A07.05-Pre-Proposal_Conference_Briefing.pptx

Natomas Basin Reach I Contract 1 Pre-Proposal Conference / Site Visit

18 October 2016 @ 1000

Location: City Council Chambers

Industry Day Schedule 1000 – 1010 Welcome / Introductions 1010 – 1015 Ground rules 1015 – 1030 General Project Description 1030 – 1045 Unique Complexities 1045 – 1050 CLIN Schedule 1050 – 1105 Evaluation Criteria 1105 – 1130 Best Practices, 1130 – 1150 Common Mistakes / What to avoid 1150 – 1200 ProjNET, Proposal Due Date, and Estimated Timeline 1330 – 1500 Site Visit

BUILDING STRONG®

Ground Rules

All questions must be submitted through ProjNET;

No wandering / side-bar conversations (perception is reality);

The purpose of the day is to assist you in understanding the Government’s requirement and expectations.

Procurement Integrity Act / Standards of Conduct (FAR 3.101-1 and FAR15.201(f) Proposal Disqualification Solicitation Cancellation

Mr. John Hoge Project Manager

General Project Description Estimated Timeline

Reach I Contract 1

Mr. Mike Kynett Geotechnical Design

Unique Complex Aspects

Geotechnical Conditions

Mr. Mark Boedtker Civil Design

Unique Complex Aspects

Road Closure Weather Cultural Resources Real Estate POP Constraints

CLIN Structure

CLIN #

Description Type Reach I Contract 1

FFP

Construction Standby

FFP

Onsite Remobilization

FFP

Monitoring Well Construction at STA 23+06 (Control Line A)

FFP

CalTrans Storm Water Data Report Development

FFP

Residential Access

FFP

Monitoring Well Construction at STA 96+13 (Control Line A)

FFP

Mr. Gregory Treible Contracting

Evaluation Criteria Best Practices Common Mistakes ProjNET Proposal Due Date Estimated Timeline

Evaluation Criteria

FACTOR 1 – EXPERIENCE & CAPABILITY

Example Projects Prime / Key Sub Corporate Resumes Key Personnel Qualification Resumes

FACTOR 2 – TECHNICAL & MANAGEMENT APPROACH

Technical Narrative Management Approach Network Analysis Schedule

FACTOR 3 – PAST PERFORMANCE

FACTOR 4 – SOCIO-ECONOMIC CONSIDERATION

Best Practices Thorough solicitation review – bring ambiguities/conflicts/questions to our attention Organization – make it easy for the reviewer to see that you have addressed/exceeded the request Concise proposal clearly aligned with GOVT Needs Articulate that you thoroughly understand the requirement and why you’re the solution Highlight the challenges you foresee and proposed mitigation measures Clearly identify proposed betterments

Solicitation Review Do your homework --- carefully read and reread the solicitation document to clearly understand what is being asked, including clauses and provisions If you are not sure about something --- ask questions Review and understand the regulations (FAR Parts) governing the specific type of solicitation you plan to respond to Make a list/matrix of the requirements Understand all important deadlines, including the deadline for Q&A

Align Proposal with GOV Needs Good proposals will clearly articulate how the offeror can solve the problem or fill the need defined by the solicitation Understanding the government’s request is important -- how your firm can execute or deliver an appropriate solution is critical A proposal may look good, but if it is not clearly aligned with fulfilling the government’s needs, it will fall behind other more substantive, solution focused proposals

Articulate What Makes You the Best Solution Key is pulling it all together in a proposal package that clearly describes why your firm offers the best solution No magic bullet – it comes down to doing a lot of things right It’s about:

Understanding the solicitation and responding appropriately Demonstrating how your firm can best fulfill the government’s needs Offering pricing that is fair and reasonable, and competitive Making sure your proposal is well-written and error free Showing evidence of success through past performance Interweaving an amazing story throughout all parts of the proposal that makes a compelling case for your firm as the best solution

Common Mistakes What to Avoid Presentation Spelling Errors Lack of Independent Review

What to Avoid Failure to fully understand the solicitation and governing regulations Incomplete or late submission Proposal is not specific and to the point High on fluff and weak on substance Failure to understand best value considerations Unrealistic proposal pricing Evaluation components are not sufficiently addressed in the proposal Errors in the submission

Presentation

This is a “sample” of your work Typos Grammatical errors Do your tables/charts convey the message Check your firm’s name throughout the document Check the project title, especially when copying another proposal Answer all stated requirements in the solicitation Textboxes Use bold, highlighting, etc. to focus the readers eyes Readability Use of “white space” Break lines into shorter segments Watch color combinations and font size

Spell Check Your Friend – Your Enemy Spellcheck won’t check that you’ve used the correct word ORDINANCE – a law set forth by a governmental authority

ORDNANCE →

Independent Review Have someone outside of the proposal team (but familiar with the type of work) review your document

Make a list of the requirements – Does your proposal address every point Check experience and training requirements for all resumes

Source Selection Evaluation Boards Can ONLY Evaluate What they see!

The crystal ball does not work!

We do not evaluate past the page requirement.

Mr. Gregory Treible Contracting

Evaluation Criteria Best Practices Common Mistakes Proposal Due Date ProjNET

Acquisition Process Questions?

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