W91248-18-R-0001_003_18NOV18.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The prupose of this admendment is to:

Answ er industry questions

Add technical exhibits

Update PWS Annexs A and E

Edit CLINS

Changes highlighted

1. CONTRACT ID CODE PAGE OF PAGES

1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91248-18-R-0001

X 9B. DATED (SEE ITEM 11)

23-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

U0003

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

19-Nov-2018

CODE

MICC CENTER - FORT BRAGG

MICC - FORT BRAGG

2175 REILLY ROAD STOP A

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91248-18-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

SUBCLIN 0005AA

The CLIN extended description has changed from:

Contractor shall provide curbside collection and transportation of installation bulky waste and white goods (bulky items such as refrigerators that contain refrigerants) to the convenience centers and landfills IAW PWS 5.5. Estimate eight (8) services each month.

To:

Contractor shall provide curbside collection and transportation of installation bulky waste and white goods (bulky items such as refrigerators that contain refrigerants) to the convenience centers and landfills IAW PWS Annex A 5.5. Estimate eight (8) services each month.

The pricing detail quantity has decreased by 48.00 from 96.00 to 48.00.

SUBCLIN 0005AB

The pricing detail quantity has decreased by 12.00 from 24.00 to 12.00.

CLIN 0006

Contractor shall be responsible for transporting non-hazardous solid waste and recyclables except batteries and Household Hazardous Waste (HHW) collected at the CC to designated landfills IAW PWS Annex A 8..8.1. The Contractor shall be responsible for all Service and

Tipping fees associated with waste disposal.

Tipping fees associated with waste disposal. Do Not Add a cost. This will be a pass through cost to the government.

CLIN 0009

This CLIN has been renumbered to CLIN 0010.

The pricing detail quantity has decreased by 1.00 from 1.00 to 0.00.

CLIN 0010

This CLIN has been renumbered to CLIN 0011.

CLIN 1006

landfills IAW PWS Annex A 8..8.1. The Contractor shall be responsible for all Service and

Tipping fees associated with waste disposal. Do Not Add a cost. This will be a pass through cost

CLIN 1009

This CLIN has been renumbered to CLIN 1010.

SUBCLIN 2003AC

The pricing detail quantity has decreased by 12.00 from 12.00 to 0.00.

CLIN 2006

landfills IAW PWS Annex A 8..8.1. The Contractor shall be responsible for all Service and

Tipping fees associated with waste disposal. Do Not Add a cost. This will be a pass through cost

CLIN 2009

This CLIN has been renumbered to CLIN 2010.

CLIN 3006

landfills IAW PWS Annex A 8..8.1. The Contractor shall be responsible for all Service and

Tipping fees associated with waste disposal. Do Not Add a cost. This will be a pass through cost

CLIN 3009

This CLIN has been renumbered to CLIN 3010.

CLIN 4006

landfills IAW PWS Annex A 8..8.1. The Contractor shall be responsible for all Service and

Tipping fees associated with waste disposal. Do Not Add a cost. This will be a pass through cost

CLIN 4009

This CLIN has been renumbered to CLIN 4010.

CLIN 0009 is added as follows:

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Special Events and Extra Containers

FFP

IAW PWS Annex A 8.3.1. Extra containers

NET AMT

SUBCLIN 0009AA is added as follows:

0009AA Each 8 CY Cardboard

FFP

8 CY Cardboard

FOB: Destination

SUBCLIN 0009AB is added as follows:

0009AB Each 96 Gallon - Mixed Paper

FFP

96 Gallon - Mixed Paper

SUBCLIN 0009AC is added as follows:

0009AC Each 8 Cubic Yard - Refuse

FFP

8 Cubic Yard - Refuse

SUBCLIN 0009AD is added as follows:

0009AD Each 96 Gallon - Refuse

FFP

96 Gallon - Refuse

SUBCLIN 0009AE is added as follows:

0009AE Each 10 Yard - Open Top

FFP

10 Yard - Open Top

SUBCLIN 0009AF is added as follows:

0009AF Each 20 Yard - Open Top

FFP

20 Yard - Open Top

SUBCLIN 0009AG is added as follows:

0009AG Each 30 Yard - Open Top

FFP

30 Yard - Open Top

SUBCLIN 0009AH is added as follows:

0009AH Each 32 Yard w Compactor

FFP

32 Yard w Compactor

SUBCLIN 0009AJ is added as follows:

0009AJ Each 32 Yard - Open Top

FFP

32 Yard - Open Top

SUBCLIN 1003AG is added as follows:

1003AG Each OPTION Additional Large Container Services

FFP

IAW PWS Annex A 8.3, additional services may be required.

PSC CD: V112

CLIN 1009 is added as follows:

OPTION Special Events and Extra Containers

FFP

IAW PWS Annex A 8.3.1. Extra containers

SUBCLIN 1009AA is added as follows:

1009AA Each OPTION 8 CY Cardboard

FFP

8 CY Cardboard

SUBCLIN 1009AB is added as follows:

1009AB Each OPTION 96 Gallon - Mixed Paper

FFP

96 Gallon - Mixed Paper

SUBCLIN 1009AC is added as follows:

1009AC Each OPTION 8 Cubic Yard - Refuse

FFP

8 Cubic Yard - Refuse

SUBCLIN 1009AD is added as follows:

1009AD Each OPTION 96 Gallon - Refuse

FFP

96 Gallon - Refuse

SUBCLIN 1009AE is added as follows:

1009AE Each OPTION 10 Yard - Open Top

FFP

10 Yard - Open Top

SUBCLIN 1009AF is added as follows:

1009AF Each OPTION 20 Yard - Open Top

FFP

20 Yard - Open Top

SUBCLIN 1009AG is added as follows:

1009AG Each OPTION 30 Yard - Open Top

FFP

30 Yard - Open Top

SUBCLIN 1009AH is added as follows:

1009AH Each OPTION 32 Yard w Compactor

FFP

32 Yard w Compactor

SUBCLIN 1009AJ is added as follows:

1009AJ Each OPTION 32 Yard - Open Top

FFP

32 Yard - Open Top

SUBCLIN 2003AG is added as follows:

2003AG Each OPTION Additional Large Container Services

FFP

IAW PWS Annex A 8.3, additional services may be required.

SUBCLIN 3003AG is added as follows:

3003AG Each OPTION Additional Large Container Services

FFP

IAW PWS Annex A 8.3, additional services may be required.

SUBCLIN 4003AG is added as follows:

4003AG Each OPTION Additional Large Container Services

FFP

IAW PWS Annex A 8.3, additional services may be required.

SECTION E - INSPECTION AND ACCEPTANCE

The following Acceptance/Inspection Schedule was added for CLIN 0009:

INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

N/A N/A N/A N/A

The following Acceptance/Inspection Schedule was added for SUBCLIN 0009AA:

N/A N/A N/A Government

The following Acceptance/Inspection Schedule was added for SUBCLIN 0009AB:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0009AC:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0009AD:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0009AE:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0009AF:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0009AG:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0009AH:

The following Acceptance/Inspection Schedule was added for SUBCLIN 0009AJ:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1003AG:

Destination Government Destination Government

The following Acceptance/Inspection Schedule was added for CLIN 1009:

N/A N/A N/A N/A

The following Acceptance/Inspection Schedule was added for SUBCLIN 1009AA:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1009AB:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1009AC:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1009AD:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1009AE:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1009AF:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1009AG:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1009AH:

The following Acceptance/Inspection Schedule was added for SUBCLIN 1009AJ:

The following Acceptance/Inspection Schedule was added for SUBCLIN 2003AG:

The following Acceptance/Inspection Schedule was added for SUBCLIN 3003AG:

The following Acceptance/Inspection Schedule was added for SUBCLIN 4003AG:

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for SUBCLIN 0005AA has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 01-APR-2018 TO

30-SEP-2019

N/A N/A

POP 01-APR-2018 TO

The following Delivery Schedule item for SUBCLIN 0005AB has been changed from:

POP 01-APR-2019 TO

The following Delivery Schedule for CLIN 0009 has been deleted:

The following Delivery Schedule Item has been deleted from CLIN 0010:

POP 22-MAR-2019 TO

31-MAR-2019

The following Delivery Schedule for CLIN 0011 has been added:

POP 22-MAR-2019 TO

31-MAR-2019

The following Delivery Schedule for CLIN 1009 has been deleted:

POP 01-OCT-2019 TO

30-SEP-2020

The following Delivery Schedule for CLIN 1010 has been added:

POP 01-OCT-2019 TO

30-SEP-2020

The following Delivery Schedule for CLIN 2010 has been added:

POP 01-OCT-2020 TO

30-SEP-2021

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

TECHNICAL EXHIBITS ATTACHMENTS

TECHNICAL EXHIBIT LISTING

Technical Exhibit 1 Deliverable Schedule

Technical Exhibit 2 Refuse and Recycle Container Site Locations

Technical Exhibit 3 Government Furnished Property Location Map

Technical Exhibit 4 Map of Fort Campbell

Technical Exhibit 5 Estimated Workload Data

Technical Exhibit 6 Special Events

Technical Exhibit 7 Monthly Recycle Report

Technical Exhibit 8 SOP for Convenience Center

Technical Exhibit 9 Historical Workload Data

Technical Exhibit 10 Large Dumpsters – Containers

Attachment 1 PWS Annex A

Attachment 2 PWS Annex E

Attachment 3 Wage Determination No. 2015-4675. Date 07-24-2018

Attachment 4 Pricing Sheet

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

INDUSTRY QUESTIONS

# Question Answer

1 We request that the question due date be extended until at least after the site visit.

Questions deadline shall be extended to after site visit.

See RFP Amendment #2

2 RFP Page 93 h. Indexing states “…Tab indexing shall be used to identify sections.” Can the Government please remove this requirement given that the proposal is to be submitted via electronic means?

For electronic proposals, tabbing is not required. RFP shall be amended to reflect this.

3 RFP Page 92 titles Volume I “RFP Documents.”. RFP

Page 93 titles Volume I “General”. Can the Government please identify what the correct title is for Volume I?

IAW Addendum to FAR 52.212-1 - 4. Proposal

Content Volume 1 shall be titled "General"

4 RFP Page 93 4. A. Volume I – General Tab C states

“Section B shall be submitted fully complete and error free. It shall contain the offeror’s prices for the established Contract Line Item Numbers (CLINs).” RFP

Page 95 Volume III – Price Tab C states “The pricing schedule shall be submitted fully complete and error free. It shall contain the offeror’s prices for the established Contract Line Item Numbers (CLINs) which shall include…” Does the Government want the completed CLINs included in BOTH Volume I and

Volume III?

Yes

5 RFP Page 94 Volume II – Technical Tab C states “List of Tables and Drawings and/or Cross Reference Matrix

(if applicable). Offeror’s could make an argument either way for the applicability of a cross reference matrix.

Would the Government like offerors to include one?

It shall be the offeror's choice on how they plan to illustrate how they intend to complete all required PWS tasks.

6 RFP Page 95 Volume III – Price Tab C ii states “ii. The

Offeror shall add CLINs for each period of performance and provide a total price at the bottom of the Pricing

Schedule for all CLINs.” Please verify that you want offerors to add their own CLINs to each Period of

Performance.

Offeror shall only fill in the given CLIN amounts for each period of performance as illustrated in Section B and the Pricing Sheet.

7 Would the Government like offerors add the above identified CLINs to RFP Section B?

Yes

8 In the past year, there has been a firm to submit an unusually high amount of low, unrealistic price offers on Refuse and Recycling/ISWM contracts, some as much as 20-40% lower than the IGCE and/or the 2nd contractor in line. Please elaborate on the Army’s evaluation criteria for the RFP in the even that a firm bids this low, and in what scenario would a low, unrealistic bid be thrown out. Would the Government please add a price realism clause to the contract?

All submitted proposals shall be evaluated for

Technical Acceptability and Price Reasonableness.

Prices with low, unrealistically low amounts are usually dismissed as Technically Unacceptabile.

9 RFP Page 95 Volume III – Price Tab C is titled

“Contract Pricing Schedule & Pricing Narrative”. There is no guidance regarding the content of the narrative.

Can the Government please identify if there is specific information they would like included in the pricing narrative?

Contractor is to provide what is requested IAW RFP

Page 95 Volume III – Price Tab C :Contract Pricing

Schedule & Pricing Narrative: i: The Offeror shall separately price CLINs. For the purpose of price evaluation, the Offeror shall include a Pricing Matrix in contractor-own format, by contract period that details the calculation of its proposed daily fixed prices for the Phase-in period of 10 days and proposed monthly fixed prices for Base Period, and subsequent option periods.

10 PWS 4.2 states that the Quality Control Plan is due within 30 days of contract award, however 6.0

Deliverables Item 1 states 3 months, can the

Government please deconflict?

Amended RFP to resolve this disconnect. QCP is due within 30 days of contract award, subsequent changes must be submitted and approved for written approval by KO five(5) working days prior to implementation.

11 PWS 8.6.9 states that the Health and Safety Program is due within 30 days of contract award, however 6.0

Deliverables Item 3states 10 days, can the Government please deconflict?

Amended RFP to resolve this disconnect. Both are due within 30 days after contract award

12 PWS 8.7.2 states that the Waste/Recycle Collection

Report must be provided quarterly, however 6.0

Deliverables Item 14 states monthly, can the

Government please deconflict?

Amended RFP to resolve disconnect. IAW Annex A

PWS 8.7.2. "The specific reporting elements will be mutually determined by the COR and Contractor during the Contract’s phase-in period and adjusted as necessary throughout the contract."

13 PWS 8.1.7 states that the Container Cleaning Frequency must be conducted quarterly, however 6.0 Deliverables

Item 17 states monthly, can the Government please deconflict?

Amended RFP to resolved disconnect. Annex A PWS

8.1.7. containers shall be cleaned on quarterly basis. A recycling container cleaning schedule shall be submitted to the COR for approval during Phase-in".

Deliverable Schedule 17: List of Containers cleaning/sanitizing monthly should detail the containers scheduled for cleaning / sanitizing that month.

14 RFP Page 92 states that Volume III format should be

MS Word 2013 or earlier compatibility or Adobe PDF.

Is it acceptable to provide the Pricing Matrix identified in RFP Page 95 (C. Volume III – Price, Tab C i) in

Excel format?

Yes

15 Attachment 1 Annex A. Paragraph 2.1.6 subparagraphs appear to be mislabeled as 2.1.7.1 and 2.1.7.1 instead of

2.1.6.1 and 2.1.6.2. Would the government please adjust the numbering?

Updated.

16 Attachment 1 Annex A. 6.0 Deliverables table does not have a number 12. Is 12 intentionally left out or is something missing? Would the government please add the requirement or adjust the numbering?

Updated.

17 Attachment 1 Annex A 7.0 Related Documents.

Contains two paragraphs 7.1 and is missing paragraph

7.2. Would the government please adjust the

numbering?

Updated.

18 Attachment 1 Annex A paragraph number 7.1.1.39. is missing. Was this mis-numbered or is there a missing requirement? Would the government please add the requirement or adjust the numbering?

Updated.

19 Technical Exhibit 2 does not list any Compactors or

Roll Off cans. Could the government please provide information on how many 32yd. compactors are needed? How many 10yd, 20yd, & 30yd open top roll off cans are needed for this contract as provided by the contractor? What is the frequency these compactors are dumped?

Refer to Technical Exhibt 9

20 Will the government consider a phase-in period longer than 10 days? Ten days is not enough time to procure and outfit 900 new containers.

Historical follow-on requirements have not been an issue with a 10 day phase in. The current contract only offers a 10 day Phase-in.

21 What annex is the guiding document? Annex A and

Annex E? What if they contradict each other as they do in Annex A-7.5.4 8 YD containers need…polyethylene lids vs Annex E-2.3.1 containers need metal lids (please confirm type of lid needed). This is very confusing to have to standalone documents that somewhat mirror each other but contradict. Strongly consider the

Government condenses the two documents and provide one document or remove one.

The Annex A and Annex E are the requirements of

IMCOM Readiness. The descrepency will be corrected to metal lids on 8 cubic yard cardboard and refuse.

Annex E 2.4.7. and Annex A

22 Annex A 2.1.2.1 Please consider making the phase in 30 days or longer. Since the 8 yd refuse containers now need to be standup with doors, the incumbent himself would be hard pressed to change out all 527+ 8 Yd refuse containers in 10 days. This is an unrealistic timeline for a Base of this size.

Refer to question 20

23 Annex A 7.5.1.1 Please confirm rear loader needs scales, as the incumbent is currently only scanning the

95 GAL containers and not weighing the containers. If they do need scale, what type of scales are needed.

IAW Annex A PWS 7.5.1.1 On-Board Weighing

System (OBWS) / Recording Responsibilities:

Contractor shall be responsible for providing vehicles

(front, side and rear loading) used in the collection of refuse and recyclable materials. Each vehicle shall have an on-board weighing system capable of generating a weekly report listing each container, date and time of collection, weight (gross, tare & net) and location of disposal and is acceptable for commercial use.

24 Annex A 7.5.1.1 Why are the scales needed on FEL containers? Please consider removing as this is expensive, time consuming, and a massive pain in the neck and 10 out of 10 times the Government doesn't even use the data that it receives.

Front end loader are required to have on-board scales.

25 Annex 8.15 If items are found from Base housing that have been illegally placed or a command that refuses to use the FEL/RO containers provided to them appropriately, and the contractor alerts the

Government/COR multiple times, at what point will the

Govt step in and relieve the contractor of the obligation of collecting items at no charge? Also, we disagree with the comment that "the contractors level of efficiency for this item is largely dependent on the effectiveness of the contractors refuse collection system." Consider removing, as this is more of a communication effort between COR and Contractor, the COR making sure the commands and base housing understand the correct protocol, and not all on the contractor. If the two do not work together to get to the crux of the problem then these items will continue being placed and dumped incorrectly.

There is no Annex 8.15. However, base housing maintains their own refuse and recycling contract.

26 Annex 8.1.9.1 15% of the PWS is a large increase to not be able to charge additional monies to cover. Consider revising.

PWS will remain as is.

27 Annex 8.1.9.1 Please confirm that this paragraph does not apply to newly added buildings. As the paragraph states 15% increase from "#/size of containers at any collection point". In other words, the 15% only applies to what is on the PWS day 1 of the contract, and any new buildings can be added via modification to the contract with a monetary increase.

Not a question. However, 15% + or - number of containers of all sizes. There were no instances of exercising this requirement during the current contract.

28 Annex A 8.8.1.3/Appendix E 2.3.1 What if recyclable items that are required by the Government to be collected no longer hold rebate value and the contractor must pay to recycle. Will the Government reimburse the contractor for these fees? If so by what payment vehicle?

Refer to Annex A PWS 8.8.2

29 Annex 7.5.4 Please provide exact specs for the OCC 8

YD containers so all bidders are on the same page.

Updated.

30 TE 2. Please reformat the .pdf so that the days of the week are side by side the container location. The current format has 29 pages at the end of days of the week and it is impossible to match them up accordingly.

Updated.

31 TE 3. Who services the used cooking oil container at the

Recycling CC?

A separate contract is in place for all cooking oil.

32 TE 6. How many containers and of what size and frequency are needed for each respective Special event?

This is extremely important because if it is an excessive amount of containers this needs to be bid accordingly and not found out after the fact.

Refer to Annex A PWS 8.3.3. and TE 6. Added a

Pricing List for additional containers.

33 TE 8/Appendix A 2.1.3.2 Please confirm Recycling CC is only open M-Sa in the new contract, as current contractor works M-Sunday.

PWS and TE 8 shall be corrected to show, Open on

Sunday 12:00 PM til 4:00PM

34 CLINS 2003 AA-AE. Please provide average number of hauls per month for each respective CLIN. This information should be readily available to the

Government if the current contractor submits the monthly reports as required. The last 3-6 months would be sufficient.

Refer to TE 9.

35 Annex A 7.5.2 Please confirm that all roll-offs and compactors that are currently on the base are adequate to perform on the follow on contract. If not, please provide exact specs so everyone is on the same page bidding this contract.

It is responsibility of the successful bidder to ensure all containers meet the desired condition of the equipment prior to start of the contract.

36 Annex A 8.8.1.1. We understand that glass isn't actually being recycled currently. Please clarify.

Glass is collected at the CC & recycled.

37 Factor 2, Price: In the past year, there has been a firm to submit an unusually high amount of low, unrealistic price offers on Refuse and Recycling/ISWM contracts, some as much as 20-40% lower than the IGCE and/or the 2nd contractor in line. Please elaborate on the

Army's evaluation criteria for the RFP in the even that a firm bids this low, and in what scenario would a low, unrealistic bid be thrown out.

IAW FAR 13.305(a)(1) " Cost or price evaluation.

Normally, competition establishes price reasonableness. Therefore, when contracting on a firm-fixed-price or fixed-price with economic price adjustment basis, comparison of the proposed prices will usually satisfy the requirement to perform a price analysis, and a cost analysis need not be performed."

38 Please consider moving back the due date as this is currently due the week after Thanksgiving

No.

39 After speaking with the landfill, it was brought to our attention that the Government and Bi County landfill might have had discussion about Bi County hauling/collecting the Governments containers. Please advise if accurate, the current status, and if these talks have ceased., as a T4C (termination for convenience) mid-contract would not be in any contractors best interest.

Not a question.

40 Will the government allow the trucks to be parked on somewhere on the base or at the Recycling CC?

NO. See Section 2.5.1.5 Annex A for staging equipment for phase in/phase out only. No vehicles will be stored on the installation.

41 Who services the used oil, antifreeze, hazmat materials, etc at the Recycling CC?

Antifreeze - PPOC (Annex A 8.8.1.2); Hazmat

Materials IAW TE * 3.14.2 CC cannot accept

Hazardous Waste

42 What is the amount of the current contract? $7,674,920.00

43 TE 2 does not include or show how many compactors are in use. How many compactors are currently in use?...How many are cardboard?...How many are refuse? How often are each serviced? Is there historical data that shows frequency or tonnage?

Technical Exhibits 9 and 10 have been added to provide requested information

44 TE 2 does not include or show how many roll offs are in use. How many rolloff containers are permanently placed? What is the number and size of each container?

How often is each serviced?

Refer to question 44

45 Where are the 96 gal toters identified in TE 2 placed for collection, are they curbside or does the contractor have to go into buildings to collect? How many days per week are toters emptied currently. Is there a route schedule for toter service? Are all refuse and recycle toters required to be weighed at time of tipping?

96 gallon toters are not curbside. They are placed outside the buildings on the day of service. Contractor does not have to enter building except for the

Education Center.

46 How far in advance of the start date will the awardee be notified? It will take at least a couple of months for FEL cans to be manufactured and delivered per the specifications in the PWS.

The government anticipants award January 2019

47 Why is there only a 10 day phase in period? Placing so many new cans is a large undertaking and requires a reasonable amount of time.

Refer to question 20

48 Will a on post staging area be provided for the new cans as they are delivered?

See Section 2.5.1.5 Annex A for staging equipment for phase in/phase out only. No vehicles will be stored on the installation.

49 The PWS does not mention Sunday hours at the RCC but the sign at the entrance does list Sunday hours. Is the contractor required to open and staff the RCC on

Sundays?

Refer to question 33

50 How many FEL cans and rolloff cans does the contractor need to have in reserve for special events?

IAW Annex A PWS 8.3.3.

51 Does the historical data listed in TE5 include tonnage from toters and rolloff containers?

Refer to Technical Exhibit 10

52 How many employees is the current contractor using in the performance of this contract?

This is priopetiry information

53 7.5.4 specifies plastic lids on the FEL containers while

2.4.7 specifies metal lids on the same containers. Which specification is correct?

Metal lids on all eight (8) cubic yard containers. PWS updated.

54 . 8.2.2 States that all vehicles, including compacting equipment and associated equipment, shall not exceed

10 years of age from time of manufacturer. Does that mean not more than 10 years old at the start of the contract or the contractor is not allowed to have a vehicle more than 10 years old at any time during the contract? Does that include the 32cy compactors in use on post?

All vehicles, including mechanism on the vehicles, such as compacting equipment, shall not exceed

Ten(10) years of age from the date of manufacture. The

32 yard compactors on site are acceptable as long as they meet manufacturer's specifications.

55 If CLIN 0006AA is bid at the current tipping rate at the landfill (Bi County) and it increases during the course of the contract, will the contractor be able to request an equitable adjustment modification for the increased tipping fees?

IAW RFP 0006AA "These fees shall be a direct cost transfer to the Government. Payment will be made on the basis of the actual tonnages/fees invoiced by the

Landfills IAW PWS Annex A 8.8.1.3." Government must approve any changes.

56 Annex E 4.0 Work Capability levels. Is this chart a required submittal for the bid? It is very confusing and doesn't fit with any of the CLINS that we are already required to submit. Also, it mentions MFH (Military

Family Housing), unless we are overlooking it there is not a requirement for MFH collection. Please advise.

Work capability levels is not a submittal, this will be deleted. Family Housing is privatized and has a separate contract.

57 Annex E 2.5.3 OBWS..What scale system is the incumbent contractor currently using?

There are multiple companies that provide commercial on-board weighins system for refuse collection. This is a common practice in the industry.

58 At the site visit we saw a large hopper hanging over one of the compactors at the hospital. What is that device and what is that device for? Please advise if that is maintained by the Government or Contractor.

The device is not part of the compactor, government maintains the device unless contractor damages the device.

59 Will the Government please add all containers, locations and service frequencies to Technical Exhibit 2? They are not included at this time.

TE 2 has been updated

60 If the Government does not have scheduled service for these containers, will the Government please provide at least 12 consecutive, recent, months of history for each container including number of services per month and material type disposed? The contractor must have data to determine equipment and manpower requirements for large container service.

Refer to Technical Exhibit 10

61 Will the Government please provide copies of sign-in sheets from the site visit?

No

62 Will the Government please provide the manufacturer and model number of the current on-board weighing and recording devices employed?

Refer to question 33

63 Will the Government please provide the most recent 12 months data, by month, reported for all services?

Refer to Technical Exhibit 10

64 Annex A, Pg. 4, 2.1.3.2 "No overtime (OT) or compensatory time (CT) is authorized. Contractor personnel shall not exceed a 40 hour work week" Q.

Will the Government please clarify this statement?

Over-time may not be scheduled, in the normal course of business, but, a myriad of unforeseen circumstances may cause an employee to be in service in excess of 40 hours per week. When this occurs, OT or CT compensation is required.

IAW Annex A PWS 2.1.3.2 " flexible work schedule may be considered." The government will not pay overtime unless it is authorized by the Contracting

Officer.

65 Annex A, Pg 11, 2.5.1.1.1, "The COR will assist the

Contractor in obtaining access to areas of the installation with additional requirements." Will the Government please identify locations where additional requirements are necessary and if employees will be escorted?

This pertains to an increased force protection rating, not normal activities.

66 Will the Government provide a format for pricing for additional services when/if implemented?

Updated CLINs and pricing schedule.

67 At the site visit it was observed that the compactors currently installed were manufactured in excess of ten years ago. Will the Government please confirm that these machines are not eligible for this requirement?

Refer to question 54

68 Will the Government please define "container capacity."? Is this a requirement to have an additional

15%, relevant to counts provided in TE 2, for all container/cart sizes?

Contractor shall have access to 15% + or - number of containers of all sizes. There were no instances of exercising this requirement during the current contract.

69 Are the proceeds from the sale of metals included in the

Contractors incentive program?

No. Incentives are based on increased recycling performance.

70 Does the watertight requirement include open top roll off containers? Considerably higher expense.

Not needed on open-top containers other than seal on tailgate.

71 Which gates are the contractors vehicles allowed to enter the Fort?

With Rapid Gate Pass, any gate. Without Rapid Gate

Pass, gates 7 & 10.

72 Which gates are the contractors vehicles allowed to exit the Fort?

With Rapid Gate Pass, any gate. Without Rapid Gate

Pass, gates 7 & 10.

73 “The Contractor shall provide routine maintenance, repairs, and replacement to Government-owned vertical compactors, horizontal compactors, vertical balers, horizontal balers, dumpsters, litter cans, shredders, tippers, roll off containers, and roll away cover assemblies. The Contractor shall coordinate with the

COR/ACOR all routine maintenance, repairs, and replacement.”Will the Government please provide a detailed listing of equipment, description, and location of all equipment contemplated in the above section?

TE's 2 and 8 list the equipment and TE 4 list site locations. This is standard language for all new

IMCOM refuse contracts. See Technical Exhibits for specific information.

74 PWS Annex A 8.8.1.3 refers to workloads provided in

TE 5. The landfill(s) charge multiple rates depending on the material delivered. For instance Municipal Solid

Waste may have a disposal fee different from

Construction and Demolition material. The Government provided one Quantity of 10,000 with units of Tons.

Should the Contractor assume the unit price would be entered as the MSW rate or an estimated blended rate based on historical generation of materials?

Refer to question 55.

75 15. Solicitation, Pg. 10, Item 0005AA Will the

Government please confirm Quantity should be 96 and not 48?

updated

76 Solicitation, Pg. 11, Item 0005AB Q. Will the

Government please confirm Quantity should be 24 and not 12?

updated

77 17. Solicitation, Pg. 12, Item 0006AA Will the

Government please confirm Quantity should be 10,000 and not 5,000?

This is only an estimate. These fees are a direct cost to the government

78 Please provide a copy of site visit attendance roster. No

79 Bid Items 0006, 1006, 2006, 3006, 4006 (Landfill

Disposal Fees) - Will these be a direct cost transfer on the basis of actual tonnage/fees invoiced by the landfill?

Refer to question 55.

80 Bid Items 0006, 1006, 2006, 3006, 4006 - No quantities are listed on the bid schedule. Is the contractor to provide quantities and unit pricing?

These CLINs are informational CLIN only. The subCLINs contain quantities.

81 Bid Items 0006AA, 1006AA, 2006AA, 3006AA, 4006AA (Installation Tipping Fees) - Are we to provide tipping fees as an estimated unit price since this a direct cost transfer?

Refer to question 55.

82 Can you provide us with the name of the incumbent and any sub-contractors?

This is priopetiry information

83 Do you have an estimate of the expected award date? The government anticipants award January 2019

84 In Section B ITEM No 0003 we do not find a sub CLIN number for recyclable cardboard compactors as observed on the site visit on November 6th. There does not appear to be any cardboard compactors listed in

TE2. Please advise quantity of, and where cardboard compactors are required?

TE added

85 Attachment 1 PWS Annex A Section 8.1.4 requires steam cleaning each food service refuse compactor after each pick-up disposal service. Does steam cleaning have to be performed off base?

YES They are taken off the installation to dispose of contents

86 The Technical Exhibit 3 states the contractor will have use of (7) 30 yard rolloff containers for scrap metal and

(3) 20 yard rolloff containers for recyclables, however that is not listed in the container inventory provided in

Attachment 1

Attachment 1 is PWS Annex A. However, these items are listed on TE 3 as they are government owned.

87 Techinal Exhibit 8 states that disposal of materials need to be at Bi-County Landfill, however during the site inspection, the question was asked if that is a mandatory requirement. The potential contractors on site were told

"No", can you confirm this?

The solicitation states that disposal at a landfill approved by the KO/COR.

88 In Section B ITEM No 0003 we do not find a sub CLIN number for recyclable cardboard compactors as observed on the site visit on November 6th. There does not appear to be any cardboard compactors listed in

TE2. Please advise quantity of, and where cardboard compactors are required?

Refer to question 84

89 Attachment 1 PWS Annex A Section 8.1.4 requires steam cleaning each food service refuse compactor after each pick-up disposal service. Does steam cleaning have to be performed off base?

YES They are taken off the installation to dispose of contents

90 Addendum to FAR 52.212-1 Section 4.C. TAB C

Requires Contract Pricing Schedule & Narrative. Please elaborate on what additional information the

Government wants in this section, that is not shown in

Volume I TAB C, Section B (Services and Prices)?

The Offeror shall submit Section B fully completed and error free.

91 Two different solicitation numbers are used on FBO and the documents for this requirement. Please advise which is the correct solicitation number, W91247-18-R-

0001 or W91248-18-R-0001?

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

1. SUBMISSION OF PROPOSAL.

a. Fax submissions will not be accepted. Proposals SHALL be delivered by the deadline for the submittal of proposals indicated in the solicitation. All proposals shall be submitted through AMRDECSAFE:

AMRDECSAFE ACCESS FILE EXCHANGE (SAFE):

https://safe.amrdec.army.mil/safe/

AMRDEC SAFE submission instructions. Offerors should select “Guest User” option and fill out all required information. Offerors shall input their legal business name for the “Personal Information” field, “Your Name.”

Description of file should identify the total number of files being submitted. Deletion date shall not be less than 14 days from submission date. “Recipient Information” shall include BOTH: Contract Specialist elsa.aguon.civ@mail.mil and Contracting Officer raja.j.seshadri.civ@mail.mil. No other recipients should be specified under “Recipient Information.” Select email setting preferences to set desired security level of submission of “FOUO” and “SENSITIVE”. Files cannot be downloaded by recipients until sender verifies sender email address.

Verification process is identified in email through AMRDEC SAFE and is the offeror’s responsibility to verify their email address.

b. Proposals shall be submitted prior to the closing date and time identified on the SF 1449, Solicitation, Offer and

Award, Block 8.

c. The point of contact responsible for supplying additional information and answering all inquiries is the https://safe.amrdec.army.mil/safe/ mailto:elsa.aguon.civ@mail.mil

Contracting Officer via the Contract Specialist. Address all questions or concerns the offeror may have to the

Contract Specialist Esla Aguon at elsa.aguon.civ@mail.mil. All questions regarding this solicitation shall be submitted in writing via email.

All questions shall be submitted to elsa.aguon.civ@mail.mil no later than 2:00 p.m. EST on 7 November 2018.

Questions received after that time will not be addressed. No phone calls will be accepted.

2. GENERAL INSTRUCTIONS.

a. The selection of an offeror for award purposes will be conducted utilizing source selection (negotiated) procedures as outlined in FAR Part 15.3. Offers will be evaluated using the criteria outlined in ADDENDUM TO

FAR Clause 52.212-2, Evaluation – Commercial Items.

b. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the Request for Proposal (RFP), concurrence with the Performance Work Statement, and contract type.

c. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best technical proposal and pricing in their initial proposal submission. However, in accordance with (IAW) FAR Part

15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The Contracting Officer may limit the competitive range for purposes of efficiency IAW FAR Part 15.306(c)(2).

d. Instructions outlined in paragraph (3) below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

e. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

f. If an offeror believes the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

g. All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) web site at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation

h. Debriefings. The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The

Contracting Officer will notify offerors who were in the competitive range but were not selected, whereupon they may request a debriefing in accordance with the requirements of FAR 15.506.

3. PROPOSAL PREPERATION INSTRUCTIONS

a. Offeror’s proposal will consist of three (3) volumes: RFP Documents, Technical Capability, and Price.

b. All pages of each offer must be appropriately numbered and identified with Solicitation Number: W91248-18-R-

0001 in the header and/or footer of each page. If RFP page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

c. Electronic copies of all volumes shall be provided. Page limitations are indicated in the chart below:

Table 1

VOLUME

TITLE

FORMAT PAGE LIMIT

Volume I

RFP Documents

MS Word 2013 or earlier compatibility or

Adobe PDF

None

Volume II

Technical Capability MS Word 2013 or earlier compatibility or

Volume III

Price: Completed Schedule B and all

Supportive Data

MS Word or Excel or

None

d. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed and returned, unread, to the offeror. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

e. Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

f. Page Limit does not include: covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

g. What Counts As A Page. A page shall be an 8 1/2 X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Fold-outs will be counted as the appropriate number of pages based on an 8 ½” X 11” sheet of paper. Margins shall be at least 1 inch on the top, bottom, and sides of the document. The Contractor shall number each page in order to eliminate any confusion. In the event the contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

h. Indexing. NA

i. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

4. PROPOSAL CONTENT

A. Volume I – General. Volume I – RFP Documents. Offerors are required to submit a completed SF 1449

(including acknowledgment of Amendments) and Addendum to FAR Provision 52.212-1. Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the

Government. Volume I will be organized as follows and contain the identified information.

TAB A, Executive Summary. Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontractors and the task areas they are designated to provide support. The executive summary shall also include a list of the proposal package contents. Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified.

TAB B, Solicitation, Offer and Award. The SF 1449 will be submitted fully completed. The offeror is cautioned that the SF 1449 must contain an original signature in block 30a of the form. The contractor will acknowledge all amendments to the RFP in accordance with the instructions on the SF 1449 and with

Addendum to FAR 52.212-1, Instruction to Offerors Commercial Items. The offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

TAB C, Section B (Services and Prices) - Section B shall be submitted fully completed and error free. It shall contain the offeror’s prices for the established Contract Line Items Numbers (CLINS).

TAB D, Section K (Representation, Certifications, and Other Statements of Offerors) – The offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

B. Volume II – Technical Volume. The Technical Volume shall be clearly marked “VOLUME II –TECHNICAL

PROPOSAL, RFP W91248-18-R-0001.” The Technical Capability, Volume II, should be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the

Technical factors/elements defined in Section M, Addendum to FAR Clause 52.212-2, Evaluation – Commercial

Items. The Offeror should address, as specifically as possible, the actual methodology used for accomplishing the

PWS tasks. The proposal should not simply rephrase or restate the Government's requirements, but rather should provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the

Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.);

statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” etc., will raise questions regarding an Offeror’s technical ability to perform the services contained herein and may be grounds to eliminate the proposal from further consideration for contract award. Offerors should assume that the Government has no prior knowledge of their facilities and experience, and that it will base its evaluation on the information presented in the Offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired. Submission of resumes are not required.

The Technical Volume shall, at a minimum, be prepared in a form consistent with the Performance Work Statement

(PWS) and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough…