W911SA26RA006 TE-7 Sample-2 IN033 SOW.docx

SCOPE OF WORK / REQUEST FOR PROPOSAL

IN033 3031249 4P

18856(IN033) – Lyle J. Thompson ARC South Bend, IN OMS Latrine Repairs (Revised 5/05/2025) Part 1: GENERAL This SOW / RFP shall initiate the joint scoping of the JOC project to provide all labor, equipment, and materials as specified to upgrade latrine including repairing block wall behind urinal, installing new partition and stall door, new LED light fixtures, new handwash sink and faucet, new entry door, and new paint for all surfaces at the ARC in South Bend, IN. The Contractor shall coordinate with the FOS in completing the information to include the make, model, serial number, and other relevant data of the removed and or installed equipment on the New/Replaced Equipment Worksheet form from the Builder Field Workbook Ver. 2. See Attachment 1. If possible, a photograph of the data plate(s). These will be a deliverable upon completion and acceptance of this project. Contractor shall fill out construction and debris report which will be part of this delivery order package. This will be a deliverable upon completion and acceptance of this project.

(1) REMOVAL WORK

(a) The Contractor shall remove plumbing fixture and piping as needed to make full repairs of block wall. If removed, fixture shall be set aside to be reinstalled after completion of block wall repair

(b) The Contractor shall remove and dispose of existing toilet partition, stall door and associated hardware. Ensure no damage to adjacent structures during removal. Dispose of at an appropriate off-site facility.

(c) The Contractor shall remove existing wooden entry door, door frame and associated hardware. Dispose of at an appropriate off-site facility.

(d) The Contractor shall remove one (1) two-tube fixture in the closet area and two (2) four-tube fixtures in the latrine area. Ensure all wiring is properly terminated and ready for new installation. Dispose of fixtures at an appropriate off-site facility.

(e) The Contractor shall remove the wall-mounted single sink and faucet without damaging supply and drain connections. Ensure the wall is ready for new sink installation. Dispose of sink, faucet and associated hardware at an appropriate off-site facility.

(f) The Contractor shall identify and properly prepare any damaged or defected sections of wall or ceiling for repairs and painting.

(g) The Contractor shall remove and properly dispose of construction material at an appropriate off-site facility.

(h) The Contractor shall submit the 88th RD Waste Disposal form to the COR prior to final invoice.

(2) NEW WORK:

(a) The Contractor shall make full repairs to block wall behind urinal in OMS restroom and reconnect all piping, ensuring that all plumbing is operational and free of leaks.

(b) The Contractor shall install new toilet partition and stall door with all required hardware. Ensure stall door operates smoothly with proper alignment and locking mechanism. Color of partition and door to be approved by government representative prior to beginning work.

(c) The Contractor shall install new metal entry door and frame with commercial-grade privacy lock suitable for unisex use. Ensure door frame is securely installed and properly aligned. Install full mortise NRP ball bearing hinges, wall mounted door stop for door, and metal kick plate applied to push side of door (J102 series). Contractor shall repair all wall surfaces affected during the removal/installation of door system. Paint all surfaces of doors and frames (2 coats) matching color of other interior doors on site. Caulk all perimeters of door frames. Metal frames shall be grouted in new block wall construction.

(d) The Contractor shall install one (1) new two-tube LED fixture in the closet area and two (2) new four-tube LED fixtures in latrine area meeting the following salient characteristics: All work shall be IAW NEC. (All fixtures shall be properly rated (lumens) for the areas of their intended use.

(i) LAY-IN TROFFERS

1. Model - LED Contemporary Architectural Troffer

2. Coloring Rendering Index (CRI) - >80

3. Color Temp. – 4000K

4. Lumen Output – Equivalent Lumen

5. Ceiling Type – Hard ceiling, Lay-in

6. Voltage – 120V-277V

7. Wattage – Meet intended use

8. UL Listed

9. ** - Emergency Fixtures (Battery Pack)

(ii) Securely mount fixtures to the hard ceiling, ensuring proper spacing and illumination.

(e) The Contractor shall install a new single wall-mounted sink basin mounted at the same height as old sink. New low flow faucet – Individual indexed lever handles – 1.0 gpm or less w/aerator. Also new light fixture/mirror above sink.

(f) The Contractor shall repair all identified wall and ceiling defects using appropriate patching materials. Sand and smooth surfaces as needed. Paint all surfaces including walls, ceiling and doors/frames.

(g) Regarding all painting requirements, unless otherwise specified, all previously painted surfaces shall be repainted. All surfaces to be repainted shall be properly surface prepped prior to painting operations-this includes de-glossing of metal surfaces to be repainted, repairing/patching any surface damage to provide smooth surface. All walls shall receive one coat latex primer (tinted) and one finish coat (eggshell). Color options (samples) shall be submitted to FM and aFOS for selection. All rooms to be repainted shall receive one color, no accent wall colors. All interior metal doors/frames shall receive one (1) coat latex primer, two (2) coats egg-shell paint. All interior wood doors shall receive one (1) coat of water-based polyurethane. Prior to applying polyurethane, apply wood filler to any areas that need it; thoroughly wash both sides of the door with detergent and water; lightly sand both sides prior to application. Polyurethane shall be free of drips, runs, brush marks, roller marks and dust; have uniform color depth and appearance in all lighting conditions. All new concrete block infill areas shall be primed one coat, two coats latex. All furnishing, personal items, and wall hanging objects shall be removed by the facility prior to the start of the project. All wall items permanently fastened to the wall shall remain in place and new paint will be cut around items. The Contractor shall dispose of all removed material offsite to landfill, provide waste manifest of all disposed materials to the COR.

(h) The Contractor shall provide and install a magnetic unisex sign on the exterior of the latrine entry door. Sign must be durable, ADA-compliant and clearly visible. Ensure proper placement at an appropriate height for easy identification.

(i) The Contractor shall provide a coordination schedule, to include start and estimated completion dates at least 2 weeks prior to the project start date. Further, the Contractor shall provide monthly status reports on, or before the 25th of the month while the project is under construction indicating percentage complete and status of major activities. These reports may be in the form of an email and submitted to the COR.

(3) LOCATION:

The site of the proposed work is:

Bldg. SD002 3401 Boland Dr, South Bend, IN

(4) JOINT SCOPING:

Contact information:

Facility Operation Specialist (FOS): James Douglas @ 719-317-1473 (O) 608-387-4099 (C)

(5) ABBREVIATIONS:

(a) The Contracting Officer may be abbreviated “KO”. The Facility Operations Specialist may be abbreviated “FOS”.

(6) TEMPORARY UTILITIES AND FACILITIES:

(a) If the Contractor requires telephone service for this project, the Contractor must call the local telephone service provider.

(b) Water for construction purposes is available from an existing water connection. The Contractor shall provide and remove all materials, equipment, and labor to make any connections for temporary water. Temporary connections shall be coordinated through the COR. The Contractor shall furnish anti-siphon and backflow prevention devices on all temporary water connections. The water used will be furnished by the Government.

(c) The existing sanitary facilities in the Government buildings may be used by the Contractor’s personnel.

(7) APPLICABLE CODES, STANDARDS, SPECIFICATIONS, AND SAFETY PLAN:

(a) References are made in the specifications to published standards and specifications of manufacturer’s societies, associations, codes, and other standards. All referenced documents are included in this specification as if written in their entirety.

(b) The Contractor shall conform to all applicable Federal, State, and Local laws & regulations regarding the removal, handling, and proper disposal of demolition debris, and the Contractor shall lawfully dispose of all demolition waste and debris off the government property.

(c) The Contactor shall track all construction and demolition debris generated from the work/delivery/task order and record the totals on the 88TH RD Waste Disposal Form, to be submitted to the COR at the end of the project. Maximum effort shall be exercised on the contractor's part to divert C&D debris from landfills by employing aggressive recycling and reuse measures.

(d) The Contractor shall use all required safety equipment and apply sound safety practices as required by OSHA and the Contractor’s Insurance Provider.

(8) SCHEDULING AND COORDINATING WORK:

(a) Contractor shall notify the COR at least five (5) working days prior to start of construction. The Contractor shall be specifically responsible for the coordination of all phases of work under this contract. This work will be done in an area of active Army Reserve Units. Contractor will not interfere with normal operations of the Military units or hamper or delay all Military Operations. Any work deemed necessary by the Contractor to be performed on Saturdays, Sundays, or legal holidays to maintain or correct Contractor schedules for the purpose of meeting the specified completion period for this project, shall be performed only with the approval of the Government and without additional cost to the Government. The Contractor shall notify the Contracting Officer, or his/her authorized representative of work planned or scheduled for other than normal working hours. This notification shall be submitted in writing a minimum of 72 hours in advance of the proposed work. Approval for work during other than normal duty hours (other than that specified by the Government) will be contingent upon availability of Government personnel to open the affected facilities for access. The Contractor is responsible for all permits, licenses, taxes, payments of fines and penalties for noncompliance, and associated fees. Items covered by this requirement include, but are not limited to building permits, digging permits, fees associated with hot work permits, State/City requirements for specially licensed or registered contractors to perform work, etc. Failure to conduct coordination IAW this paragraph resulting in the Contractor’s inability to gain access to the job site or to conduct work shall not constitute grounds for change orders for either time extensions or additional consideration due to lost time.

(b) The Contractor shall provide a list of potential subcontractors to the KO, for review and approval. All personnel will be required to show identification with a photograph to gain entry to the facility. The Contractor shall furnish the KO with a list of all Contractor/Subcontractor personnel who will require access to the facility. This list shall be provided a minimum of 5 working days before access to the facility is required. The list shall be on company letterhead and contain the following information:

(i) Full Name of Employee

(ii) Date of Birth of Employee

(iii) Identification Number correlating to the employee’s photo identification (e.g., driver’s license number, employee number, etc.)

(c) Corporate Points of Contract that shall be further responsible for identifying employees, subcontractors, vendors, and delivery personnel.

(d) Contractors will always, while on Government property, display, on their person, in plain view, badges or I.D.’s issued for the facility. The Contractor, in the event of heightened National Security Levels, may be subject to other control measures. All construction vehicles and Contractor’s private vehicles will be always parked in an orderly manner and will not block normal traffic in the area. Private vehicles belonging to contract personnel will be parked in areas designated by the COR.

(e) The Contractor shall provide and pay for on-site containers for the collection of all-waste materials, debris, and rubbish. The Contractor shall provide for and pay for all refuse removal and disposal. Waste materials, debris and rubbish will be placed in proper disposal containers and will be removed as required to maintain the project site in clean and orderly condition. The location of on-site rubbish containers shall be coordinated with the COR. Smoking will not be permitted on Government property except in designated areas.

(9) WARRANTIES:

(a) All materials and workmanship shall be warranted by the Contractor for a period of not less than one (1) year from the date of final acceptance by the Government. For products and materials that are normally warranted by the manufacturer or supplier for more than one year, the Contractor shall provide the Government with a written warrant, or certification, indicating the manufacturers or supplier’s terms and conditions of the warranty.

PART 2: PRODUCTS

1) EXISTING MATERIALS:

a) Existing material shall only be reused as specifically directed on the contract drawings and specifications. Materials and equipment shall be essentially the standard products of a manufacturer regularly engaged in the manufacture of the product, shall meet the requirements of the specification, and essentially duplicate material and equipment that have been in satisfactory use for at least two (2) years prior to the award of this contract. All materials shall be of the latest type or model currently being produced by the manufacturer. Seconds or otherwise substandard materials will not be allowed.

2) DELIVERY AND STORAGE:

a) Contractor shall insure that any items which are stored at the site prior to installation are stored in an environment that will not cause rusting, warping, staining or any physical breakage or damage. All labor and equipment required for loading, unloading, transporting, and moving materials shall be provided by the Contractor. No building or covered area is available at this site for storage of building materials.

PART 3: EXECUTION

1) WORKMANSHIP

(a) Only personnel who are competent, qualified, and have demonstrated experience in using accepted trade practices of the type of work for which they are to be employed on this Contract shall be used. All fieldwork shall be done to journeyman standards. The Government reserves the right to require written verification of personnel qualifications from the Contractor or his sub-contractors.

2) QUALITY CONTROL

(a) The Contractor is responsible for ensuring the requirements of this project are satisfied in accordance with the contract specifications and drawings, and all applicable environmental laws and regulations; the presence or absence of a duly authorized Government Inspector shall not relieve the Contractor of this responsibility.

3) INSPECTION

(a) The Contractor shall contact the COR to schedule a pre-final / final inspection of the project after all work has been completed, and the site has been cleaned. The COR will meet with the Contractor on site to inspect the work. A Request for Final Payment shall not be submitted by the Contractor until after this inspection has been made, any punch list items have been corrected, and the project re-inspected.

(b) The Contracting Officer (KO) will provide the Contractor with a written list of any or all deficiencies found upon completion of the inspection, whereupon the Contractor shall correct deficiencies in a timely manner.

4) SITE MAINTENANCE

(a) The Contractor shall clean up all scrap and debris at the end of each workday and dispose of it properly off Government property. After all construction operations are completed for the project, all waste, dirt, and debris shall be removed from the work site and the entire work area cleaned as necessary to match the adjacent area. All property, including buildings, site improvements, utilities, and vegetation at or adjacent to the work site, and which might be damaged during the required work, shall be adequately protected by the Contractor for the duration of the contract. The Contractor shall not operate heavy construction equipment on drives, sidewalks, or lawns without installing suitable protection on these surfaces. The Contractor shall repair all damage determined to be due to his negligence at no additional expense to the Government. The amount of dust resulting from demolition shall be controlled to prevent the spread of dust and to avoid creation of a nuisance in the surrounding areas. The use of water for dust control will not be permitted when it will result in, or create, hazardous or objectionable conditions, such as ice, flooding, and pollution.

5) SUBMITTALS

(a) The following paragraphs indicate the requirements for submittals by the Contractor. All items listed in the Scope of Work shall be submitted in accordance with the following paragraphs.

(b) Make electronic submittals (O&M manuals, cut sheets, etc.) to the following E-mail address: michael.p.linzmeier2.civ@army.mil using form ENG Form 4025 in such sequence as to cause no delay in the work of any subcontractor or the work as a whole.

(c) Items requiring submittal and approval before work begins:

(i) Coordination Schedule.

(ii) Paint type and colors.

(d) Items requiring submittal during project construction: Monthly Status Report

(e) Items requiring submittal following project completion:

(i) Warranties.

(ii) 88th RD Waste Disposal form.

(f) Make submittals of product samples (color charts etc.) to the FOS/COR using form ENG Form 4025 in such sequence as to cause no delay in the work of any subcontractor or the work as a whole.

END OF SECTION

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