W91247-13-R-0018-0001_JRTC_Amendment_06_Apr_16.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Update the POC information for Questions in Section L.

2. Remove 5152.216-4000 Fixed Fee - Cost-Plus-Fixed-Fee (Term Form)(Local Clause).

3. Update Sections L and M.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Apr-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91247-13-R-0018

X 9B. DATED (SEE ITEM 11)

01-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Apr-2016

CODE

MICC CENTER - FORT BRAGG

MICC - FORT BRAGG

2175 REILLY ROAD STOP A

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91247-13-R-0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0003

The CLIN extended description has changed from:

Base Year: The contractor shall execute Base Support Functions for a period of nine (9) months. The contractor shall accomplish the servies specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint Readiness Training Center (JRTC) Ft Polk, LA in strict compliance with the attached Performance Work Statement (PWS).

To:

Base Year: This CLIN is CPFF Completion. The contractor shall execute Base Support Functions for a period of nine (9) months. The contractor shall accomplish the servies specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint Readiness Training Center (JRTC) Ft Polk, LA in strict compliance with the attached Performance Work Statement (PWS)..

CLIN 0004

Base Year: The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,305,729.69 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of $4,305,729.69.

To:

Base Year: This CLIN is CPFF Completion. The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,305,729.69 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of $4,305,729.69..

CLIN 1001

Option Period 1: The contractor shall execute Base Support Functions for a period of twelve (12) months. The contractor shall accomplish the services specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint Readiness Training Center (JRTC)

Ft Polk, LA in strict compliance with the attached Performance Work Statement (PWS).

To:

Option Period 1: This CLIN is CPFF Completion. The contractor shall execute Base Support Functions for a period of twelve (12) months. The contractor shall accomplish the services specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint Readiness Training Center (JRTC) Ft Polk, LA in strict compliance with the attached Performance Work Statement

(PWS)..

CLIN 1002

Option Period 1: The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,434,901.58 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of $4,434,901.58.

To:

Option Period 1: This CLIN is CPFF Completion. The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,434,901.58 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of $4,434,901.58..

CLIN 1003

Option Period 1: ODCs are only authorized to the extent that it is necessary for the performance of this contract.

Labor is not permitted as an ODC. The full procedure and terms for the authorization of ODC expenses are prescribed in the PWS. Only those ODC expenses incurred in accordance with the terms and conditions of this contract, PWS, and the associated documents will be reimbursed. The estimated cost cited in the ODC CLIN is an annual value and is presented as a "pool" from which actual charges will be drawn. ODCs are not to exceed (NTE) $1,084,321.20.

To:

Option Period 1: This CLIN is CPFF Completion. ODCs are only authorized to the extent that it is necessary for the performance of this contract. Labor is not permitted as an ODC. The full procedure and terms for the authorization of ODC expenses are prescribed in the PWS. Only those ODC expenses incurred in accordance with the terms and conditions of this contract, PWS, and the associated documents will be reimbursed. The estimated cost cited in the ODC CLIN is an annual value and is presented as a "pool" from which actual charges will be drawn. ODCs are not to exceed (NTE) $1,084,321.20..

CLIN 2001

Option Period 2: The contractor shall execute Base Support Functions for a period of twelve (12) months. The contractor shall accomplish the services specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint Readiness Training Center (JRTC), Ft Polk, LA in strict compliance with the attached Performance Work Statement (PWS).

To:

Option Period 2: This CLIN is CPFF Completion. The contractor shall execute Base Support Functions for a period of twelve (12) months. The contractor shall accomplish the services specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint Readiness Training Center (JRTC), Ft Polk, LA in strict compliance with the attached Performance Work Statement

CLIN 2002

Option Period 2: The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,567,948.63 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of $4,567,948.63.

To:

Option Period 2: This CLIN is CPFF Completion. The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,567,948.63 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of $4,567,948.63..

CLIN 3001

Option Period 3: The contractor shall execute Base Support Functions for a period of twelve (12) months. The contractor shall accomplish the servies specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint Readiness Training Center (JRTC), Ft Polk, LA in strict compliance with the attached Performance Work Statement (PWS).

To:

Option Period 3: This CLIN is CPFF Completion. The contractor shall execute Base Support Functions for a period of twelve (12) months. The contractor shall accomplish the servies specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint

Readiness Training Center (JRTC), Ft Polk, LA in strict compliance with the attached Performance Work Statement

CLIN 3002

Option Period 3: The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,704,987.09 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of $4,704,987.09.

To:

Option Period 3: This CLIN is CPFF Completion. The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,704,987.09 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of $4,704,987.09..

CLIN 4001

Option Period 4: The contractor shall execute Base Support Functions for a period of twelve (12) months. The contractor shall accomplish the services specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint Readiness Training Center (JRTC), Ft Polk, LA in strict compliance with the attached Performance Work Statement (PWS).

To:

Option Period 4: This CLIN is CPFF Completion. The contractor shall execute Base Support Functions for a period of twelve (12) months. The contractor shall accomplish the services specified in PWS C.2.1.8. This support includes all personnel, supervision, non-personal services, and other items necessary to support the FORSCOM Joint Readiness Training Center (JRTC), Ft Polk, LA in strict compliance with the attached Performance Work Statement

CLIN 4002

Option Period 4: The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,846,136.70 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of

$4,846,136.70.

To:

Option Period 4: This CLIN is CPFF Completion. The contractor shall accomplish the services specified in PWS C.1.3.2.2 as needed, orders will be issued by bi-lateral modification that will add a sub-line item priced on a CPFF completion basis. The contractor shall use the amount $4,846,136.70 as a plug figure and propose the corresponding fixed-fee amount. This is strictly an estimate. Each MRE will be negotiated as required and a proportionate fee amount of the estimated cost and fixed-fee in the preceding sentence will be allocated to the subline price. In no event shall the aggregate fee for all MREs negotiated under this CLIN exceed the proposed fixed-fee amount corresponding to the estimated cost of $4,846,136.70..

SECTION H - SPECIAL CONTRACT REQUIREMENTS

The following have been modified:

5152.216-4000 FIXED FEE – COST-PLUS-FIXED-FEE (TERM FORM)(Jan 2014) (LOCAL CLAUSE)

(a) To receive payment of the total fixed fee specified in the Schedule, Contractor agrees to provide the total level of effort (LOE) specified below in performance of the services specified in this contract/task order. The Government estimates that the total LOE for the performance of this contract/task order shall be (Government estimates that at least two rotations will be performed during contract transition period and phase-out period).

Hours used in this clause in the resultant contract will be inputted from offerors' proposal. Hours used in this clause shall include subcontractor hours:

• Base Period: LOE includes nine months of Base Support Functions (to include the Government estimate of eight rotations; two of which may be classified as Mission Rehearsal Exercises), nine months of Advise and Assist Battalion Support (to include up to five Security Force Assistance Course (SFA) and up to four Joint Security Force Assistance Course (JSFA), and nine months of Special Operations Training Division (SOTD) Role Play Exercises (to include up to six exercises)).

The Government estimates that the LOE for the tasks is 1,924,618 hours ( includes SOF/SOTD RP and MRE hours). The Contractor is responsible for providing estimated LOE based on their understanding of the requirements.

• Option Period 1: LOE includes 12 months of Base Support Functions (to include the Government estimate of 10 rotations; two of which may be classified as Mission Rehearsal Exercises), 12 months of Advise and Assist Battalion Support (to include up to five Security Force Assistance Course (SFA) and up to four Joint Security Force Assistance Course (JSFA), and 12 months of Special Operations Training Division (SOTD) Role Play Exercises (to include up to six exercises)). The Government estimates that the LOE for the tasks is 2,379,897 hours (includes SOF/SOTD RP and MRE hours).

The Contractor is responsible for providing estimated LOE based on their understanding of the requirements.

• Option Period 2: LOE includes 12 months of Base Support Functions (to include the Government estimate of 10 rotations; two of which may be classified as Mission Rehearsal Exercises), 12 months of Advise and Assist Battalion Support (to include up to five Security Force Assistance Course (SFA) and up to four Joint Security Force Assistance Course (JSFA), and 12 months of Special Operations Training Division (SOTD) Role Play Exercises (to include up to six exercises)). The Government estimates that the LOE for the tasks is 2,379,897hours (includes SOF/SOTD RP and MRE hours). The Contractor is responsible for providing estimated LOE based on their understanding of the

• Option Period 3: LOE includes 12 months of Base Support Functions (to include the Government estimate of 10 rotations; two of which may be classified as Mission Rehearsal Exercises), 12 months of Advise and Assist Battalion Support (to include up to five Security Force Assistance Course (SFA) and up to four Joint Security Force Assistance Course (JSFA), and 12 months of Special Operations Training Division (SOTD) Role Play Exercises (to include up to six exercises)). The Government estimates that the LOE for the tasks 2,379,897 hours (includes SOF/SOTD RP and MRE hours). The

• Option Period 4: LOE includes 12 months of Base Support Functions (to include the Government estimate of eight rotations; two of which may be classified as Mission Rehearsal Exercises), 9 months of Advise and Assist Battalion Support (to include up to five Security Force Assistance Course (SFA) and up to four Joint Security Force Assistance Course (JSFA), and 12 months of Special Operations Training Division (SOTD) Role Play Exercises (to include up to six exercises)). The Government estimates that the LOE for the tasks is 1,924,618 hours (includes SOF/SOTD RP and MRE hours). In addition, this period includes 90 Days (includes 30 days of full performance, 60 days of mentorship to new Contractor, and/or completing any on-going rotational training events) The Government estimates that the LOE for the tasks is 234,894 hours. The total LOE for 12 months is 2,159,512 hours. The

(b ) Of the total LOE, it is estimated that no man-hours are uncompensated effort. Uncompensated effort is defined as hours provided by personnel in excess of 40 hours per week without additional compensation for such excess work. All other effort is defined as compensated effort. If no effort is indicated in the first sentence of this paragraph, uncompensated effort performed by the Contractor shall not be counted in fulfillment of the level of effort obligations under this contract/task order.

(c ) Effort performed in fulfilling the total LOE specified above shall only include effort performed in direct support of this contract and shall not include time and effort expended performing such actions as local travel to and from an employee's usual work location, uncompensated effort while on travel status, truncated lunch periods, work (actual or inferred) at an employee's residence or other non-work locations, or other time and effort that does is not specifically and directly related to performing work within scope of this contract/task order.

(d ) The LOE expended by the Contractor under this contract/order may reasonably fluctuate in order to meet the objectives of the contract/order and as outlined in technical guidance letters issued by the Contracting Officer’s Representative (COR). If the Government determines that it needs to increase the total LOE under the contract/order it will do so by issuing a bilateral modification to the contract/task order.

(e ) If the Contractor believes the total LOE will be expended prior to the end of the period of performance, the Contractor shall notify the Contracting Officer in writing. The notification shall contain all the information necessary to support the need for the additional LOE as well as the cost of the LOE. If the Government concurs, the Contracting Officer will negotiate a change to the total LOE and increase the estimated cost and fixed fee as appropriate.

(f ) If the total LOE specified in paragraph (a) above is not provided by the Contractor during the specified period of performance, the Contracting Officer, at his/her sole discretion, shall either (1) reduce the fee of this contract/task order as follows:

or (2) require the Contractor to continue to perform work until the total LOE shall have been expended, at

Fee Reduction Percentage = (Total LOE – Expended LOE) / Total LOE x 100 no increase in the fee.

(g ) The Contractor shall indicate on each invoice for payment the total LOE expended during the period covered by the invoice, separately identifying compensated effort and uncompensated effort, if any.

(i) Within 45 days after end of a period of performance specified in the contract/task order, the Contractor shall request payment of the fixed fee submitting the following information in writing to the Contracting Officer with copies to the cognizant Contract Administration Office and to the DCAA office to which vouchers are submitted:

(1) the total LOE expended during the period of performance; (2) a breakdown of the total LOE showing the number of man hours expended in each direct labor classification; (3) justification for the amount of fee requested.

(h ) These terms and conditions do not supersede the requirements of either FAR clause 52.232-20 “Limitation of Cost” or FAR clause 52.232-22 “Limitation of Funds.”'

(i ) Notwithstanding any of the provisions in the above paragraphs, the Government is authorized to require the Contractor to provide 10% percent additional total LOE at no increase in fixed fee.

(End of clause)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

PROPOSAL PREPARATION INSTRUCTIONS

Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on Standard Form (SF) 33 to the following address:

Regular mail:

Mission and Installation Contracting Command – Fort Bragg (MICC-FB) ATTN: CCMI-CBR-BR (Ms. Ambre.D.Wallitsch) 2175 Reilly Road, Stop A Fort Bragg, NC 28310-5000

Via Express Carrier or Hand Carried:

Mission and Installation Contracting Command– Fort Bragg (MICC-FB) ATTN: CCMI-CBR-BR (Ms. Ambre.D.Wallitsch) Bldg 2-1105/C Macomb Street Fort Bragg, NC 28310-5000

NOTE: The Offeror is responsible for submission, so as to reach the Government office designated by the date/time specified. Please allow ample time for mailing and/or delivery.

2. Electronic submissions via email or fax will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. All questions regarding this solicitation shall be submitted in writing via email (email is the preferred method) to: Mr. Dwayne E. Tillery (Contract Specialist) at dwayne.e.tillery.civ@mail.mil and CC: Ms. Ambre D. Wallitsch (Contracting Officer) at ambre.d.wallitsch.civ@mail.mil and Ms. Rebecca Fentzke at rebecca.g.fentzke.civ@mail.mil. Questions are due 20 Apr 2016 by 4:00 PM EST.

General Instructions.

1. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the KO in writing with supporting rationale.

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

2. The Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

3. All referenced documents for this solicitation are available on the Federal Business Opportunities

(FedBizOpps) web site at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

4. Debriefings. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. If discussions are to be conducted, the Government will establish a competitive range and promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify unsuccessful Offerors in the competitive range of the source selection decision, whereupon they may request a debriefing in accordance with FAR 15.506.

Proposal Preparation Instructions:

Offeror’s proposal shall consist of five separate volumes: General, Mission Capability, Past Performance, Small Business Participation Proposal and Cost.

1. Proposal Format.

a. Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal. Offerors shall also submit the number of digital copies specified in paragraph (c) below.

b. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. The identification of exceptions to the RFP does not absolve Offerors of the requirement to comply with all of the RFP requirements. Failure to meet any requirements of the RFP may result in a proposal being deemed ineligible for award, notwithstanding the identification of any exceptions. It is recommended that the Offeror contact the Contracting Officer immediately prior to solicitation closing upon identifying an area that may result in an exception so that an effort can be made to address and /or resolve any exceptions prior to proposal submission. This information shall be provided in the format below.

mailto:dwayne.e.tillery.civ@mail.mil mailto:ambre.d.wallitsch.civ@mail.mil mailto:rebecca.g.fentzke.civ@mail.mil http://www.fedbizopps.gov/

Solicitation Exceptions

c. Proposal Volumes. The proposals shall be organized into five volumes. Each hard copy volume of the proposal shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror's name. The same identifying information shall be placed on the cover of the binder. Tabbed dividers are requested to identify and separate sections within the volumes. Dividers or blank pages will not be counted against the page limitations and should be excluded from the page numbering sequence. All pages of proposal response shall be appropriately numbered, and identified with the RFP number. All text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos or other visual and/or technical illustrations such as tables, focus boxes, or graphs. Company stationary and logo’s are acceptable). Printing shall be easily readable (12 point New Times Roman font with proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies of the proposals shall be provided on CD-ROM disc in Microsoft Word, PowerPoint and/or Excel. Of the two digital copies required, the Offeror shall provide one protected disc and one unprotected disc. The protected disc must be password protected and locked to prevent any manipulation. With the exception of the Cost Volume, documents within the protected disc may be submitted as "read-only" to further prevent manipulation. The protected files will serve as an unaltered version of the Offerors’ proposals which will support and validate the contents of the hard-copy submissions. The unprotected disc shall not contain any passwords or locks that would prevent manipulation by the Government. The unprotected version of the proposal shall be utilized to make any needed revisions, notes, or changes to the proposal. Each volume shall be prepared on a separate disc. File names shall include the following: “Company Name – Volume X – Initial” for the first submission with X indicating the volume number. File names of later submissions (if necessary), shall include “Company Name – Volume X – Revision X” with X indicating the Volume number and Revision number respectively. All discs shall be readable using MS Office 2007 products.

VOLUME TITLE NO. HARD

COPIES

NO. OF DIGITAL

COPIES (CD ROM)

PAGE LIMITS

I General Original 2 No Limit II Mission Capability Original + 7 2 125 III Past Performance Original + 3 2 3 pages per reference

(excluding letters and required by Tab D, Tab E and Tab H)

IV Small Business Participation Proposal

Original + 3 2 No Limit

V Cost Original 2 No Limit

d. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed from the proposal and not evaluated.

The Government will not accept any changes to the Offeror’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notice (ENs). The

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

e. Page Limit Includes. All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., except where specifically excluded in the paragraph below.

f. Page Limit Exclusions. Page Limit does not include the following: Executive Summary within Mission Capability Volume II, Tab E, Quality Control Plan included within Mission Capability Volume II, Tab F1-d , and Labor Category Descriptions included under Mission Capability Volume II, Tab F1-e , covers for volumes, tables of contents, Tables and Drawings under Volume II, Tab C, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

g. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be large enough to be easily readable for someone with normal eyesight. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Offeror shall number each page in order to eliminate any confusion. In the event Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

h. Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

i. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

Proposal Content:

Volume I – General: Offerors are required to submit a completed SF 33 (including acknowledgment of Amendments), Section B, and Section K. Failure to follow the below Contract Proposal preparation instructions may be grounds to eliminate the proposal from further consideration for contract award. The General Volume shall be organized as follows and contain the following identified information:

TAB A: Exceptions/Assumptions (if required). Offerors are required to provide an identification and explanation of any exceptions or deviations identified in Volume I. Additionally, any assumptions used in the proposal preparation must be identified in this Tab A of Volume I.

TAB B: SF 33. The SF 33 shall be fully completed upon submission. The Offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The Offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 with Section L, FAR 52.215-1 (b), Instruction to Offerors—Competitive Acquisition. The SF 33 at block 12 shall also include the acceptance period of no less than 180 days during which the Government may accept the offer to create a binding contract.

TAB C: Section B (Supplies or Services and Prices/Costs). Section B shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINs). All final monetary extensions shall be in whole dollars only. All unit prices shall not exceed two decimal places.

TAB D: Section K (Representation, Certifications, and Other Statements of Offerors). The Offeror shall ensure that Section K is thoroughly completed and submitted with all blocks in each certification/representation completed truthfully with the requisite information.

TAB E: Small Business Subcontracting Plan. Offeror that is classified as “Large Business” shall provide a Small Business Subcontracting Plan that contains all the elements required by FAR Clause 52.219-9.

This plan shall be submitted separately from the Small Business Participation Proposal, which applies to both Large and Small Businesses. The Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for award to a Large Business and it will be incorporated into any resultant contract. The Department of Defense (DoD) has established small business goals to ensure that small businesses will have maximum practicable opportunity to participate in performance of DoD contracts. The recommended MICC Office of Small Business Program (OSBP) goals for this acquisition are as follows and are based on the total proposed subcontracted effort: The established minimum Small Business participation goal for this action is 10% of the TOTAL estimated contract cost.

• Small Business (10% of Total Contract value must be allocated to Small Business Firms)

• Small Disadvantaged Business 10% (percent of total Small Business Subcontracting)

• Women-Owned Small Business 5% (percent of total Small Business Subcontracting)

• Historically Underutilized Business Zone (HUBZone) Small Business 3% (percent of total Small

Business Subcontracting)

• Veteran-Owned Small Business 3% (percent of total Small Business Subcontracting)

• Service-Disabled Veteran-Owned Small Business 3% (percent of total Small Business

Subcontracting)

TAB F: Organizational Conflict of Interest (OCI) Mitigation Plan. Each Offeror shall submit a Mitigation Plan, if required, to satisfy the requirements of FAR 9.5 "Organizational and Consultant Conflicts of Interest". Actual and potential OCI conflicts that may exist include Unequal Access to Information, Biased Ground Rules, and Impaired Objectivity. The Mitigation Plan shall include a description of the actual or potential OCI, a description of the action that the Offeror has taken or proposes to take to avoid, mitigate, or neutralize the conflict, and any other relevant information that would assist the Contracting Officer in determining whether the Mitigation Plan is in fact acceptable or unacceptable. If the offeror determines that no Organization Conflict of Interest Mitigation Plan is required, the offeror shall submit its representation stating that no OCI situation exists.

All prospective Offerors are hereby advised to examine the FAR 9.505 and identify any actual and potential OCI conflicts that may now exist to include Unequal Access to Information, Biased Ground Rules, and Impaired Objectivity; if any such concerns exist, the impacted Offeror will submit an acceptable OCI Mitigation Plan to the Contracting Officer with its proposal. The Contracting Officer will determine based on the facts and circumstances of each individual case whether impacted Offeror's OCI Mitigation Plan is acceptable for this requirement prior to making an award.

If any Offeror has questions with regards to your affirmative responsibility to identify OCI concerns and/or mitigate each issue, each potential Offeror is encouraged to ask questions and seek clarifications before proposal due dates. The Government will be prevented from awarding a contract to any Offeror who has an actual OCI issue that cannot be mitigated to the satisfaction of the Contracting Officer.

TAB G: Transmittal Summary Letter. The Offeror must submit a summary cover letter to include:

contact information (name, title, email address, and phone number) for a primary and alternate proposal point of contact (POC) who can obligate the company contractually and/or address decisions made with regard to the proposal; contact information for individuals authorized to negotiate with the Government;

contact information for a POC at the Offeror’s financial institution that can assist with validating the Offeror’s solvency; a list of the proposal package contents; tax identification number, CAGE Code, and DUNS; and an overview of the company’s history, organization and general experience, to include a listing of subcontractors and/or teaming partners.

Volume II - Mission Capability (Includes Evaluation Factors #1 - Management Approach & Evaluation Factor #2 - Technical Approach): The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Offerors shall submit total hours that are intended for inclusion for each section of 5152.216-4000 that is included in the resultant contract. These hours shall include subcontractor labor hours. Elaborate brochures or documentation, binding, detailed art work or other embellishments are unnecessary and are not desired. Legibility, clarity and coherence are very important. The Management Approach and Technical Approach contained in your Mission Capability Volume will be evaluated in accordance with Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements; the proposal shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, training, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” “standard training will be employed,” etc., may raise questions regarding an Offeror’s technical ability to perform the services contained herein and may be grounds to eliminate the proposal from further consideration for contract award. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal.

The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology they will use for accomplishing the PWS tasks. Each section of the Mission Capability Volume shall clearly reference the applicable instruction and evaluation criteria from Section L and M of the RFP being addressed and include PWS citations to support any discussion regarding the execution of tasks. The Mission Capability Volume shall not contain any pricing data. The Mission Capability volume shall be organized according to the following general outline:

TAB A: Table of Contents.

TAB B: Exceptions/Assumptions (if required). Identification and explanation of any exceptions or deviations in Volume II. Additionally, any assumptions used in the proposal preparation must be identified in this tab.

TAB C: List of Tables and Drawings; Glossary of Acronyms and Abbreviations.

TAB D: Cross Reference Matrix.

TAB E: Executive Summary. The Offeror shall provide an executive summary of the proposal that describes the significant attributes and theme of its proposal. The summary shall address any significant tradeoffs and risks, and highlight any key or unique features of their team and/or proposal, excluding cost. The Offeror shall provide a list with the addresses and POCs, of all companies participating on the Offeror’s team, including the prime Contractor, any partners, subcontractors, etc. Any material presented in this summary shall not be considered as meeting the requirements for any other parts of the proposal. The Executive Summary shall not be included in the page count limitation.

TAB F: Mission Capability Evaluation Factors.

TAB F1: Evaluation Factor #1 - Management Approach. The Offeror shall address the following:

a. Organizational Structure. The Offeror shall provide their proposed organizational chart that is presented as a line and block chart, organized by functional task area, and includes top-level management down to first line supervisors. The functional task areas to be addressed include, but are not limited to, the following: Scenario Development, Logistics and Property Management, General and Information Technology, Maintenance Support, Leader Training Program (LTP), Joint Operations Center and After Action Review (AAR), Battle Simulation Center (BSC), Rotational Video Support, Tactical Engagement Simulations (TES) Support, Battlefield Effects (BFE) Support, Role Play/Civilians on the Battlefield , Advise and Assist Battalion Support, Special Operations Training Division (SOTD) Role Play support, and Reception, Staging, Onward, Movement and Integration (RSOI) and Redeployment.

b. Management Plan. Offerors shall demonstrate their understanding of the program requirements and provide a narrative detailing the Offeror’s management plan. At a minimum, the management plan shall address the following:

i. The Offeror shall detail the chain of command and coordinating lines of communication for each of the functional task areas. The Offeror shall articulate the management role and scope of control for each management team member, major subcontractor, consultant, etc., as applicable.

The Offeror shall fully address how the authority to make day-to-day decisions will be handled and the authority vested in each level of management, to include subcontractor relationship/control and how it will facilitate effective and timely decision making. The Offeror shall explain in detail the authority that will be granted to the Program Manager enabling him/her to act independently and make decisions at the program level. The Offeror shall also describe what type of controls program management will have to ensure timeliness and quality of all prime and subcontracted efforts and how this work will be coordinated. The offeror’s shall also identify potential risks and risk mitigation approaches that could affect the proposed management approach,

ii. The Offeror shall address their Communications Approach to include a discussion of internal and external communications and how the Offeror will interface with on-site personnel, the home office, subcontractor operations, teaming partners, Government program managers, contracting officials, inspectors and users. The Offeror’s approach shall address methods of maintaining effective lines of communication and control over any geographically dispersed personnel. The Offeror shall also submit a proposed Communications Approach that demonstrates an understanding the roles and responsibilities of the various Government personnel involved in the various aspects of rotational planning, development and execution as well as the interaction required to ensure execution of the JRTC mission. The offeror’s shall also identify potential risks and risk mitigation approaches that could affect the proposed communication approach.

iii. The Offeror shall discuss how they will maintain, sustain, and retain a fully functional staff at all times; this includes recruitment and retention policies as well as any other approaches utilized to ensure adequate staffing is present at all times, including during the critical 90 day Phase-In period. The Offeror shall also discuss the approach to establishing and maintaining a pool of trained and qualified personnel to accommodate fluctuating workloads and support temporary surges in rotational support requirements. Include a description of how vacancies will be filled so that a disruption in contract performance does not occur. The Offeror shall also discuss how they will deal with hiring challenges prevalent at Fort Polk. The offeror’s shall also identify potential risks and risk mitigation approaches that could affect staff retention.

iv. The Offeror shall describe, in detail, the controls, methods, and procedures the Offeor will utilize to ensure accountability, maintenance and necessary protection of Government Furnished Property (GFP). The offeror’s shall also identify potential risks and risk mitigation approaches that could affect the proposed management plan of GFP.

v. The Offeror shall describe and discuss, in detail, the proposed policies and procedures to be followed in establishing and maintaining an effective Security Program. At a minimum, the discussion shall include the following: protection of government facilities, installation requirements for access control, security plan, compliance with and identification of security risks among employees (to include subcontractor personnel), and any plans for reducing potential security risk to the Government. The offeror’s shall also identify potential risks and risk mitigation approaches that could affect the proposed security program.

vi. The Offeror shall articulate their Staff Training Program to include technical, health and safety, and supervisory training.

c. Quality Control Plan. The Offeror shall submit a Quality Control (QC) Plan in accordance PWS paragraph…