Amendment_02.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is as follow s:

1. Changes Section 5.16.20 of the PWS.

2. Revises Attachment 13- Most updated CBA.

3. Adds Attachment 14- Historical w orkload defueling.

4. Revises POC submission information in sections 52.212-1 & corrects proposal validity date.

5. Revises Period of Performance on CLIN 0004 & CLIN 0006.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 46

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Jan-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124G18R0007

X 9B. DATED (SEE ITEM 11)

17-Dec-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Jan-2019

CODE

MICC - FORT EUSTIS

705 WASHINGTON BLVD

FORT EUSTIS VA 23604

W911S0 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124G18R0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Jan-2019 12:00 PM to 31-Jan-2019 12:00 PM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0006

The pricing detail quantity has increased by 4.00 from 8.00 to 12.00.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0004 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 16-OCT-2019 TO

16-OCT-2020

N/A N/A

FOB: Destination

To:

15-OCT-2020

The following Delivery Schedule item for CLIN 0006 has been changed from:

To:

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit _ CDRLS 12-DEC-2018

Attachment 01 Attachment 01-Facilities

Listing

20-DEC-2018

Attachment 02 Attachment 02-GFP

Listing

20-DEC-2018

Attachment 03 Attachment 03-

Publication & Form

Listing

20-DEC-2018

Attachment 04 Attachment 04-PRS

Summary

20-DEC-2018

Attachment 05 Attachment 05-Aircraft

Listing

20-DEC-2018

Attachment 06 Attachment 6-Stagefields 04-OCT-2018

Attachment 07 Attachment 7-PRS 04-OCT-2018

Attachment 08 Attachment 8-Pricing

Spreadsheet

16-OCT-2018

Attachment 09 Attachment 9-Past

Performance

Questionnaire

18-OCT-2018

Attachment 10 Attachment 10-Wage

Determination

18-OCT-2018

Attachment 11 Attachment 11- Historical usage days stagefields

12-DEC-2018

Attachment 12 Attachment 12-Historical usage by aircraft

12-DEC-2018

Attachment 13 Attachment 13-Stagefield

Use

12-DEC-2018

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit _ CDRLS 12-DEC-2018

Attachment 01 Attachment 01-Facilities

Listing

20-DEC-2018

Attachment 02 Attachment 02-GFP

Listing

20-DEC-2018

Attachment 03 Attachment 03-

Publication & Form

Listing

20-DEC-2018

Attachment 04 Attachment 04-PRS

Summary

20-DEC-2018

Attachment 05 Attachment 05-Aircraft

Listing

20-DEC-2018

Attachment 06 Attachment 6-Stagefields 04-OCT-2018

Attachment 07 Attachment 7-PRS 04-OCT-2018

Attachment 08 Attachment 8-Pricing

Spreadsheet

16-OCT-2018

Attachment 09 Attachment 9-Past

Performance

Questionnaire

18-OCT-2018

Attachment 10 Attachment 10-Wage

Determination

18-OCT-2018

Attachment 11 Attachment 11- Historical usage days stagefields

12-DEC-2018

Attachment 12 Attachment 12-Historical usage by aircraft

12-DEC-2018

Attachment 13 Attachment 13-CBA Ft

Rucker

03-JAN-2019

Attachment 14 Attachment 14-Historical

Fuel Sales

03-JAN-2019

The following have been modified:

52.212-1 ADDENDUM INSTRUCTIONS

INSTRUCTIONS TO OFFERORS

ADDENDUM TO FAR PROVISION 52.212-1 ENTITLED “INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS”

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided. Offerors are required to submit their proposals, in four (4) separate volumes as follows:

Volume I: Factor 1 – Technical Capability

Factor 2 – Staffing and Management Approach

Volume II: Factor 3 – Past Performance

Volume III: Factor 4 – Price Proposal

Volume IV: Solicitation Compliance Documents

REQUIREMENTS FOR FORMAT OF PROPOSAL CONTENT

(1) Introduction and Purpose: This section specifies the format that offeror shall use in this RFP. The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

(2) Each attachment should contain the following items in addition to the other information required by this solicitation:

Cover: The cover should indicate the following:

Title of the Proposal

Volume Number (I, II, III, IV)

RFP Number

Name and address of offeror, Cage Code, DUNS and applicable Tax I.D. Number (TIN)

The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the Offeror’s behalf with the Government in connection with this solicitation

The names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to sign the proposal on the Offeror’s behalf

“Remit to” address, if different than mailing address

Point of Contact (with phone number and email address)

Proposal validity period for 180 days from solicitation closing

Table of Contents: The table of contents should provide sufficient detail as to allow the important elements to be easily located.

(3) Requirements for Style: Each offeror shall submit a proposal that clearly and concisely describes and defines the contractor’s response to the requirements contained in the RFP. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective proposal are not desired.

(4) Proposal Page Limitations:

Title Proposal

Quantities

Format Page Limit*

Factor 2 – Staffing and Management Approach

1 Electronic

Submission

Word or PDF 50 Pages

Volume II: Factor 3 – Past Performance 1 Electronic

Submission

Word or PDF 15 Pages

Volume III: Factor 4 – Price Proposal 1 Electronic

Submission

Word or PDF (Narrative)

Excel (Attachment 4:

Pricing Worksheet) No Limit

Volume IV: Solicitation Compliance Documents

1 Electronic

Submission

Word or PDF

No Limit

Each volume is limited to the maximum number of pages as defined in the table above. These page limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics. Graphics (including tables) in the proposal may use an alternative font with 8 point size type or larger. Each “page” is defined as one sheet, 8 ½ x

11 inches, with at least one inch margins on all sides, using a font with a point size of 10 or greater (e.g., Times New

Roman style with 10 point font). Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½ x

11 inch pages. Offerors are permitted to submit no more than one page for each of the following which will not be included in the page count: a cover sheet, list of tables, list of figures, tabs, and dividers. Tables of contents and any compliance matrices may exceed one page, which will not be included in the page count. Pages submitted in excess of the page limitations described above will not be evaluated.

Page Limit does not include covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, section dividers/tables, resumes, letters of commitment, PPQs, Consent Letters and client authorization letters if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

The Price Proposal is not page limited; however, the Price proposal is to be strictly limited to price information and completed solicitation documents as described.

* Page limits represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the proposal.

Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable Volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. It is recommended that the Offeror contact the Contracting Officer immediately/prior to solicitation closing upon identifying an area that may result in an exception. This information shall be provided in the format below.

Solicitation Exceptions

Solicitation

Document

Page/

Paragraph

Requirement

/Portion

Rationale & Impact

Applicable

Identify the requirement

Describe

PWS/SOO/ SOW, Page and or portion to which The rationale

INSTRUCTIONS/EVALUATION Paragraph exception is taken and impact of

Numbers the exception

IMPORTANT NOTES:

(1) Offerors shall respond to all requirements of the solicitation document. Offerors are cautioned not to alter the solicitation. Hand-carried offers are not authorized and will not be accepted.

(2) In the event any person who is not a bona fide employee of the offeror participated in the creation, formulation, or writing of any portion of the offer, a certificate to this effect shall be included in the offer which shall be signed by an officer of the offeror. Such certificates shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the Offeror, and the portion of the Offer in which the person participated.

(3) In order to ensure that all questions submitted by potential offerors are answered prior to the solicitation closing date, questions concerning the solicitation should be submitted via email to ALL OF THE

FOLLOWING, Mr. Woody Slate at woodrow.w.slate2.civ@mail.mil, Ms. Terri Buonfigli at terri.l.buonfigli.civ@mail.mil and Ms. Linda Whitlock at linda.d.whitlock.civ@mail.mil NO LATER

THAN 10:00 AM, Eastern Standard Time (EST), on 4 January 2019. The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

(4) Proposal are to be submitted via email; in the attachments, format and quantities as identified. All electronic files and versions of Offeror’s proposal shall be compatible with the current release of Adobe

Acrobat and Microsoft Office Suite version 2010 (Excel).

(5) Offerors simply providing general statements or paraphrasing/parroting the PWS in whole or in any part shall result in a rating of unacceptable. The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the factors defined in the

Evaluation Criteria. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements.

mailto:woodrow.w.slate2.civ@mail.mil mailto:terri.l.buonfigli.civ@mail.mil mailto:linda.d.whitlock.civ@mail.mil

Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

(6) It is the contractor’s responsibility to verify receipt of proposals prior to the closing time. Late proposals will not be accepted.

(7) Offerors are required to meet all solicitation requirements. Proposals shall clearly and convincingly demonstrate that the Offeror has a thorough understanding of the entire requirement and associated risks, has the resources necessary to meet the requirement, and a valid and practical solution for the requirement.

Statements that the offeror understands, can, or will comply with the requirements, and statements paraphrasing the requirements or parts thereof without supporting information/narrative are considered inadequate and unsatisfactory. Mere reiteration of the requirement or standard reference material is discouraged and is considered inadequate and unsatisfactory. The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems.

(8) Offerors are required to provide the names of the Key Personnel who will perform under this contract, their resumes and letters of commitment. Resumes shall clearly demonstrate that the Key Personnel satisfy or possess all applicable certifications and other qualifications required for their designated positions. Letters of Commitment shall be signed within 60 days of the due date for proposal submission.

The offeror shall provide a clear and concise description of the technical approach demonstrating an understanding of the requirements; and capabilities, experiences, and abilities to execute the described in the PWS. The Offeror’s approach shall identify / contain the following:

Acquisition of Fuel Dispensing Equipment – The Contractor shall provide a proposal that describes a detailed plan for acquiring and integrating fuel dispensing equipment. The plan will include specific details regarding type, quantity, condition, location, and capabilities of the equipment as they relate to the requirement.

Safety—The Contractor shall provide a proposal that describes the procedures to be implemented to ensure all operations are conducted in accordance with federal, state, and local safety laws, regulations, and best commercial practices. The proposal shall demonstrate knowledge and understanding of safety issues and specifically address hazards of products, lockout/tagout procedures.

Environmental -. The Contractor shall provide a proposal that describes its environmental performance requirements specifically details the approach for spill prevention, clean up, safety and waste fuel reclamation while ensuring strict compliance with all applicable base, local, state and federal environmental laws, regulations, and plans.

Operations – The Contractor shall provide a proposal that demonstrates how acquired fuel dispensing equipment will be used to support the Basefield and Stagefield requirements stated in the PWS to include paragraph 5.3, 5.4 and 5.5. The plan will include specific details regarding the accountability of fuels and their process for meeting the

PWS requirements.

Maintenance – The Contractor shall provide a proposal that demonstrates a plan for its approach for maintaining their proposed fuel dispensing equipment, Government Furnished Property (GFP) and non-capitalized bulk storage facilities. The plan will include specific details as they relate to OEM maintenance, industry standards and/or best practice.

Volume I: Factor 2 – Staffing and Management Approach

The offeror shall provide a detailed staffing and management approach, which demonstrates an understanding of the personnel requirements of the PWS as well as the ability to provide the personnel with the experience, qualifications

& certifications necessary to perform and manage all tasks described in the PWS by the contract start date. The

Offeror’s approach shall identify / contain the following:

Extent to which the Offeror and its subcontractors, teaming partners or joint venture partners shall be used to perform this requirement by task and by percentage of the costs of services performed.

Proposed organizational chart showing positions, decision authority, and what parts of the organization are responsible for managing and accomplishing each task.

Proposed plan to hire, train, and retain an adequate number of properly qualified personnel, as specified in the PWS, necessary to perform and manage the contract’s requirements. Proposed staffing

(by number of personnel, labor category and company) and any plans to cross-utilize or rely on reach-back, part-time or temporary personnel during contract performance.

Volume II: Factor 3 – Past Performance

The Government will perform a Confidence Assessment of the Offeror’s past performance to arrive at a confidence rating. The Confidence Assessment represents the evaluation of an Offeror’s past work record to assess the

Government’s confidence in the Offeror’s probability of successfully performing as proposed. The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror’s recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in the addendum to FAR Provision entitled “52.212-2 Evaluation-Commercial

Items”.

Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform a significant portion (25%) of the proposed effort based on the total proposed price.

The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information.

For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror’s performance.

The offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror SHALL NOT go back any farther than 3 years for the submitted data from the issuance date of this solicitation. The past performance data shall document a successful history of past contract performance.

The offeror shall submit a Past Performance Volume containing the following:

Table of Contents

Summary Page: describe the role of the offeror, and of each subcontractor, teaming partner, and

/or joint venture partner that will perform a significant portion of this requirement.

Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information.

Client Authorization Letters for each identified effort for a commercial customer authorizing release to the Government of requested information on the offeror’s performance.

Organization Structure Change History— Organizational Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes within the past three years in the organization of your company and of your proposed partners that will perform a significant portion of this requirement. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror(s), your “roadmap” should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

Specific Relevant Contracts Format – Sheets in accordance with Attachment 9. The offeror shall provide documentation outlining the offeror’s, and the proposed partners’ that will perform over a significant portion of this requirement, past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, and complexity to the services being procured under this Solicitation. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Past Performance Questionnaire – See Attachment 9, Past Performance Questionnaire. For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. These questionnaires shall be returned directly to the

Contracting Officer and Contract Specialists, Ms. Linda Whitlock, Mr. Woody Slate and Ms. Terri

Buonfigli, electronically at linda.d.whitlock.civ@mail.mil, woodrow.w.slate2.civ@mail.mil and terri.l.buonfigli.civ@mail.mil. Any questionnaires not returned directly to specified points of contacts will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. If any negative past performance information is received that the Offeror has not previously had an opportunity to address, the contractor will be given an opportunity to provide rebuttal. Three (3) Questionnaires must be received prior to the date and time established for the RFP closing. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

Volume III: Price Proposal

This volume shall include documentation described below:

mailto:linda.d.whitlock.civ@mail.mil mailto:woodrow.w.slate2.civ@mail.mil mailto:terri.l.buonfigli.civ@mail.mil

The Offeror is required to submit a price narrative (Word or PDF format) and complete pricing spreadsheet

(Attachment 8, Pricing Worksheet in Excel format). The narrative should explain the details of its price proposal to include all supplemental information to support the proposed price i.e. labor mix and level of effort (LOE) by labor category, fully burdened hourly labor rates, Additionally, the offeror shall provide the overtime rate for each labor category.

Attachment 8 contains a Proposal Summation tab with a breakdown of fully burdened labor rates and equipment pricing for all performance periods. Separate pricing information shall be submitted for each year of the services & equipment, as well as a total summary for all years of service. It is anticipated that all contracts awarded will be based on adequate price competition. If after receipt of proposals, the

Contracting Officer determines that adequate price competition does not exist in accordance with FAR

15.403-1(b), the offeror shall provide data other that certified cost/pricing data as requested by the

Contracting Officer.

The fully burdened labor rates proposed for each year cannot be adjusted except for instances where the labor categories are subject to the Service Contract Labor Standards and a revision is permitted under the provisions of FAR Clause 52.222-43 -- Fair Labor Standards Act and Service Contract Labor Standards --

Price Adjustment (Multiple Year and Option Contracts). Therefore, Offerors are cautioned to include inflation where warranted. Should a contract be issued to an Offeror, the proposed rates provided will become part of the contract (considered to be binding) and be the maximum rate allowable (ceiling rate) for that labor category.

Offeror will determine, in Attachment 8, Pricing Worksheet, to price or not separately-price the eCMRA requirement. CLINs 0006, 1005, 2005, 3005, 4005, 5005, and 6005 shall be the CLINs under which the

Contractor shall bill for all costs associated with the eCMRA requirement. If priced, amount provided shall be a FFP amount.

For the purpose of preparing a price proposal, the contractor shall assume that the basic period of performance will be one (1) 4-month phase-in period, one (1) 8-month base period, and six (6) 12-month option periods.

The completion and submission of the above items will constitute an offeror and will indicate the offeror’s unconditional assent to the terms and conditions of this RFP and any attachments and/or exhibits hereto.

All price and price supporting information shall be contained in the price offer. No price or pricing information shall be included in any other volume including cover letters. Offerors are responsible for submitting sufficient information to enable the Government to fully evaluate their price proposal.

Volume IV: Solicitation Compliance Documents:

This volume shall include documentation described below:

A complete and signed SF1449 (Solicitation/Contract/Order for Commercial items) and executed copy of Amendments, if applicable, completed by the Offeror;

Unless completed in SAM, RFP Section “Representations, Certifications and Other Statements of

Offerors” completed by the Offeror in accordance with FAR 52.204-8 and DFARS 252.204-7007

Alt. A.

52.212-2 ADDENDUM EVALUATION

ADDENDUM TO FAR PROVISION 52.212-2 ENTITLED “EVALUATION – COMMERCIAL ITEMS”

This is a best value subjective tradeoff source selection. The Government intends to award one Firm Fixed Price contract as a result of this solicitation in accordance with Federal Acquisition Regulation (FAR) Part 15.3 Source

Selection, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and Army

Federal Acquisition Regulation Supplement (AFARS). Award will be made to that offeror whose proposal conforms to the solicitation requirements, and is most advantageous to the Government under the selection criteria set forth in the solicitation.

The Government intends to award a FFP contract to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors in the solicitation by utilizing the trade-off process. The Offeror’s proposal shall be in the form prescribed by, and shall contain a response to each of the areas identified in, solicitation provision FAR 52.212-1 entitled “Instructions to Offerors-Commercial Items” and its Addendum.

As set forth in FAR 52.215-1(f)(4), the Government intends to evaluate proposals and award a contract based on initial proposals. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a technical, past performance, and price standpoint. The Government reserves the right to award a firm fixed price contract to other than the lowest priced offeror; award a firm fixed priced contract without discussions; or award a firm fixed priced contract after discussions, whichever is in the best interest of the Government.

The Evaluation Criteria consists of evaluation factors. Proposals will be evaluated using four (4) evaluation factors:

Factor 1 – Technical Capability

Factor 2 – Staffing and Management Approach

Factor 3 – Past Performance

Factor 4 – Price

Relative Importance of Factors.

The relative importance of each factor is as follows:

Factor 1 (Technical Capability) and Factor 2 (Staffing and Management Approach) are of equal importance and are more importance that all other non-price factors (Factor 3 – Past Performance). In accordance with FAR

15.304(e)(2), all non-priced factors combined are significantly more important than Factor 4 (Price).

Although price is the least important evaluation factor, it has the potential to become more significant during the evaluation process. The degree of importance of price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based. The importance of price will also increase when a proposal's price is so significantly high as to diminish the value to the Government that might be gained under the other aspects of the offer. If, at any stage of the evaluation, all offerors are determined to have submitted equal, or virtually equal, non-price proposals, price could become the factor in determining which offerors shall receive the award.

The establishment of a competitive range is not anticipated. Accordingly, each offeror should submit its most favorable terms from a price and non-price standpoint. However, the Government reserves the right to establish a competitive range and conduct discussions if later determined by the PCO to be necessary. All proposals will be reviewed for timeliness. If the proposal is received after the closing date and does not meet the criteria for “late submissions” in the solicitation, the proposal will not be opened. Timely proposals will be reviewed for compliance to the solicitation. If the proposal is not compliant to the solicitation, it will not be evaluated and the offeror will be notified that the proposal is non-responsive.

The Government is looking for innovative ideas in providing efficient practices to perform the Refueling and

Defueling services as consistent with the PWS. A proposal that demonstrates improved processes/procedures/plans that ensure the best possible usage of refueling and defueling equipment and manpower for the life of the contract, may be more advantageous to the Government than a proposal that just meets the minimum needs. Examples of possible innovations the Government may consider. This list is not all-inclusive as offerors are encouraged to propose innovative ideas that will be of benefit to the Government. The possible examples of innovations are as follows:

Approach that reduce the number of fuel trucks on the road

Approach in spill clean up, waste fuel reclamation or FOD clean up and care

Equipment purchased in the performance of this contract that would be transferred to the government in good working order at the end of the full period of performance.

Hot Refueling of aircraft simultaneously at the Stagefields above the requirement.

Reduction in time to begin movement on defuel and/or correct a missed refuel

Providing fireguards for hot refuel at stagefields beyond the PWS requirement for AH-64 Hot refuel fireguards

Proposal of a fully automated point of sale system for improved fuel accountability.

Volume I: Factor 1 – Technical Capability The offeror’s technical capability will be evaluated as to whether it provides a clear and concise description of the demonstrating the offeror’s understanding of the overall fuel/refuel requirements, capabilities and experiences outlined in the PWS to include the following:

Acquisition of Fuel Dispensing Equipment – The Contractor shall provide a proposal that describes a detailed plan for acquiring and integrating fuel dispensing equipment. The plan will include specific details regarding type, quantity, condition, location, and capabilities of the equipment as they relate to the requirement.

Safety—Whether the proposal describes the procedures to be implemented to ensure all operations are conducted in accordance with federal, state, and local safety laws, regulations, and best commercial practices. The proposal shall demonstrate knowledge and understanding of safety issues and specifically address hazards of products, lockout/tagout procedures.

Environmental -. Whether the proposed environmental performance requirements specifically details the approach for spill prevention, clean up, safety and waste fuel reclamation while ensuring strict compliance with all applicable base, local, state and federal environmental laws, regulations, and plans.

Operations – The Contractor shall provide a proposal that demonstrates how acquired fuel dispensing equipment will be used to support the Basefield and Stagefield requirements stated in the PWS to include paragraph 5.3, 5.4 and 5.5. The plan will include specific details regarding the accountability of fuels and their process for meeting the

PWS requirements.

Maintenance – The Contractor shall provide a proposal that demonstrates a plan for its approach for maintaining their proposed fuel dispensing equipment, Government Furnished Property (GFP) and non-capitalized bulk storage facilities. The plan will include specific details as they relate to OEM maintenance, industry standards and/or best practice.

Volume I: Factor 2 – Staffing and Management Approach

The offeror’s staffing and management approach will be evaluated on whether it demonstrates the offeror’s understanding of the personnel requirements of the PWS as well as the ability to provide the personnel with the experience, qualifications, & certifications necessary to perform and manage all tasks described in the PWS by the contract start date. Also, the Offeror’s approach will be evaluated whether it demonstrates their understanding of the following:

Extent to which the Offeror and its subcontractors, teaming partners or joint venture partners shall be used to perform this requirement by task and by percentage of the costs of services performed.

Proposed organizational chart showing positions, decision authority, and what parts of the organization are responsible for managing and accomplishing each task.

Proposed plan to hire, train, and retain an adequate number of properly qualified personnel, as specified in the PWS, necessary to perform and manage the contract’s requirements. Proposed staffing

(by number of personnel, labor category and company) and any plans to cross-utilize or rely on reach-back, part-time or temporary personnel during contract performance.

Provide the names of the Key Personnel who will perform under this contract, their resumes and letters of commitment. Resumes shall clearly demonstrate that the Key Personnel satisfy or possess all applicable certifications and other qualifications required for their designated positions. Letters of

Commitment shall be signed within 60 days of the due date for proposal submission.

A combined Technical/Risk Rating will be utilized in the evaluation of the technical factor and sub-factors. The combined technical/risk rating includes consideration of risk in conjunction with the strengths, weaknesses, and deficiencies in determining technical ratings. Combined technical/risk evaluations will utilize the combined technical/risk ratings listed in Table 1 – Combined Technical/Risk Ratings Table below. Risk descriptions are displayed in Table 2 below:

Table 1 – Combined Technical/Risk Ratings Table

Technical Rating Description

Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Unacceptable

Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is un-awardable.

Definitions:

Strength is an aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance.

Significant Weakness in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Risk, as it pertains to source selection, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the technical factor or sub-factor may involve risk of disruption of schedule, degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Table 2 - Technical Risk Rating Method

Adjectival Rating Description

Low

Proposal may contain weakness(es) which have little potential to cause disruption of schedule, increased cost or degradation of performance. Normal contractor effort and normal Government monitoring will likely be able to overcome any difficulties.

Moderate

Proposal contains a significant weakness or combination of weaknesses which may potentially cause disruption of schedule, increased cost or degradation of performance. Special contractor emphasis and close Government monitoring will likely be able to overcome difficulties.

High

Proposal contains a significant weakness or combination of weaknesses which is likely to cause significant disruption of schedule, increased cost or degradation of performance. Is unlikely to overcome any difficulties, even with special contractor emphasis and close Government monitoring.

Unacceptable Proposal contains a material failure or a combination of significant weaknesses that increases the risk of unsuccessful performance to an unacceptable level.

NOTE: Offeror’s proposals must be rated “Acceptable” or better to be eligible for award.

Evaluation of Factor 3: Past Performance

Past Performance evaluation will assess the relative risks associated with an Offeror’s likelihood of success in performing the solicitation’s requirements as indicated by that Offeror’s record of past performance. The evaluation will focus on the past performance of the Offeror (to include that of any joint venture partner or subcontractor that will perform major or critical aspects of the requirement), how the proposal describes that past performance so to demonstrate the depth and breadth necessary to satisfactorily perform the requirement, and how the overall experience proposed by the Offeror mitigates risk and enhances the likelihood of successful performance.

Performance risk is assessed at the factor level after evaluating aspects of the Offeror’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. In each case, the prime contractor and proposed subcontractors that will perform major or critical aspects of the requirement will be assessed individually and the results will then be assessed in their totality to derive the Offeror’s Past Performance

Rating. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data obtained from other sources. Past Performance areas of evaluation (not all inclusive):

(a) Each Offeror will receive a performance confidence assessment rating based on the Offeror’s recent Past

Performance, focusing on performance that is relevant to the contract requirements. There are two aspects to the past performance evaluation. The first is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection.

(b) Recency: To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(c) Relevance: To be relevant, the effort must be similar in nature of work andsize.. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature andsize, to the services/products being procured under this solicitation.

(1) There are four levels of relevancy as shown in Table 3. With respect to relevancy, more relevant past performance is a stronger predictor of future success and will have more influence on the past performance confidence assessment than past performance of lesser relevance.

(2) A relevancy determination of the offeror’s (including joint venture partner(s) and major and critical subcontractor(s)) past performance will be made. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort, being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. The past performance information provided in the proposal and obtained from other sources will be used to establish the degree of relevancy of past performance as stated in Table 3. Offerors without a record of relevant past performance will not be evaluated favorably or unfavorably on past performance and will receive a "Neutral

Confidence" rating.

(3) Past performance information may be provided by the offeror, as solicited.

(4) Past performance information may be obtained from questionnaires tailored to the circumstances of the acquisition.

(5) Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal

Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting

System (eSRS), or other databases; interviews with Program Managers, Contracting Officers, and Fee

Determining Officials; and the Defense Contract Management Agency.

Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors. Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the

Government.

All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received.Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance. However, the proposal of an offeror with no relevant past performance history, while not rated favorably or unfavorably for past performance, may not represent the most advantageous proposal to the Government. In this instance, the offeror will receive a rating of “Neutral Confidence” in the past performance sub-factor.

The Government will evaluate the past performance references of Offerors and their subcontractors, teaming partners and joint venture partners, individually and in the aggregate, when assessing relevance and assigning a confidence assessment rating. Past Performance references must be rated “somewhat relevant” to be aggregated.

The Past Performance Relevancy Ratings are listed in Table 3 – Past Performance Relevancy Rating Table below:

Table 3 – Past Performance Relevancy Ratings Table

Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort this solicitation requires.

Past Performance Quality

The third aspect of the past performance evaluation is to establish the overall quality of the offeror’s past performance. The Government will review all past performance information collected and determine the quality of the offeror’s performance, including general trends and usefulness of the information, and will incorporate this into the performance confidence assessment.

In order to determine the quality of performance, the Government may utilize existing data sources, including the

Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System

(CPARS), the Federal Awardee Performance and Integrity Information System (FAPIIS), the Electronic Subcontract

Reporting System (eSRS), or other databases; communication with points of contact in the offeror’s customer’s organization, which could include private sector requirements and contracts personnel, Administrative Contracting

Officers, Defense Contract Management Agency (DCMA) personnel, Procuring Contracting Officers, Contracting

Officer’s Representatives, and other Government activity requirements personnel. The Government may verify past performance information. The Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires, telephone interviews, and existing data sources. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government. This information will be used for the evaluation of past performance.

Past Performance Confidence Assessment

The overall assigned rating for Past Performance will be the Past Performance Confidence Assessment rating. The assignment of this rating will be based on the quality of the relevant past performance and will also consider the recency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance. The quality of performance under a past performance reference that has no relevance to the instant requirement will not be considered in the overall assessment of Past Performance Confidence. This evaluation and rating is separate and distinct from the Contracting Officer’s responsibility determination.