Amendment_4.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

RE: Advanced Contract Initiative Temporary Emergency Pow er

The purpose of this amendment is to: 1) Provide responses to the second round of contractor questions; 2) Correct the Table numbering; 3) Incorporate revised Attachments 1, 8, and Template Table A3-1; 4) Revise the language in PWS 5.7.5; and 5) Provide updates to the Section B Narrative.

See Summary of Changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 78

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-May-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W911WN-18-R-3005

X 9B. DATED (SEE ITEM 11)

16-Mar-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-May-2018

CODE

U.S. ARMY ENGINEER DISTRICT, PITTSBURGH

ATTN CELRP-RC-P

W S MOORHEAD FEDERAL BUILDING

1000 LIBERTY AVENUE ROOM 2203

PITTSBURGH PA 15222-4186

W911WN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W911WN-18-R-3005

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

CONTRACTOR QUESTIONS (CONT)

89. Can the government consider removing the requirement for fuel absorbent matting under the generator for the following reasons: 1) it is extremely expensive material when used under large generators; 2) when it becomes wet or damaged, through wind or rain, it would need to be replaced often which would require assets to move the generator, remove the old matte and replace with new matting; 3) increases time install and de-install; 4) all installations will require a forklift and/or tractor trailer to install; 5) a hazmat storage trailer would be required until disposal time; 6) disposal of large matts, such as used under a generator, are expensive to destroy(C.5.7.5. on page 54).

A89: Yes, C.5.7.5 has been revised to read; “At the installation location, Contractors are to comply with EPA's Spill Prevention, Control, and Countermeasure (SPCC) Regulations, Section 311(j)(1)(C) of the Clean Water Act as amended by the Oil Pollution Act of 1990, to include requiring the contractor to develop and implement an SPCC Plan that describes oil handling operations, spill prevention practices, discharge or drainage controls, and the personnel, equipment and resources to be used to prevent spills. The contractor shall ensure this plan meets the requirements of the state, territory or Tribal Nation where these operations are taking place.”

90. Would the Government find it acceptable if the offeror proposes to place pig matting around the generator fuel fill only? This solution provides fuel spill coverage and avoids the issues noted above (C.5.7.5. on page 54).

A90: See A89.

102. For Quadrant 4 proposal submittal, would the Government allow Offerors to include Plans in the Appendix, thus excluded from page count?

A102. No.

103. Are the values for Item numbers 0001 thru 4004 in Section B the total values for the type II, III and IV Deployment Package estimates from the DER’s for each specific region?

A103. No, the line items establish the Estimated Total Requirement amount for each quadrant.

104. Are the labor rates we are required to provide in the Attachment 1 Rate Sheet required to be an hourly rate or are they for the entire 12 hour shift (hourly x 12)?

A104. Row 9 of Attachment 1 has been inserted to clarify that the contractor shall provide daily rates for the entire 12 hour shift.

105. The deployment packages are only four day durations, the generator PM’s are required every 240 hours or 10 days. Should the PM’s be omitted from the four day sample deployment estimates? If they are to be included, how many should be used?

A105. Generator preventive maintenance is to begin once the generators are installed. Thus, it should not be omitted from the four day sample deployment packages.

106. Are the trailer mounted generators referenced in the Attachment 13 Deployment Package Descriptions included in the Power Packs or are they in addition to the generators that are provided in the power packs?

A106. In the table in Attachment 13, “Additional Generator & BOM requirements,” the trailer mounted generators are reflected as additional, above and beyond what is identified in the row labeled “Initial FEMA-Provided Generators & BOM.”

107. Reimbursable Costs – It is clear that no reimbursable costs are to be entered in to the Attachment 1 Rate Sheet. However, the deployment package instructions seem to contradict.

Please confirm if the reimbursable costs need to be identified and accounted for in the deployment estimates.

Line Items R1 to R7 REIMBURSABLE ITEMS:

Contractor will be reimbursed for each item as specified in paragraphs R1 to R7 below. The description for each reimbursable item indicates if G&A and profit is to be included. The rates inserted in the table below by the contractor for G&A and profit will be used throughout the life of the contract. Receipts will be required. No pricing is to be entered for these items.

Costs for the deployment packages state (Ref. Pg 117 (v) VOLUME IV – FACTOR V – PRICE) “in addition to recognizing and accounting for additional costs (reimbursable) associated with these missions”.

FACTOR V – PRICE.

The price analysis will form the basis of the best value tradeoff determination. Deployment packages have been developed by USACE for all USACE assets and ACI contractor requirements to support and execute an emergency power mission to align with FEMA’s National Response Framework and to streamline USACE’s response. Reimbursable (non-firm fixed price) costs will not be evaluated.

A107. Reimbursable costs will not be evaluated. However, for the purposes of the deployment packages, the offeror’s shall use the reimburseable information provided in the RFP, Section L.2.b.(v) VOLUME IV – FACTOR V – PRICE, Deployment Packages

108. Are the ADVON deployment packages required to be priced for each deployment event type II, III and IV for Quadrant IV?

A108. The ADVON deployment package shall be treated as a separate package.

109. If only one ADVON deployment price estimate is required, which size of event should be used for the basis of the pricing?

A109. The intent of an ADVON team is to deploy a small element of contractor personnel in advance of the main body of personnel to initiate agreements with local vendors and identify available resources.

110. C.4.3.1.2(e) states that “Clear designation of day and/or night shift of all assets (labor and equipment).” The DER forms have no specific place to show night shift vs day shift work. How do you prefer this to be shown?

A110. How to incorporate “Clear designation of day and/or night shift of all assets (labor and equipment)” into proposals will be left up to each individual offeror.

111. In the Evaluation Criteria, C. Evaluation Approach (b) it states “Additionally, a pre-priced list of resources including labor, equipment, materials, administrative and communications requirements, and command and control resources will be required in the submission of each proposal.” Is this for the home office administration and communication resources that are directly involved with the project or only for the personnel identified within the rate sheet Attachment 1?

A111. This is only for the personnel identified within the rate sheet Attachment 1.

112. Page 126 of Conformed Contract, Item b. Content Requirements under Proposal Preparation: RFP states that “Each volume of the proposal shall consist of a table of contents, a summary section, and the narrative discussion.” The guidance for Volume II (Factor III) Past Performance states that each project narrative is limited to 3 pages, but no page count is given for the summary. Question: Please confirm we can add the requested summary to the front of this volume without impacting page count.

A112. The summary section and narrative discussion will not be excluded from the page counts.

113. Item R8 of Conformed Contract (Page 40 of the pdf) Diesel Exhaust Fluid: Item states “Reimbursement of Diesel Exhaust Fluid shall be limited to the per gallon rate for actual fluid consumed...” Question: Is it acceptable to apply indirect rates and profit to the direct cost of DEF? As an additional clarification, are R1, R2, and R3 (Fuel for Generators and Government Vehicles) subject to G&A and Profit as well?

A113. The Narrative in Section B for R1 Diesel Fuel and R8 Diesel Exhaust Fluid has been revised to indicate that they are not subject to indirect rates and profit.

114. RFP Section C – Performance Work Statement Item C.3.3.6.7.2: RFP states “… For the OCONUS areas, labor shall begin staging area efforts the following day after each has completed their mobilization at the shift assigned and agreed to by the MM and the Contractor Site Manager.” Question: Are contractors responsible for labor and equipment accountability, staging, and loading at the POE? If contractors are to account for labor and equipment at the POE, should the POE be accounted for as a separate deployment package/pricing within the proposal? Necessary personnel (safety, logistics, etc.) and equipment (tracking, MHE) would be required for verification, documentation, and loading of aircraft. They would demobilize from the POE and not be part of the OCONUS/ISB mission. These items would be last to load on an aircraft and would not arrive to the OCONUS ISB until after the primary operation has begun and thus affecting the mission. These items proposed as a separate item/POE deployment package would allow the OCONUS ISB staff to receive/stage from port/air terminal, account for, and offload FEMA generators within USACE established requirements.

A114. The contractor is responsible for labor and accountability, staging and loading at the POE. In the proposal, personnel assets may be identified as to what initial duties will be, then with those personnel being absorbed into the OCONUS operations at a later phase in mobilization.

115. Template Table B2-1 Asset Location (Response to Question 6): Item states “contractor shall insert the number of labor and equipment that are available at each location.” The previous bids were submitted with the information as follows:

Prime (P) or Sub (S) POC Location Line Item (LI) 1 LI2 LI 3 LI 4 Company XYZ P John Doe FL (3), LA (2), TX (5) X X X X

Question: Is it acceptable to show the information in the same format? Some of our vendors have 500+ locations throughout the four quadrants, and thousands of pieces of equipment throughout CONUS and OCONUS, making this data extremely difficult to represent concisely in the manner requested. The resource allocations can also be extremely dynamic, meaning that a “snapshot” of current assets is likely inaccurate, even 24 hours after it is captured.

A115. The answer to question 6 is incorrect. Inserting an X under each category when applicable will suffice.

116. Will generators over 3MW be considered to serve future emergency power requirements?

A116. Offerors shall use the current generator inventories reflected in Attachment 17.

117. Will other technologies be considered to serve future emergency power requirements?

A117. The Government’s response to future emergency power requirements may incorporate new means and methods as technology improves in the future.

118. In FBO the Amendments are labeled #1 & #2, but the actual Amendment modifications indicate Amendment/Modification No. 0004 & 0005. Which one should be used in the SF33 acknowledgement?

A118. The Amendment numbers 0004 and 0005 are the official numbers that shall be acknowledged.

119. If these are Amendments 0004 & 0005, what were the previous three amendments and may we obtain copies of them?

A119. Due to a system error, amendment numbers 0001, 0002, and 0003 will not be issued.

120. In amendment 0002 question #24; It is unclear if requested equipment rates are to include fuel or if fuel for contractor equipment will be treated as a reimbursable cost similar to R1.

Please provide direction for completion of equipment pricing.

A24: Equipment rates shall include the cost of fuel for that respective piece of equipment.

This is very subjective and are there any specific guidelines that should be used to determine the amount of fuel consumed for each piece of equipment?

A120. All fuel needs to be included in the daily rate for equipment. No specific guidelines are provided by the Government.

121. Are the OH&P rates that are requested within the new Attachment #1 Rate Sheet applicable for the Prime Contractor to apply to the Subcontractors?

A121. These rates are to reflect those of the prime contractor only.

122. In amendment #2 Question #30 requests clarification regarding the use of union labor.

30. Can the work performed in all regions be performed open shop or will some regions require union electricians?

A30: Work performed will be Open Shop.

The response implies that only open shop labor is allowed. Is the intent to preclude union labor or will union labor also be acceptable?

A122. Work performed can be unionized or non-unionized.

123. In amendment #2 Question #7 requests clarification regarding the generator BOM requirements. The response is clear, but how are we to treat this in the Deployment package price estimates?

Are we to estimate and include additional materials and pricing as a lump sum reimbursement under Line Item R5 Materials and Supplies or are we to exclude these materials from this pricing and assume they are being provided by FEMA?

A123. For the purpose of this evaluation, assume that FEMA will be the provider for additional

BOM.

124. In amendment #2 the response to Question #8 states A8: FEMA provided cable are on 24” reels. Weights vary based on the type of cable. See Attachment 2 for additional details. This does not sound correct for the larger sizes of wire that will be required and that are identified in the BOM (i.e. #2/0, #3/0 & #4/0). Is the 24” dimension possibly the size of the reel core?

A124. FEMA has requested that all cable reels be of the 24 inch size. This is for the ease of handling, shipping and storage space.

125. The BOM indicates the wire that is being provided is 500 ft. and the quantity is in rolls. Is this 500 ft. total for each wire size or is it 500 ft. per individual roll?

A125. The cable that is in the BOM is 500ft per roll.

126. Are the deployment package estimates required to include load bank testing and if so how many?

A126. No load bank testing requirements are to be included in the deployment package estimates.

127. Template Table A3-1 Production Rates provides guidance for the average rate information required as follows.

“Insert Average Rate/12-hour Shift/Exx. Rates shall be in whole numbers. For example, if each forklift can offload 5 generators per 12-hours shift, the rate is 5.”

Column “B” provides a place for the description and line item Exx number for each individual piece of equipment. Column “C, D, E, F, G & H” ask for Average Rate/12-hour Shift/Exx. The average rate for columns “C, D, E, F, G & H” is understood but what is supposed to be used for the Exx line item in these columns when they are already broken out and identified in Column “B”? Can you provide an example for what is required in these columns for the completion of this form?

A127. The language in Column I, Row 5 has been slightly revised to reflect equipment. Column B, C, D, E, F, G, and H will identify the labor and associated production rates, while columns I, J, K, L, M, N, and O will identify the equipment and associated production rates.

128. Amendment #2 provided a lot of clarity but also created more questions that will impact the deployment package pricing, rate sheets and numerous other form templates. Based upon the significant number of questions and responses, as well as the additional questions that still need to be submitted prior to 5/2/18, would it be possible to extend the proposal due date another week to 5/22/18 to allow time for USACE to respond and time for us to edit the significant number of documents to comply with the final responses?

A128. An extension to 5/22/2018 has been issued.

129. Is there a specific size and quantity or allowance for the wire that should be used in the deployment package estimates for the trailer mounted generator sets? The BOM’s do not appear to have enough for this and the sizes of the generators are not provided.

A129. No, this criteria is not applicable to this evaluation. During an actual deployment, the size of the trailer mounted generators being moved would be known and the general area of critical facilities would be known thus providing the details to determine cable size.

130. C.5.13.15 refers to using a wash rack and a water catch system at the staging area. Is USACE providing the water service and is the contractor responsible for any of the costs for this service or the amount of water that is used?

A130. If the staging area does not have a wash rack or other suitable system for capturing wash water, the cost to provide a suitable system shall be negotiated as a negotiated order prior to the contractor performing this work, this guidance is found in PWS, paragraph C.5.13.15.

131. Under C.3.3.7 Execution Phase, assessing power needs at critical facilities is no longer considered a major activity in this phase. Should the Pre-Installation Inspections performance measure in Section C.3.3.11, Table 2 be removed?

A131. No. If PIIs are required in accordance with PWS paragraph C.5.2, the performance measure would apply.

132. What are the USACE titles for points of contact/interface at the Quadrant and Regional levels?

A132. While USACE POCs specific to each individual mission will be provided upon the issuance of a Task Order by the Contracting Officer the POC titles are as follows:

Mission Manager (MM) Contract Specialist (CS) Contracting Officer’s Representative (COR) Contracting Officer (KO)

133. Are the costs associated with the ADVON deployment assets required to only get contractor personnel to the POE or are they to include costs to get personnel to the disaster event staging area location?

A133. As defined in PWS Paragraph C.2, the ADVON is a small element of contractor personnel departing in advance, ahead of the main body of deploying personnel. The ADVON will travel to the staging area and initiate coordination of available assets in the area. The Government will be responsible for getting the contracting from the POE to the staging area.

134. If ADVON pricing is to include travel to the disaster event staging area, are we to use the travel rates specified for Volume IV – Factor V Price, Page 86 or will the transport and cost be provided by USACE?

A134. The contractor shall use the travel rates specified for Volume IV – Factor V Price, Page 86.

135. Attachment 13 explains the detailed parameters for Type I, II, III and IV events, but there are no parameters provided for an ADVON. Are there any more details that can be provided to establish consistency parameters for this type of pricing package?

A135. As defined in PWS C.2, ADVON is a small element of Contractor personnel, departing in advance, ahead of the main body of deploying personnel. No additional parameters are provided.

136. Are the ADVON DER pricing estimates required to be done for each individual deployment type (i.e. II, III & IV)?

A136. See A108.

137. If ADVON DER pricing is not required for each individual type of deployment then which specific one should be used to model the pricing, Type II, III or IV?

A137. See A108 and A109.

138. Are building assessments required to be performed by the contractor as part of the ADVON deployment pricing package?

A138 No, the intent of the ADVON team is to initiate coordination of available assets in the area.

139. How long is the ADVON deployment? Is ADVON in addition to the four days of the main deployment? Or should we consider it part of the four days? Or should we price it as a four-day

ADVON?

A139. Per Section L.2.b.(v) VOLUME IV – FACTOR V – PRICE, Deployment Packages, the offeror shall clearly identify the costs for each deployment package for four days.

140. The scope was revised to exclude assessment (correct?) but that appears to be a critical element of ensuring contractor brings the right equipment and personnel on the main deployment. We can provide engineering and technical support for needs assessment. Should that be included in the ADVON s coping/pricing.

A140. There will be no assessments performed by an ADVON deployment package.

141. The cost of fuel varies drastically in Alaska depending on if we are on the road system or out in the bush. The range can be from $3.50/gallon around Anchorage to $15+ in remote areas with limited access and storage. How should this variance be addressed in the deployment package estimates?

A141. Offerors shall use their best judgement when determining how to approach the fuel variance.

The following have been modified:

NARRATIVE

Rate Schedule Narrative

Line Items L01 to Lxx LABOR RATES:

The contractor shall list each type of labor required to perform the requirements of the Performance Work Statement (PWS) per their Standard Operating Procedures (SOPs). The labor shown in Attachment 1 is for demonstration purposes. The contractor shall include all of the labor categories required to meet the requirements of the contract. The Contractor shall list the labor categories in the order that best portrays the labor that will be utilized most frequently in the Type IV, Type III and Type II packages. For each type of labor listed, the Contractor shall include a description of the specific role and responsibility in the Technical Proposal.

The “regular” rates inserted for each labor category are to be based on a 12 hour shift (0700 to 1930 or 1900 to 0730), which is the standard work day in support of emergency operations.

During mobilization and demobilization, labor is considered to be on the “regular” rate.

The labor will remain at a “regular” rate unless placed in “standby” rate by the Mission Manager (MM) or Contract Specialist (CS) per the PWS via a Work Order. The projected status of personnel will be determined on a daily basis between the Contractor Site Manager and MM as the mission warrants and documented on the Daily Expenditure Report (DER). Rates shall include all appropriate markups including benefits, home office and job office overhead costs, other distributed costs, and profit.

In accordance with FAR Clause 52.222-41, this contract is subject to the labor provisions of the McNamara-O’Hara Service Contract Act (SCA). Due to the nature of this contract, where the specific place of performance cannot be identified in advance, an index of current SCA wage decisions shall be used to develop the rates for the labor categories subject to the SCA.

The contractor shall ensure the rates included in the rate schedule meet the minimum rate for any potential place of performance within the contract region.

Line Items E01 to Exx EQUIPMENT RATES:

The contractor shall list each type of equipment required to perform the requirements of the

PWS per its SOPs. The equipment shown in Attachment 1 is for demonstration purposes. The contractor shall include all of the equipment required to meet the requirements of the contract.

The Contractor shall list the Equipment in the order that best portrays the equipment that will be utilized most frequently in the Type IV, Type III, and Type II packages. For each type of equipment listed, the Contractor shall include a description that clearly identifies the capability, capacity, and differing characteristics from other equipment.

The “regular” rates inserted for each Equipment category are to be based on a daily rate either being utilized for ONE single 12 hour shift (0700 to 1930 or 1900 to 0730), or for two 12 hour shifts. During mobilization and demobilization, the equipment eligible for “mobilization mileage” shall be on the “standby” rate. Equipment that is not eligible for “mobilization mileage” shall be on a “regular” rate. Equipment may be placed in “standby” rate by the MM/ CS per the PWS via a Work Order. The projected status of equipment will be determined on a daily basis between the Contractor Site Manger and MM as the mission warrants and documented on the DER. Rates shall include all appropriate markups including home office and job office overhead costs, other distributed costs, and profit.

Line Items ME01 to MExx MOBILIZATION/DEMOBILIZATION EQUIPMENT COSTS:

These line items provide a rate per mile, actual mileage not to exceed 500 miles (750 miles for Quadrant IV), for mobilization/demobilization of equipment listed in Line Items E01 to Exx - that cannot be driven on public roads and highways. Examples include but are not limited to forklifts, office trailer’s, Conex boxes, etc. If any of the equipment listing in this section is delivered by a piece of equipment in Line Items E01 to Exx, the equipment is not eligible for mobilization/demobilization mileage.

Note that the mobilization/demobilization Line Items shall start with an “M” and the letter/numbers following shall match the specific Equipment Line Item. For example, if a fork lift is E11, the mobilization/demobilization rate per mile line item shall be “ME11.”

QUADRANT IV ONLY: For a response to CONUS state/territory/commonwealth/tribal nation, mobilization of assets in the area of the response shall be from home station to the Staging Area. For a response to an OCONUS state or territory, assets being transported from CONUS to OCONUS either by the government or the contractor, mobilization is from home station to the Point of Embarkation (POE). Travel costs once in the OCONUS location will be part of the “regular rate” of the asset. Demobilization of assets being transported from OCONUS to CONUS either by Government or by the Contractor shall be from the Point of Debarkation (POD) to home station.

Line Items P01 to P11 PARTS FOR SERVICING GENERATORS:

Parts for Servicing Generators - Includes all parts, materials and fluids, to include disposal costs, plus General and Administrative (G&A) and profit, to perform Routine Servicing of Generators as prescribed in Paragraph C.5.10.1 of the Performance Work Statement (PWS).

Line Items R1 to R7 R8 REIMBURSABLE ITEMS:

Contractor will be reimbursed for each item as specified in paragraphs R1 to R7 R8 below.

The description for each reimbursable item indicates if G&A and profit is to be included. The rates inserted in the table below Attachment 1, Rate Schedule by the contractor for G&A and profit will be used throughout the life of the contract. Receipts will be required. No pricing is to be entered for these items.

R1 Diesel Fuel - Generators.

Reimbursement of fuel shall be limited to the per gallon rate for actual diesel fuel consumed by the generators providing emergency power to critical facilities or at the staging area during generator operations. Fuel provided to support the USACE Deployable Tactical Operations System (DTOS) vehicle is also invoiced under this line item. Fuel tickets and receipts showing actual costs shall be submitted with invoices. Any fuel mobilized but not consumed remains the property of the contractor. Fuel that has been placed into the day tanks of operating generators will be considered “consumed”; however fuel delivered and dispensed into the generator will not be reimbursed after issuance of a De-installation Work Order nor in excess of the burn rate referred to in Section C.5.11.3. G&A and Profit will not apply to this Line Item.

R2 Fuel for Government Vehicles - Gas.

The Government may task the Contractor to provide fuel for Government vehicles or Government rental vehicles. Reimbursement of fuel shall be limited to the per gallon rate for actual unleaded fuel provided. Fuel tickets and receipts showing actual costs shall be submitted with invoices. Any fuel mobilized but not consumed remains property of the contractor. G&A and Profit will not apply to this Line Item.

R3 Fuel for Government Vehicles - Diesel.

The Government may task the Contractor to provide fuel for Government vehicles or Government rental vehicles. Reimbursement of fuel shall be limited to the per gallon rate for actual diesel fuel provided. Fuel tickets and receipts showing actual costs shall be submitted with invoices. Any fuel mobilized but not consumed remains property of the contractor. G&A and Profit will not apply to this Line Item.

R4 Travel Costs.

Travel costs are limited to per diem, lodging, lodging taxes, rental vehicles (if required), airline transportation, taxi service, personal owned vehicle (POV) mileage (for mobilization and demobilization only) and luggage fees. Receipts shall be submitted with invoices.

Maximum reimbursement will be in accordance with the Federal Joint Travel Regulation (JTR) for the geographic areas of the mission assignment. (See Section C.6 of the PWS).

No additional markup is authorized for this item. G&A and Profit will not apply to this Line Item.

R5 Materials and Supplies Costs.

Materials and supplies will be reimbursed at actual cost, plus G&A and profit. Only materials and supplies authorized for purchase in accordance with Section C.3.7.8.2 of the PWS will be reimbursed. Receipts shall be submitted with invoices.

R6 Credit for Recycled BOM.

This line item is used to identify the CREDIT to the Government for recycled BOM. (See Section C.5.15). The Contractor shall provide receipts indicating the salvage value with invoices.

R7 Other Negotiated Items.

This line item includes miscellaneous requirements which are not represented by contract prices to include but not limited to leasing/renting generators, major repairs to generators or equipment, personnel/equipment not included in Section B, and/or temporary lodging (trailers, etc.) if no hotels are available, etc. Negotiated Items will include G&A and profit in Attachment 1. from Table 1 below.

TABLE 1 (RESERVED) HAS BEEN MOVED TO ATTACHMENT 1, RATE

SCHEDULE

The rates inserted into the table below by the contractor for the G&A and Profit will be used throughout the life of the contract.

TABLE 1: G&A AND PROFIT RATES

Category Rate General and Administrative

Profit

R8 Diesel Exhaust Fluid Reimbursement of Diesel Exhaust Fluid shall be limited to the per gallon rate for actual the actual fluid consumed by the generators providing emergency power to critical facilities or at the staging area during generator operations. Fluid provided to support the USACE Deployable Tactical Operations System (DTOS) vehicle is also invoiced under this line item.

Fluid receipts showing actual costs shall be submitted with invoices. Any fluid mobilized but not consumed remains the property of the contractor. Fluid that has been placed into the operating generators will be considered “consumed”; however fluid delivered and dispensed into the generator will not be reimbursed after issuance of a De-installation Work Order.

G&A and Profit will not apply to this Line Item.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORMANCE WORK STATEMENT

EMERGENCY POWER PERFORMANCE

WORK STATEMENT (PWS)

C.1. General.

The Contractor shall, under this contract provide all labor, equipment, materials, supplies, etc., to support all United States Army Corps of Engineers (USACE) temporary emergency power activities prior to, during, and following a federally declared emergency in a state/territory/commonwealth/tribal nation.

This Section contains the basic Contractor requirements for 3 phases of work. These are Mission Readiness, Mission Mobilization, and Mission Execution Phases. Each phase of work has its own unique requirements, with the bulk of the work being performed under the Mission Execution Phase. The priority of the Mission Execution Phase will be generator installation rate and real-time reporting of installation status. While there are many aspects to the overall temporary emergency power mission, the time to complete generators installs upon the receipt of the Installation Work Orders from USACE is of paramount importance to USACE the Federal Emergency Management Agency (FEMA) and the impacted state/territory/commonwealth/tribal nation. Performance requirements are defined in later sections of this PWS.

C.2. Definitions.

The following terms, acronyms, abbreviations, and phrases used throughout this PWS and during mission execution are defined as follows.

249th Engineer Battalion, Prime Power (249th) – Headquartered at Fort Belvoir, VA and located at various places around the world, this battalion provides electrical services for the active duty Army world-wide; a secondary function is disaster response. During disaster response, the 249th provides technical expertise and knowledge in regards to the temporary emergency power mission. 249th Soldiers will be the primary means for conducting assessments of facilities, known as Pre-Installation Inspections (PIIs), and providing technical knowledge at the Joint Field Office (JFO) and staging area.

Action Officer (AO) – A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the JFO or state/territory/commonwealth/tribal nation EOC. The AO acts as a liaison between FEMA, the state/territory/commonwealth/tribal nation and USACE. This individual receives all of the requests for generators from the state/territory/commonwealth/tribal nation via FEMA.

Advanced Contract Initiative (ACI) – The process of having a contract in place prior to a disaster to permit quick and immediate response. In essence, this PWS and contract will be referred to as an ACI after award.

Advanced Echelon (ADVON) – A small element of Contractor personnel, departing in advance, ahead of the main body of deploying personnel. A Contractor proposal for an ADVON, if required, will be requested and negotiated by the Contracting Officer (KO) prior to issuance of a Task Order. Typically, ADVONs are only required for to locations Outside the Continental United States (OCONUS) (Alaska, American Samoa, Guam, Hawaii, Northern Mariana Islands, Puerto Rico, and US Virgin Islands).

Assessment – See definition for PII.

Assets – Personnel and/or equipment used to fulfill the requirements of this contract.

Bill of Materials (BOM) – The installation materials (not tools) needed to electrically connect generators to a facility. BOM includes but is not limited to cables, conductors, ground rod(s), split bolts, lugs. FEMA has kits that contain installation materials and installation tools that are referred to as BOM Kits. A sample BOM Kit inventory sheet is included in Attachment 2.

The Government intends to provide, at a minimum, one BOM Kit for each initial mobilization of FEMA generators to the staging area.

Contract Specialist (CS) - A USACE employee who is a member of the Emergency Power Planning and Response Team and works with the Mission Manager (MM) at the staging area.

The CS issues and tracks Work Orders, reviews and validates the daily expenditure report (DER), and assists the KO with negotiated items and administration of the Task Order.

Contractor Site Manager – The Contractor’s lead representative at the staging area.

Critical Facility – A facility the state/territory/commonwealth/tribal nation deems important to its response and recovery from the disaster and that FEMA concurs is, in fact, necessary and/or critical to the response and/or recovery. Examples include, but are not limited to, police and fire stations, hospitals, nursing homes, pump stations (sewage and/or potable water), and certain government office buildings.

De-installation Work Order – A Work Order authorizing the Contractor to de-install a previously installed generator. This Work Order may request the generator be returned to the staging area or installed at another location. See Attachment 7 for a copy of a De-installation Work Order.

Disaster Declaration – A declaration from FEMA to authorize Federal assistance for major disasters and emergencies that require expertise in disaster response, recovery and mitigation. Under this contract, three FEMA Disaster Declarations provide funding and Federal support to the states/territories/commonwealths/tribal nations of the United States. These include Pre-Disaster Declaration, Emergency Declaration and Major Disaster Declaration. Task Orders may be issued under one, two or any combination of these declarations resulting in varying funding sources to which invoicing may be associated and billed. For additional information, refer to the National Response Framework (NRF) at the following website: www.dhs.gov.

Distribution Center (DC) –Locations where FEMA warehouses generators. The generators are shipped from a DC to the staging area prior to the event, or as soon as possible after a no notice event. FEMA DC’s are located in Fredrick, MD; Atlanta, GA; Fort Worth, TX; Moffett Field, CA; Caguas, Puerto Rico; Honolulu, Hawaii; and Barrigada, Guam. The FEMA generator inventory, which includes all essential generator information, for each DC is included in Attachment 17.

Emergency Operations Center (EOC) – The facility or location where the state/territory/commonwealth/tribal nation disaster response and recovery is managed. This is typically where requests for temporary emergency power to support critical facilities are initiated to FEMA.

Federal Emergency Management Agency (FEMA) – A component of the Department of Homeland Security responsible for managing, overseeing and executing response and recovery from a Presidentially Declared Disaster.

Fully Mission Capable (FMC) – Designation given to a generator that is electrically and mechanically ready to be installed. Implies the generator will start, run, and produce the rated voltage(s) and amperage.

Generator Maintenance Profile (GMP) - The GMP is a document that provides valuable information about each generator, such as total run hours, oil pressure readings, coolant temperature readings, AC and DC voltage, frequency output, the results of load tests, filter and fluid information, repairs completed, and overall mission capability. (See Attachment 4)

Generator Power Pack – A pre-identified group of FEMA generators ranging from 10kW to 800 kW. Each FEMA Distribution Centers has some aspect of one or multiple generator power packs. These generator power packs are typically initially deployed to staging area in anticipation of a disaster response. See Attachment 3 for an example of the Generator Power Pack.

Installation Work Order – A Work Order providing the Contractor with all the information necessary to install a generator at a critical facility. The Work Order is the means of tasking the Contractor to perform an installation and begin daily preventative maintenance, daily fueling and routine servicing as defined within this PWS until tasked to de-install the generator. See Attachment 6 for a copy of an Installation Work Order.

Joint Field Office (JFO) – The operational hub for recovery efforts, typically located in the capital city of the impacted state/territory/commonwealth/tribal nation or near the impacted area, established by FEMA. All government agencies involved in the response and recovery efforts will have representation and personnel at the JFO.

Logistics Specialist (LS) - A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the staging area. The Logistics Specialist is responsible for activities that occur in the staging area to include tracking and accounting of all generators, coordinating with FEMA representatives at staging area, and coordinating with the Contractor on staging area lay down, organization and operations.

Medium Voltage (MV) - The term "medium voltage" is commonly used for distribution systems with voltages above 1 kV and generally applied up to and including 35 kV. For technical and economic reasons, the service voltage of medium voltage distribution networks rarely exceeds

35 kV. MV work consists of set up of MV distribution transformers, or MV termination of cable and connecting to either a switchgear or grid systems.

Mission Liaison (ML) - A USACE employee who is a member of the Temporary Emergency Power Planning and Response Team and is commonly located at the Recovery Field Office.

The ML is responsible for informing the impacted USACE District of status, successes and challenges associated with the temporary emergency power mission.

Mission Manager (MM) – A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the staging area. The MM is responsible for mission execution and oversees all aspects of the temporary emergency power mission. The MM is also the primary agent to manage and oversee the execution of the Task Orders in addition to measuring and evaluating Contractor performance.

Mission Specialist (MS) - A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the staging area. The MS(s) assists the MM in executing the power mission.

Negotiated Items– Individual tasks the Government requests the Contractor to perform that require KO approval. Typical Negotiated Items include procurement of material to augment BOM Kits, increase of existing types of Contractor assets (labor and/or equipment), addition of new Contractor assets, major generator repairs and generator leasing. Negotiated Items will be issued to the Contractor by the KO through a modification to the Task Order or a by issuing a new Task Order.

Not Mission Capable (NMC) – Designation given to a generator that has an electrical or mechanical problem preventing operation in accordance with manufacture specifications or safe installation.

OCONUS – Outside the Continental United States (Alaska, American Samoa, Guam, Hawaii, Northern Mariana Islands, Puerto Rico, and US Virgin Islands).

Operational Period – A period of time within the overall disaster response/recovery, typically 24 hours, during which the state/territory/commonwealth/tribal nation and/or FEMA prioritize USACE activities with respect to emergency power and contract activities. One example is, “For the next operational period, the wants all USACE emergency power focused on providing emergency power to shelters.” The operational period is determined during the daily meetings between the MM, CS, and the Contractor Site Manager.

Planning and Response Team (PRT) – The USACE personnel team responsible for execution, oversight and administration of the Emergency Power mission. The Emergency Power PRT is primarily comprised of an AO, a MM, a MS, a ML, a LS and a CS. The team is also augmented by several Quality Assurance (QA) personnel. See Attachment 13 for the Emergency Power USACE Deployment Packages.

Point of Debarkation (POD) - The location, as directed by the KO, where the Contractor will arrive at when transported by the Government. The Contractor is responsible to complete mobilization from this location to the OCONUS staging area and/or complete demobilization from this location to home station.

Point of Embarkation (POE) - The location, as directed by the KO, where the Contractor will depart from when transported by the Government. The Contractor is responsible to mobilize to this location within the requirements of paragraph C.5.1.

Pre-installation Inspection (PII) – The process of sending individuals to a facility that does not have commercial power, or whose backup generator is no longer working, in order to determine the appropriate size generator (kW, voltage and phase) required to provide temporary electrical power.

Pre-installation Inspection Team (PIIT) – A two-man electrical inspection team that conducts the PII of a facility.

Prepping Generators – The process of preparing generators for future installation that includes, but is not limited to, inspecting the generator for damage incurred during transportation to the staging area, attaching the exhaust stack, checking fluid levels, connecting battery leads, providing nominal fuel for start-up and testing purposes, starting the generator, and verifying the generator phase, that the rated voltage(s) can be produced and that the hour meter operates.

Quality Assurance (QA) - A USACE employee who is a member of the Emergency Power Planning and Response Team and is located at the staging area. The QA personnel assist the MM in ensuring the Contractor meets the requirements of the PWS by executing their SOPs.

Quality Assurance Leader (QAL) - The MM of the Temporary Emergency Power Planning and Response Team who additionally is responsible for overview and completion of the Quality Assurance Surveillance Program (QASP). The QAL evaluates and documents the Contractors performance utilizing the QASP.

Quality Assurance Supervisor (QAS) - A USACE employee who is a member of the Temporary Emergency Power Planning and Response Team and is located at the staging area. The QAS ensures an accurate daily inventory of Contractor assets, FEMA generators, BOM, and any rented/leased generator units is provided to the MM per an established reporting schedule. The QAL also develops a daily inspection schedule of installed generators and provides the daily inspection requirements QAs assigned to the mission.

Quality Assurance Surveillance Program (QASP) - The QASP is a document used to determine if the Contractor's performance meets the performance standards contained in the contract. The QASP establishes procedures on how this assessment/inspection process will be conducted.

Recovery Field Office (RFO) – The operational office USACE establishes to execute all FEMA.

The RFO Commander has operational control of the Emergency Power PRT. Typically, the only Emergency Power PRT member located at the RFO is the Mission Liaison.

Regular Rate – This term is used to describe assets (equipment and labor) that are in an operational status. At any time throughout the designated shift (labor) and day (equipment), the particular asset shall be able to perform its intended purpose in support of executing this contract. Once an asset is on “regular rate” status, they maintain this status throughout the entire shift (labor) or day (equipment).

Return to Storage (RTS) – The process of preparing a generator to be returned to FEMA Distribution Centers. This process includes, but is not limited to, repairing damaged sheet metal, changing fluids and filters, removing all fuel, and identifying required electrical and/or mechanical repairs. Pressure washing and load testing using a load bank may be also required but will be specifically tasked by the PRT.

Site Condition Report (SCR) – This report is generated by the Contractor to document the condition of the site where a generator will be installed. The report is used as a means to verify the site is in or has been returned to its original condition after de-installation and removal of the generator. The Contractor also performs an SCR of the staging area upon mobilizing and prior to de-mobilizing from the staging area.

Staging Area – Commonly referred to as the Incident Support Base (ISB), but may also be referred to as Federal Staging Area (FSA), Logistics Staging Area (LSA), Federal Operations Staging Area (FOSA), State Staging Area (SSA), or Regional Support Depot (RSD). This is the location where generators are delivered and the temporary emergency power mission is executed. Activities such as prepping, loading, and hauling occur at the staging area.

Standby Rate – This term is used to…