1_-_W91247-13-R-0018 _Final_Amendment_0009.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to revise Sections C, J, L and M. All changes have been highlighted in yellow . The proposal due date is 30 September 2016 at 1000 hours.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 27

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Sep-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W91247-13-R-0018

X 9B. DATED (SEE ITEM 11)

01-Apr-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Sep-2016

CODE

MICC CENTER - FORT BRAGG

MICC - FORT BRAGG

2175 REILLY ROAD STOP A

FORT BRAGG NC 28310-5000

W91247 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W91247-13-R-0018

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been deleted:

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The following have been modified:

PWS Technical Exhibits (included under Part #7 of Technical Exhibit B)

TE B - Exhibit #1 – Scenario Sample Products TE B - Exhibit #2 – Scenario Milestone Schedule TE B - Exhibit #3 – Performance Requirements Summary TE B - Exhibit #4 – Deliverables Schedule TE B - Exhibit #5 – Government Furnished Property List TE B - Exhibit #6 – Government Building List TE B - Exhibit #7 – DD254 TE B - Exhibit #8 – Operations Group Typical Props List TE B - Exhibit #9 – Advise and Assist Battalion Typical Props List TE B - Exhibit #10 - Material Safety Data Sheet (MSDS) TE B - Exhibit #11 - Grounds Maintenance TE B - Exhibit #12 - Specialty Shop Inventory List TE B - Exhibit #13 - Collective Bargaining Agreement (CBA) TE B - Exhibit #14 - Wage Determination (WD) 2015-5197 Revision 2 TE B - Exhibit #15 - Work Order Request TE B - Exhibit #16 - Wage Determination (WD) 2015-2659 Revision 2

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

PROPOSAL PREPARATION INSTRUCTIONS

Proposal Submittal and Inquiries.

1. Proposals shall be submitted prior to the closing date and time identified on Standard Form (SF) 33 to the following address:

Regular mail:

Mission and Installation Contracting Command – Fort Bragg (MICC-FB) ATTN: CCMI-CBR-BR (Ms. Ambre D. Wallitsch) 2175 Reilly Road, Stop A Fort Bragg, NC 28310-5000

Via Express Carrier or Hand Carried:

Mission and Installation Contracting Command– Fort Bragg (MICC-FB) ATTN: CCMI-CBR-BR (Ms. Ambre D. Wallitsch) Bldg 2-1105/C Macomb Street Fort Bragg, NC 28310-5000

NOTE: The Offeror is responsible for submission, so as to reach the Government office designated by the date/time specified. Please allow ample time for mailing and/or delivery.

2. Electronic submissions via email or fax will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

3. The point of contact responsible for supplying additional information and answering all inquiries is the

Contracting Officer via the Contract Specialist. All questions regarding this solicitation shall be submitted in writing via email (email is the preferred method) to: Ms. Rebecca B. Beaudry (Contract Specialist) at rebecca.b.beaudry.civ@mail.mil and CC: Ms. Ambre D. Wallitsch (Contracting Officer) at ambre.d.wallitsch.civ@mail.mil and Ms. Rebecca Fentzke at rebecca.g.fentzke.civ@mail.mil. Questions are due 09 September 2016 by 4:00 PM EST.

General Instructions.

1. If an Offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the Offeror shall immediately notify the KO in writing with supporting rationale.

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

2. The Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

3. All referenced documents for this solicitation are available on the Federal Business Opportunities

(FedBizOpps) web site at http://www.fedbizopps.gov. Potential Offerors are encouraged to subscribe for real-time email notifications when information has been posted to the website for this solicitation.

4. Debriefings. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable. If discussions are to be conducted, the Government will establish a competitive range and promptly notify Offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with FAR 15.505. The Contracting Officer will notify unsuccessful Offerors in the competitive range of the source selection decision, whereupon they may request a debriefing in accordance with FAR 15.506.

Proposal Preparation Instructions:

Offeror’s proposal shall consist of five separate volumes: General, Mission Capability, Past Performance, Small Business Participation Proposal and Cost.

1. Proposal Format.

a. Offerors shall submit an original and the number of copies listed in paragraph (c) below of their proposal. Offerors shall also submit the number of digital copies specified in paragraph (c) below.

b. Exceptions. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors (Sections A through M). Failure to meet a requirement may result in an offer being ineligible for award. If the Offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the Offeror shall clearly identify the applicable volume and exceptions with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, cost and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. The identification of exceptions to the RFP does not absolve Offerors of the requirement to comply with all of the RFP requirements. Failure to meet any requirements of the RFP may result in a proposal being deemed ineligible for award, notwithstanding the identification of any exceptions. It is recommended that the Offeror contact the Contracting Officer immediately prior to solicitation closing upon identifying an area that may result in an exception so that an effort can be made to address and /or resolve any exceptions prior to proposal submission. This information shall be provided in the format below.

Solicitation Exceptions

c. Proposal Volumes. The proposals shall be organized into five volumes. Each hard copy volume of the proposal shall be separately bound in a three-ring loose leaf binder which shall permit the volume to lie flat when open. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification and the Offeror's name. The same identifying information shall be placed on the cover of the binder. Tabbed dividers are requested to identify and separate sections within the volumes. Dividers or blank pages will not be counted against the page limitations and should be excluded from the page numbering sequence. All pages of proposal response shall be appropriately numbered, and identified with the RFP number. All text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos or other visual and/or technical illustrations such as tables, focus boxes, or graphs. Company stationary and logos are acceptable). Printing shall be easily readable (12 point New Times Roman font with proportional spacing.) Cross-references should be utilized to preclude unnecessary duplication of data between sections. In addition to submitting hard copies of the proposals, digital copies of the proposals shall be provided on CD-ROM disc in Microsoft Word, PowerPoint and/or Excel. Of the two digital copies required, the Offeror shall provide one protected disc and one unprotected disc. The protected disc must be password protected and locked to prevent any manipulation. With the exception of the Cost Volume, documents within the protected disc may be submitted as "read-only" to further prevent manipulation. The protected files will serve as an unaltered version of the Offerors’ proposals which will support and validate the contents of the hard-copy submissions. The unprotected disc shall not contain any passwords or locks that would prevent manipulation by the Government. The unprotected version of the proposal shall be utilized to make any needed revisions, notes, or changes to the proposal. Each volume shall be prepared on a separate disc. File names shall include the following: “Company

Solicitation Document

Page/ Paragraph

Requirement/ Portion

Rationale & Impact

Section B, PWS/SOO/ SOW, Section L&M, etc.

Applicable Page and Paragraph

Numbers

Identify the requirement or portion to which exception is taken

Describe The rationale and impact of the exception

Name – Volume X – Initial” for the first submission with X indicating the volume number. File names of later submissions (if necessary), shall include “Company Name – Volume X – Revision X” with X indicating the Volume number and Revision number respectively. All discs shall be readable using MS Office 2007 products.

VOLUME TITLE NO. HARD

COPIES

NO. OF DIGITAL

COPIES (CD ROM)

PAGE LIMITS

I General Original 2 No Limit II Mission Capability Original + 7 2 125 III Past Performance Original + 3 2 6 pages per reference

(excluding letters and required by Tab D, Tab E and Tab H)

IV Small Business Participation Proposal

Original + 3 2 No Limit

V Cost Original 2 No Limit

d. Proposal Limitation. The proposal shall not exceed the limits stated above. If the page limits are exceeded, the pages in excess of the limit shall be removed from the proposal and not evaluated.

The Government will not accept any changes to the Offeror’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals). If discussions become necessary, page limitations may be placed on responses to Evaluation Notice (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the Offerors.

e. Page Limit Includes. All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc., except where specifically excluded in the paragraph below.

f. Page Limit Exclusions. Page Limit does not include the following: Mission Capability Volume II, Tab D, Executive Summary within Mission Capability Volume II, Tab E, Quality Control Plan included within Mission Capability Volume II, Tab F1-c, and Labor Category Descriptions included under Mission Capability Volume II, Tab F2-b , Security Plan within Mission Capability Volume II Tab F1(b)v, Manpower Matrices within Mission Capability Volume II Tab F2-d.iv., FAR 52.222-46 Compensation Plan included under Mission Capability Volume II, Tab F1, covers for volumes, tables of contents, Tables and Drawings under Volume II, Tab C, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. Pages will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

g. What Counts As A Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Letter size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be large enough to be easily readable for someone with normal eyesight. Fold-outs will be counted as the appropriate number of pages based on an 8 ½ X 11” sheet of paper. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Offeror shall number each page in order to eliminate any confusion. In the event Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

h. Indexing. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

i. Glossary of Abbreviations and Acronyms. Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

Proposal Content:

Volume I – General: Offerors are required to submit a completed SF 33 (including acknowledgment of Amendments), Section B, and Section K. Failure to follow the below Contract Proposal preparation instructions may be grounds to eliminate the proposal from further consideration for contract award. The General Volume shall be organized as follows and contain the following identified information:

TAB A: Exceptions/Assumptions (if required). Offerors are required to provide an identification and explanation of any exceptions or deviations identified in Volume I. Additionally, any assumptions used in the proposal preparation must be identified in this Tab A of Volume I.

TAB B: SF 33. The SF 33 shall be fully completed upon submission. The Offeror is cautioned that the SF 33 must contain an original signature in block 17 of the form. The Offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF 33 with Section L, FAR 52.215-1 (b), Instruction to Offerors—Competitive Acquisition. The SF 33 at block 12 shall also include the acceptance period of no less than 180 days during which the Government may accept the offer to create a binding contract.

TAB C: Section B (Supplies or Services and Prices/Costs). Section B shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINs). All final monetary extensions shall be in whole dollars only. All unit prices shall not exceed two decimal places.

TAB D: Section K (Representation, Certifications, and Other Statements of Offerors). The Offeror shall ensure that Section K is thoroughly completed and submitted with all blocks in each certification/representation completed truthfully with the requisite information.

TAB E: Small Business Subcontracting Plan. Offeror that is classified as “Large Business” shall provide a Small Business Subcontracting Plan that contains all the elements required by FAR Clause 52.219-9.

This plan shall be submitted separately from the Small Business Participation Proposal, which applies to both Large and Small Businesses. The Subcontracting Plan is not a requirement for evaluation in source selection, but rather, a requirement for award to a Large Business and it will be incorporated into any resultant contract. The Department of Defense (DoD) has established small business goals to ensure that small businesses will have maximum practicable opportunity to participate in performance of DoD contracts. The recommended MICC Office of Small Business Program (OSBP) goals for this acquisition are as follows and are based on the total proposed subcontracted effort: The established minimum Small Business participation goal for this action is 10% of the TOTAL estimated contract cost.

Small Business (10% of Total Contract value must be allocated to Small Business Firms) Small Disadvantaged Business 10% (percent of total Small Business Subcontracting) Women-Owned Small Business 5% (percent of total Small Business Subcontracting) Historically Underutilized Business Zone (HUBZone) Small Business 3% (percent of total Small

Business Subcontracting) Veteran-Owned Small Business 3% (percent of total Small Business Subcontracting) Service-Disabled Veteran-Owned Small Business 3% (percent of total Small Business

Subcontracting)

TAB F: Organizational Conflict of Interest (OCI) Mitigation Plan. Each Offeror shall submit a Mitigation Plan, if required, to satisfy the requirements of FAR 9.5 "Organizational and Consultant Conflicts of Interest". Actual and potential OCI conflicts that may exist include Unequal Access to Information, Biased Ground Rules, and Impaired Objectivity. The Mitigation Plan shall include a description of the actual or potential OCI, a description of the action that the Offeror has taken or proposes to take to avoid, mitigate, or neutralize the conflict, and any other relevant information that would assist the Contracting Officer in determining whether the Mitigation Plan is in fact acceptable or unacceptable. If the offeror determines that no Organization Conflict of Interest Mitigation Plan is required, the offeror shall submit its representation stating that no OCI situation exists.

All prospective Offerors are hereby advised to examine the FAR 9.505 and identify any actual and potential OCI conflicts that may now exist to include Unequal Access to Information, Biased Ground Rules, and Impaired Objectivity; if any such concerns exist, the impacted Offeror will submit an acceptable OCI Mitigation Plan to the Contracting Officer with its proposal. The Contracting Officer will determine based on the facts and circumstances of each individual case whether impacted Offeror's OCI Mitigation Plan is acceptable for this requirement prior to making an award.

If any Offeror has questions with regards to your affirmative responsibility to identify OCI concerns and/or mitigate each issue, each potential Offeror is encouraged to ask questions and seek clarifications before proposal due dates. The Government will be prevented from awarding a contract to any Offeror who has an actual OCI issue that cannot be mitigated to the satisfaction of the Contracting Officer.

TAB G: Transmittal Summary Letter. The Offeror must submit a summary cover letter to include:

contact information (name, title, email address, and phone number) for a primary and alternate proposal point of contact (POC) who can obligate the company contractually and/or address decisions made with regard to the proposal; contact information for individuals authorized to negotiate with the Government;

contact information for a POC at the Offeror’s financial institution that can assist with validating the Offeror’s solvency; a list of the proposal package contents; tax identification number, CAGE Code, and DUNS; and an overview of the company’s history, organization and general experience, to include a listing of subcontractors and/or teaming partners.

Volume II - Mission Capability (Includes Evaluation Factors #1 - Management Approach & Evaluation Factor #2 - Technical Approach): The Mission Capability Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror’s proposal. Elaborate brochures or documentation, binding, detailed art work or other embellishments are unnecessary and are not desired.

Legibility, clarity and coherence are very important. The Management Approach and Technical Approach contained in your Mission Capability Volume will be evaluated in accordance with Section M, Evaluation Factors for Award. The proposal should not simply rephrase or restate the Government's requirements; the proposal shall provide convincing rationale to address how the Offeror intends to meet these requirements. Statements that the Offeror understands, can, or will comply with the PWS (including referenced publications, technical data, training, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as “standard procedures will be employed” or “well known techniques will be used,” “standard training will be employed,” etc., may raise questions regarding an Offeror’s technical ability to perform the services contained herein and may be grounds to eliminate the proposal from further consideration for contract award.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's proposal.

The Mission Capability Volume shall, at a minimum, be prepared in a form consistent with the PWS and the evaluation criteria for award set forth in Section M of this solicitation. The section shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Offeror’s technical competence and ability to comply with the contract task requirements specified in the PWS. The Offeror shall address as specifically as possible the actual methodology they will use for accomplishing the PWS tasks. Each section of the Mission Capability Volume shall clearly reference the applicable instruction and evaluation criteria from Section L and M of the RFP being addressed and include PWS citations to support any discussion regarding the execution of tasks. The Mission Capability Volume shall not contain any pricing data, with the exception of salar and fringe benefit information contained in the FAR 52.222-46 Compensation Plan. The Mission Capability volume shall be organized according to the following general outline:

TAB A: Table of Contents.

TAB B: Exceptions/Assumptions (if required). Identification and explanation of any exceptions or deviations in Volume II. Additionally, any assumptions used in the proposal preparation must be identified in this tab.

TAB C: List of Tables and Drawings; Glossary of Acronyms and Abbreviations.

TAB D: Cross Reference Matrix.

TAB E: Executive Summary. The Offeror shall provide an executive summary of the proposal that describes the significant attributes and theme of its proposal. The summary shall address any significant tradeoffs and risks, and highlight any key or unique features of their team and/or proposal, excluding cost. The Offeror shall provide a list with the addresses and POCs, of all companies participating on the Offeror’s team, including the prime Contractor, any partners, subcontractors, etc. Any material presented in this summary shall not be considered as meeting the requirements for any other parts of the proposal. The Executive Summary shall not be included in the page count limitation.

TAB F: Mission Capability Evaluation Factors.

TAB F1: Evaluation Factor #1 - Management Approach. The Offeror shall address the following:

a. Organizational Structure. The Offeror shall address the management techniques and/or procedures to be utilized to accomplish the basic functions of planning, organizing, and controlling each function depicted in the organizational structure, to include the proposed interface between functional areas for program management and administration. The Offeror shall provide their proposed organizational chart that is presented as a line and block chart, organized by functional task area, and includes top-level management down to first line supervisors. The functional task areas to be addressed include, but are not limited to, the following: Scenario Development, Logistics and Property Management, General and Information Technology, Maintenance Support, Leader Training Program (LTP), Joint Operations Center and After Action Review (AAR), Battle Simulation Center (BSC), Rotational Video Support, Tactical Engagement Simulations (TES) Support, Battlefield Effects (BFE) Support, Role Play/Civilians on the Battlefield, Special Operations Training Division (SOTD) Role Play support, and Reception, Staging, Onward, Movement and Integration (RSOI) and Redeployment.

b. Management Plan. Offerors shall demonstrate their understanding of the program requirements and provide a narrative detailing the Offeror’s management plan. At a minimum, the management plan shall address the following:

i. The Offeror’s shall provide an approach to planning, organizing, and controlling each function depicted in the organizational structure ensuring the plan facilitates organizational productivity and demonstrates the flexibility to adjust to changing scenarios and leader development requirements. The Offeror shall detail the chain of command and coordinating lines of communication for each of the functional task areas. The Offeror shall articulate the management role and scope of control for each level of management, major subcontractor, consultant, etc., as applicable. The Offeror shall fully address how the authority to make day-to-day decisions will be handled and the authority vested in each level of management, to include subcontractor relationship/control and how it will facilitate effective and timely decision making. In addition, the Offeror shall address the work assigned and the ability to effectively manage the full contract effort. The Offeror shall explain in detail the authority that will be granted to the Program Manager enabling him/her to act independently and make decisions at the program level. The Offeror shall also describe what type of controls program management will have to ensure timeliness and quality of all prime and subcontracted efforts and how this work will be coordinated. The offeror shall explain the overall proposed interface between functional areas for program management and administration. The offeror’s shall also identify potential risks and risk mitigation approaches that could affect the proposed management approach,

ii. The Offeror shall address their Communications Approach to include a discussion of internal and external communications and how the Offeror will interface with on-site personnel, the home office, subcontractor operations, teaming partners, Government program managers, contracting officials, inspectors and users. The Offeror’s approach shall address methods of maintaining effective lines of communication and control over any geographically dispersed personnel. The Offeror shall also submit a proposed Communications Approach that demonstrates an understanding the roles and responsibilities of the various Government personnel involved in the various aspects of rotational planning, development and execution as well as the interaction required to ensure execution of the JRTC mission. The offeror’s shall also identify potential risks and risk mitigation approaches that could affect the proposed communication approach.

iii. The Offeror shall discuss how they will maintain, sustain, and retain a fully functional staff at all times; this includes recruitment and retention policies as well as any other approaches utilized to ensure adequate staffing is present at all times, including during the critical 90 day Phase-In period. The Offeror shall also discuss the approach to establishing and maintaining a pool of trained and qualified personnel to accommodate fluctuating workloads and support temporary surges in rotational support requirements. Include a description of how vacancies will be filled so that a disruption in contract performance does not occur. The Offeror shall also discuss how they will deal with hiring challenges prevalent at Fort Polk. The offeror’s shall also identify potential risks and risk mitigation approaches that could affect staff retention.

iv. The Offeror shall describe, in detail, the controls, methods, and procedures the Offeror will utilize to ensure accountability, maintenance and necessary protection of Government Furnished Property (GFP). The offeror’s shall also identify potential risks and risk mitigation approaches that could affect the proposed management plan of GFP.

v. The Offeror shall describe and discuss, in detail, the proposed policies and procedures to be followed in establishing and maintaining an effective Security Program. At a minimum, the discussion shall include the following: Offeror's approach to developing and implementing the Security Program, protection of government facilities, installation requirements for access control, security plan, compliance with and identification of security risks among employees (to include subcontractor personnel), and any plans for reducing potential security risk to the Government. The offeror’s shall also identify potential risks and risk mitigation approaches that could affect the proposed security program.

vi. The Offeror shall articulate their Staff Training Program to include technical, health and safety, and supervisory training.

c. Quality Control Plan. The Offeror shall submit a Quality Control (QC) Plan in accordance PWS paragraph C.1.5.1. The Quality Control Plan shall be inserted at the back of Mission Capability Volume Section F1 and tabbed “Tab F1C – Quality Control Plan.” The information at Tab F1C shall be excluded from the page count.

TAB F2: Evaluation Factor #2 - Technical Approach. The Offeror shall address the following:

a. Contract Transition Plan. The Offeror shall discuss the intended methodology for ensuring a smooth contract transition and mitigating the impact of contract transition to the JRTC mission.

The Contract Transition Plan shall discuss both Phase-in and Phase-out procedures in accordance with the following parameters:

i. Phase-In. In the Phase-In the Offerors shall address those actions, plans, and procedures necessary to ensure a smooth transition from contract award to full operational status without impacting service or response in any functional area. The Offeror shall provide a detailed phase-in plan that includes, at a minimum: mobilization, training, certification, security clearance, and orientation of the work force; assessment of potential security risks; assumption of the responsibility and accountability for all Government Furnished Property/Facilities, and assumption of full operational responsibility for the functions in the PWS. The Phase-in discussion shall also demonstrate on-board strength from the start of phase-in period and the increase of personnel over the duration of the phase-in period up to the "full" manning level.

The Offeror shall identify personnel to be employed during phase-in by position, functional area, and labor category. The offeror’s shall also identify potential risks and risk mitigation approaches that could affect the proposed Phase-In transition plan.

ii. Phase-out. In the Phase-out plan the Offerors shall address those actions, plans and procedures necessary to ensure a smooth transition to new Contractor without impacting service or response in any functional area. The Offeror shall provide a detailed phase-out plan that includes at a minimum: de-mobilization; assessment of potential security risks; relinquishing responsibility and accountability for all Government Furnished Property/Facilities and aiding in a smooth transition of full operational responsibility for the functions in the PWS. The plan shall specify personnel (to include Level I and Level II personnel) that will remain during phase-out by position, functional area and labor category. The Phase-Out plan shall also identify any potential risks and risk mitigation that could affect the Phase-Out Plan.

b. Labor Category Descriptions. The Offeror shall provide labor category descriptions and qualifications for each labor category proposed. Labor categories proposed must include the labor categories specified in PWS C.1.14.1 (Level I, Key Personnel) and C.1.14.2 (Level II); the proposed qualifications for those labor categories must meet or exceed the levels of experience, education, etc. required for such labor categories in C.1.14.1 and C.1.14.2. Labor categories that include multiple proficiency levels (e.g. Clerk 1, Clerk 2, Clerk 3, etc.) shall include a separate labor category description for each level of personnel proposed. The labor category descriptions shall be organized first by functional task and then alphabetically. The functional task areas include, but are not limited to, the following: Scenario Development, Logistics and Property Management, General and Information Technology, Maintenance Support, LTP, Joint Operations Center and After Action Review (AAR), Battle Simulation Center (BSC), Rotational Video, Tactical Engagement Simulations (TES) Support, Battlefield Effects (BFE) Support, Role Play/Civilians on the Battlefield, Special Operations Training Division (SOTD) Role Play Support and Reception, Staging, Onward, Movement and Integration (RSOI) and Redeployment. The labor category descriptions shall address the knowledge, skills, experience, security clearances, and education levels required for each labor category proposed. The qualifications shall comply with any minimum qualification defined in the PWS and be commensurate with the duties to which the labor category has been assigned. The labor category descriptions for key personnel shall include a notation identifying the labor category as key personnel. The Offeror shall place a cross-reference index at the front of this section that is organized by functional task area and includes an alphabetical listing of each labor category proposed, a proposal citation identifying the page number for each corresponding labor category description in the section, and the corresponding tasks of the PWS each labor category is responsible for supporting. The labor category descriptions shall be inserted at the back of Section F2 and tabbed “Tab F2-b – Labor Category Descriptions and Qualifications.” The information at Tab F2-b shall be excluded from the page count.

c. Key Personnel Qualifications. Offerors shall identify all key personnel that routinely participate in training events and demonstrate their ability to maintain those key personnel for an extended period to allow continuity in mission execution. The Offeror shall provide a list of all proposed labor categories for key personnel with applicable roles and responsibilities deemed necessary to perform all requirements by functional task area of the PWS. Offerors shall include labor categories for key personnel, what authority the individuals(s) possess, category of employment (FT/PT), narrative demonstrating how key personnel meet or exceed the minimum qualifications prescribed by the PWS.

d. Methodology for Accomplishing Base Support Functions. The Offeror shall demonstrate a clear understanding of the staffing resource requirements for Base Support Functions and a corresponding plan to fulfill those resource requirements in the most effective and efficient manner possible for each Base Support functional task area. Base Support Functions include the tasks identified under PWS sections C.5.1-C.5.11, C.5.12, C.5.13, C.5.14 and all subparts.

i. The Offeror shall discuss their basis of estimate for accomplishing Base Support Functions and demonstrate their understanding of the staffing requirements by analyzing the PWS and formulating their team complement based on the manning requirements identified in the PWS (24/7 support, number of workstations, etc.). The basis of estimate shall discuss the methodology used to determine the staffing proposed for each function of the PWS (the type, number of personnel proposed, and the level-of-effort proposed for each labor category), and demonstrate an understanding of the line between the staffing proposed and the requirements of the PWS to include, but not limited to, a discussion of the PWS requirements in relation to the resources proposed for each assigned task and the associated PWS references. The methodology must also identify why the personnel proposed are best qualified to accomplish the task based on the identified knowledge, skills, security clearances, education, and experience requirements. The offeror, based upon its proposed organization, workload analysis, innovations, and any other factors, shall submit a staffing plan that includes all staffing required to perform all contract work; offeror shall disclose teaming arrangements, and identify subcontractors, including proposed roles in performance of the contract, as well as a breakdown of their roles as a percentage of total work, for each period of performance. All cross utilization, if applicable, of personnel shall be clearly explained and depicted. The Offeror shall identify the qualifications (i.e., certifications, education, knowledge, skills and/or experience) of proposed personnel functional categories. The offeror shall ensure its staffing plan clearly depicts the total number of full time equivalents (FTE) for each proposed labor category, including for any subcontracted effort. If utilizing other than 1920 productive hours per FTE, the offeror shall provide its calculation of productive hours. All cross utilization of the labor force shall be clearly explained.

ii. Rationale for the proposed staffing plan shall be explained in sufficient detail so as to clearly indicate that the proposed staffing plan can meet the minimum requirements of the PWS's labor category and scope of effort.

iii. OFFEROR SHALL CAREFULLY ENSURE THAT ITS PROPOSED PRICING IS

CONSISTENT WITH ITS PROPOSED STAFFING PLAN. Note: No pricing information shall be submitted in the technical volume.

iv. The Offeror shall address the technical approach for how Base Support Functions will be accomplished and their ability to simultaneously manage multiple JRTC training rotations by addressing how the Offeror's personnel will be organized and staffed along with specifically describing how work will be performed (including use of any automated systems or work-loading procedures), proposed work processes schedule (at a minimum includes a timeline of events), approaches, process interfaces, innovations, assumptions of support, cross-utilization of personnel, training, and performance plans. The Offeror shall provide manpower matrices showing the proposed team complement for Base Support Functions. The team complement shall include the labor category, PWS tasks supported by task name and PWS citation, number of personnel proposed for each labor category, the number of hours associated with each labor category, employment status (FT/PT), and the required skill level. The manpower matrices shall be organized by functional task area, and then listed alphabetically by labor category.

The manpower matrices shall also include a summary of the total man hours proposed for each functional task area. All labor categories proposed shall be consistent with the labor categories identified in the labor category descriptions provided in the Offeror’s Management Approach.

e. Methodology for Accomplishing Sample Vignettes for Training Rotations. Two sample vignettes are included at Technical Exhibit #A-1, Standard Rotation and Technical Exhibit #A-2 Mission Rehearsal Exercise and are representative of the training requirements unique to a rotational exercise that may be executed under the resultant contract. Vignette A-1 represents a standard rotation which is considered part of the Base Support Functions, Vignette A-2 represents a Mission Rehearsal Exercise (MRE). The Offeror shall present a proposed solution/approach to satisfying each vignette.

The information prescribed by this paragraph shall be provided for each vignette. The Offeror shall demonstrate an overall understanding of the vignette, rotational training requirements, role play mission and required capabilities, and various levels of role player participation, schedules, coordination, and staffing of the requirements. The Offeror shall provide manpower matrices showing the proposed team complement for each sample vignette. The team complement shall include the labor category, number of personnel proposed for each labor category, the number of labor hours (total estimated regular and overtime) associated with each labor category, employment status (FT/PT), and the required skill level. All cross utilization of the labor force shall be clearly explained and depicted in a separate narrative. The manpower matrices shall be organized alphabetically by labor category.

All labor categories proposed shall be consistent with the labor categories identified in the labor category descriptions provided in the Offeror’s Technical Approach. Each response shall include sufficient information to describe the Offeror’s processes, procedures, controls, etc. that will be established to accomplish each vignette. For each sample vignette, the Offeror shall specifically identify and explain their process to achieve full performance capability; identify and explain how they will staff the requirement to include identifying necessary skill sets to complete each task; address how work will be scheduled (including use of any automated systems or work-loading procedures); and/or assumptions of government support. The offeror shall also submit a risk assessment and a risk mitigation strategy for each sample vignette that will evaluate the risk associated with performance without impacting the simulation of risk associated with the replication of actual combat. Scheduling details shall include methods to determine regular hours, overtime hours, and holiday hours.

Volume III: Evaluation Factor #3 - Past Performance: All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. Offerors with no past performance as a company may provide information on company personnel who have performed similar work in the past.

Submission Requirements. The Offeror shall submit a Past Performance Volume containing the following:

TAB A: Table of Contents.

TAB B: Exceptions/Assumptions (if required). Identification and explanation of any exceptions or deviations in Volume III. Additionally, any assumptions used in the proposal preparation must be identified.

TAB C: Summary Page. The Offeror shall include a summary describing the role of the Offeror and each subcontractor, teaming partner, and /or joint venture partner. The summary shall include any contractor for which Past Performance Information was submitted. The summary shall also include a cross-reference matrix depicting the Offeror and each subcontractor, teaming partner, and /or joint venture partner with reference to the past performance projects cited for each team member and the associated tasks from the PWS represented by each project.

TAB D: Consent Letters. The Offer shall submit consent letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the Offeror can respond to such information. A sample consent letter is attached as Attachment #1, Subcontractor/Teaming Partner Consent Form.

TAB E: Client Authorization Letters. For each identified effort for a commercial customer, the Offeror shall submit Client Authorization Letters authorizing release of any requested information on the Offeror’s performance to the Government

TAB F: Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company and of proposed team members. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

TAB G: Specific Relevant Contracts Format (Attachment #2, Specific Relevant Contract Sheet).

The Offeror shall provide documentation outlining the Offeror’s past performance with contracts, as a prime or major subcontractor and all subcontractors, teaming partners, and/or joint venture partners, which is the same or similar in nature, size and complexity to the services being procured under this Solicitation. The Offeror shall include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The Offeror SHALL NOT go back any farther than three years from the date of solicitation issuance for the submitted data. Past Performance information described herein is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 20 percent of the proposed effort based on the total proposed price. Past Performance information is also required for any subcontractors, teaming partners, and/or joint venture partner that performs a major or critical task(s) of the requirement which impacts the overall success of the Prime Contractor. Past Performance information may be submitted for any other subcontractor, teaming partner, and/or joint venture partner that demonstrates the Offeror’s capability to meet the PWS functional areas. This requirement also applies to all subcontractors, teaming partners and/or joint venture partners for which Past Performance was provided. The submittal shall include rationale supporting your assertion of relevance and how it was determined that the work performed previously was the same or similar in nature, size and complexity to the work specified by this solicitation. Offerors are required to explain what aspects of the contracts are deemed relevant to the proposed effort, and to what aspects of the proposed effort they relate.

Discuss in detail the quality in performance of each identified relevant contract.

Volume IV: Evaluation Factor #4 - Small Business Participation: All Offerors are required to submit a Small Business Participation Proposal (as stated in Section M at least 10% of total contract value must be subcontracted to Small Business) individually addressing the following areas:

TAB A: Table of Contents.

TAB B: Exceptions/Assumptions (if required). Identification and explanation of any exceptions or deviations in Volume IV. Additionally, any assumptions used in the proposal preparation must be identified.

TAB C: Small Business Participation Plan. All Offerors are required to submit a Small Business Participation Proposal individually addressing the following areas:

a. The extent in which the small business programs listed in FAR Part 19 and Part 26 (small business, small disadvantaged business, woman-owned small business, HUBZone small business, service-disabled veteran-owned small business, are specifically identified in the Small Business Participation Proposal.

b. The extent of commitment to use such firms (for example, enforceable commitments such as signed teaming agreements are to be considered more heavily than non-enforceable ones).

c. The…