Questions_&_Answers__1_W911S8-R-18-0004_Fort_Bliss_Custodial,_8_Aug_18.xlsx
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| Questions and Answers for W911S8-18-R-0004; Custodial Services Ft. Bliss Texas | ||
| Question # | Question | Govt Response |
| 1 | Has the Scope of Work, under this new solicitation remained the same, decreased or increased compared to the current contract? | The Government's current requirements are stated in the solicitation. |
| 2 | What is the total contract value of all option years, including the base year for the current contract? | The current contract (W911SG-17-C-0031) .The current contract was awarded with a period of performance of 23 April 2017 - 22 April 2018 for $3,706,155.87. |
| 3 | Who is the current incumbent? | The current incumbent K-Clean. |
| 4 | Reference 2.1.3.2 - Hours of Operation: Is contractor allowed to clean after normal duty hours? Are there any buildings that require evening service? | Contractor shall clean during duty hours (0730-1630). No services require cleaning after normal duty hours. |
| 5 | Reference 2.3.1.1.1 - Security Requirements: Does current workforce all possess Level 1 Security Training? | The Government's current requirements are stated in the solicitation. |
| 6 | Reference 2.14 - Minor Children Facilities: Which facility numbers are considered Minor Children occupied facilities? | The Minor Children facility is the German School inside Ft. Bliss. Bldg numbers are: 5317G-5329G, 5331G & 5332G. |
| 7 | Reference Technical Exhibit #4 - Supply Items: Is there a local AbilityOne supplier that currently services the Custodial contract at Fort Bliss, TX? | The local AbilityOne store is the San Antonio Lighthouse for the Blind. |
| 8 | Reference Technical Exhibit #4 - Supply Items: Is there a specific amount or percentage of supplies required to be purchased through an AbilityOne supplier? Or is this inclusive of all items listed on TE4? | Specific amount or percentage of supplies required to be purchased through AbilityOne comes from the Procurement List as per TE#4. TE #4 is not an all inclusive list of items needed to be purchased for the contract. |
| 9 | Reference L71. VOLUME IV - PRICE: Will a format be provided for the table that is required to be submitted along with the complete Section B? Or do we make up our own format with the required information listed under this section? | Offeror shall submit a table as required and described in L.7.1. The Government will not be providing a format. |
| 10 | Reference Solicitation Section B - Supplies or Services and Prices: The square foot quantities listed under each CLIN do not match up to the square foot quantities listed on TE2, is this an error? Or should this be read differently? | TE#2 is a SUMMARY of all the information needed to do the estimates/ proposals for this contract. The Quantities in the CLINs is corrected in a forthcoming amendment. |
| 11 | Reference Technical Exhibit #4 - Supply Items: Will the government provide an estimated monthly usage of supplies listed on TE4? | The estimated monthly usage of supplies listed on TE4 is unknown. |
| 12 | Reference Solicitation Section B - Supplies or Services and Prices: Can the square foot price that we will provide under Unit Price be four (4) decimal places or two (2) decimal places? | The square foot prices shall be two decimal places. L4.1 is amended to clarify this issue in a forthcoming amendment. . |
| 13 | As pr the PWS part 1, 2.1.3.2, Hours of Operation. The government's regular (normal) hours are from 07:30 - 16:30, how are we supposed to shampoo carpets and strip/wax floors during normal hours with buildings conducting full operations? | Coordination with User/ KO/ COR must be done at all times to ensure carpet shampoo/ strip & wax are done during these hours. |
| 14 | Window Cleaning has a quanity of 2000 square feet or windows? How high is the window cleaning requirements for both inside and outside windows. | Window cleaning is by Square Foot. Interior window cleaning will be done on a yearly basis while exterior on as needed basis. There are different window sizes ranging from from 3 - 10 ft. high. |
| 15 | Incidental cleaning has a quanity of 12. Is this cleaning once every month or a total of 12 cleanings for the year? Is it an unlimiated amount of times every month? | Incidental cleaning is done on a as needed basis and invoiced on a monthly basis. It is estimated to have 12 occurrences for the service per year. |
| 16 | Is the Foyer SF included (as written on the solicitation) on the TE-2A? If so, please idenitfy where it is listed on the TE-2A? | Foyer entrances SF is listed in TE #2 under SQUARE FOOTAGE. |
| 17 | Light and heavy dusting has a quantity of 99,000. Is this a square foot quantity or is it an amount of fixtures to be dusted? | Light & heavy dusting is by square footage quantity. |
| 18 | Page 52 of 99 of the basic solicitation is blank. Is there data missing, or was the page was left blank intentionally? Please clarify. | The solicitation has been reformatted to remove this blank page. There was and is no data missing |
| 19 | Section J states that Attachment A1 (PWS Part I) is 56 pages; however, it is 36 pages. Please clarify | Section J is in error. An amendment correcting this error is forthcoming. The correct number of pages is 36. |
| 20 | Block 9 of the SF 1449 states the solicitation is issued by MICC JB-Lewis McChord; Section L.1 states to address/deliver the proposal to Karyn Williams, Fort Bliss, TX but lists the POCs as Justino Surla and Charles Jacobs. Please confirm that the correct POC and address to ship the proposal is Karyn Williams at Fort Bliss. | The POC information is updated in a forthcoming amendment. The POC is Renee M. Krahenbuhl;Phone: (253) 982-0468 Email: renee.m.krahenbuhl.civ@mail.mil |
The shipping information is correct. Offeror shall send its proposal to Karyn Williams at Fort Bliss.
| 21 | Are government-prepared/provided documents (such as the SF 1449) and/or any other documentation NOT prepared by the offeror exempt from the font size and margin requirements of L.3.1.3 and L.3.1.7? | Yes, documentation prepared/provided by the Government are exempt from the font size and margin requirements of L.3.1.3. and L.3.1.7. |
| 22 | Attachment A1-2, Report # A014 requires submission of the draft Safety Plan with the proposal. However, Section L does not mention or require submission of a draft Safety Plan, and Section M does not state how such a plan would be evaluated. Part I, PWS 2.4.3.1 requires submission of the Safety Plan 10 days after contract start. Please clarify. | Attachment A1-2, Report #A014 is corrected in a forthcoming amendment. |
| 23 | Attachment A1-2, Report # A015 requires submission of OSHA compliance with the proposal. However, Section L does not mention or require submission of proof of OSHA compliance or what constitutes said proof, and Section M does not state how compliance would be evaluated. Part I, PWS 2.4.3.2 requires submission of OSHA compliance "with proposal 5 days after award and annually as needed." Please clarify. | Attachment A1-2, Report #A015 and PWS Part 1 Section 2.4.3.2 are corrected in a forthcoming amendment. |
| 24 | What does "WBS" stand for in the "Reference" column of Attachment A1-2? | Attachment A1-2 is corrected in a forthcoming amendment. WBS is removed and replaced with PWS. |
| 25 | Attachment A1-2 requires Report #A016 "within 5 days after contract performance." Does the government mean within 5 days of the contract performance start date? Or another date? Please clarify. | Yes, 5 days after contract performance start date. Attachment A1-2 is corrected in a forthcoming amendment. |
| 26 | Reports #A027 and A0028 in Attachment A1-2 are due the Monday of the following week. If the Monday is a holiday, would the report be due on Tuesday instead? Please clarify. | Yes, the report shall be due the following working day. Attachment A1-2 is corrected in a forthcoming amendment. |
| 27 | Report #A034 is due "within 20 after the start of the contract performance." Is that 20 days? Please clarify. | Yes, 20 days after the start of the contract performance date. Attachment A1-2 is corrected in a forthcoming amendment. |
| 28 | Report #A035 is due " within twenty (20) Within 20 after the start of the contract performance." Does the government mean within 20 days after the start of contract performance? Please clarify. | Yes, 20 days after the start of the contract performance date. Attachment A1-2 is corrected in a forthcoming amendment. |
| 29 | Report #A036 is due "Within 20 after the start of the contract performance." Does the government mean within 20 days after the start of contract performance? Please clarify. | Yes, 20 days after the start of the contract performance date. Attachment A1-2 is corrected in a forthcoming amendment. |
| 30 | Attachment A1-2 specifies whether the PWS requirement is from PWS Part I or PWS Part II. Attachment A1-1 does not. Given that the PWS is provided in two parts, shouldn't Attachment A1-1 specify whether PWS references are from Part I or Part II? Please clarify. | See section 4.0 of TE_A1_PWS_PartI_20180406. All sections have been labeled accordingly. |
| 31 | Reports # A030 - A033 and A037 - A041 are due the 1st day of the month. If the 1st day of the month falls on a Saturday, Sunday, or holiday, are these reports due the first workday of the month? Please clarify. | Reports are due on the next working day. Attachment A1-2 is corrected in a forthcoming amendment. |
| 32 | Attachment A1-2 requires submission of Report # A024 (Quality Control Plan (QCP)) within 30 days of contract award. Part 1, PWS 2.8.1 requires submission of the QCP 5 days before contract start date; PWS 4.2 , 30 days after start of contract performance. Please clarify when the QCP is due. | PWS Part 1 Section 2.1.8 is corrected in a forthcoming amendment. QCP required within 30 days after award of Contract and within 5 days as updates occur |
| 33 | Part 1, PWS 2.4.4.1.1 requires that "proof of completion shall be submitted to KS/ COR." Does the government mean "KO" instead of "KS"? Please clarify. | Yes, all proof shall be submitted to KO/ COR. An amendment correcting this issue is forthcoming. |
| 34 | Part 1, PWS 2.5.5.2, requires submission of a Disaster Contingency Plan. This plan does not appear to be listed in Attachment A1-2 (Deliverables). Should it be? Please clarify. | Disaster Contingency Plan is added to the Deliverables. An amendment correcting Attachment A1-2 is forthcoming. |
| 35 | Part 1, PWS 2.5.5.3.1, requires submission of a Strike Contingency Plan. This does not appear to be listed in Attachment A1-2 (Deliverables). Should it be? Please clarify. | Strike Contingency Plan is added to the Deliverables. An amendment correcting Attachment A1-2 and PWS Part 1 is forthcoming. |
| 36 | Part 1, PWS 7.5.2 appears to have an incomplete word and/or missing words: "Contractor shall submit samples of cleaning products and materials for approval to KO/COR w." Please clarify. | An amendment correcting this issue is forthcoming. The "w" is removed. |
| 37 | L.5 describes Volume II: Technical as "Factor 1" and L.5.1 lists three sub-factors: Management and Organizational Plan, Staffing and Workforce Management Plan, and Supply Chain Management and Equipment Allocation Plan. Yet L.5.1.2 references "Factor 2, Sub-Factor 2." Section M references one factor and three subfactors for Volume II. Is the reference to Factor 2 at L.5.1.2 erroneous? Please clarify. | The reference of "Factor 2" in L5.1.2 is in error. An amendment correcting this issue is forthcoming. |
| 38 | L6 .1.3.7 requires "no more than a total of five (5) Specific Relevant Contracts Sheets." Is there a minimum number of references required? Please clarify. | There is no minimum reference required. |
| 39 | Please provide the list of government personnel at the pre-proposal conference and site Visit and indicate their involvement in the current contract as well as their involvement is the evaluation of this procurement and the resulting follow on contract. | This information was uploaded to FBO on 2 July 2018 |
| 40 | Please provide the slide presentation presented on May 31st. | This information was uploaded to FBO on 2 July 2018 |
| 41 | Is the Contract Yard utilities currently metered? Does the current reimburse the Government for metered utilities? What are the cost per year? | The contract yard is metered. The current contractor does not reimburse the Government for metered utilities. The costs per year are unknown. Contractor does not pay for utilities. |
| 42 | Can we license our vehicles in another State? | PWS Part section 7.5.2.1 states vehicle requirements: ...All vehicles and trailers shall display a valid State license plate and meet current local and State vehicle registration requirements. |
| 43 | 52.208-9 Contractor Use of Mandatory Sources of Supply or Services. Please define, "for use by the Government". Will the contractor be able to request Price Adjustments for the Quarterly increases in the AbilityOne unit prices? | The contractor may be able to submit a request for equitable adjust which will then be reviewed and assessed by the Government. |
| 44 | It was stated during the Site Visit that the contractor must maintain 2 weeks of supplies in each facility and cannot remove any of these supplies without the approval of the COR. What section of the RFP states that the Contractor are required to stock 2 weeks of supplies in each facility at all time? How often are the supplies required to be brought up the minimum stock levels? Will the awardee be required to purchase all incumbent inventory in place on the last day of Transition? Please provide the quantities required to be maintained for each facilities. | PWS_ Part II section 2.9.4.3 amended to read: Once supplies have been delivered to the facility by the Contractor, the supplies cannot be removed without KO/COR approval. The Contractor shall maintain, at all times, a stockage level of supplies of no less than seven (7) days at each facility serviced by the Contractor. The awardee is not required to purchase all incumbent inventory. The Government will not dictated quantities; however, Contractor shall maintain 7 days of supplies at each services locations. An amendment correcting this issue is forthcoming. |
| 45 | Please provide the provisions, requirements, tasks and frequencies in the current RFP, that have been added, deleted or modified from the current contractual requirements. | The Government's current requirements are stated in the solicitation. The only information provided from the current contract is the following: The current contract (W911SG-17-C-0031) .The current contract was awarded with a period of performance of 23 April 2017 - 22 April 2018 for $3,706,155.87. The current incumbent K-Clean. |
| 46 | Do all Level 1 services Facilities receive the same evaluation under the Inspection of Service Clause when determining if services are deficient or not? It was stated during the visit that the Japan Air Self-Defense Force BLDG 1009 required special servicing with the JASDF is occupying the building. Please provide where these special servicing requirements are specified in the PWS. | All facilities whether level I, II, or III are subject to the same inspection criteria. When Japanese are occupying bldg services jump from a level III (basic) to level I (Daily). There are no special requirements for Japan Air Self-defense Force billets. |
| 47 | High Dusting - High dusting includes surfaces above approximately four (4) feet up to ten (10) feet. Surfaces could include items such as tables, shelves, bookcases, storage lockers, window sills, hand rails, pictures, clocks, window blinds, ceiling fans, etc. |
1. Please confirm that this was not included the 2016 Procurement and is not included in the incumbent contract?
2. Does this include light fixtures and vents?
3. Does this include removing, cleaning and replacing light covers, shatter guards and infusers?
4. Will vents be required to removed? 1. Not applicable for contract proposal purposes. 2. Yes, this includes light fixtures and vents. PWS part II sections : 2.11 Dusting. Regular dusting includes surfaces within four (4) feet of the floor and shall be free of dust, lint, cobwebs, and litter. High dusting includes surfaces above approximately four (4) feet up to ten (10) feet. Surfaces could include items such as tables, shelves, bookcases, storage lockers, window sills, hand rails, pictures, clocks, window blinds, ceiling fans, etc. Contractor shall submit a yearly schedule with a monthly report showing completed buildings.
2.11.1 Light Dusting, Low (under four (4) feet). The Contractor shall dust all furniture, equipment, blinds, and all horizontal surfaces from the floor level to a minimum height of approximately four (4) feet above the top of the floor surface. The Contractor shall not move personal items. Contractor shall submit a yearly schedule with a monthly report showing completed buildings.
2.11.2 Heavy Dusting, High (over four (4) feet). The Contractor shall dust using a dust removing agent. The Contractor shall dust all visible surfaces to include cabinets, millwork, tops of low walls, window frames, drapes, and equipment to include vending machines and other materials. Contractor shall submit a yearly schedule with a monthly report showing completed buildings. 3. No, description does not include , removing, cleaning and replacing light covers, shatter guards and infusers. Ect in dusting descriptions includes cleaning of exterior light fixtures and grills/ vents. 4. No vents will be remove; all dusting will be done on the vents' exterior.
| 48 | 2.11.1 Light Dusting, Low (under four (4) feet). The Contractor shall dust all furniture, equipment, blinds, and all horizontal surfaces from the floor level to a minimum height of approximately four (4) feet above the top of the floor surface. Does this include telephones, conference room communication devises, IT Equipment, desktops and workstations? | Yes, dusting includes telephones, conference room communication devises, IT Equipment, desktops and workstations. PWS part II section: 2.11.1 Light Dusting, Low (under four (4) feet). The Contractor shall dust all furniture, equipment, blinds, and all horizontal surfaces from the floor level to a minimum height of approximately four (4) feet above the top of the floor surface. The Contractor shall not move personal items. Contractor shall submit a yearly schedule with a monthly report showing completed buildings. | |
| 49 | It was noticed that in several Level I and Level II buildings visited that were there was considerable shredder chaff on the floor around the shredders and tracked a considerable distance from the shredders. What is the contractors responsibility and the Government's expectations for both hard and carpeted floors considering that sweeping and vacuuming is only required once a week? | See TE 1_Service_and_Frequency_20180321 schedule for levels I & II for further guidance on sweeping/ vacuuming requirements. | |
| 50 | It was noted that there are hand sanitizer dispensers in all the facilities visited. It is also noted that Hand Sanitizers is not specified in the PWS as being a contractor responsibility. Are the hand sanitizer dispensers intended to be part of the current contract? If so, please revise the PWS to clearly state the requirements. | No; hand sanitizers are the bldg tenants responsibility if there are any in the facilities being cleaned. | |
| 51 | It was noted during the site visit that numerous facilities have roll up shades and fabric blackout shades. The requirement for cleaning these shades is not stated in the PWS and should be treated differently that vertical and horizontal blinds. Will there be a requirement to clean the shades added to the PWS? | No; shades are to be dusted only. | |
| 52 | Numerous facilities had large outside verandas. Who is responsible for servicing these areas? | The vraandas are not applicable to this requirement. . | |
| 53 | Several building have brass floor plates. The cleaning and polish of these floor plates are not mentioned in the PWS. Will the contractor be required to clean and polish these Brass Floor plates? | Yes, if they are part of the floor; its up to the contractor to determine the proper cleaning method. | |
| 54 | Building 1009 - Is the contractor responsible for cleaning the guestrooms or just the common areas? | ||
| Will the contractor be responsible for cleaning weight and exercise equipment? Will the contractor be responsible for cleaning recreational equipment, i.e. Pool tables, game tables? | Bldg 1009 must be serviced entirely through common areas. Guest rooms are not serviced. Contractor is NOT responsible for cleaning tenants equipment | ||
| 55 | 2.9.1.1 Waterless Urinals. The Contractor shall service waterless urinals as per manufactures’ recommendations. The urinals replaceable cartridge/P-Trap and blue seal chemical or equivalent that kills odors and seals out sewer gasses shall be replaced as needed or at least every thirty (30) days. Before replacing the blue seal/ cartridge into the urinal all sewer systems shall be properly snaked, descaled, and properly flushed to avoid accumulation of calcium buildup and other odor producing particles. Monthly log of waterless urinals services and flush status (TE # 10) shall be turned into the COR. |
1. What is the expectations for snaking all sewer systems?
| 2. It was noted that some of these urinals had rechargeable cartridges. Will the contractor meet the servicing requirement by recharging instead of replacing the cartridges monthly? | 1. The expectation is to remove any calcium build-up and other odor producing particles. 2. See manufacturer's recommendation on rechargeable cartridge specifications. | |
| 56 | PWS Part II - 2.13 Windows (exterior / interior). Clean exterior/interior glass windows surfaces. Lucite, plastic, or any other transparent material shall receive the same service as glass. The Contractor shall clean adjacent trim where spillage or smears occur during the glass cleaning operation. Contractor shall submit a yearly schedule with a monthly report showing completed buildings. |
1. Window Cleaning was not included in the 2016 procurement cycle. Since the incumbent's current PWS is not public available, please clarify whether or not that the above stated requirement is currently being performed by the incumbent and if provided under a FFP CLIN or IDIQ.
2. Are any of the exterior windows to be cleaned higher that the second floor? 1. This Government's current requirement is provided in the solicitation.
2. Exterior windows will be cleaned on a as needed basis. Yes, 1 AD bldg will require windows cleaned higher that 2 stories.
| 57 | How many floor mats are required to be cleaned? | It is not known how many floor mats are to be cleaned; however, floor mats are counted in Square footage information. |
| 58 | Since we were not permitted to see all building during the site visit, please provide the statistics for doors that have glass in order for bidders to bid doors with glass cleaning: |
Number of entry/exit doors with glass for each building The sizes of each entry/exit doors with glass within each building
| The number of doors is unknown; Glass approximation is given in CLIN breakdown. | ||
| 59 | Will the contractor/team be required to possess a current ISSA CIMS-GB certification or equivalent at contract’s start date and maintain ISSA CIMS-GB certification or equivalent throughout the contract period? | No, contractor/team is not required to possess a current ISSA CIMS-GB certification or equivalent at contract’s start date or maintain ISSA CIMS-GB certification or equivalent throughout the contract period |
| 60 | Will the government require company logos on the uniforms? Does the contractor have to pay for the back support safety shoes or is the employee’s responsibility? It is not addressed in the CBA. | The contractor shall provide in accordance with PWS Part I section 2.1.9.1.7.1 All Contract personnel present during operational hours shall either wear a badge or an Identification (ID) card and uniform that clearly delineates them as a Contractor employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractor) employee shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. Employees are required Anti- Slip closed shoes at work at all times. All Contractor personnel when answering a telephone shall also clearly identify themselves as a Contractor employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties, are required to identify themselves such that they avoid creating an impression in the minds of the public that they are Government officials. Contractor shall submit a monthly log of badges turned into DES. The Contractor shall keep a detailed log of custodial employee no longer needing badge. The log shall include relevant information such as employee termination date, name of contractor employee receiving badge from former employee, name of DES POC receiving badge, time & date DES received badge. The Contractor shall submit this log to the COR along with the completed project work list no later than the 1st day of each month. (Please see TE #11) 2.1.9.1.7.2 Employee Uniforms. All Contractor employees shall wear a vest or similar garment, with a logo to identify them as employees at all times. |
| 61 | Where is the Enterprise Municipal Custodial Services Performance Standards defined in the RFP/PWS? I have researched for OPORD 13-153 Enterprise Municipal Services Performance Standards and cannot find the publication. | This publication is removed from the PWS Part 1. |
| 62 | What is the historic workload for removing spots up to two (2) square feet from carpets? | There is no historic workload for removing spots up to two (2) square feet from carpets. |
| 63 | 7.5.2 Contractor-Furnished Items. The Contractor shall provide all facilities, vehicles, equipment, materials, parts, tools, fuel, oil, materials and any other items required to perform all Contract requirements. The Contractor's property shall be operational as intended by the manufacturer, and be safe, clean, and suitable for use at a military installation. All Contractor furnished property and equipment are subject to KO inspection at all times. |
7.5.2.1 Identification of Contractor Vehicles and Trailers. The company name shall be displayed on each of the Contractor’s vehicles and trailers in a manner and size that is clearly visible. All vehicles and trailers shall display a valid State license plate and meet current local and State vehicle registration requirements.
7.5.2.1.2 The Contractor shall remove all vehicles, trailers and equipment from the installation at the end of each workday, unless otherwise directed by the KO.
7.5.2.1.3 The Contractor's equipment and other slow moving equipment shall be equipped with the slow moving vehicle sign. Any changes shall be submitted to KO within 15 days prior to contract performance and within 5 days of changes.
7.5.3. Contractor Facilities. The Contractor shall secure the necessary office space and other facilities required for the performance of this contract, off the military installation.
1. It was stated during the site visit that the contract would be provided an office facility and yard in the installation. Will the contract also be required to maintain facilities off installation?
2. Will that contractor have remove all vechiles off instllaion every night.
| 3. Will the contractor be provided a facility on base for the ample storage of 2 weeks of supplies? | 1. Contractor will be provided a yard on post. The Government has not dictated that the Contractor be required to maintain facilities off the installation. The Contractor is required to perform in accordance with the contract. 2. Contractor can leave/ secure company vehicles in contractor yard. 3. Contractor will be given a contractor yard for the contract administration of supplies/ equipment/ vehicle storage. it is up to the contractor how they want to manage the bldg/ additional connexes. | |
| 64 | 52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014. "Certain supplies or services to be provided under this contract for use by the Government" Please define what supplies will be used by the Government. |
1) Will the government be directly using the supplies purchased by the contractor?
2) Can you provide a list of the supplies that the contractor will be required to purchase for the specific use of the government?
3) Can the price and delivery information for the mandatory supplies as referenced in FAR clause 52.208-9 please be provided?
4) Do non-profits currently provide supplies to the current contractor performing? If so, please provide a list and current price of all the Items they currently purchase through the National Industries for the Blind. If there is an anticipated price increase in the coming year, provide a list of those products and price.
| 1. Any supplies provided by this contract will be used by the bldg tenant. 2. Please see TE #4 for a non inclusive list of supplies that contractor will have to buy; hoever, the contractor shall ensure that the required items are not first available thru AbilityOne. 3. Offeror may contact AbilityOne Supply Source for pricing and delivery information. 4. Please contact AbilityOne for Pricing on items. | ||
| 65 | Will areas be available in facilities to install wall mounted time clocks? | Contractor yard will be given to contractor for their use. Any tampering of facility must first be cleared with DPW Master Planning/ Real Property Division. |
| 66 | Will contractor be required to have a minimum number of personnel or Day Porters in any of the facilities during normal operation hours? | Contractor must make schedules/ plan the manning power accordingly to have the necessary manpower/ work completed as per contract requirements. |
| 67 | Can invoices be submitted every two weeks? As a small business, under FAR 52-232.1(b) we are allowed to invoice twice monthly to allow for better cash flow. | Contractor shall submit invoice monthly. |
| 68 | Is the contractor required to clean the refrigerators, microwaves and ice machines located in the breakrooms/areas? | Contractor is required to clean the exterior of the refrigerators, microwaves and ice machines located in the breakrooms/areas. The Contractor is not required to clean the interior of refrigerators, microwaves and ice machines located in the breakrooms/areas. |
| 69 | 52.222-17, Non displacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17. |
Request for relevant information: non displacement of Qualified Workers Under Service Contracts; The regulations require that workers on a federal service contract who would otherwise lose their jobs as a result of the completion or expiration of a contract be given the right of first refusal for employment with the successor contractor.
Since the Federal Government’s procurement, interests in economy and efficiency are served when the successor contractor hires the predecessor’s employees. Their studies have shown that a carryover work force reduces disruption to the delivery of services during the period of transition between contractors and provides the Federal Government the benefits of an experienced and trained work force that is familiar with the Federal Government’s personnel, facilities, and requirements.
Since all Offers will see immediate reductions in the cost of hiring new workers do to this regulation all Offers will need to be provided the same information about the current incumbent force has does the incumbent and those Offers that them may team or collaborate with. They would have an unfair competitive advantage over other Offers without this cost saving information.
1) Please provide all Offers, the number incumbent employees on the list the contractor is required to provide the government upon request and the current position these employees are qualified for.
2) The employee wages and benefits are the major direct cost passed through as a direct cost to the government. If the union will not provide the current seniority list to all bidders, giving the incumbent a significant competitive advantage over all other bidders, since they would be the only one to know actual employee seniorities.
i. Can we be provided with a copy of the current contractor's seniority list to adequately price for accumulation of vacation time in the proposal?
ii. What is the average number of year’s seniority does each of the incumbent’s employees have?
| iii. What is the total number of employees currently employed? | i-iii: Seniority list will be in accordance with FAR 22.1020 - Seniority Lists which states, "At the commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination." | ||
| 70 | Can the QC Inspector also serve as the alternate program manager? | Contractor can staff personnel as they see fit. | |
| 71 | 2.3.1 Incidental Cleaning. Within two (2) hours of being notified the Contractor shall clean and disinfect unhygienic areas that may contain but are not limited to bodily fluids such as feces, urine, small drops of blood, vomit, and any other human bodily liquid. |
| The unit pricing is by month so we need to know the labor and material impact in order to price. How occurrences are covered but the monthly price? Are we required to have a trained employee on stand by 24/7? | Incidental cleaning is done on a as needed basis and invoiced on a monthly basis. It is estimated to have 12 occurrences for the service per year. Employees handling bodily fluids need to be trained. No 24/7 crews are needed. Incidental cleanings are to be done as needed when interfering with custodial services only. Incidental cleaning is done on a as needed basis and invoiced on a monthly basis. It is estimated to have 12 occurrences for the service per year. The Government cannot dictated how to man this requirement. | |||
| 72 | Has the scope of the current contract increased since the original award? What is the difference is what is being done now and what you need in this request? | Current contract is not part of this solicitation and not required for proposal submission. | ||
| 73 | Can the government provide the monthly usage of supplies and what type? | The monthly usage of supplies is not available. | ||
| 74 | Will the price per square foot be limited to the number of decimal points to be rounded to? | The square foot prices shall be two decimal places. L4.1 is amendment to clarify this issue. | ||
| 75 | Custodial services include buildings in New Mexico. Is this contract subject to FAR 52.229‐10, State of New Mexico Gross Receipts and Compensating Tax | Yes. This clause is added to the solicitation is an forthcoming amendment. | ||
| 76 | Will the government allow contractor to bring a washer and dryer on site? | Contractor must get approval from DPW prior to bringing any equipment into the facility. | ||
| 77 | During the walk thru it was mentioned that a two week supply was to be left in each facility but in the RFP in section 2.9.4.3 it only states that once supplies have been delivered to the facility they cannot be removed without approval, it does not specify the amount that is required to be left please clarify. | PWS_ Part II section 2.9.4.3 amended to include working will reflect required supplies stockage. Contractor required to maintain at 7 seven day s worth of supplies at each location serviced by the Contractor. The awardee is not required to purchase all incumbent inventory. The Government will not dictated quantities; however, Contractor shall maintain 7 days of supplies at each services location. An amendment correcting this issue is forthcoming. | ||
| 78 | Can the government please provide occupants per building. | The only information provided from the current contract is the following: The current contract (W911SG-17-C-0031) .The current contract was awarded with a period of performance of 23 April 2017 - 22 April 2018 for $3,706,155.87. The current incumbent K-Clean. | ||
| 79 | It was stated in the walk thru that the custodian must return to an area if access wasn't granted upon arrival, is there a time frame we have to return by and what is the standard amount of time the employee should wait to gain access. | PWS Part 1 Section 2.1.8.1 is changed in a forthcoming amendment to include: "The Contractor shall immediately notify the COR when work conditions change for any reason such as building becomes inaccessible / vacant / demolished and renovations to a building. " The Contractor shall coordinate with COR when facility access is unavailable. If the Contractor, while servicing a facility experiences inaccessible areas within the facility, the Contractor, after servicing those areas that are accessible, shall revisit the previously inaccessible areas of that facility to provide service. If, at that time, the area is still inaccessible the Contactor shall notify the COR." | ||
| 80 | Please specify the brand of the waterless urinal cartidges. | The brand of waterless urinals is statedin NOTES column in TE #2. | ||
| 81 | In the RFP section 1.1 Overview; it states the services include but arent limited to cleaning restrooms and kitchens;removing trash and emptying recycling;cleaning windows;cleaning food service common area eating areas;vacuuming and spot cleaning carpet;sweeping;mopping;buffing floors;dusting;scrubbing walls; cleaning upholstered furniture; and other associated work as directed by the COR. Can the Government pleae specify "Other associated work". | Incidental cleaning is other associated work. | ||
| 82 | The period of performance for the solicitation and resulting contract will be a 12 month base period (to include a one-month phase-in) and four (4) one-year option periods. The tentative start date of the Phase-in begins 22 September 2018 with full performance commencing on 23 Octobert 2018 as stated on FBO In the PWS it states .Base Year: | 1 JUL 2018 – 30 JUN 2019 (includes 30 day phase–in period) Which statement is correct | Offeros shall use the period of performance contained in the Standard Form 1449 or subsequent amendments. | |
| 83 | Can the Government provide the value of the current contract and the performance period? | The current contract was awarded with a period of performance of 23 April 2017 - 22 April 2018 for $3,706,155.87. | ||
| 84 | Reference: RFP Page 3 of 99, Section B - Supplies or Services and Prices, Item no. 0001 through 0006. "Quantity per Square Foot" | |||
| Question: Are the square footages for these CLINs monthly or annual quantities? | The square footage quantities for CLINs 0001-0006 are in error and will be correct in a subsequent amendment. | |||
| 85 | Reference: RFP Page 3 of 99, Section B - Supplies or Services and Prices, Item no. 0001 through 0006. "Quantity per Square Foot" | |||
| Question: Are the square footages for these CLINs Firm Fixed Price estimate quantities of areas to be serviced or IDIQ line items to be ordered monthly? | The Unit Price for each square foot is firm fixed. The Quantities will be changed in a forthcoming amendment. | |||
| 86 | Reference: RFP Page 5 of 99, Section B - Supplies or Services and Prices, Item no. 0004 through 0006. "Inactive Buildings". | |||
| Question: Are services to be performed in all "Inactive Buildings", at all services levels, to the same requirements as active buildings for the full contract period? | No, not all inactive buildings will have services performed. Inactive bldgs can be activated at any time. Not all bldgs will be turned active. | |||
| 87 | Reference: RFP Page 53 of 99, Section I - Contract Clauses, 52.208-9, "Contractor Use of Mandatory Sources of Supply or Services", MAY 2014 | |||
| Question: Can the government verify that all janitorial purchases must be through an AbilityOne central nonprofit agency? | No, the Government cannot verify that all jannitoral purchasess must be through AbilityOne. The Contractor shall comply with the contract clause. The Government will check that all purchases to ensure compliance. | |||
| 88 | Reference: RFP Page 61 of 99, Section I - Contract Clauses, 52.222-42 Statement of Equivalent Rates for Federal Hires, "In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.". | |||
| Question: Can the Government provide the SCA wage determination for positions not covered under the collective bargaining agreement (CBA)? | SCA(s) will be attached in an forthcoming amendment correcting this issue. | |||
| 89 | Reference: RFP Page 63 of 99, Section J - List of Documents, Exhibits and Other Attachments, Attachment 5, "Collective Bargaining Agreement". | |||
| Question: Can the Government provide a seniority list of employees to determine vacation accrual and to calculate full time equivalents (FTE)? | Serniority list will be in arcordance with FAR 22.1020 - Seniority Lists which states, "At the commencement of the succeeding contract, the contracting officer shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination." | |||
| 90 | Reference: RFP Page 63 of 99, Section J - List of Documents, Exhibits and Other Attachments, Attachment 5, "Collective Bargaining Agreement". | |||
| Question: If a seniority list of employees is not available, will the awarded contractor be allowed to submit a request for equitable adjustment to modify the proposal to actual FTEs? | The contractor may be able to submit a request for equitable adjust which will then be reviewed and assessed by the Government. | |||
| 91 | Reference: RFP Page 84 of 99, Section L - Instructions, Conditions, and Notices to Offerors, paragraph L1.4 "The first day will |
showcase buildings requiring services on Ft. Bliss, the second day will cover buildings requiring services on the training ranges".
| Question: Can the Government provide the facility numbers and services requirements for the training ranges? | Facility numbers and services requirements for Range area buildings are noted by facility numbers in the TE2; buildings in Dona Ana Range camp are buildings that are numbered in the 8000's. Buildings in McGregor Range Camp are numbered in the 9000s. There are no bldgs serviced in Oro Grande Range Camp. | ||
| 92 | Reference: Technical Exhibit, Attachment A1, PWS Part I, Page 35 of 36, paragraph 7.5.1, Contractor-Furnished Material and Responsibilities, "The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract" | ||
| Question: Can the government provide an estimated monthly supply usage? | The Government does not have an estimated supply usage. | ||
| 93 | Reference: Technical Exhibit, Attachment A2, PWS Part II, Page 5 of 14, paragraph 2.3.1, Incidental Cleaning, "Within two (2) hours of being notified the Contractor shall clean and disinfect unhygienic areas that may contain but are not limited to bodily fluids such as feces, urine, small drops of blood, vomit, and any other human bodily liquid." | ||
| Question: Can the government provide workload data and estimated quantities for this requirement? | The Government will provide Attachment 1_Historical Data SUPPLY PURCHASE May 23 2018 - June 22 2018 in a forthcoming amendment. Workload data will not be provided. Historical Data is not indicative of future or current requirements. | ||
| 94 | Reference: TE A2, PWS Part II, Page 7 of 14, paragraph 2.5.1, Removable (Area and Throw) Rugs. | ||
| Question: Can the government provide the number of Removable Rugs to be serviced? | No count of removable rugs can be provided. | ||
| 95 | Reference: TE A2, PWS Part II, Page 7 of 14, paragraph 2.5.3, Spot Cleaning Floors and Carpets, "The Contractor shall spot clean floor surfaces to remove spots two (2) square feet or less". | ||
| Question: Can the Government provide the frequency requirements for spot cleaning floors and carpets? | Spot Cleaning requirement change according to the frequency level.Government has provided the frequency requirements for spot cleaning floor and carpets in TE#1. Please see TE#1 for levels and tasks per level. | ||
| 96 | Reference: TE A2, PWS Part II, Page 7 of 14, paragraph 2.6, Floor (Walk-Off) Mats, "The Contractor shall vacuum and clean interior floor mats. These floor mats shall be free of all visible lint, litter, debris, soil and other foreign matter". | ||
| Question: Can the Government provide the number and locations of floor mats? | No number or location of floor mats can be provided by the Government. | ||
| 97 | Reference: TE A2, PWS Part II, Page 7 of 14, paragraph 2.6, Floor (Walk-Off) Mats, "The Contractor shall vacuum and clean interior floor mats. These floor mats shall be free of all visible lint, litter, debris, soil and other foreign matter". | ||
| Question: Are the Floor (Walk-Off) Mats Government or contractor provided? | Mats are tenant owned. | ||
| 98 | Reference: TE A2, PWS Part II, Page 8 of 14, paragraph 2.7.2, Clean Building Entrance Foyers. | ||
| Question: Can the government provide square footage of the entrance foyers for each facility? | Square footage for foyer is included in TE#2 according to the type of floor they belong to. | ||
| 99 | Reference: TE A2, PWS Part II, Page 11 of 14, paragraph 2.12, Interior Glass, "The Contractor shall clean trophy and display cases, directory boards, and other interior glass". | ||
| Question: Can the Government provide the number and locations of display cases, directory boards, and other interior glass? | No count/ location of display cases, boards, and other interior glass can be given; an estimate amount of glass SF was given in the CLIN X010 breakdown for interior window cleaning. | ||
| 100 | Reference: TE A2, PWS Part II, Page 11 of 14, paragraph 2.14, Minor Children Facilities. | ||
| Question: Can the government provide the facility numbers for these locations? | Minor Children facility is the German School inside Ft. Bliss. Bldg numbers are: 5317G-5329G, 5331G & 5332G. | ||
| 101 | Reference: TE A2, PWS Part II, Page 11 of 14, paragraph 2.14, Minor Children Facilities, "Minor children occupied facilities shall receive Level I service". | ||
| Question: Are there any additional requirements other than Level I service for Minor children occupied facilities? | No additional background check is required for minor occupied facilities. | ||
| 102 | Will an amendment document be published for the changes made on FBO on May 23? | Subsequent amendments have been posted since 23 May 2018. | |
| 103 | On Section B, the CLIN description says "Billed Monthly" for for example CLIN 0001. Does this mean we clean 640,000 square feet of Level I Active Buildings PER MONTH or is 640,000 square feet the total for the whole year? | An amendment changing the Quantity of CLIN 0001 to represent the total square feet for the performacne perod for that CLIN is forthcoming. | |
| 104 | What decimal points of prices do you require us to submit on Section B? | The square foot prices shall be two decimal places. L4.1 is amended to clarify this issue. | |
| 105 | There are duplicate CLINS of the same Contractor Manpower Reporting in CLIN 4014 and 4015. Please confirm they are duplicates and one should be deleted. | CLIN 4014 and 4015 cover different periods of reporting. CLIN 4014 covers the reporting period of 1 Oct 2021 to 30 Sep 2022 and CLIN 4015 covers the reporting period of 1 Oct 2022 thru 21 Sep 2023. | |
| 106 | The PWS (page 5) and the Solicitation (page 45) have different period of performance dates. What are the correct period of performance? | Period of performance noted in the PWS will be updated at award. | |
| 107 | On the CBA (TE5) page 80 of 81, the wage for Custodian Lead is missing, only the wage for Custodian is available. What is the wage for Custodian Lead? | There is not a separate wage for Custodial Lead. | |
| 108 | Will you be honoring the 56-hours paid sick leave as mandated by the new Executive Order? It was not included in the CBA. | FAR Clause 52.222-62 Paid Sick Leave Under Executive Order 13706 is included in the solicitation. | |
| 109 | Per the period of performance listed in the PWS on page 5, is the phase in period from 07/01/18-07/31/2018 and then we have 11 months of base year? | The period of performance in the PWS will be updated at award. | |
| 110 | Per the period of performance listed in the solicitation on page 45, is the phase in period from 09/22/2018-10/22/2018 and then 11 months of base year? | The phase in period is part of the base which will not exceed 12 months. Period of performance noted in the PWS will be updated at award. | |
| 111 | In subfactor 1 - Management and Organizational Plan are we required to submit resumes? | Offerors are not requird to submit resumes with proposals. | |
| 112 | There will be a cost associated with the overall contract management to include the key personnel. Will you be providing an additional CLIN for this or where should this cost be placed since we do not know if you will be using Level 1, 2 or 3? If we include the management cost to a single CLIN and that CLIN does not get used, then we won't be able to recoup the cost for the management. | Contractor needs to include all costs associated with contract when submitting proposal. No additional CLINS will be added. The Government will not instruct offerors asn where to place contract management costs. |
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