Conform_Copy_inc_Amendment_02.pdf

SEE ADDENDUM

(No Collect Calls)

W9124G18R0007 17-Dec-2018

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

12:00 PM 31 Jan 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9124G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FORT RUCKER

BUILDING 5700 ROOM 380 NOVOSEL STREET

FORT RUCKER AL 36362-5000

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$32,500,000

NAICS:

488190

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF103

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9124G18R0007

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

CLASS III POL REFUELING AND DEFUELING SERVICES

FOR THE

UNITED STATES ARMY AVIATION CENTER OF EXCELLENCE (USAACE)

FORT RUCKER, ALABAMA

PART 1

GENERAL INFORMATION

1.0 General. This is a non-personal services contract to provide US Army Helicopter Flight Training Support.

Consistent with Federal Acquisition Regulation (FAR) 37.104 guidance, the Government will not exercise supervision or control over contractor personnel. The contractor is responsible for the conduct and performance of its personnel.

1.1 Introduction: This Performance Work Statement (PWS) describes the performance-based requirements for aircraft refuel/defuel services functions at and near the United States Army Aviation Center of Excellence

(USAACE), Fort Rucker, Alabama to obtain safe, efficient, cost-effective refuel/defuel services through continuous improvement programs and using industry best practices while ensuring compliance with all applicable laws, rules and regulations. The government expects all aircraft participating in flight training to be refueled in the most efficient, safe and expedient method. No aircraft will be turned away or refused refuel service based upon the location or type of aircraft requesting fuel. It is the government’s intent to procure this service with the least amount of disruption to flight training as possible.

1.2 Background: Refuel operations are conducted on approximately 600 U.S. Army aircraft and approximately 30 U.S. Air Force aircraft in order to train over 2,500 aviators each year with a range of 300 to 500 flights launched daily. The number of aircraft can increase or decrease during the life of this contract as mission dictates. Training is normally conducted Monday thru Friday. Additional flight training on weekends may occur due to weather or maintenance delays during the week or when training is behind schedule. Weekend support is estimated to include training and maintenance flights on Saturday and generally only maintenance test flights on Sunday. Maintenance test flights are conducted continuously from the basefields. Hours are subject to change based on maintenance and flight training mission requirements.

1.3 Scope: The contractor shall furnish all personnel, facilities, materials, parts, supplies, transportation, and equipment, except as provided herein as Government furnished to perform all functions for aircraft refuel/defuel for the U.S Air Force 23rd Flight Training Squadron and the United States Army Aviation

Center of Excellence (USAACE) Fort Rucker, Alabama, its tenant activities, and authorized transient aircraft. The Contractor shall provide qualified personnel to accomplish all petroleum, receipt, storage, product handling, and issue operations. Comply with all applicable safety policies and directives for transporting, transferring, handling HAZMAT and the refueling and defueling of aircrafts. This Performance

Work Statement (PWS) is established to identify the responsibilities of the aircraft refueling contractor, to provide aviation fuel support services at all outlying facilities and flight training sites located within the local flying area as outlined in this PWS and associated Appendixes. All requirements, specifications, standards, policies, and doctrine identified herein and applicable to Fort Rucker also applies to the fuel support mission at all facilities and training sites. Refuel/defuel services will be provided IAW the current NFPA 407, Standard for Aircraft Fuel Servicing (https://nfpa.org). For any new fuel dispensing capability at either

Basefield or Stagefields, contractor is responsible for all construction site work (to include but not limited to concrete, trenching, electrical, data), security, permits, and environmental compliance for such sites unless superseded by DLA or DLA-E.

1.4 Government’s Right to Perform Work: The Government reserves the right to use Government employees, including, military personnel, separate Contractor personnel, and Government Property to perform any or all requirements of this contract as directed by the KO or COR. This may include, but is not limited to teams to operate

FARPs, Stagefield Operations, Training Opportunities for Soldiers, Strike Assistance, and assistance in the event the

Contractor does not satisfy the requirements set forth in the PWS or other reasons directed by the Government. Any implementation of this section will be coordinated with the Contractor in advance. If Government personnel intermix with the Contractor, the COR must brief and approve the Government crew.

1.5 General Information.

1.5.1 Refuel Operating Hours: The contractor shall establish separate work schedules to cover normal operating hours Sunday through Saturday. Normal operating hours shall be in accordance with definitions in the PWS or as modified in the USAACE Form 968, Aviation Resource Training System (ARTS) or the daily/weekly synchronization (squaring) meetings with the Requiring Activity (RA). A flight training period is a six hour block of time and there are three periods per day commonly referred to as AM, PM and Night One. The hours will differ slightly over the year due to shifts in ambient light availability but generally are from 0600-1200 (AM), 1200-1800

(PM), and 1800-2400 (Night One). Aircraft are generally issued at the beginning of each flight period. Refuel services at the Stagefields will be provided while the Stagefield Air Traffic Control Tower is operational. Stagefield operating hours will be published by the 110th Aviation Training Brigade at least semiannually. Flight training is conducted during three consecutive six-hour windows daily (AM, PM, Night One) Mondays to Fridays and on the weekend to make up for Maintenance and Weather training time lost during the week. These window start times shift one-to-two hours usually semi-annually due to daylight availability. Such changes in schedule will be provided by the KO/COR.

1.5.1.a. Observed Federal Holidays:

New Year’s Day Labor Day

Martin Luther King, Jr. Day Columbus Day

Presidents’ Day Veterans Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

1.5.1.b In addition to the days designated above as Federal Holidays, the Government observes the following days:

Any other day designated by Federal Statute

Any other day designated by Executive Order

Any other day designated by a Presidential Proclamation

It is understood and agreed between the Government and the contractor that observance of such days (1.5.1.b) by

Government personnel shall not be a reason for an additional period of performance or entitlement of compensation except as set forth within the contract. In the event the contractor’s personnel work during a holiday noted in section

1.5.1.a or section 1.5.1.b that is observed by Government employees, no form of holiday or other premium compensation will be reimbursed by the Government, other than their normal compensation for the time worked.

1.5.2 Winter Exodus. The Government has traditionally scaled back most flight training operations at Fort

Rucker for a two week period starting in December and concluding in January of the New Year. Minimum flying is performed during this period which normally includes maintenance test flights and staff or cadre flight training. The contractor will adjust operations during this period as necessary. Any flying to be accomplished during the Winter Exodus will be scheduled and provided to the contractor through ARTS or the weekly synchronization (squaring) meetings. The exodus period is normally published annually by the

USAACE Headquarters.

1.5.3 Phase-In Period/Transition: The primary goal of the Phase-In Period is to ensure there is no disruption to flight training involving all refuel services. The Contractor will be notified by the KO of the date the one hundred and twenty (120) day phase-in will commence. During the phase-in period, the

Contractor shall prepare to assume full responsibility for all areas of operation in accordance with the terms and conditions of this contract. The Contractor shall take all actions necessary for a smooth transparent transition of the contracted operations. The Contractor shall submit a detailed Phase-In Plan for review and approval to the Government 30 Days after Contract Award. (CDRL 04)

1.5.4 Phase-Out Period. One hundred twenty (120) calendar days prior to the completion of the Contract, an observation period of thirty days shall occur at which time management personnel of the incoming workforce may observe operations and performance methods of the incumbent Contractor. This will allow for orderly turnover of facilities, equipment, and records and will help to ensure continuity of service. The

Contractor shall not defer any requirements for the purpose of avoiding responsibility or of transferring such responsibility to the succeeding Contractor. The Contractor shall fully cooperate with the succeeding

Contractor and the Government to ensure no disruption of any flight training due to refuel/defuel services provided. The Contractor shall submit a detailed Phase-Out Plan for approval to the Government 180 days prior to the end of final Option Year (OY). (CDRL 04)

1.5.5 Special Events: The contractor shall provide refuel/defuel services in support of special events/tasks at

Government designated locations within LFA and Fort Rucker. The contractor shall receive a minimum of forty-eight (48) hours’ notice from the KO for these events.

1.5.6 Contractor’s Quality Control. The Contractor shall develop a Quality Control Plan (QCP) to meet the requirements of this PWS using industry standards and best practice. The Contractor shall submit, for Government approval, a Quality Control Plan within 30 days of contract award. Once approved, any modifications or changes to the approved plan will be submitted to the Government for approval prior to implementation. (CDRL 05)

1.5.7.1 The Government will perform scheduled and unscheduled second party audits on the Contractors processes and procedures as per Quality Assurance Surveillance Plan (QASP). The Contractor shall provide the Government with any faults or findings discovered during any audits by internal or external auditors

1.5.7.2 Government Quality Assurance: The Government will evaluate the Contractor's performance under this contract using the QASP which will be based off of the Contractor's Quality Control Plan, Contractor’s instructions and procedures, contract requirements, Army Regulations, applicable technical requirements, Government instructions, OEM/Commercial Guidance and manuals (or portions thereof), applicable technical messages for surveillance techniques, and performance thresholds contained in the PWS and PRS. All areas of the contract are subject to Government surveillance. Government verification and inspection of services shall not constitute acceptance, replace the Contractor's inspection requirements and Quality Control procedures or in any way relieve the Contractor of any responsibility to take all actions necessary to assure the highest quality of service rendered.

The Contractor will be notified of any QASP evaluation areas that require special coordination. (Attachment 4)

1.5.8 DLA Capitalized Bulk Refuel Points. The Contractor shall receive fuel from the available DLA Capitalized

Bulk Refuel Points currently at Cairns, Hanchey and Lowe AAFs. The hours of operation of these sites shall be

0730-1600 and 1800-0200 daily for Hanchey and Lowe, with Cairns remaining open 24 hours a day Monday through Saturday Morning. Bulk Fuel will only be available after 0200 Saturday Morning at Cairns until 0730.

There will be no bulk fuel available from 0730 Saturday Morning until 0730 Monday morning, unless weekend flying is required. If weekend flying is required the bulk fuel point and hours of operation will be provided.

1.5.8.1 Available DLA Capitalized Bulk Fuel Points. DLA Capitalized sites will be non-operational due to maintenance and other issues, these periods of non-operational time will be both scheduled and unscheduled. On these occasions the Contractor shall utilize the nearest operational DLA Bulk Fuel Site for bulk refuel, the additional mileage will be included in the FFP.

1.5.9 Personnel. The Contractor’s staffing shall be flexible and fully capable of meeting the demands of multiple aircraft servicing operations via mobile refuel, direct refueling system, and/or a combination of both to provide for hot, warm or cold refueling services.

1.5.9.1 Knowledge and Skills: The contractor shall ensure that personnel assigned to all tasks have the requisite knowledge, training and skills to perform the refueling/defueling tasks described in the PWS to include all applicable Federal, State, DoD, Army and host installations policies and procedures. All employees shall be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read and understand instructions, directives, regulations, and operating procedures, detailed written orders, training materials, safety guidelines and signage, and be capable of writing in English to compose reports that convey complete thoughts. All employees shall be capable of performing basic numeric operations (addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, and forms, meters, gauges, and measuring devices such as tapes, thermometers, hydrometers, and other instruments as may be used during the receipt, handling, inventory and issue of petroleum products.

1.5.9.2 Employment Standards: All persons hired to represent, perform on behalf of, or work under the management of the Refuel/Defuel Services Contractor shall comply with all Federal, State, DoD, Army, host installations policies and procedures regarding employment at and entry to Fort Rucker. The Contractor shall be responsible for keeping abreast of and ensuring employee adherence to DoD and Fort Rucker regulations and policy relevant to the presence of employees on the installation and shall ensure that all such persons meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security clearance, and identification policy, vehicle registration and operation of a privately owned vehicle (POV) on the installation.

Employees shall not be tasked, required, or allowed to use their privately owned vehicle to transport hazardous materials such as fuel samples or sampling equipment between work sites.

1.5.9.3 Contractor Personnel Drug Testing: The Contractor shall ensure a drug free workforce. The Contractor shall ensure all Department of Army Regulations and Department of Transportation drug testing requirements are met. The Contractor’s and its subcontractor’s personnel in safety sensitive positions as defined in AR 600-85 shall be drug and alcohol tested equivalent to meet procuring service requirements to ensure pre-accident risk mitigation.

1.5.9.4 Contractor Manpower Reporting (CMR): The Contractor and subcontractors shall input all direct labor data into the Army eCMRA tool no later than 31 October for the period of performance of the preceding fiscal year.

The contractor shall submit all required information at the following web address: eCMRA at https://www.ecmra.mil/.

1.5.10 Key Personnel. Key personnel shall include the On-Site Manager, Assistant Site Manager, Environmental/Health and Safety (EH&S), and Managers responsible for Quality Control, Maintenance, and

Training. The Contractor may designate other key personnel.

1.5.10.1 On-Site Manager (OSM): The OSM shall have a minimum of three (3) years of supervisory experience within the last five years of employment. That experience shall be supervisory experience in operations, maintenance, or training. The OSM shall have the authority to make management decisions, direct on-site contractor personnel, and support levels of corporate management and the military structure applicable to this contract. The

OSM is responsible for ensuring policies, procedures, personnel, training and equipment guards their employees’ safety, health, and ensures compliance with OSHA regulations. OSM will ensure that the Contractor and their subcontractors perform work in accordance with an applicable and compliant accident prevention program meeting

State and Federal, local and Fort Rucker requirements for their employees’ and the public safety.

1.5.10.2 Assistant Site Manager (ASM): The ASM shall have a minimum of two (2) years’ experience in petroleum services operations and supervisory experience gained within five years immediately prior to the latter of the contract start date or the individuals hiring date. That experience shall have been supervisory in bulk storage or mobile fuel servicing operations with emphasis on equipment maintenance and quality surveillance. Other than those administrative duties commonly associated with and carried out by an individual in a management position, the site manager shall not have collateral duties nor shall the position be a collateral duty. The assistant on-site manager may have collateral duties such as the training, safety monitor or driver/operator as may be required to supplement the day-to-day workforce.

The ASM experience shall be relevant to the facilities installed and equipment assigned to the contracted activity and shall include the management, operation, and maintenance of:

Bulk fuel storage and distribution systems/facilities.

Mobile fuel servicing equipment to include truck based direct refueling equipment.

The quality surveillance of aviation fuel products and support applicable to the contracted activity.

Aviation fuel inventory, accounting, and administration principles and practices

The administration and oversight of automated Preventive Maintenance systems and programs.

Practical experience in the basic design and layout of petroleum facilities, component makeup and flow characteristics of fuel storage and distribution, and the ability to read and understand basic drawings, blueprints, and system specifications.

1.5.10.3 Environmental/Health and Safety Manager (EH&S): The Contractor shall provide an EH&S Manager.

The EH&S Manager shall develop and implement the Contractor’s safety and environmental, programs specified in

PWS Paragraphs 1.5.14, and 5.10.15. The EH&S Manager shall have, as a minimum, two (2) years’ experience as a petroleum safety technician or possess a degree in safety management from an accredited institution in addition to experience, training, and expert knowledge in safety and environmental program management.

1.5.10.4 Replacement of Key Personnel: In the event it becomes necessary to replace any key person, the

Contractor shall notify the Contracting Officer immediately when a key position is vacated. These key positions must be filled temporarily within 24 hours of being vacated, as a temporary mitigation and filled within 30 days with a permanent employee. Prior to employment, the contractor will provide a resume for personnel proposed to permanently fill key positions. The contractor shall provide key personnel resumes to the Government for review prior to finalizing a hiring action to ensure qualifications are met.

1.5.11 Service Personnel

1.5.11.1 Skills and Licenses: The tasks outlined herein may require employees to have or obtain special or specific skills, training, certifications, permits, or licenses to operate specialized equipment The Contractor is fully responsible for evaluating facility, equipment, and task requirements and providing fully qualified personnel with the appropriate, licenses, permits, credentials, or training certificates required to identify the person assigned as qualified to accomplish the tasks assigned in accordance with all applicable DoD, USA, Federal, state, and local laws and regulations. Under this contract, all drivers shall possess a current/valid Commercial Driver’s License

(CDL) with the appropriate endorsements for the state of Alabama. The Contractor shall ensure that all drivers required to operate vehicles and Equipment on public roads are licensed for the class of vehicle to be operated on such public roads. Driver records appropriate to the class of license an employee holds, i.e., individual Department of Motor Vehicle (DMV) driving record, training records, and certifications shall be maintained by the Contractor and made available for review by the Government on request. The Contractor shall ensure that all drivers’ records are kept current for the term of the contract.

1.5.11.2 Dispatcher/Computer Operator: Each Fuel Management dispatcher/computer operator, hereafter referred to as a “dispatcher,” shall be computer literate. He/she shall possess sufficient computer skills to use client/server applications in a Microsoft Windows and MSOffice environment other commercial off the shelf applications and utilities; and custom software as may be required to ensure that daily fuel operations are conducted in an effective and efficient manner. Those skills shall include the use of the real time dispatch system, the manipulation data within a fuel management system. The dispatcher shall have the capability of analyzing hardware/software related problems to maintain accurate input flow, data retrieval, and output validity and/or capable of effectively communicating with remote systems support personnel to resolve computer related problems. The contractor shall provide dispatch services at each fuel facility office using the Aviation Resource Training System (ARTS) to track and coordinate refuel and defuel recovery and maintenance support priorities for that site. In addition, dispatchers shall be knowledgeable of radio communications, instructions/regulations pertaining to fueling and defueling of

Government and civilian aircraft, and Government forms used to document aircraft fuel servicing. Except for those administrative and accounting duties outlined within this PWS, dispatchers shall not have collateral duties. Duty dispatchers shall also be knowledgeable of emergency notification procedures and serve as the Fuel Management initial point of contact.

1.5.11.3 Driver/System Operator: Driver/system operators shall have a minimum of two (2) years of documented experience and maintain all of the required qualifications to transport Hazardous Material (HAZMAT) on public roadways, perform fuel servicing operations (refuel/defuel operations) by mobile fuel servicing equipment/trucks, truck supplied pantograph and hoses sets, and fixed direct fuel servicing systems. Driver/system operators shall pass a Contractor administered post and flight line familiarization test, practical equipment/facility competency tests, and shall be certified, by the Contractor, as qualified. The individuals training records shall be updated prior to the unsupervised operation of any fuel servicing equipment. The Contractor shall re-certify personnel annually or as requested by the COR. Operators shall be familiar with safety regulations applicable to aviation fuel servicing operations on and around the airfield and supported activities and shall demonstrate a practical knowledge of and ability to inspect and maintain fuel servicing equipment and systems. Drivers/system operators may be required to make basic inputs into a fuel system of accountability and maintain dispatch logs. The Contractor shall not schedule drivers to work in excess of the rules established by 49 CFR Part 395, Hours of Service of Drivers. The term

“system (direct refueling) operator” refers to a qualified fuel truck/system operator, a person who has been specifically trained to operate and control the equipment that make up the direct refueling system or the refueler and pantograph in the case of a truck/pantograph system, and the person designated to operate the Deadman controls of the refueling system during fueling evolutions.

1.5.11.4 Fuel Distribution Systems Operator (FDSO): An FDSO shall have a minimum of two (2) years’ experience and be qualified to receive, handle, and issue petroleum products, and complete the accounting and administrative documentation related thereto. He/she shall have practical experience in all facets of fuel distribution systems to include, pipeline systems, storage tanks, pumps, valves, fuel and filters, truck fill stands, used oil storage and disposal facilities. He/she shall be able to convert gauge and temperature readings to quantities of products and shall be able to perform quality control functions. He/she shall be able to correlate pressures, temperatures, and quantities as read from various gauges and meters normally found at a fuel facility. Operators shall have a basic understanding of written description and instructions pertaining to facility operations, shall be able to implement cyclic maintenance programs and safety programs relating to all aspects of facility operation and shall have demonstrated expertise in spill cleanup procedures, prevention and control measures, related equipment operation and maintenance. Operators shall be trained to inspect trucks and other modes of conveyance. Operators, as they are also hazardous waste handlers, shall be “certified” as required by Federal, State or local laws and Army/post regulations as applicable.

1.5.11.5 Fuel Distribution System Mechanic (FDSM): The Fuel Distribution System Mechanic shall have minimum of one year experience in the maintenance of fuel distribution systems ranging from ground product service stations to large bulk distribution facilities. The FDSM shall be capable of inspecting, evaluating conditions of, and maintaining fuel storage tanks, pipelines, and piping systems, product pump, filter, meter, gauge, and flow control mechanisms, manifold and valve systems, and other related petroleum system components at non-DLA capitalized locations unless directed by the KO. The FDSM shall be capable of detecting/recognizing system component malfunction, misalignment, leak, and adjustment issues and perform scheduled and unscheduled fuel system maintenance within the scope of contract. The FDSM shall be capable of removing, repairing and replacing system components, have a basic knowledge of automated tank gauging systems, high/low level alarms, and cathodic protection systems. The FDSM shall also be capable of performing all the duties of an FDSO. The FDSM shall be knowledgeable of and capable using, making input to, and extracting data and reports from preventive maintenance software applicable to those maintenance actions performed. (CDRL 15)

1.5.11.6 Fuel Accounting Clerk (AC/F): The Contractor shall manage both manual and automated fuel and fuel accounting systems to ensure the accuracy and accountability of all fuels received from a DLA-E Capitalized Sites.

This is inclusive of any supply computer systems applicable to the processing of fuel accountability and management.

1.5.11.7 Environmental Officer (EO): The Contractor shall provide an on-site primary and alternate EO trained

IAW Fort Rucker’s Environmental Management System (EMS), and AR 200-1 requirements. The EOs shall coordinate with Department of Public Works (DPW) Environmental Branch (ENV) to assist installation and higher headquarters environmental compliance personnel in the implementation of the Fort Rucker Environmental

Management System and compliance programs and ensure specific environmental provisions of this contract are met. The EO will also ensure that Waste Minimization is a priority for all employees. The Contractor shall designate the EOs in writing, with appointment letters using USAACE Form 2729, made available for Government review and updated within 10 days of change of personnel. The EO point of contacts are an additional duty.

1.5.11.8 On-site Personnel: The contractor shall have a minimum of one primary manager or supervisor at

Cairns, Hanchey, and Lowe Fields. The contractor shall provide additional supervisory personnel who have at least one year of experience in all phases of aircraft refueling and defueling operations for all shifts.

1.5.12 SECURITY

1.5.12.1 Favorable National Agency Check with Inquiry (NACI): Fort Rucker requires all contractor personnel working at a DOD facility to have a current favorable National Agency Check with Inquiry (NACI), in accordance with Army Directive 2014-05; at a minimum a Background Investigation shall be initiated in Joint

Personnel Adjudication System (JPAS). Contractor is responsible for performing all associated background/security investigations.

1.5.12.2 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (as prescribed in this PWS). The contractor and all associated sub- contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security Office. Contractor personnel shall comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. Should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.5.12.3 National Defense Emergencies: In the event of a National Defense Emergency affecting Fort Rucker, the KO/COR will immediately notify the Contractor. The Contractor will provide a written Contingency (COOP)

Operations Plan and submit to the Government for approval within 90 days of contract award. (CDRL 10)

1.5.12.4 Government Issued Common Access Card (CAC): For personnel requiring access to Government computer systems, Contractor shall obtain and maintain a valid CAC and be capable of operating in the approved

Government environment, (currently MS Windows/Office) Contractor CAC requests shall be submitted to the

Security Officer for Trusted Agent Sponsorship System (TASS). Following CAC card issue, Contractor personnel shall coordinate Fort Rucker computer access through the COR. The Contractor shall recover and turn-in

Government-issued CAC upon termination of employment or assignment to duties not requiring CAC.

1.5.12.5 Physical Security: Non-Capitalized Bulk fuel storage facilities, refuel/defuel vehicles, refuel equipment, and Government furnished buildings and property shall be secured in accordance with AR 190-51 and Ft

Rucker Reg 190-1. Keys to bulk fuel storage facilities refuel/defuel vehicles and equipment, and all other storage areas shall be strictly controlled in accordance with AR 190-51, and Fort Rucker Regulation 190-1. All locks to be used under this contract shall be approved in writing by the Physical Security Section, Provost Marshal Office, prior to contract start date. The contractor shall incorporate in their Standard Operating Procedures, as a separate chapter, a Physical Security Plan. Monthly key inventories will be provided to the COR. The Contractor shall provide physical security at all times for all Government property, Petroleum, Oil, and Lubricants products and equipment while in the contractor's possession. Should future mission requirements dictate semi-permanent/permanent fuel storage at Stagefields, the contractor will complete a risk assessment using DA Pamphlet 190-51 to discern the appropriate Risk Level for the physical protective and security procedural measures. This shall be incorporated into the physical security plan. (CDRL 07)

1.5.12.6 Key Control. The Contractor shall maintain key control and accountability at all times. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall report any occurrences of lost or duplicate keys/key cards to the Contracting Officer within 24 hours. Contractor is responsible for all costs associated with re-keying or replacement of any Government key, lock, or card issued to contractor personnel.

1.5.12.7 Contractor Identification: The Contractor’s personnel performing work shall conspicuously display on their person a Contractor-furnished photo identification /badge while on duty. The badge shall display, at a minimum, the employee’s full name and legal name under which the Contractor is doing business. Contractor personnel shall wear badges at all times and shall identify themselves as Contractors at meetings, emails, telephone conversations, etc. All Contractor and Subcontractor personnel shall present a clean, neat and professional appearance at all times and be easily recognized. The Contractor shall require all personnel to display a company logo on the uniform that is visible at all times, this is in addition to the badge. The design, color and style will be at the discretion of the

Contractor. Laundry and upkeep will not result in an equitable adjustment.

1.5.13 GOVERNMENT MANDATORY TRAINING

1.5.13.1 Training Records: Training records shall be kept current and information posted thereto as training occurs. Training records shall be made available to the Government on request or for any reason shall the incumbent Contractor be replaced, an employee’s training and qualifications documents or a complete copy thereof, excluding proprietary company information, will be transferred to the gaining records keeper - i.e., incoming “new” Commercial Firm/Contractor or Government Representative, “if” the employee remains with the refueling contract. This refers to all records – personnel, training, and supply.

All training documents or a complete copy thereof, excluding proprietary company information, shall, upon request, be provided without cost to an employee on termination of duties with the contractor. Training shall be fully documented within each individuals training record. The Personnel Qualification Standard

(PQS) for Aviation Fuel Operations shall be used as the core training record for all fuel personnel respectively.

1.5.13.2 IWATCH and/or TARP Training: The contractor and all associated sub-contractors shall brief all employees on the local I WATCH or TARP program (training standards provided by the requiring activity

Anti-terrorism Officer). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 120 calendar days of contract award and annually thereafter.

1.5.13.3 Required Training for Accessing Government Computers. All contractor employees and associated subcontractor employees must complete all training required to access Government computer systems/networks as directed by the COR/KO, before issuance of network access and annually thereafter.

NEC designated employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M, and AR 25-2 within 30 days of employment.

1.5.14 Safety Program: The Contractor shall establish and maintain a comprehensive safety program for the prevention of accidents involving personnel, equipment, and property and shall employ an on-site safety manager to direct this program. There shall be a Safety Manager either on site or on call during all hours of the day when refueling is taking place. The duty of being a Safety Manager may be an additional duty for multiple individuals but it must be assigned in writing and added to CDRL 09. The contractor's safety program shall be in accordance with the AR 385-10, DA Pam 385-10 DA Pam 385-40 and NAS 412 The contractor's Safety Plan shall be provided to the

COR within 60 days of contract start-up. The plan shall be mutually agreed upon between the Contractor and

Government. The Contractor shall take aggressive action when notified of serious/recurring safety problems, including removing employee(s) and/or equipment from the work area, or suspending work (including subcontractor activities) pending satisfactory resolution of said safety problems. (CDRL 09)

1.5.14.1 Safety Checks: The Contractor shall make visual safety checks of all operations under this contract and immediately correct any violations of federal, state, and local requirements. The contractor shall immediately notify the COR upon discovery of each violation and upon correction.

1.5.14.2 Accident/Incident Reporting: All fuel and personnel related accidents and incidents on Ft. Rucker (or in the Local Flying Area) involving Contractor personnel or operated equipment, for which the contractor is responsible or involved in shall be reported to the KO/COR immediately or, depending on the severity and circumstances, as soon as practical. All accidents and incidents shall be fully documented and a copy of all initial draft and final accident/incident reports forwarded to the COR by the next duty day. DA Form 285 shall be filled out, if necessary, as outlined in DA Pam 385-40. Off-Post related accidents and incidents, to include traffic violations involving Contractor operated equipment in performance of this contract, for which the Contractor or contract personnel are responsible or involved in shall be reported to the COR immediately or, depending on the severity and circumstances, as soon as practical. All accidents and incidents shall be fully documented and a copy of all initial draft and final accident/incident reports forwarded to the COR with the next duty day documents and reports. Notify the COR and Fort Rucker’s Safety Office as soon as practicable, upon determination that an OSHA

Recordable injury, as defined by 29 CFR Part 1904, occurred during the performance of work at Fort Rucker or at the base and stage air fields or traveling to or from the airfields. (CDRL 12)

PART 2

ENVIRONMENTAL MANAGEMENT

2.0 The Contractor shall comply with Federal, State, DoD, Army, and host Installation’s environmental statutes, regulations, and inspection requirements. The Contractor shall develop processes and procedures to assure compliance with the host Installation’s environmental permits that apply to the Contractor’s procedures.

2.1 Permitting: The Contractor shall ensure that any emergency electrical generators that are placed on site will be required to go through the Alabama Department of Environmental Management (ADEM) Air permitting process.

The Contractor shall submit all air permit applications to ADEM at least 10 days prior to generator installation. If

ADEM determines that a construction/operating air permit is required, the permit must be in place and ADEM must issue a Temporary Authorization to Operate (TAO) prior to operating the generator. This process could take up to 6 weeks. If ADEM determines that no construction/operating air permit is required for the generator, a letter of non-applicability would be issued likely less than a month of application submittal. Regardless of whether a construction/operating air permit is required, the generator will be required to meet certain regulatory conditions as indicated in the Ft. Rucker Title V Major Source Operating Permit. The primary requirements include but may not be limited to the following.

If the emergency electrical generators are diesel fired, the fuel must meet the requirements of the federal regulations found at CFR 40 Part 80.510(b). Operation and maintenance activities of the emergency electrical generator engines must adhere to the requirements of CFR 40, Part 63 Subpart ZZZZ and CFR 40, Part 60, Subpart JJJJ (if Natural

Gas-fired) or Subpart IIII (if Diesel fuel-fired). This includes performing maintenance at the required intervals, adhering to non-emergency operating limitations and keeping updated records of fuel usage, operating times and operating durations. All emergency electrical generator engines must contain a non-resettable hours of operation meter. Fuel usage, maintenance and operating records must be available for inspection during normal business hours and be made available to DPW-ENRD upon request for reporting as required by the Ft. Rucker Title V Major

Source Operating Permit issued by the Alabama DEM.

The preparation of the air permit application shall be the responsibility of the Contractor. DPW-ENRD will review the application package for completeness and compliance with the installations current Title V Major Source

Operating permit. The fees for air permit application(s) (If applicable) shall be the responsibility of the Contractor.

2.2 Above Ground Storage Tanks: The Contractor shall ensure that all AST’s meet the minimum requirements below. Any fuel dispensing tank not meeting the minimum requirements will not be allowed on the installation.

-ASTs are double walled. This includes the fuel tanks on generators. All ASTs must have a fill/level gauge and interstitial gauge present, including generator tanks

-All ASTs must be labeled with contents and capacity, with labels being a minimum of 6" tall. This includes generator tanks and mobile fuel trucks (MFTs).

-All ASTs 55 gallons or greater, including associated structures/piping shall be inspected monthly utilizing

USAACE Form 2711. All generators and used product require weekly inspections, also utilizing USAACE Form

2711. This form shall be submitted to DPW-ENRD by the 15th of each month.

-Individuals completing USAACE Form 2711 are required to attend DPW-ENRD's SPCC training. This is an annual requirement. The class is 2 hours.

2.2.1 Placement of AST’s: The Contractor shall coordinate the placement of ASTs DPW-ENRD. This will ensure minimal potential environmental impact (i.e. spills). This will also ensure the accurate update of Fort Rucker's Spill

Prevention Control and Countermeasure (SPCC) Plan, required due to the change of fuel capacity/operations.

2.3 Spills/Leaks: The Contractor shall provide a Site Specific Spill Plan (USAACE Form 2719) for each AST site.

(CDRL 08) The Contractor shall provide a spill kit at each AST site. In the event of a spill, the Contractor shall call

911. The Contractor shall be responsible for the cleanup of all spills up to five (5) gallons. A spill report, USAACE

Form 2718, must be submitted to DPW-ENRD within 24 hours of the spill. For more detailed information regarding spills, refer to the Installation Spill Contingency Plan (ISCP) located on Fort Rucker DPW-ENRD's website

(fortrucker-env.com). The Contractor shall never discharge water with a sheen. Prior to draining secondary containment, POL must be removed and USAACE Form 2716 must completed. A spill/leak report shall be provided to the KO/COR within 24 hours of any spill. All incidents will be reported in the weekly (CDRL 03) and monthly report (CDRL 01).

2.4 Mobile Fuel Trucks (MFT): The Contractor shall park all in the designated parking area at each airfield. This ensures any spills drain to the secondary containment catchment basin. The Contractor shall provide the appropriately sized spill kit available on each MFT and all MFT parking areas shall also have an appropriately sized spill kit available and onsite.

2.5 Hazardous/Non RCRA Waste: The Contractor shall ensure all Hazardous Waste/Non-RCRA Waste (i.e.

absorbents containing POL, contaminated fuel) must be properly containerized and labeled for turn-in. The

Contractor shall coordinate with DPW-ENRD if unsure about specific requirements for Hazardous Waste/Non-

RCRA Waste. The Contractor shall coordinate with DPW-ENRD for the turn-in of all Hazardous Waste/Non-RCRA to ensure the proper labeling and forms are utilized.

2.6 National Environmental Policy Act (NEPA): The Contractor shall provide a Record of Environmental

Consideration (USAACE Form 251). (CDRL 08)

2.7 Forms: The Contractor shall use the USAACE Environmental Forms located on Fort Rucker DPW-ENRD's website (fortrucker-env.com).

2.8 Environmental Compliance: The Contractor shall submit all Garrison required reports to the KO/COR within

7-days of the following month the data was collected. All environmental communications with the Installation, LRC and Government visitors, with the exception of emergencies including spills, must be coordinated through and include the KO/COR. The Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of AR 200-1, and any specifications within this contract to the KO/COR. The Contractor shall provide a comprehensive Environmental Protection/Response Plan that shall address all areas of environmental compliance, protection and prevention (CDRL 08)

2.8.1 Correspondence: The Contractor shall immediately notify the KO/COR of the arrival of any federal, state, and/or DoD environmental regulator or enforcement agent and/or the receipt of any correspondence from a federal or state environmental agency.

2.8.2 Nonconformance/compliance: The Contractor shall immediately report any nonconformance and/or noncompliance with applicable federal, state or local environmental laws, Army and installation environmental regulations or policies to the KO/COR. The Contractor shall take immediate corrective action when given a verbal and/or written notice of environmental noncompliance or nonconformance by the KO/COR.

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP), EQUIPMENT AND SERVICES

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

The Government will provide workspaces within the facilities designated for the contractor’s use on Ft. Rucker as listed in Attachment 1. Any facilities, equipment, components, parts, materials, supplies, furnished by the

Government to the contractor shall be returned to the Government in the condition received, allowing for normal wear and tear. The Contractor shall provide a method of tracking and managing GFP. Government personnel will determine property disposition, acquisitions, and final acceptance of deliveries of services/supplies.

3.1 Aviation Fuels: The Government will furnish all aviation fuels required in the execution of this contract.

3.2 Utilities and Telephone/Internet Service.