be considered and evaluated in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) Clause 252.237-7023, Continuation of Essential Contractor Services and as required by DFARS Provision 252.237-7024, Notice of Continuation of Essential Contractor Services. (The plan shall address all the requirements listed under DFARS Provision 252.237-7024).

The plan shall also address how contractor personnel positions will be filled when they are vacated due to abnormal situations, and how the output of services will be continued.

VOLUME III: Factor 3 – Past Performance.

(1) The Offeror shall identify five (5) recent and relevant past performance references the Offeror and/or its Teaming Partner(s) performed either as a Prime or Subcontractor utilizing Attachment 1, Past Performance Reference Sheet, of this solicitation.

(2) The Offeror’s Proposal must demonstrate why each past performance reference is recent and relevant. For each past performance reference, the Offeror shall provide the following information: Name of effort, contract and/or task order number, period of performance, Government point of contact responsible for monitoring performance under the contract (name, phone, email, address), administrative contracting officer (name, phone, email, address), dollar value of work actually performed during the three (3) years prior to the due date for receipt of offers, and a list of the current solicitation’s PWS task areas for which the Offeror believes the reference demonstrates relevancy.

(3) To be recent, an effort must have been performed for six (6) months or longer during the three (3) years prior to the due date for receipt of offers. Evaluation will focus only on work experience already performed.

Yet-to-be-performed work, work for less than six (6) months, or experience prior to the last three (3) years will not be considered.

(4) To be relevant, the effort must be similar in scope and magnitude to the services being procured under this solicitation. Scope is the measure of the services similarity to the task requirements identified in PWS Part

5. Magnitude is the measure of similarity of the dollar value that exists between the current requirement and the past performance reference. References with a dollar value of at least $20 million dollars per year are considered of a similar magnitude to subject requirement. Magnitude will be evaluated using the dollar amount of work actually performed on the past performance reference during the three (3) years prior to the due date for receipt of offers.

(5) The Offeror’s Proposal must demonstrate the quality of each past performance reference.

(6) For each past performance reference, the Offeror shall provide a copy of all completed Contractor

Performance Assessment Reports (CPARs). Teaming Partners may submit CPARs directly to the points of contact responsible for receiving proposal submissions no later than the due date and time for receipt of offers identified in block 8 of the SF1449 or as amended under the SF-30. The Offeror shall identify in its proposal whether CPARs for a past performance reference will be separately submitted by a Teaming Partner as described above.

If CPARs is not available for a past performance reference, the Offeror shall provide a Past Performance

Assessment Questionnaire (Attachment 6) to the applicable reference point of contact (POC). The Offeror shall complete Part I of the Past Performance Questionnaire only and e-mail the questionnaire to the reference POC. The Offeror shall then instruct the reference POC to complete the remaining parts of the questionnaire and submit the completed form via e-mail to both Ms. Anna Pham at (anna.m.pham.civ@army.mil) and Ms. Drena McIntosh at drena.j.mcintosh.civ@army.mil. Offerors are encouraged to submit the questionnaire to their reference POCs as soon as possible, as the questionnaire must be received by the contracting office no later than March 21, 2022 at 10:00 AM Eastern Time

(ET).

(7) The past performance data shall document the Offeror’s history of past contract performance. For any contracts that the Offeror did not/does not meet original requirements with regard to price, schedule, or technical performance, the Offeror shall provide a brief explanation of the reason(s) for such shortcomings and any demonstrated corrective actions taken to avoid recurrence. Offerors may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts and current as well as past efforts to identify and manage program risk(s). The Offeror is required to clearly address management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified.

(8) The Offeror shall submit information substantiating the Offeror’s, or its Teaming Partner’s, past performance in complying with FAR 52.219-8, Utilization of Small Business Concerns and/or FAR 52.219-9 subcontracting requirements.

(9) Offerors and Teaming Partners shall provide a statement indicating whether any negative information has been reported in the past three years concerning the Offeror’s, or its Teaming Partner’s past compliance with FAR 52.219-8 and/or FAR 52.219-9, if applicable. If any such negative information has been reported, the Offeror or its Teaming Partner, may submit explanations or comments regarding such negative information. Offerors and Teaming Partners with no prior contracts containing FAR 52.219-8 shall state that in this proposal volume.

(10) For Other than Small Business Offerors, include SF 294 information for references cited in this volume and

SF 295 (or Individual Subcontracting and Summary Subcontracting Reports in eSRS) information for DOD Government contracts with these reporting requirements for the last three (3) years.

(11) In conducting the Past Performance evaluation, the Government reserves the right to use the information provided in the Offeror’s Past Performance Volume and information obtained from other sources, such as the Electronic Subcontract Reporting System (eSRS), Contractor Performance Assessment Reporting System (CPARs), or other databases; and may be obtained from other sources available to the Government, such as the Defense Contract Management Agency (DCMA) and interviews with Program Managers, Contracting Officers, and Fee Determining Officials. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate Offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.

(12) Additional Submission Requirements. In addition to the above requirements, the Offeror shall submit the following in its Past Performance Volume:

(a) Consent Letters. The Offeror shall provide Consent Letters authorizing the release of past performance information about each prime contractor, subcontractor, teaming partner, and/or joint venture partner that it proposes will perform 25% or more of the contract effort. Past performance information concerning contractors cannot be disclosed to the Government or requested from a private party without the contractor’s consent. Because prime contractors and subcontractors are private parties, the Government requires consent before requesting such information about prime contractors and subcontractors from references. In an effort to assist the Government’s Past Performance Team in assessing an Offeror’s past performance relevancy and determining a confidence rating, the Government requests that a consent letter be completed for each reference identified in your proposal. The completed consent letters shall be submitted as part of the Past Performance volume. This requirement applies to both Governmental and Commercial (Non-Governmental) organizations used as references.

(b) Commercial Client Authorization Letters. The Offeror shall provide, for each identified past performance reference, a Commercial Client Authorization Letter authorizing the Government to request information from the Commercial Client regarding the Offeror's and/or or Teaming Partner’s performance.

(c) Organization Structure Change History. The Offeror shall provide information regarding the structure change history of the Offeror’s organization and its Teaming Partners (if any). Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between the conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, the Offeror shall include in its past performance volume a chart or schedule describing all such changes in the organization of the Offeror and Teaming Partners over the past three years. As part of this explanation, the Offeror shall show how these changes impact the relevance of any identified past performance efforts. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror(s), Organization Structure Change History must be specifically applicable to the efforts identified by the Offeror in the past performance volume of its proposal.

VOLUME IV: Factor 4 – Small Business Participation.

(1) All Offerors (both small and other than small) should propose the level of participation of small businesses (as a small business prime and/or small business subcontractor) in the performance of this requirement.

Offerors proposed small business participation will be subject to becoming requirements that shall be incorporated into any resultant contract and monitored as a measure of contract compliance. These requirements apply at the prime contract and first tier subcontract levels.

Offerors are required to submit a Small Business Participation Proposal individually addressing the following areas:

The extent to which small business firms are identified by name in each category proposed.

The extent of commitment to use such firms (and binding agreements will be considered more favorably than non-binding agreements);

The complexity of the work small business firms are to perform;

The extent of participation of small businesses firms in terms of the value of the total contract. The minimum small business participation requirement is 30% of total contract value.

In the event of a contract award, the successful Offeror shall be required to meet the 30% minimum small business participation requirement, or the proposed alternate small business participation requirement, as applicable, on an annual basis per option period.

(2) Small Business Subcontracting Plan (Other than Small Businesses Only). Separate from the Small Business Participation Proposal, other than small business Offerors shall also submit a Small Business Subcontracting Plan meeting the requirements of FAR 52.219-9. The Offeror shall provide the Small Business Subcontracting Plan with the Offeror’s proposal submission. See Attachment #2 for the Small Business Subcontracting Plan Template.

The apparently successful Offeror’s Small Business Subcontracting Plan will be assessed in accordance with FAR 52.219-9 requirements and must be determined as “acceptable” by the Contracting Officer in the event of an award.

The Small Business Subcontracting Plan is a material requirement of the solicitation and any resultant contract. A Small Business Subcontracting Plan deemed as ‘unacceptable” shall preclude an Offeror from being eligible for contract award. To the extent there is any overlapping content between an Offeror’s proposed Small Business Subcontracting Plan and its Small Business Participation Proposal, the overlapping content must be consistent for a Subcontracting Plan to be deemed “acceptable”.

Note:

*Subcontracting plan goals are calculated as a percentage of subcontracted dollars as opposed to small business participation which is calculated as a percentage of the total contract value (TCV) dollars.

**The Small Business Subcontracting Plan shall be submitted as an individual file, separate from the Small Business Participation Proposal submission. The Small Business Subcontracting Plan is excluded from Volume IV page number limitation.

(3) Small Business Participation Proposal. The Small Business Participation Proposal applies to small and other than small businesses and will be incorporated and conformed into any resultant contract. The following shall be submitted to evidence small business participation:

Check the applicable size and categories for the PRIME Offeror only – Check all applicable boxes:

Large Prime

HBCU/MI

Or Small Prime; also categorized as a:

SDB

WOSB

HUBZone

VOSB

SDVOSB

Of the proposed TCV, NOT total subcontract value, identify the proposed dollar value and percentage of anticipated awards to small business. If the prime Offeror, including any U.S. small business concerns who are proposing as part of a teaming arrangement, is itself a U.S. small business concern under NAICS 611512, the Offeror shall state so.

Dollar Value Percentage of TCV Large Business $ % Small Business $ %

TCV $ 100%

Indicate the total percentage of participation to be performed by businesses in each small business category.

Small business firms that qualify in more than one category may be counted in each category for which they qualify.

Dollar Value Percentage of TCV

SDB $ %

WOSB $ %

HUBZone $ %

VOSB $ %

SDVOSB $ %

List principle supplies/services to be performed by Small Businesses: Small business Primes and small business subcontractors that qualify as small businesses in multiple small business categories should be listed in each applicable small business category.

Name CAGE Category Product/Service NAICS

Extent of Commitment: Describe the extent of commitment to use small businesses (e.g., what types of commitments with small businesses, if any, are in place for this specific acquisition either –written contract, verbal, joint venturing, mentor-protégé, etc.). Provide documentation regarding commitments to small business for this effort including teaming agreements. Copies of such agreements shall be provided as part of your small business participation proposal and will not count against the page limitation for this volume.

(1) The Offeror shall ensure that all documents included in the proposal are consistent (i.e. small business workshare proposed is consistent with teaming agreement provided, etc.) to avoid any uncertainties about the extent to which small businesses will participate in the awarded contract.

(2) The successful offeror will be required to submit semi-annual progress reports on their small business utilization. See PWS 1.20.2.

VOLUME V: Factor 5 – Price.

This volume shall contain all required pricing information described below. The Offeror shall not include pricing information in Volumes I, II, III or IV of its proposal. Offerors shall perform a virus check prior to proposal submittal. All pricing shall be complete and error-free.

(1) Tab A: Pricing Worksheet. As part of its Volume 5 price proposal, the Offeror shall submit a completed Pricing Worksheet (Attachment 3). Using Attachment 3, the Offeror shall provide a breakdown of the proposed price for each Contract Line Item Number (CLIN), for each year of performance.

Offerors shall submit data in sufficient detail to support the proposed prices for the following

CLINs:

o CLIN 0002 (School Operations & Management) and its corresponding option CLINs (i.e.

CLIN 1001, 2001, 3001, etc.)

o CLIN 0003 (Fixed Wing Training and Support) and its corresponding option CLINS (i.e. CLIN

1002, 2002, 3002, etc.)

o CLIN 0004 (Training Adjustment) and its corresponding option CLINs (i.e. CLIN 1003, 2003, 3003, etc.)

All price data provided shall be in Microsoft Excel spreadsheet and shall be compatible with

Microsoft Office 2013. Offerors shall ensure that the spreadsheet is not password-protected and that all formulas and links are intact. Narratives that address assumptions and other price-related information may be submitted as a pdf or Word document.

Using the Attachment 3 Pricing Worksheet, the Offeror shall provide a fully burdened labor rate, including profit, for each proposed labor category, for each year of contract performance.

The Offeror shall also identify on the Attachment 3 Pricing Worksheet which labor categories are professional labor and which categories are subject to the Service Contract Labor Standards (SCLS).

Subcontractors are NOT required to submit a completed Attachment 3, Pricing Worksheet.

(2) Tab B: Completed CLINs for all years. This Tab shall include pricing for all SF 1449 CLINs and a summation of the total price.

The Offeror must complete the unit price and total price for CLIN 0001 through 0003, and the respective option year CLINs for CLINs 0002 and 0003 in the schedule of supplies/services of the solicitation Standard Form 1449. (Note: There are no option CLINs for CLIN 0001, Phase-In).

The Government will provide Not-to-Exceed amounts for CLIN 0004, Additional Services, and its respective option years (1003, 2003, 3003, etc.). The Offeror is not required to complete the unit price or extended price for CLIN 0004. Instead, the Offeror must provide prices for identified adjustment categories, utilizing the Attachment 3 Pricing Worksheet. These proposed FFP rates will be used to fund CLIN 0004 as needed.

Offerors shall also provide a summation of the total contract price to include the base and all seven

(7) option periods. CLIN Pricing shall carry over from the Pricing Worksheet (see Tab A above).

Offerors shall ensure that the proposed CLIN prices align with the stated amounts on the Offeror’s completed Pricing Worksheet.

(3) Tab C: Employee Total Compensation Pricing Sheet. Offerors shall submit a completed Employee

Total Compensation Plan Pricing Sheet (RFP Attachment #4), for the Total Compensation Plan for Professional Employees (TCPPE). This solicitation incorporates by reference FAR 52.222-46, Evaluation of Compensation for Professional Employees. In its Price Proposal Volume, the Offeror shall submit a TCPPE setting forth salaries and fringe benefits proposed for labor categories identified by the Offeror as professional employees as defined in FAR 22.1102, Definition. The TCPPE shall demonstrate the Offeror’s clear understanding of the work to be performed.

The Offeror’s TCPPE shall indicate the capability of the proposed compensation structure to obtain and keep qualified personnel to meet mission objectives and provide uninterrupted high-quality work.

The Offeror’s TCPPE shall address recruitment and retention, its realism, and its consistency with a total plan for compensation.

The Offeror’s TCPPE shall describe how the proposed salary rates for professional employees account for differences in skill, complexity of various disciplines, and professional job difficulty.

The Offeror’s TCPPE shall include supporting information, such as national and regional compensation surveys and studies of professional, public and private organization used in establishing the total compensation structure.

VOLUME VI: – General

This volume shall be organized as follows:

(1) TAB A: Exceptions/Assumptions (if necessary). If the Offeror finds it necessary to take exception to or deviate from any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable Volume and exceptions/deviations and shall provide a complete explanation of why the exception/deviation was taken; what benefit, if any, accrues to the Government; and its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. The Offeror shall clearly identify the specific paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception or deviating from any of the requirements in this solicitation may render the Offer ineligible for award.

This information shall be provided in the format in the table below. Additionally, any assumptions used in the proposal preparation must be identified.

Solicitation Document Page/Paragraph Requirement/Portion Rationale &

Impact

PWS, FAR 52.212-1 Instructions to Offeror & FAR 52.212-2 Evaluation – Commercial Items, etc.

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

(2) TAB B: Standard Form (SF) 1449. The Offeror shall include a completed and signed SF 1449 in accordance with the instructions on the first page of SF 1449 and FAR 52.212-1, Instructions to Offerors-Commercial Items, of this solicitation.

Blocks 17a, 30b, and 30c of page 1 of the SF1449 shall be completed by Offerors and Block 30a shall be signed by an authorized agent to confirm that the Offeror has read and agrees to comply with all the terms, conditions and instructions provided in this solicitation document.

Blocks 15A and 15B on each SF 30 Solicitation Amendment must be completed by an authorized agent to confirm that the Offeror has read and agrees to comply with all the terms, conditions and instructions provided in the amendment(s).

All applicable representations and certifications in the SF 1449 that require contractor completion (such as FAR provisions 52.204-24. 52.209-7, and 52.212-3).

All applicable representations and certifications not completed in the SF1449 must be completed in SAM.gov prior to the solicitation due date.

(3) TAB C: Offeror Points of Contact & Other Information.

The Offeror shall provide the name, title, and telephone number of the company/division point of contact who has the authority to make decisions pertaining to the Offeror’s proposal and who can obligate the Offeror contractually. The Offeror shall also identify those individuals authorized to negotiate with the Government.

The Offeror shall provide its Taxpayer Identification Number (TIN), Data Universal Numbering System (DUNS) number, and Contractor and Government Entity (CAGE) code.

If a Joint Venture (JV) is being proposed, the Offeror shall provide a notarized agreement with the proposal delineating roles and responsibilities for all proposed work in order for the JV to be considered.

(4) TAB D: Subcontractor Information. The Offeror shall disclose all subcontractors that it proposes using for performance of training services under the contract. The Offeror shall provide the following information for all proposed subcontractors: name, address, CAGE Code, and DUNS number.

(5) TAB E: Organizational and Consultant Conflict of Interest. The Offeror shall disclose all organizational and/or personal conflicts of interest to the Contracting Officer as soon as possible so that potential conflicts can be analyzed in accordance with FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest.

(6) TAB F: Management Information. The Offeror shall provide the following information regarding its management structure:

A detailed organization chart;

What parts of the organization are responsible for managing and accomplishing what work (identify each organization element, i.e., Division/Branch/Team/Location);

The breakdown of the work between prime, subcontractors, and/or teaming partners; and how the prime contractor will manage subcontractors and/or teaming partners

(End of Addendum)

52.212-2 ADDENDUM

ADDENDUM TO 52.212-2 EVALUATION—COMMERCIAL ITEMS

A. BASIS FOR AWARD

The Government intends to award a contract resulting from this solicitation to the offeror(s) deemed responsible in accordance with FAR Subpart 9.1, Responsible Prospective Contractors, as supplemented, whose proposal(s) conform to the Request for Proposal (RFP) requirements (to include all stated terms, conditions, representations, certifications, and all other information required IAW FAR 52.212-1, Instructions to Offerors, and its addendum in the solicitation), and whose proposals represent the Best Value to the Government, as determined by the tradeoff evaluation criteria described herein IAW FAR Part 15, Contracting by Negotiation.

Best Value Goals. The Government is looking for innovative ideas in training methodology and innovation in the equipment used for training. A proposal that has better training processes, procedures, and/or simulators that ensure the best possible qualified pilots may be worth more to the government than a proposal that just meets the minimum needs. EXAMPLES OF POSSIBLE INNOVATIONS, NOT ALL-INCLUSIVE, ARE AS FOLLOWS:

Superior levels of flight instructor training & certification - above and beyond Federal Aviation

Administration (FAA) Certified Flight Instructor

Innovative desktop or personal computer (PC) based computer software simulation to improve flight crew training prior to simulator and/or actual aircraft flight training

Common media across locations in training

Common simulator and aircraft avionics suites across training venues

Simulator and actual aircraft commonality - beyond avionics - to make the transition between the simulator/aircraft more efficient and also improve safety (aircraft limits and operating procedures)

Continuity of Operational Flight Program Training

Real time configurable cockpits

National and international databases supporting operational scenario training

When making the Best Value determination, Factors 1 (Technical Approach) and 2 (Staffing Approach) are equal in importance. Factors 3 (Past Performance) and 4 (Small Business Participation) are equal in importance. When combined, Factors 1 and 2 are significantly more important than Factors 3 and 4. Factors 1 through 4 are significantly more important than Factor 5 (Price). Award will be based upon an integrated assessment of all price and non-price factors. Tradeoffs between price and non-price factors are permitted. THEREFORE, THE

GOVERNMENT RESERVES THE RIGHT TO AWARD TO OFFERORS WITH OTHER THAN THE LOWEST

PROPOSED PRICES. Price will be increasingly more important as non-price factors become increasingly equal.

An offeror shall be ineligible for award if its proposal fails to comply with the material requirements of the solicitation (to include all stated terms, conditions, representations, certifications, and all other information required in accordance with FAR 52.212-1, Instructions to Offerors, in the solicitation); if its proposed prices are determined to be unreasonably high, unbalanced, incomplete, or inaccurate; or if its proposal receives a rating of “Unacceptable” in Factors 1, 2, or 4; or if its proposal receives a rating of Limited Confidence or No Confidence in Factor 3.

Evaluation Process. The Government intends to hold discussions IAW DFARS 215.306(c)(1). However, the Government may choose to award a contract without discussions. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint. If discussions are determined unnecessary and award is made from initial proposals, a proposal will be ineligible for award if it is rated as “Unacceptable” in Factors 1, 2, or 4; receives a rating of Limited Confidence or No Confidence in Factor 3, fails to comply with the material requirements of the solicitation (to include all stated terms, conditions, representations, certifications, and all other information required in accordance with FAR 52.212-1, Instructions to Offerors, and its addendum in the solicitation); or if its proposed prices are determined to be unreasonably high, unbalanced, or incomplete.

In the event that discussions are held, a competitive range determination will be made. A competitive range will be based on the evaluation of proposals as described below. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the…