Technical Exhibit W Required Reports and Records CDRLs Fixed Wing FY24 26 Jan 22.pdf
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- Attached to
- Fixed Wing Flight Training Services Federal contract opportunity
- Solicitation number
- W9124G22R0002
About this file
This technical exhibit outlines required reports and records for a fixed wing flight training contract. The contractor must provide certification of completed training, instructor qualifications, student workload adjustments, and DD forms before personnel perform duties. Additional reports include quality control, service contract spending, and small business utilization on a monthly, annual, or semi-annual basis. The related solicitation seeks proposals for fixed wing flight training services at Fort Rucker to support one base year and seven option years. The NAICS code is 611512 and small business size is $30 million. Questions are due by February 24th and proposals are due March 21st.
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TECHNICAL EXHIBIT W
REQUIRED REPORTS AND RECORDS
1. The purpose of this exhibit is to list the flight training reports and records required from the Contractor and the information required in each report and record.
2. Required Reports and Records The Contractor shall furnish the Government a copy of the following documents:
2.1 Contractor Certification of Training. The Contractor certifying the training was conducted in accordance with the specifications of the contract.
2.2 Instructor Qualifications. This certification of instructor qualifications shall be provided to the Contracting
Officer’s Representative prior to the Contractor’s Instructor Pilot’s assignment of students.
2.3 Student Adjustment Spreadsheet. A working document indicating increases/decreases in Student Workload
Inputs and the associated change to the contract value.
2.4 DD Form 2627 & DD Form 2628. These forms will be submitted by the Contractor to the GFR to begin contractor flight training and then to perform as a flight crew member.
2.5 Quality Control Report. A monthly recap of the Contractor’s quality control activities for the previous month.
2.6 Service Contract Reporting. An annual report submitted via the internet recording cost and labor hours for services performed during the previous Government fiscal year.
2.7 Small Business Utilization Reporting. The Contractor shall submit a semi-annual progress report to the
Contracting Officer addressing their small business utilization during the prior six-month reporting period.
DD FORM 1423-2, AUG 96 (EG) PREVIOUS EDITION MAY BE USED Page of Page(s)
CONTRACT DATA REQUIREMENTS LIST
(2 Data Items)
Form Approved OMB No. 0704-0188
The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0701-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. Listed in Block E.
A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY
TDP TM OTHER
D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR
1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP
001 Contractor Certification of Training
4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED
TOTAL PRICE
PWS 1.1 & 5.3.5.2 USAACE G3 COR
7. DD 250 REQ 9. DIST STATEMENT 10 FREQUENCY 12. DATE OF FIRST SUBMISSION
14. DISTRIBUTION
NO
REQUIRED
Completion *
NA a. ADDRESSEE
b. COPIES
8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT
Draft Final
NA *
SUBMISSION
Completion Reg Repro
16. REMARKS COR 1
* Third workday after stage or course completion.
Description/Purpose:
An acknowledgement of course completion.
Preparation Instructions:
The Contractor Certification of Training is developed and prepared by the Contractor. (Electronic forms are acceptable.) As a minimum the Contractor Certification of Training will include: contract number, class number, inclusive dates, student’s full names, additional hours awarded (simulator and flight), summarization of
End-of-Course flight evaluations (Number given, number failed, number rechecked, and number failed recheck), an acknowledgement certifying the completion of training the students listed IAW the specifications of the contract, and signature block of the
Contractor’s verifying official.
15. TOTAL 1
002 Instructor Qualifications
4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED
TOTAL PRICE
PWS 1.6.3.4 – 1.6.3.8 USAACE G3 COR
Before Duty *
8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT
Draft Final
NA *
SUBMISSION
As Needed Reg Repro
16. REMARKS GFR 1
*Before employee performs duty in this position.
A form documenting Contractor employee qualifications.
This form is developed and prepared by the Contractor. As a minimum, the form will include: instructor’s FAA certificates, FAA ratings, military certificates and/or ratings, and experience. For flight instructors show total flight hours, instructor pilot flight hours by aircraft type and category, and FAA medical certificate. For simulator instructors show total flight hours, instructor pilot flight hours by aircraft type and category, and simulator hours by simulator type. For academic instructors show number of years experience.
COR 1
15. TOTAL 2
G. PREPARED BY H. DATE I. APPROVED BY J. DATE
CONTRACT DATA REQUIREMENTS LIST
(2 Data Items)
Form Approved OMB No. 0704-0188
The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0701-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. Listed in Block E.
003 Student Adjustment Spreadsheet
4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED
TOTAL PRICE
PWS 5.4, 5.16, & 7 USAACE G3 COR
Monthly *
8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT
Draft Final
NA *
SUBMISSION
Monthly Reg Repro
16. REMARKS KO 1
*Third workday of each month.
A database spreadsheet to document adjustments to the fiscal year student workload input and associated student increase/decrease costs.
A Contractor developed and prepared database spreadsheet in electronic format. As a minimum, the spreadsheet will include:
initial contract value, additional funding, base and fiscal year student workload input by course and class number, increase/decrease of student input, course student increase/decrease price, adjusted course costs, and adjusted contract value.
G8 1
15. TOTAL 3
004 DD Form 2627 & DD Form 2628
4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED
TOTAL PRICE
PWS 1.6.3.4 – 1.6.3.6 USAACE G3 COR
Before Duty *
8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT
Draft Final
NA *
SUBMISSION
As Needed Reg Repro
16. REMARKS GFR 1
*Before employee performs duty in this position.
Forms requesting Contractor employee qualifications and training and approval to perform as a Contractor flight crewmember.
Prepare and submit in accordance with AR 95-20.
15. TOTAL 2
DD FORM 1423-2, AUG 96 (EG) PREVIOUS EDITION MAY BE USED Page of Page(s)
CONTRACT DATA REQUIREMENTS LIST
(2 Data Items)
Form Approved OMB No. 0704-0188
The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0701-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. Listed in Block E.
005 Quality Control Report
4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED
TOTAL PRICE
PWS 1.11.1.3 & 7.1 USAACE G3 COR
8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT
Draft Final
NA *
SUBMISSION
Monthly Reg Repro
*Third workday of the following month.
A monthly recap of the Contractor’s quality control activities for the previous month.
A Contractor developed and prepared form. (Electronic format is acceptable.) As a minimum the form will include: a listing of all
Quality Control inspections outlined in the Contractor’s Quality
Control Plan, frequency of inspection, number of inspections completed during this reporting period, inspection results (number of satisfactory/unsatisfactory inspections), and highlights of projected improvements, preventive action plans, and/or corrective plans.
006 Service Contract Reporting
4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED
TOTAL PRICE
PWS 1.20.1 USAACE G3 COR
Annual *
8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT
Draft Final
NA 30SEP2024
SUBMISSION
Yearly Reg Repro
An annual report of contractor cost and labor hours including subcontractors.
Reporting inputs shall be for the cost and labor executed during the period of performance during each Government Fiscal Year (FY), which runs October 1 through September 30. This inputs will use the System for Award Management (SAM) website.
DD FORM 1423-2, AUG 96 (EG) PREVIOUS EDITION MAY BE USED Page of Page(s)
CONTRACT DATA REQUIREMENTS LIST
(2 Data Items)
Form Approved OMB No. 0704-0188
The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to Department of Defense, Washington Headquarters Services, Directorate for Information Operations and Reports (0701-0188), 1215 Jefferson Davis Highway, Suite 1204, Arlington, VA 22202-4302. Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please DO NOT RETURN your form to the above address. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. Listed in Block E.
007 Small Business Utilization Reporting
4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED
TOTAL PRICE
PWS 1.20.2 USAACE G3 COR
8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT
Draft Final
NA *
SUBMISSION
Semi-Annually Reg Repro
16. REMARKS KO 1
*Within 30 calendar days after the end of the first six months.
Semi-annual progress reports that covers the Contractor small business utilization for the prior six months.
Each semi-annual report shall cover the items specified in PWS
1.20.2. The report shall be submitted to the Contracting Officer via email within 30 calendar days after the end of each six months contract performance period.
4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED
TOTAL PRICE
a. ADDRESSEE
8. APP CODE 11. AS OF DATE 13. DATE OF SUBSEQUENT
Draft Final
SUBMISSION
Reg Repro
16. REMARKS
15. TOTAL
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